In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting this open session board meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app.

Join the meeting via the Zoom link below:
   https://egusd-net.zoom.us/j/87000769931

NOTICE: PUBLIC COMMENTS

If you wish to address the Board, an electronic speaker card must be submitted with written comments prior to 4:30 p.m. on November 17, 2020.  Comments submitted on the designated speaker cards in the Google Document application through the following Link will be read to the Board by a staff member during the November 17, 2020 Board meeting. 

Public Comment Card link below:
https://docs.google.com/forms/d/e/1FAIpQLSevYZv6a7p5T_Uvy8ODa3kVRFxxvq429sSofEtPCZvCSkfpJg/viewform

Please be sure to complete the Google electronic speaker card indicating whether the matter you wish to address is on the agenda or not on the agenda. The total amount of time allocated to present electronic speaker cards to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.

The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

Property:  APN 132-029-052 to provide approximately 10 acres located at Poppy Ridge/Lousada Drive, Elk Grove, CA 95757

District negotiators:  Christopher R. Hoffman, Superintendent and Robert Pierce, Deputy Superintendent, Business Services and Facilities, Elk Grove Unified School District (EGUSD)

Negotiating parties:  EGUSD and Big Horn RBVP

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Pleasant Grove and Franklin high schools will present updates and provide the Board via prerecorded video with information regarding ongoing academics and activities from their school sites.

The National Association of School Psychologists (NASP) has designated November 9-13, 2020 as School Psychology Awareness Week. 

During the week of November 9-13, 2020, schools throughout the United States will celebrate National School Psychology Week (NSPW) to highlight the important work school psychologists and other educators do to help all students thrive. This year's theme is "The Power of Possibility." The word "possibility" implies hope, growth, resilience and renewal. Possibility suggests that even something as small as a seed can grow into something magnificent. The word "power" implies that things can and will happen. When we focus on what is possible, we have hope that students will grow, thrive and bloom.

Through social emotional learning supports and services, school psychologists empower children to grow in areas of skill such as social skills, empathy, and compassion for others, as well as individual or interpersonal skills such as problem solving, goal setting, and study skills. School psychologists are particularly skilled at assisting students and staff in seeing possibilities and developing positive change to thrive in school and life. Focusing on these possibilities can help us set goals, identify action steps, communicate needs, and engage in discussions to help create the connections necessary for students to develop critical academic and social emotional skills.

The Board of Education is asked to adopt Resolution No. 20 in support of National School Psychology Awareness Week and this year's theme of "The Power of Possibility."  

Public Comment on Items on the Agenda or Not on the Agenda

NOTICE:  If you wish to address the Board, an electronic speaker card must be submitted with written comments prior to 4:30 p.m. on November 17, 2020.  Comments submitted on the designated speaker cards in the Google Document application through the following Link will be read to the Board by a staff member during the November 17, 2020 Board meeting. 

Public Comment Card link below:
https://docs.google.com/forms/d/e/1FAIpQLSevYZv6a7p5T_Uvy8ODa3kVRFxxvq429sSofEtPCZvCSkfpJg/viewform

Please be sure to complete the Google electronic speaker card indicating whether the matter you wish to address is on the agenda or not on the agenda. The total amount of time allocated to present electronic speaker cards to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.

The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

Board Policy 3350 Travel and Conference Reimbursement and Board Policy 3581 Playground & Building Modifications of Facilities policy numbers have been changed to align with CSBA's policy numbering system and to accommodate new board policies.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [10]

Leave(s) of Absence

Promotion(s)

Resignation(s)

Retirement(s)

Returning from Leave(s) of Absence

CLASSIFIED:

New Hire(s) [31]

Promotion(s)

Rehire(s)

Resignation(s)

Retirement(s)

Status Change(s)

The Board of Education is requested to grant Certification of Administrator’s Competence to Evaluate for the newly-hired district administrators who have successfully completed the District’s training process.

