In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting this open session board meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app.

Join the meeting via the Zoom link below:
 https://egusd-net.zoom.us/j/88197442094

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Elk Grove Charter, Florin and Pleasant Grove high schools will present updates and provide the Board via prerecorded video with information regarding ongoing academics and activities from their school sites.

The month of March has been designated Arts Education Month by the state of California. The role of visual and performing arts in the education of all students in California schools was reaffirmed with the ‘Every Child Succeeds Act’ signed into law in 2015 by President Obama in the reauthorization of the Elementary and Secondary Education Act (ESEA).  Arts and music education are included in the definition of a ‘well-rounded’ child’s education, underscoring states’ obligation to providing arts education in the public schools.

To support this policy, the State Board has again declared March as Arts Education Month, a time to celebrate the arts in our schools.  The arts serve as a powerful tool for engaging students and educators in their schools and learning, and Arts Education Month provides districts and schools with the opportunity to focus on the value of the arts.  It also provides a vehicle by which community support for arts education can be generated.  

In addition to acknowledging and approving this resolution, the Board of Education is asked to receive a short presentation showcasing the amazing work the EGUSD students and staff created during Distance Learning.

The month of March has been designated Women’s History Month by the state of California. 

Per SB 48 and AR 6143, throughout the year elementary and secondary teachers use pieces of literature where women assume traditional and non-traditional professional roles.  In their classroom instruction, teachers also use novels written by female authors.  In the areas of mathematics and science, information is shared throughout the year about famous female mathematicians and scientists.  Staff members at school sites are careful to provide information about women in all roles in our society, drawing students’ attention to the noted as well as the under-represented contributions that women have provided historically and in modern times.

It is the goal of the Elk Grove Unified School District to prepare all of our students for success in college, career, and civic life.

Schools are a critical place for students to develop the civic knowledge, skills, and values needed to effectively participate in our democracy by having classroom instruction in government, history, law, and democracy; discussion of current events; service-learning; extra-curricular or co-curricular activities; student voice in school governance; and simulations of democratic processes. 

Based on the District’s Graduate Profile, students who engage in the community and participate in civic action gain knowledge about school, local and global issues, and are prepared to succeed in college, career, and life; the success of our Nation and State depends on educated, informed, and engaged citizens and residents.

Public Comment on Items on the Agenda or Not on the Agenda

NOTICE:   If you wish to address the Board, an electronic speaker card must be submitted with written comments prior to 4:30 p.m. on February 21, 2021.  Comments submitted on the designated speaker cards in the Google Document application through the following Link will be read to the Board by a staff member during the Board meeting. 

Access speaker card here:  https://docs.google.com/forms/d/e/1FAIpQLSc1z0KCH6ciD-lO8yZeTc_gXXd03DRcPZpcLQRXpWNiirZS5Q/viewform?usp=sf_link

Please be sure to complete the Google electronic speaker card indicating whether the matter you wish to address is on the agenda or not on the agenda. The total amount of time allocated to present electronic speaker cards to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.

Virtual EGUSD Board participants are limited to 3000 people due to capacity constraints within Zoom. The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [7]

Promotion(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s) [13]

Leave(s) of Absence

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

With recent vacancies in the positions of Communications Assistant and Web and Communications Specialist in the Communications Department, the position of Communications Assistant was eliminated, and the administrative functions of this position have been transitioned to an Administrative Assistant III position that will support both the Superintendent's office and the Communications Department.  The Communications Manager position will replace a vacant Web and Communications Specialist position.

Revisions to Salary Schedules:

Management Salary Schedule #18 and #28 - added Communications Manager, Class 140, 12-month calendar.

Confidential and Supervisory Salary Schedule #22 - removed Communications Assistant position.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

Copies of the contracts are on file with Finance & School Support should you wish to review them in detail.

Under state law, the District’s surplus funds are deposited in the County Treasury (unless the District takes special measures to become fiscally independent) with the exception of legally authorized commercial bank accounts (such as Revolving Fund) and proceeds of debt issuances, which may be placed with a trustee.  All of the funds of the Elk Grove Unified School District are invested with the Treasury of the County of Sacramento.  These funds are in the commingled Treasurer’s Pool with that of other public agencies.  This includes all of the school districts within Sacramento County.

As of December 31, 2020, the District has $414,819,355 from all funds, in addition Mello-Roos Investment proceeds of $17,015,957 and General Obligation Bond Investment proceeds of $14,194,504 for a total of $446,029,816 in the County Treasurer’s pool.  This is 9.68% of the total county pooled assets of $4,607,081,544.

The County of Sacramento, Department of Finance recommends that the Board receive and file the attached Sacramento County Annual Investment Policy of the Pooled Investment Fund - Calendar Year 2021.  Your action to receive and file the policy constitutes consideration at a public meeting as required by Government Code Section 53646 (a)(2).  The investment policy is also available on the Department of Finance, Investment Division web page at www.finance.saccounty.net/investments.

