In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting the open session of the Special Board Meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app. 

Join the meeting via the Zoom link below:  https://egusd-net.zoom.us/j/87232410799

NOTICE:  Public Comment for Items on the Agenda

If you wish to address the Board on an item on the Special Board Meeting agenda, an electronic speaker card must be submitted with written comments prior to 8:00 a.m. on March 10, 2021.  Please be sure to complete the electronic speaker card indicating the item you wish to address and it will be read by a staff member during this Special Board meeting during the specified item.  Individuals with comments on general school district issues may address those at a regularly scheduled meeting.  The total amount of time allocated to present electronic speaker cards to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees. 

The link to the public comment speaker card is located on the District’s website: 

www.egusd.net/about/leadership/board-of-education/virtual-egusd-board-workshop-march-10/

The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

Regional presentations to the Board of Education are scheduled for each of the nine regions across Elk Grove Unified School District.  The presentations and discussion period conducted by the regional principals will focus on key areas of interest to the Board.

The Florin Region schools listed below are the subject of this presentation:

• Florin High School
• James Rutter Middle School
• William Daylor High School
• Florin Elementary School
• Isabelle Jackson Elementary School
• Samuel Kennedy Elementary School
• Anna Kirchgater Elementary School
• David Reese Elementary School

Regional presentations to the Board of Education are scheduled for each of the nine regions across Elk Grove Unified School District.  The presentations and discussion period conducted by the regional principals will focus on key areas of interest to the Board.

The Franklin Region schools listed below are the subject of this presentation:

• Franklin High School
• Toby Johnson Middle School
• Elk Grove Charter
• Carroll Elementary School
• Helen Carr Castello Elementary School
• Franklin Elementary School
• Arlene Hein Elementary School
• Stone Lake Elementary School

Special Education and Elementary Education will provide a report as to the progress towards the implementation of the Inclusive Early Education Expansion Program (IEEEP) grant.

The purpose of the presentation is to update the Board and to provide an opportunity for questions and feedback.

The Board of Education is asked to approve a 3-year agreement for Data Transport Services with Comcast for service to Cosumnes River Elementary School and authorize staff to sign the appropriate documents.   (E-Rate Eligible)

On January 7, 2021, notice was posted soliciting proposals for data transports services from selected Cosumnes River Elementary School to the Robert Trigg Education Center (District Office). This is a continuation of existing data transport services to this site.  These costs are eligible for E-rate and CTF discounts. Two responses were received.  Upon review of the proposals, Technology Services recommends approval of a 3-year agreement with Comcast.

                                                           Vendor              Amount                    Est.Cost w/Discount

1 Gb Network Bandwidth                  Comcast         $6198.24/year             $619.83/year        

The agreement will be used to pay for monthly charges for the services listed above. These expenses will be paid from existing budgeted funds. 

The District recognizes that Chromebooks have become vital for student learning here at EGUSD and in K-12 education as a whole. The 10000 Chromebooks will be used to ensure there are enough devices for students to conduct state testing along with the concurrent model of instruction due to COVID-19.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, equipment and services.

Funded with existing technology utility and instructional materials budgets and/or state/federal funding targeting integrated services that support teaching and learning including student and staff technology needs.

On the October 28th, 2020, Board of Education meeting, the Board Approved the purchase of 4000 staff laptops to assist with distance learning during the COVID-19 pandemic.

The order for laptops was placed as quickly as possible to get in the manufacturer production queue to obtain the devices as quickly as possible. With large orders like this, there is a need for the District to purchase configuration services along with deployment and pick-up of surplus equipment. This cost and service is normally added into one Board Agenda Item with the devices, but because of time constraints and reviewing different deployment strategies, it was not ready until this Board Meeting.

Funded with CARES Act funds targeting integrated services that support teaching and learning including student and staff technology needs.

Request for approval is in accordance with Education Code 33129, 42130, and 42131, which states the 2020-21 2nd Interim Financial Report must be approved by the governing board and submitted to the Sacramento County Office of Education no later than March 15, 2021.

The 2020-21 one-time funding priorities approved by the Board on March 17, 2020 and September 1, 2020, have been reviewed by Cabinet and the Superintendent's LCAP Forum with Bargaining Units.

Cabinet has developed, with input from our Bargaining Units, for the upcoming 2021-22 school year a list of one-time priorities for the Board to review, provide input and feedback.

We are also requesting the Board to take action to approve the priorities.

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.