The District provides training to all newly-hired administrators to certify their competence to evaluate employees.  Following Education Code 35160.5, Requirement of District Policies for Competency of Personnel Assigned to Evaluate and Board Policy 4115.1, Certification of Administrator’s Competence to Evaluate, the District uses the following process to certify each administrator’s competence to evaluate:

1. Individual instruction or attendance at a series of workshops on evaluation processes and procedures;
2. Demonstration of effective evaluation skills as certified by a trained observer who is a certificated manager.

The following administrator(s) successfully completed the administrative training process and are being recommended to obtain their Certification of Administrator’s Competence to Evaluate:

Jennifer Ekelund, Raymond Case Elementary School
Tatiana Paredes-Tapia, Toby Johnson Middle School 

The Board is asked to receive a report on the Williams Review Annual Report for 2019-2020 Elk Grove Unified School District from Sacramento County Office of Education dated August 14, 2020.

As a result of the Williams Settlement, Education Code section 1240 requires that county offices of education visit certain schools identified in their county, review information in the areas noted, and report to district the results of the visits and reviews. To conduct these reviews, during Fiscal Year (FY) 2019-2020, Sacramento County Office of Education (SCOE) staff visited 106 schools in 9 school districts within Sacramento County that ranked in deciles 1 to 3 of the 2012 Base Academic Performance Index (API) (Williams schools). The results are being provided in 9 individual school district reports to the Sacramento County Board of Supervisors, the Sacramento County Board of Education, and the governing boards of the respective school districts.

As required by Education Code section 1240(c)(2)(B), SCOE is pleased to provide the annual report for FY 2019-2020 to the Elk Grove Unified School District (District) for submission to the District's governing board at a regularly scheduled November meeting. This report also serves as the statutorily required 2019-2020 quarterly report for the fourth quarter.

The purchase order encumbrance modification history from September 17 – October 28 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

Under state law, the District’s surplus funds are deposited in the County Treasury (unless the District takes special measures to become fiscally independent) with the exception of legally authorized commercial bank accounts (such as Revolving Fund) and proceeds of debt issuances, which may be placed with a trustee.  All of the funds of the Elk Grove Unified School District are invested with the Treasury of the County of Sacramento.  These funds are in the commingled Treasurer’s Pool with that of other public agencies.  This includes all of the school districts within Sacramento County.

As of September 30, 2020, the District has $296,611,998 from all funds, in addition Mello-Roos Investment proceeds of $16,167,042 and General Obligation Bond Investment proceeds of $15,578,725 for a total of $328,357,765 cash in the County Treasurer’s pool.  This is 8.47% of the total county pooled assets of $3,876,235,097.

The surplus funds of the District are conservatively managed by the County Treasury.  We are confident that the funds are now and will continue to be available upon demand to satisfy District needs.

Approve Warrant Register No. 3 – Warrant Numbers 074715-075548, 410084-410684.  All Funds:  September 1, 2020 through September 30, 2020.

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 3 – Warrant Numbers 074715-075548, 410084-410684.

See attached report for Warrant Register No. 3 expenditures.

Total expenditures for all funds from September 1, 2020 through September 30, 2020 are $59,238,952.85.

The Board is asked to approve the attached Annual Report of 2019-20 Developer Fee expenditures.

Government Code §66006 requires that an annual report of income and expenditures from developer fees and the beginning and ending fund balances in the Capital Facilities Fund be made available to the public within 180 days after the end of the fiscal year.

Government Code §66006 also requires that the Board review this information at a later date in a public meeting.  For the convenience of the Board and the public, attached is a summary of the District’s unaudited financial records listing developer fee expenditures by site and activity, and provides other required information such as the percentage of project costs funded by the fees.                                                                                  

Any members of the public desiring more detailed information, regarding developer fees, may contact the Facilities and Planning Department.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

In accordance with Education Code 48930, the Board of Education is asked to approve the following Laguna Creek High School – ACT Scholarship and PSAT/ACT Scholarship.