The surplus funds of the District are conservatively managed by the County Treasury.  We are confident that the funds are now and will continue to be available upon demand to satisfy District needs.

Approve Warrant Register No. 7 – Warrant Numbers 077897 - 079000, 412152 - 413151. All Funds:  January 1, 2021 through January 31, 2021.

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 7 – Warrant Numbers 077897 - 079000, 412152 - 413151.

See attached report for Warrant Register No. 7 expenditures.

Total expenditures for all funds from January 1, 2021 through January 31, 2021 are $97,887,675.12.

The purchase order encumbrance modification history from January 14, 2021 – February 2, 2021 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Purchase Order History for the weeks of January 1, 2021 through January 31, 2021 are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Bobbi Hew, Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

On January 10, 2020, the Purchasing Department on behalf of the Maintenance and Operations Department issued a BID for plumbing parts & supplies & irrigation parts & supplies. The BID was awarded to Normac for an initial one (1) year term with two (2) optional one (1) year extension up to three (3) years total.

The Purchasing Department is requesting authorization to extend BID #675-19/20 for the second year of the optional two (2) year extension for a period from March 4, 2021 to March 3, 2022:

Funding source has been budgeted through the Maintenance and Operations general operating funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of acquisition and installation of shade structures at seven (7) school sites. The work includes accessibility improvements, construction of concrete pads, and other related site work required at the following sites:

The Administration received and opened nine (9) bids for the project on January 28, 2021, at 2:00 p.m. Abide Builders, Inc., submitted the lowest base bid. (See Attachment A for a tabulation of bids). 

Funded with Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project is for the future Laguna Ridge East Elementary School located at the northwest corner of Poppy Ridge Road, and Lousada Drive, Elk Grove, California and includes all activities in compliance with the Removal Action Workplan.  The total estimated in-place volume of soil to be excavated is approximately 1,000 cubic yards.

Funded with State School Facilities funds.

The Board of Education is asked to: (1) Approve a Lease-Leaseback Agreement with Flint Builders, Inc. for the Elk Grove High School Modernization Project (“Project”); and (2) Approve a Guaranteed Maximum Price (GMP) of $4,971,796.00 for the construction of the Culinary Building, the first increment of the Project, and (3) Authorize the Administration to negotiate future GMP(s) for the remaining increments of the Project.

On September 4, 2020, and September 11, 2020, the District issued a Request for Qualifications (“RFQ”) seeking a general contractor to provide Lease-Leaseback (LLB) construction services for the Elk Grove High School Modernization Project (“Project”).  The Project will be constructed in multiple phases or increments, starting with the construction of a Culinary Building. In response to the RFQ, fourteen (14) responsive qualification statements and sealed proposals were received, forming the basis of negotiations for a Guaranteed Maximum Price (“GMP”). 

District staff scored the qualifications and proposals to determine the contractors’ ability to deliver the Project on time and to assure the best value to the District. Based upon the results, Flint Builders, Inc. was determined to be the general contractor who would provide the best value to the District for the construction of the Project.

On November 17, 2020, the Board authorized the Administration to negotiate with Flint Builders, Inc. to determine a GMP on the first increment of the Project, the Culinary Building, and subsequent to that authorization, Flint Builders, Inc. solicited bids from qualified subcontractors seeking quotes from all trades for the construction of the Culinary Building.

Quotes received from subcontractors were reviewed and evaluated by the District and Flint Builders, Inc. staff for completeness and to assure the best value to the District. Upon tabulation of subcontractor bids, a total GMP for the first increment of the Project (the Culinary Building) of $4,971,796.00 was determined.  Accordingly, the District administration seeks authorization to enter into the LLB Agreement with Flint Builders, Inc. to construct the Elk Grove High School, Modernization Project and approve the GMP for the first increment of $4,971,796.00.

Funded with Measure M funds, State Bond funds and Mello Roos (Fund 49) revenues.

Public Contract Code §3400, intends to establish uniform, complete and compatible service systems for Maintenance and Operations, Technology Services, Transportation, Food and Nutrition Services, Curriculum Professional Learning & Learning Support Services district-wide in order to facilitate the most reliable, dependable, cost efficient, and feasible education for school children in the district.

The following goods and services have been identified:

• Playground Equipment
• Core & Keys
• Door Hardware
• Irrigation Systems
• Computer Equipment
• Telephone Systems
• Bus Parts
• Tires
• Bags and Tape
• Beverages (100% Fruit Slushie)
• Point of Sale Software & Hardware
• Training Services

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from:

The purchase of the IPads is to support the academic, speech and language, occupational therapy assessments.

