April 6, 2021 Information Page:  http://www.egusd.net/about/leadership/board-of-education/virtual-egusd-board-meeting-april-6/

In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting this open session board meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app.

Join the meeting via the Zoom link below:
Zoom link:   https://egusd-net.zoom.us/j/81670880568

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

The Governing Board of the Elk Grove Unified School District is asked to approve Resolution No. 56, 2020-21 and to declare April 19-30, 2021, as High School Voter Education Weeks and encourage schools throughout the District to participate in programs and activities that help get eligible students registered to vote, while encouraging others to become informed and passionate citizens committed to being active voters once they reach voting age.

Public Comment on Items on the Agenda or Not on the Agenda

NOTICE: Anyone interested in providing public comment to the Elk Grove Unified School District Board of Education on any item that is within the Board's subject matter jurisdiction should complete a public comment form. However, the Board may not take action on any item not on this Board meeting agenda except as authorized by Government Code section 54954.2. Anyone may also submit public comments to the Board in support of or in opposition to any item being presented to the Board for consideration.

Requests for public comment must be received by 4:30 p.m. the day of the meeting to allow for sorting and organization of speakers by Board meeting agenda topic.  The total amount of time allocated for public comments to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees. 

Link to Public Comment Form:  https://forms.gle/26i5M5hCwLYPWc3P9

Public comment will be conducted live using the Zoom platform or submission through this Google Form. For live public comment, you must be online and prepared to speak when your name is called upon. Your name will be called during the applicable agenda item, and in the Zoom session, a pop-up will open, asking you to unmute your microphone. Once you click on the unmute button, the Board will be able to hear you. At the end of your time limit, your microphone will be muted. You MUST be using the latest version of Zoom to make your public comment. If you are not up-to-date with the Zoom platform client, you may be skipped during public comment periods due to technical difficulties.

Virtual EGUSD Board participants are limited to 3000 people due to capacity constraints within Zoom. The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [1]

Leaves(s) of Absence

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s) [12]

Leave(s) of Absence

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

In accordance with Education Code 48930, the Board of Education is asked to approve the following MTHS Alumni Scholarship. 

• Name of scholarship:   MTHS Alumni Scholarship.
• Number of scholarship(s) and amount(s): Up to five scholarships annually, with no single scholarship greater than $1,000. The number of scholarships being offered and amount being awarded is contingent on donations received and availability of funds.
• Brief description of scholarship and selection process: The MTHS Alumni Scholarship will be awarded to graduate(s) based on scoring of their application packet which will consist of the following:

1. Completed application form
2. A copy of their transcript
3. Proof of community service
4. A letter of recommendation from a current MTHS faculty member
5. A three-five-page essay addressing one of three prompts

The selection committee will consist of MTHS Alumni: Alkey Pandya, Shahrukh Khawar, and Mark Feranil, and three MTHS staff: One Vice Principal (certificated), One Counselor (certificated), and one Guidance/Career Tech (classified).  The selection committee will review the application packets and will score them according to a rubric. The scholarship winner(s) will be announced at the MTHS Senior Awards Ceremony.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

The purchase order encumbrance modification history from March 3, 2021 – March 16, 2021 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

Resolution No. 57, April 6, 2020-21, authorizes the Superintendent, Deputy Superintendent of Business Services & Facilities, Chief Financial Officer, Director of Fiscal Services, Compensation & Benefits Manager and Accounting Manager to sign payroll documents to be transmitted to the County Superintendent of Schools.

The Board of Education is asked to (1) approve Change Order No. 1 with Kaler/Dobler Construction, Inc., and (2) authorize a District Representative to sign the approved change order. 

On June 30, 2020, the Board of Education awarded a contract to Kaler/Dobler Construction, Inc., for the Laguna Creek High School, Green Energy Technology Academy project.  Change Order No. 1 consists of six (6) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $4,159,000.00 by ($138,641.00) to $4,020,359.00.

Funded with State Career Technical Education Facilities and Measure M funds.

The Board of Education is asked to (1) Approve a Lease-Leaseback Agreement with Clark/Sullivan Construction for the Laguna Ridge East Elementary School – Increment 1 Project (“Project”); and (2) Approve a Guaranteed Maximum Price (GMP) of $4,751,414.00 for the construction of Laguna Ridge East Elementary School – Increment 1, and (3) Authorize the Administration to negotiate future GMP(s) for the Project.

On September 25, 2020 and October 2, 2020, the District issued a Request for Qualifications (“RFQ”) seeking a general contractor to provide Lease-Leaseback (LLB) construction services for the Laguna Ridge East Elementary School Project (“Project”).  In response to the RFQ, thirteen (13) responsive qualification statements and sealed proposals were received, forming the basis of negotiations for a Guaranteed Maximum Price (“GMP”).

District staff scored the qualifications and proposals to determine the contractors’ ability to deliver the Project on time and to assure the best value to the District.  Based upon the results, Clark/Sullivan Construction was determined to be the general contractor who would provide the best value to the District for the construction of the Project.