• Name of scholarship: ACT Scholarship

• Number of scholarships and amount: One ACT Scholarship for $100

• Brief description of scholarship and selection process: The ACT Scholarship is granted one time annually to a graduating class student with the highest ACT score at Laguna Creek High School. 

• The selection is based on reports obtained from the College Board

• Source of funds: PSAT Account

and

• Name of scholarships: PSAT/ACT Scholarship

• Number of scholarships and amount: One PSAT/ACT scholarship for $200

• Brief description of scholarship and selection process: The PSAT/ACT Scholarship is granted one time annually to a graduating class student with the highest PSAT/ACT score at Laguna Creek High School

The selection is based on reports obtained from the College Board

• Source of funds: PSAT Account

The Purchase Order History for the weeks of September 1, 2020 through October 31, 2020 are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Bobbi Hew, Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

Due to the COVID pandemic, an influx of signage has been necessary to produce by the District’s Printing Services to educate staff, students, and parents to social distance, wash their hands,  how to wear a face mask, how to identify the symptoms of COVID and more.  Given the size of the District and the types of signage needed, it is necessary for Printing Services to purchase an additional flatbed printer and cutter;  Ricoh EFITM Pro 24f LED flatbed printer and Colex Sharpcut Pro SX1732 flatbed cutter. In addition to speeding up the signage production time, the new equipment will also have the capabilities of fabricating sneeze guards and face shields at a fraction of the cost and time it takes to get them from an outside vendor.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, equipment and services.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from the U.S. Communities contract #4400003732 for the purchase of this equipment.

Bid #692-20/21 was issued on August 21, 2020 to five (5) firms in this market. By the closing date September 24, 2020, two (2) bids were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract with optional two (2), one (1) year terms, not to exceed three (3) years total. This contract will commence on November 18, 2020.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Vendor:  Kamps Propane

Anticipated Budget First Year: $50,000.00 for 2020/2021 budget year.

Funding source has been budgeted through the Transportation Departments general operating funds.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from the State of California Department of General Services

On April 21, 2020, the Board of Education ratified a CMAS contract to W2W Sport, for the Synthetic Turf and Track Projects at Cosumnes Oaks, Elk Grove, Monterey Trail, Sheldon, and Valley High Schools.  Amendment No. 1 consists of three (3) items.  The complete amendment with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of amendment requests between Contractor and District.  Amendment No. 1 changes the contract amount of $3,675,000.00 by $16,411.00 to $3,691,411.00.

The Board of Education is asked to (1) approve Amendment No. 1 with F&H Construction, Inc., and (2) authorize a District Representative to sign the approved change order. 

On March 19, 2019, the Board of Education awarded a contract to F&H Construction, Inc., for the “New” Franklin Elementary School project.  Amendment No. 1 consists of one (1) item.  The complete amendment with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of amendment requests between Contractor and District.  Amendment No. 1 changes the contract amount of $32,404,570.00 by ($379,204.71) to $32,025,365.29.

The Board of Education is asked to (1) accept the construction of the “New” Franklin Elementary School project, and (2) authorize the filing of the Notice of Completion.

On March 19, 2019, the Board of Education awarded a contract to F&H Construction, Inc., for the “New” Franklin Elementary School project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

The Board of Education is asked to (1) Authorize Administration to negotiate with Flint Builders, Inc. to perform the Elk Grove High School Modernization project to determine a Guaranteed Maximum Price (GMP).

On September 4, 2020 and September 11, 2020, the District released a Request for Qualifications and sealed general condition cost proposals to perform pre-construction and/or LLB construction services for the Elk Grove High School Modernization project.  On October 16, 2020, the District received twelve (12) responsive qualifications.

Contractors submitted Statement of Qualifications and sealed proposals that will form the basis of negotiations for a GMP in an LLB agreement.  District staff reviewed and scored the proposals to determine the contractors’ ability to deliver the project on time and to assure the best value to the District would be achieved.  Based upon the results, Flint Builders, Inc. was determined to be the contractor who would provide the best value to the District for the construction of the Elk Grove High School Modernization project.  With the Board’s authorization, administration seeks authorization to negotiate a GMP with Flint Builders, Inc. and to enter into an LLB agreement to complete the Elk Grove High School Modernization project.

