May 4, 2021 Information Page:  http://www.egusd.net/virtual-egusd-board-meeting-may-4/

In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting this open session board meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app.

Join the meeting via the Zoom link:  https://egusd-net.zoom.us/j/87587986661

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

The California Legislature passed a measure in 1986 establishing Classified School employees week to recognize the valuable contributions and meaningful services that classified employees make to our schools.  In honor of this event, the Elk Grove Unified School District Board of Education is asked to approve the attached resolution.

Currently, the Elk Grove Unified School District has 2,735 contracted classified employees.

School sites and departments will be celebrating their classified staff the week of May 16-22, 2021.  A few examples from sites and departments are:

• Surprises in employee mailboxes
• Coffee and individually wrapped donuts
• Staff luncheon
• Hand written cards with words of gratitude and appreciation
• HR BINGO with prizes

Since 1972, National School Nurse Day has been set aside to recognize school nurses.  This year School Nurses Day is May 12, 2021.  

National School Nurse Day was established to foster a better understanding of the role of school nurses in the educational setting.

As you well know, school nursing is far beyond band-aids and record keeping.  School Nurse Day salutes our health professionals who juggle a complex array of medical and social issues, seeing literally thousands of students, and moving throughout the district.

This recognition will declare District support of the national recognition of school nurses.

School Lunch Hero Day, celebrated annually since 2013, was designated by the School Nutrition Association and Jarrett Krosoczka, author of the “Lunch Lady” graphic novel series. 

In a normal school year, Elk Grove Unified School District’s (EGUSD) nutrition professionals have a lot on their plate; preparing healthy food, adhering to strict nutrition standards, navigating specialized student needs and offering service with a smile.  Since March of 2020 with the impacts of the COVID-19 pandemic the EGUSD Food & Nutrition Services team has been on the front lines providing meal service to the families in our communities and has continued to do so since the beginning of the COVID-19 pandemic.  Their hard work, flexibility, willingness to adapt to change and dedication to the children of EGUSD has truly been amazing and worthy of sincere recognition.  EGUSD Food & Nutrition Services Leadership has created this year’s theme to capture, honor and recognize their teams:

This resolution recognizes the central role of physical education and sports in creating a healthy lifestyle for all children in the Elk Grove Unified School District.

The President’s Council on Sports, Fitness, and Nutrition recognizes May as Physical Fitness and Sports Month, and its mission is to invoke a call to action to recognize the value and importance of having physical activity and physical education in the lives of kids and adults. Of course, all of us need to engage with fitness and movement activities throughout the year. Campaigns like this one help to reactivate our interest in physical activity and sports.

Research shows that physically active children are more likely to thrive academically and have improved behavior in school; and schools can promote physical activity through comprehensive school physical activity programs, including recess, classroom-based physical activity, intramural physical activity clubs, interscholastic sports, and physical education.

Additionally, participation in sports teams and physical activity clubs can improve grade point average, school attachment, educational aspirations, and the likelihood of graduation; and higher physical fitness achievement is associated with better school attendance rates and fewer disciplinary incidents involving drugs, alcohol, violence, or truancy.

In support of this resolution, Curriculum and Professional Learning (CPL) will partner with the Online Physical Education Network (OPEN) National Trainers to offer three professional development opportunities for EGUSD teachers:

• Thursday, May 13, 2021 – Teaching Face-to-Face with Physical and Social Distancing
• Tuesday, May 18, 2021 – Technology Tools for Virtual or Face-to-Face Physical Education
• Wednesday, May 19, 2021 – Building Brains and Bodies with Active Classrooms

Parents and guardians can help by modeling the very behaviors we want to see in young children. If parents and guardians exercise and set an example, their kids will likely embrace similar habits without too much resistance. If families emphasize physical playtime on the weekends, kids will be more likely to get involved in sports activities without push back. 

Public Comment on Items on the Agenda or Not on the Agenda

Anyone interested in providing public comment to the Elk Grove Unified School District Board of Education on any item that is within the Board's subject matter jurisdiction should complete a public comment form. However, the Board may not take action on any item not on this Board meeting agenda except as authorized by Government Code section 54954.2. Anyone may also submit public comments to the Board in support of or in opposition to any item being presented to the Board for consideration.

Requests for public comment must be received by 4:30 p.m. the day of the meeting to allow for sorting and organization of speakers by Board meeting agenda topic.  Please be sure to complete the public comment form indicating the item you wish to address and whether it will be read by a staff member or if you would like to speak live via Zoom during the board meeting.  The total amount of time allocated for public comments to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees. 

For live public comment, you must be online and prepared to speak when your name is called upon. Your name will be called during the applicable agenda item, and in the Zoom session, a pop-up will open, asking you to unmute your microphone. Once you click on the unmute button, the Board will be able to hear you. At the end of your time limit, your microphone will be muted. You must be using the latest version of Zoom to make your live public comment. If you are not up-to-date with the Zoom platform client, you may be skipped during public comment periods due to technical difficulties.