On December 15, 2020, the Board authorized the Administration to negotiate with Clark/Sullivan Construction to determine a GMP of the Project and subsequent to that authorization, Clark/Sullivan Construction solicited bids from qualified subcontractors seeking quotes from all trades for the construction of Laguna Ridge East Elementary School – Increment 1.

Quotes received from subcontractors were reviewed and evaluated by the District and Clark/Sullivan Construction staff for completeness and to assure the best value to the District.  Upon tabulation of subcontractor bids, a total GMP for the Project of $4,751,414.00 was determined.  Accordingly, the District administration seeks authorization to enter in the LLB Agreement with Clark/Sullivan Construction to construct the Laguna Ridge East Elementary School – Increment 1 Project and approve the GMP for the first increment of $4,751,414.00.

Funded with Developer fees and State School Facilities funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of four (4) individual projects with separate Division of the State Architect approved construction document packages combined into a single construction project, located at 7956 Cottonwood Lane, Sacramento, CA 95828.  Work consists of the following:

Ag Center for Experiential Learning – Removal and relocation of eight (8) existing tennis courts, new fire water and utility services, grading, paving and drainage, building pad construction, landscaping, new 4,240 sf pre-engineered steel barn structure, coordination of 4,500 sf owner-provided modular classroom/restroom building and connection to new site utilities, including installation of fire alarm and low voltage systems within portable building.

Culinary Arts Center – Construction of 6,360 sf new stand-alone building including two (2) teaching kitchens and one (1) demonstration classroom, associated site work and landscaping. 

Engineering Academy – Construction of 1,655 sf new vocational shop space and upgrade of 5,425 sf of existing classroom space, installation of owner-provided CNC milling machines, outdoor work canopy, site work and landscaping. 

Portable Relocation – Relocation of three (3) existing on-site portable classrooms and one (1) on-site administration portable to two (2) separate locations on Florin High School campus, new building pads, accessible ramps, landings, stairs, new power and low voltage systems connected to existing campus infrastructure.

The Administration received and opened eight (8) bids on March 16, 2021, at 2:00 p.m. Otto Construction, Inc., submitted the lowest base bid (see Attachment A for tabulation of bids). 

The Administration recommends the award of contract to Otto Construction, Inc., for the total base bid of $10,497,000.00.

Funded with State Career Technical Education Facilities and Measure M funds.

The Board is asked to approve a contract with Always Be Learning, (Abl) Schools, Inc on behalf of the Elk Grove Unified School District to implement the “Assess – Bridge – Launch” continuous improvement software tools and associated professional development. 

The Board is asked to approve a contract with Abl to pilot the “Assess – Bridge – Launch” tools to identify and address gaps in master scheduling specifically for students in special populations.  The goal is to ensure equitable access for special populations in Career Technical Education programs in order to increase engagement, persistence and completion of CTE pathways and academies thereby impacting the College and Career Indicators on the CA Dashboard.

Abl is an education technology company that provides a cloud-based software that will allow EGUSD to create and manage master schedules, calendars and related time-based activities for their schools.  Through this contract, Abl experts will conduct an analysis of our current systems and practices and identify district-wide access and opportunity gaps.  After the examination and analysis of the data, Abl will provide district and site leadership with significant professional development, coaching and technical support and the work is done to close the gaps, reduce systemic barriers and increase access to CTE to students from special populations.

This analysis will also provide clarity around course participation, course progression, performance and persistence, through disaggregated data of race/ethnicity, gender, socioeconomic status, EL and special education.

For the pilot, school administrators from three comprehensive high schools (FrHS, VHS, and PGHS) and one middle school (KAMS) and several College and Career Connections staff will analyze the data and develop detailed action plans to address opportunities for growth.  Abl will provide coaching support with this group to provide professional development on school scheduling strategy to ensure support of students at each school (BRIDGE). 

Two of the schools (FrHS and VHS) participating in Bridge component have been selected and are prepared to participate in the master scheduler training and process with Abl. Through the Abl partnership, these school leaders and master scheduling experts will work together to close access and opportunity gaps in the master schedule (LAUNCH).

The Board of Education is asked to (1) Open a public hearing and receive comments on the Elk Grove Education Association (EGEA) initial proposal to Elk Grove Unified School District (EGUSD) to complete 2020-2021 and start 2021-2022 collective bargaining; (2) Close the public hearing after listening to comments.

After closing the public hearing, the Board is asked to take action to officially receive EGEA's initial proposal.

Pursuant to Government Code Section 3547, the following process is required for negotiations between a bargaining unit and the District:

1. The union's initial proposal is officially presented at a public meeting of the Governing board for public notice; and 

2. A public hearing is conducted to receive public input regarding the union's initial proposal.

EGEA’s initial proposal is attached.

It is recommended that after the closure of the public hearing, the Board take action to officially receive EGEA's initial proposal.

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.