Upon completion of the GMP, Administration will present to the Board for review and acceptance of the GMP with Flint Builders, Inc.

Funded with Measure M funds.

It is anticipated that in 2020/21, vendor provided crossing guard expenses will total a maximum amount of $142,890.33.  The district will compensate the vendor for actual hours of service provided.  

Vendor: Gordon Special Services

Anticipated Budget:

The anticipated expenditure for the recommended contract during the 1st extension period is $142,890.33.  The contract contains a provision for one more additional year for a total of 3 years. 

In accordance with BP 6142.1, the following supplemental resources for Family Life Education have been reviewed and approved by the Health Steering Committee and the Comprehensive Sexual Health Education Advisory Committee (CSHEAC), are consistent with district policy, and are being submitted to the Board of Education for adoption.

Pursuant to AR 6142.1(e) updated on August 28, 2013, which states that “The Board shall approve the advisory committee's recommendations prior to implementation,” the Board of Education is asked to approve the use of the below resources for Family Life Education in the appropriate grades as indicated.

Sexual & Reproductive Anatomy and Physiology Lessons, Parts I & II (Health, Grades 9-12)

These lessons provide engaging ways for students to identify the human reproductive structures and their functions.  The lessons also include simple, black-line diagrams of the anatomy that are more complete and accurate than what are currently approved for use during CSHE.

Condom Effectiveness Fact Sheets (Health, Grades 9-12)

These fact sheets provide clear diagrams and how-to steps in order to effectively use male condoms, female condoms, and dental dams.  Dental dams are not currently part of our adopted materials; including dental dams in our curriculum provides a method of contraception that acknowledges and addresses the diverse population of students that we serve.

VIDEO:

“Let’s Stop HIV Together” (Health, Grades 9-12)  https://youtu.be/tvfUKw39sgg 

The following courses have undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Construction Technology (CTE Elective, Grades 9-12) (one-year equivalent, 10 credits) This course will engage students in an instructional program that integrates academic and technical preparation and focuses on career awareness, career exploration, and skill preparation in the building trades and construction industry.  Technical preparation will include carpentry technology, use of measuring instruments, basic hand and power tools, reading blueprints, basic building systems, construction projects, and safety and first-aid procedures.

Pre-Requisite: None

Adopted curricular materials: None

Computer Integrated Manufacturing (PLTW), Honors (CTE Elective, Grades 10-11) (one-year equivalent, 10 credits) This course is one of the specialized courses in the PLTW Engineering program.  The course deepens the skills and knowledge of an engineering student within the context of efficiently creating the products all around us.  Students build upon their Computer Aided Design (CAD) experience through the use of Computer Aided Manufacturing (CAM) software.  CAM transforms a digital design into a program that a Computer Numerical Controlled (CNC) mill uses to transform a block of raw material into a product designed by a student.  Students learn and apply concepts related to integrating robotic systems such as Automated Guided Vehicles (AGV) and robotic arms into manufacturing systems.  Throughout the course, students learn about manufacturing processes and systems.  This course culminates with a capstone project where students design, build, program, and present a manufacturing system model capable of creating a product.

Pre-Requisite(s): Principles of Engineering Design with a C or better and Mathematics II

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Supplemental

Phonemic Awareness: The Skills They Need to Help Them Succeed!; Copyright 2020, Literacy Resources, Inc. (English/Language Arts, Grades K-6) [This supplemental instructional material will be paid for using site funds.]

Equipped for Reading Success; Copyright 2016, Casey & Kirsch Publishers (English/Language Arts, Grades K-6) [This supplemental instructional material will be paid for using site funds.]