There is a need for two IPads per assessor to allow us to utilize Q-Interactive and the digital library of assessments. We are purchasing approximately 3 sets per site to be shared by the special education teachers and occupational therapists with some additional sets to provide 1 to 1 sets for the Speech Therapists. The IPads will allow for assessments to be given utilizing appropriate social distancing because the assessor sets up the assessment on the IPad for the student and they are able to respond utilizing the Q-Interactive System at a safe distance.

Funded with CARES Act funds targeting integrated services that support teaching and learning including student and staff technology needs.

The following Requests for Revision to an Existing Board-Adopted Course have undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Culinary Chemistry (Course #04202) (Science, Grades 10-12)

It is requested that the pre-requisite(s) be changed to “Biology of the Living Earth and completion of or concurrent enrollment in Mathematics I” from the current pre-requisites of “General Science, Biology, and Mathematics I with a grade of C or better and concurrent enrollment in Mathematics II or higher-level math course.”

Rationale: All NGSS science courses have a math requirement of Mathematics I.  This course should be aligned with the other NGSS courses.  Also, mostly sophomores take this course due to the current science course sequence, where all freshman take biology.  Additionally, Culinary Biology is a deactivated course; instead, Biochemistry of Foods is offered for a junior/senior course to meet the graduation requirements.

Principles of Mechatronics (Course #12339) (CTE Elective, Grade 10)

It is requested that the grade-level be changed from “Grade 10” to “Grades 10-11.”

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Basic

World Language Adoption – French

EntreCultures 1 Français; Copyright 2020, Wayside Publishing (French I and MYP French, Grades 7-12)

EntreCultures 2 Français; Copyright 2020, Wayside Publishing (French II and MYP French, Grades 8-12)

EntreCultures 3 Français; Copyright 2020, Wayside Publishing (French III and MYP French, Grades 9-12)

Imaginez, Fourth Edition; Copyright 2020, Vista Higher Learning (French IV, French IV Honors, AP French Language and Culture, Grades 10-12)

AP French Language and Culture Exam Preparation; Copyright 2021, Vista Higher Learning (AP French Language and Culture, Grades 11-12)

World Language Adoption – German

Deutsch Aktuell 1, 7^th Edition; Copyright 2017, Carnegie Learning/EMC (German I, Grades 7-12)

Deutsch Aktuell 2, 7^th Edition; Copyright 2017, Carnegie Learning/EMC (German II, Grades 8-12)

Deutsch Aktuell 3, 7^th Edition; Copyright 2018, Carnegie Learning/EMC (German III, Grades 9-12)

Neue Blickwinkel, 2^nd Edition, Wayside Publishing (AP German Language and Culture, Grades 11-12)

World Language Adoption – Japanese

Adventures in Japanese 1, 4^th Edition; Copyright 2016, Cheng & Tsui (Japanese I and MYP Japanese, Grades 7-12)

Adventures in Japanese 2, 4^th Edition; Copyright 2016, Cheng & Tsui (Japanese II, Grades 8-12)

Dekiru!, 1^st Edition; Copyright 2017, Cheng & Tsui (Japanese IV, Japanese IV Honors, AP Japanese Language & Culture, Grades 10-12)

World Language Adoption – Spanish

EntreCulturas 1 Español; Copyright 2017, Wayside Publishing (Spanish I, MYP Spanish, Grades 7-12)

EntreCulturas 2 Español; Copyright 2017, Wayside Publishing (Spanish II, Grades 8-12)

EntreCulturas 3 Español; Copyright 2017, Wayside Publishing (Spanish III, Grades 9-12)

EntreCulturas 4 Español; Copyright 2017, Wayside Publishing (Spanish IV, Grades 10-12)

Azulejo, Second Edition; Copyright 2012, Wayside Publishing (AP Spanish Literature and Culture, Grades 11-12)

Triángulo APreciado, 6^th Edition; Copyright 2019, Wayside Publishing, (AP Spanish Language and Culture, Grades 11-12)

Galería de lengua y cultura 1; Copyright 2019, Vista Higher Learning (Spanish for Native Speakers I, Grades 9-12)

Galería de lengua y cultura 2; Copyright 2019, Vista Higher Learning (Spanish for Native Speakers II, Grades 10-12)

Supplemental

World Language Adoption – French

La Maison d’Oncle Max; Copyright 2012, Wayside Publishing (French II, Grades 8-12)

En Parlant; Copyright 2014, Wayside Publishing (French III, Grades 9-12)

World Language Adoption – Spanish

La lengua de las mariposas; Copyright 2012, Wayside Publishing (Spanish II, Grades 8-12)

¿Quién se robó los colores?, Third Edition, Copyright 2012, Wayside Publishing (Spanish III, Grades 9-12)

The following course has undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and has the support of principals.