The link to the public comment form can be found on the District's website:  http://www.egusd.net/virtual-egusd-board-meeting-may-4/

The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [1] 

Leave(s) of Absence

Resignation(s)

Retirement(s)

Returning from Leave(s) of Absence

CLASSIFIED:

New Hire(s) [6]

Leave(s) of Absence

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

Under state law, the District’s surplus funds are deposited in the County Treasury (unless the District takes special measures to become fiscally independent) with the exception of legally authorized commercial bank accounts (such as Revolving Fund) and proceeds of debt issuances, which may be placed with a trustee.  All of the funds of the Elk Grove Unified School District are invested with the Treasury of the County of Sacramento.  These funds are in the commingled Treasurer’s Pool with that of other public agencies.  This includes all of the school districts within Sacramento County.

As of March 31, 2021, the District has $320,332,871 from all funds, in addition Mello-Roos Investment proceeds of $12,800,067 and General Obligation Bond Investment proceeds of $10,629,616 for a total of $343,762,554 in the County Treasurer’s pool.  This is 8.32% of the total county pooled assets of $4,131,326,160.

The surplus funds of the District are conservatively managed by the County Treasury.  We are confident that the funds are now and will continue to be available upon demand to satisfy District needs.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

The purchase order encumbrance modification history from April 1, 2021 – April 14, 2021 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

Bid #701-20/21 was issued on February 12, 2021 to eight (8) firms in this market. By the closing date, March 4, 2021, two (2) proposals were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract, with optional two (2), one (1) year terms, not to exceed three (3) years total. This contract will commence on July 1, 2021.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Contract Award: Producer’s Dairy

Funding source has been budgeted through the Food and Nutrition Services Department’s general operating funds.

Bid #702-20/21 was issued on February 19, 2021 to six (6) firms in this market. By the closing date, March 11, 2021, one (1) proposal was received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract, with optional two (2), one (1) year terms, not to exceed three (3) years total. This contract will commence on July 1, 2021.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Contract Award: Papa Murphy’s

Annual Cost: $603,500.00

Per CFR §2414.408-70 it is allowable to make an award if only one response is received if the

following criteria is met:

(a) The specifications were clear and not unduly restrictive;

(b) adequate competition was solicited and it could have been reasonably assumed that more

than one bid would have been submitted;

(c) the price is reasonable;

(d) the bid is otherwise in accordance with the invitation for bids.

Funding source has been budgeted through the Food and Nutrition Services Department’s general operating funds.

Each year at a regular Board meeting, the Elk Grove Unified School District Board of Education is required to appoint individuals to serve for the school year as the school’s league/conference representative. The schools and representatives for the 2020-2021 school year are:

The Board is asked to review and approve a contract in the amount of $148,532 with BP Productions for the 2021 comprehensive and alternative educations high school graduations.

The contract for BP Productions is to cover the production costs at two school site stadiums for the 2021 graduations for the nine comprehensive high schools and five alternative high schools.

The quoted contract amount of $148,532 is to cover the stage, audio, video, equipment for electrical, labor, services, and shipping for equipment being delivered and set up at two school site stadiums.  The final amount will be outlined in a final invoice and paid by the district.  Per this agreement, the Elk Grove Unified School District will have BP Productions on site from Friday, May 21 through Friday, May 28 for initial set-up and for break-down of equipment and supplies.

The 2021 schedule for high school graduations is scheduled for the week of Monday, May 24 through Thursday May 27, 2021.

$148,532 Productions setup, rental, removal cost

The Board of Education is requested to approve an MOU with Sacramento County Office of Education (SCOE) for Special Education services.

SCOE will operate special day classes for district students with moderate to severe disabilities or emotional disturbances for EGUSD students at the following school sites:

• Florence Markofer Elementary School
• Prairie Elementary School
• Sunrise Elementary School
• James Rutter Middle School
• T.R. Smedberg Middle School
• Monterey Trail High School
• Sheldon High School
• Jessie Baker School

The MOU is effective for the 2020-21 school year.

The District recognizes that Chromebooks have become vital for student learning here at EGUSD and in K-12 education as a whole. The 3000 Chromebooks will be used to ensure there are enough devices for students and staff to conduct state testing along with instruction due to COVID-19.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, equipment and services.

Funded with existing technology utility and instructional materials budgets and/or state/federal funding targeting integrated services that support teaching and learning including student and staff technology needs.

The Elk Grove Unified School District’s Board of Education is currently elected under a hybrid “at-large” election system, where trustees reside in designated trustee areas, and are elected by voters of the entire District.  Trustees are elected in even-numbered years and serve staggered, four-year terms.

Cities, public entities, and other school districts have recently had their at-large election systems challenged under the California Voting Rights Act (CVRA).  These situations have resulted in expensive and divisive litigation.  On December 17, 2019, the Board adopted Resolution No. 32, 2019-20, Resolution to Initiate a Transition to a By-Trustee Area Election System Commencing with the 2022 Governing Board Election. As provided in Resolution No. 32, 2019-20, the Board intended to wait until the release of the 2020 Census data, scheduled for March 2021, and then immediately begin the transition process.  Due to COVID-19 pandemic-related delays, the 2020 Census data is not expected to be made available to state and local agencies until September 30, 2021 or later, which is a substantial delay from the original due date of March 31, 2021.