Engineering Drawing & Design, Sixth Edition; Copyright 2017, Cengage Learning (CTE/Engineering, Grades 9-12) [This supplemental instructional material will be paid for using CA Partnership Academy funds.]

Foundations of Engineering & Technology, Seventh Edition; Copyright 2019, The Goodheart-Willcox Company, Inc. (CTE/Engineering, Grades 9-12) [This supplemental instructional material will be paid for using CA Partnership Academy funds.]

Discovery Education (History/Social Science, Grades K-6) [This supplemental digital instructional material will be paid for using site funds.]

Reflex Math (Mathematics, Grades 2-5) [This supplemental digital instructional material is a free resource; no funding is needed.]

Newsela (Science, Grades 9-12) [This supplemental digital instructional material will be paid for using site funds.]

Newsela (English/Language Arts, Grades 3-6) [This supplemental digital instructional material will be paid for using site funds.]

Accelerated Reader (English/Language Arts, Grades K-6) [This supplemental digital instructional material will be paid for using site funds.]

Fluency Tutor (English/Language Arts, Grades K-6) [This supplemental digital instructional material will be paid for using site funds.]

HMH Reading Counts (English/Language Arts, Grades 1-6) [This supplemental digital instructional material will be paid for using site funds.]

Spelling City (English/Language Arts, Grades 1-6) [This supplemental digital instructional material will be paid for using site funds.]

Everyday Speech (Special Education/Social Communication, Grades K-12) [This supplemental digital instructional material will be paid for using site funds.]

The Board of Education is asked to approve the Sacramento Employment and Training Agency’s 2020-22 Community Service Block Grant (CSBG), CARES-Act Supplemental funding for Safety-Net Services program participants.

The Sacramento Employment and Training Agency has awarded Elk Grove Adult and Community Education $44,906 in Community Service Block Grant funds to provide services to Safety-Net Services program participants. The term of the agreement will begin November 2, 2020 through March 31, 2022.

The Board of Education is asked to approve the Sacramento Employment and Training Agency’s 2020-22 Community Service Block Grant (CSBG), CARES-Act Supplemental funding for Family Self-Sufficiency program participants.

The Sacramento Employment and Training Agency has awarded Elk Grove Adult and Community Education $63,014 in Community Service Block Grant funds to provide services to Family Self-Sufficiency program participants.  The term of the agreement will begin November 2, 2020 through March 31, 2022.

The presentation will include information specific to:

• Defining racial justice
• Updates on each of the six Educational Equity Foundations with a specific emphasis on racial justice

1. Curriculum and Instruction
2. Opportunity and Access
3. Professional Learning and Development
4. Student-Centered Support
5. School, Family and Community Relationships
6. Recruitment, Hiring and Retention

• Priority Next Steps

The Tentative Agreement has been ratified by a vote of the CSEA members and completes all reopener negotiations sunshined by the Parties for the 2019-2020 school year. There shall be no change to any provision of the Parties’ collective bargaining agreement, except those provided in this Tentative Agreement. 

There is no impact from this CSEA Tentative Agreement on the District’s budget. Therefore, the AB 1200 process is inapplicable.

The EGUSD Board is asked to approve (ratify) the attached 2019-2020 CSEA Tentative Agreement.  

The Board is asked to establish the annual organizational meeting of the Board of Education on Tuesday, December 15, 2020, at 6:00 p.m. at the regularly scheduled board meeting.

Under the provisions of Education Code Section 35143, the governing board is required to set an annual organizational meeting between December 11 and December 25, 2020.  The day and time of the annual meeting are to be selected by the board at its regular meeting held immediately prior to the first day of this 15-day period.

The Board is requested to appoint a representative to the California School Boards Association (CSBA) Delegate Assembly from the Elk Grove Unified School District.

Currently Beth Albiani is one of the District's appointed delegates whose term expires on March 31, 2021.  

CSBA has requested that the Board reappoint Beth Albiani or appoint a new representative to fill this two-year term beginning April 1, 2021, through March 31, 2023.

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.