Product Innovation and Design II (CTE Elective, Grades 11-12) (one-year equivalent, 10 credits)

This course is the capstone-level course in the Product Innovation and Design pathway.  Students utilize the design cycle to develop several products in both individual and group work throughout the course.  Students learn how to create quality woodworking joints while building small wood projects and how to weld and shape sheet metal.  Students work with industry representatives to define and solve critical problems using their skills.  Finally, students conduct job-shadows in their industry of choice and earn industry-recognized safety certification.

Pre-Requisite: Product Innovation and Design I

Adopted curricular materials: No textbook assigned

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Supplemental

Character Strong (Advocacy, Grades 7-8) [This supplemental digital instructional material will be paid for using site funds.]

ESL Library (EL English and EL History/Social Science, Grades 9-12) [This supplemental digital instructional material will be paid for using site funds.]

Raz-Kids (Reading, Grades K-6) [This supplemental digital instructional material will be paid for using site funds.]

Lexia Core5 Reading (English/Language Arts, Grades K-5) [This supplemental digital instructional material will be paid for using site funds.]

myON/Renaissance Learning (English/Language Arts, Grades K-6) [This supplemental digital instructional material will be paid for using site funds.]

Prodigy (Mathematics, Grades 1-6) [This supplemental digital instructional material will be paid for using site funds.]

Sumdog (Mathematics, Grades 1-6) [This supplemental digital instructional material will be paid for using site funds.]

iReady Diagnostic & Instruction (Mathematics, Grades K-6; Special Education Mathematics, Grades 7-12) [This supplemental digital instructional material will be paid for using site funds.]

Khan Academy (Mathematics, Grades K-12) [This supplemental digital instructional material is a free resource; no funding is needed.]

California Montessori Project – Elk Grove seeks to renew its charter petition. The Governing Board initially received the petition via Board Communication and conducted a public hearing on February 2, 2021, consistent with timelines described in Education Code.

On February 5, 2021, at the conclusion of an organized and thorough review of the petition by EGUSD staff, a Staff Report was posted in accordance with new legislation as outlined in AB 1505.

On February 23, 2021, Elk Grove Unified School District Assistant Superintendent Craig Murray and College and Career Connections Director Jane Ross request a Public Hearing to take action on the request to renew the CMP- Elk Grove charter.   Based on findings, EGUSD staff recommends that the Board approve CMP – Elk Grove’s request to renew its charter through June 30, 2026.

The Board is asked to take action on the request for renewal.

Regular progress reporting and monitoring of the implementation of the educational equity strategic plan is necessary for accountability, transparency, and guidance.

The presentation will include information specific to:

• General updates on the coordination of the educational equity action plan for racial justice
• Updates on specific racial justice actions organized by the Educational Equity Foundations

1. Curriculum and Instruction
2. Opportunity and Access
3. Professional Learning and Development
4. Student-Centered Supports
5. School, Family and Community Relationships

• Racial Justice Spring Task Forces

The Board of Education is asked to review a report regarding the Measure M General Obligation Bond Financing Plan.

Staff and the District’s financial advisor, Government Financial Strategies, Inc., will present the Measure M General Obligation Bond financing plan including the upcoming third series bond sale.  The report will include the financial elements and considerations of the Measure M General Obligation Bond Plan, consistent with prior reports and discussions with the Board.  Included will be information on the tax rate, bond size and structuring, applicable considerations and necessary upcoming activities and actions by Staff and the Board of Education prior to the sale.

Opportunity to generate critical Measure M funding as authorized by the electorate for identified capital facility improvement projects in order to deliver critical priority capital projects.

On January 22, 2021 the Board approved staff’s recommendation that 14 middle and high schools be included as part of the Open Enrollment process for the 2021-2022 school year.

The Board of Education is asked to review and discuss this report and take action on the following:

• Approve Open Enrollment transfers from schools with fewer than 5% transfer requests.
• Impose a 5% cap limiting the number of students allowed to transfer from designated schools.
• Approve an Open Enrollment random selection process to be held Tuesday, March 2, 2021, to determine which students from schools whose requests exceed 5% will be allowed to transfer to their schools of choice and to identify the 100 students allowed to transfer to Cosumnes Oaks high school.

The Board is asked to vote for no more than 5 candidates for representatives to the California School Boards Association (CSBA) Delegate Assembly from Region 6, Subregion 6-B by March 15, 2021, if the Board wishes to do so.

There are four candidates for delegate to the California School Boards Association, Subregion 6-B, Delegate Assembly;

• Kelly Kelley (Center Joint USD)
• Lisa Kaplan (Natomas USD)*
• Chinua Rhodes (Sacramento City USD)
• Ed Short (Folsom Cordova USD)*

* Denotes Incumbent

Only four nominations were received; however the Board may vote to write in the name of a board member to fill this second seat.

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.