Due to this significant delay, the potential for further delay, and the tight timelines to complete the process in time for the 2022 elections, the District has concerns about continuing to delay the process until the 2020 Census data is released.  The District aspires to promote a robust public input process and believes that it may now be in the best interest of the District not to wait until the release of the 2020 Census data, but to move forward immediately to transition to by-trustee area elections using the 2010 Census data pursuant to the process provided in the Elections Code and Education Code.  If the Board chooses to take this action, it will then review the 2020 Census data upon its release to ensure the adopted trustee areas maintain appropriate population balance pursuant to Education Code section 5019.5.  The final maps to be used in the 2022 election will rely upon the 2020 census data.

The Board will receive an update on the current Census Bureau delays, and a proposed timeline moving forward.  A prepared resolution accompanies this presentation to allow the Board to initiate the transition process immediately, if it so elects.

The Board of Education is asked to receive a report regarding trustee area map development and hold the first public hearing regarding potential composition of trustee-areas prior to drawing of maps.

The District’s Board of Education is currently elected under a hybrid “at-large” election system, where trustees reside in designated trustee areas, and are elected by voters of the entire District.  Trustees are elected in even-numbered years and serve staggered, four-year terms.  On May 4, 2021, the Board will consider adopting a Resolution declaring its intent to transition to by-trustee area Board elections, where each Board member must reside within the designated trustee area boundary and is elected only by the voters in that trustee area. 

The District’s demographers, National Demographics Corporation, will present information on the process and criteria for drawing the trustee-area boundary maps.  At the May 4 board meeting, the Board will hold the first of two statutorily required hearings to receive input from the community on the trustee-area map creation process.

The Board of Education is asked to (1) Open a public hearing and receive comments on the granting of a permanent electrical facilities easement; (2) Close the public hearing; and if no comments are received, (3) Adopt Resolution No. 62, 2020-21 Granting Electrical Facilities Easement to the Sacramento Municipal Utility District for the Pleasant Grove Elementary School Project.

The Sacramento Municipal Utility District (SMUD) has requested that the District convey (at SMUD’s expense) a permanent Electrical Facilities Easement on the Pleasant Grove Elementary School site at 10160 Pleasant Grove School Road, Elk Grove, California.

The final configuration of the easement will be established after the completion of the installation of the electrical facilities and documenting the easement accurately in relation to the facilities installed.

The purpose of the easements is to allow SMUD to access, construct and maintain electrical facilities serving the Pleasant Grove Elementary School campus. 

Staff recommends acceptance of SMUD’S request that the easement be conveyed since it will be of public benefit and cause no inconvenience to the District.

The Board of Education adopted Resolution No. 60, 2020-21, Resolution of Intention to Convey an Electrical Facilities Easement on April 20, 2021, and notice was duly posted and published for this public hearing as noted below.

As required for the granting of such easements, the notice of this public hearing was published in the Sacramento Bee on Tuesday, April 27, 2021 and posted for at least 5 days in three public locations: Pleasant Grove Elementary School, Robert L. Trigg Education Center and the Elk Grove Post Office (8850 Williamson Drive).   

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District:

1. The District’s initial proposal is officially presented at a public meeting of the Governing board for public notice; and 
      
2. A public hearing is conducted to receive public input regarding the District’s initial proposal.

EGUSD’s initial proposal is attached.

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District:

1. The District’s initial proposal is officially presented at a public meeting of the Governing board for public notice; and 
      
2. A public hearing is conducted to receive public input regarding the District’s initial proposal.

EGUSD’s initial proposal is attached.

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District:

1. The District’s initial proposal is officially presented at a public meeting of the Governing board for public notice; and 
      
2. A public hearing is conducted to receive public input regarding the District’s initial proposal.

EGUSD’s initial proposal is attached.

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District:

1. The District’s initial proposal is officially presented at a public meeting of the Governing board for public notice; and 
      
2. A public hearing is conducted to receive public input regarding the District’s initial proposal.

EGUSD’s initial proposal is attached.

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District:

1. The District’s initial proposal is officially presented at a public meeting of the Governing board for public notice; and 
      
2. A public hearing is conducted to receive public input regarding the District’s initial proposal.

EGUSD’s initial proposal is attached.

Pursuant to Government Code Section 3547, the following are stipulated for negotiations between a bargaining unit and the District:

1. The District’s initial proposal is officially presented at a public meeting of the Governing board for public notice; and 
      
2. A public hearing is conducted to receive public input regarding the District’s initial proposal.

EGUSD’s initial proposal is attached.

Planning for the 2021-22 school year continues as we actively engage stakeholder feedback from students, parents/guardians, staff, and labor groups.  The Board will receive an update on what stakeholders had to share with District leadership.

Listening sessions with the PAT were held on April 21-22.  A meeting with the EMAT was held on April 29.  Additional meetings with the PAT and EMAT are scheduled for May 19 and 20, respectively.

The Board will briefly discuss priorities that will be discussed in greater detail at the Board workshop on May 11.

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.