In response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which temporarily suspends provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members will be conducting this open session board meeting via Zoom video/teleconferencing.

Zoom Online Meeting Platform

Zoom is an online meeting platform that will be used by the Elk Grove Unified School District Board of Education during the current State social distancing and shelter at home order. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.

Please note:  If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app.

Join the meeting via the Zoom link below:

https://egusd-net.zoom.us/j/84261536721

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

John Reith Elementary School began the AVID Elementary (AE) program in 2018 with a core group of dedicated upper grade level teachers in the 3rd through 6th grades.  At the end of year one of implementation, John Reith’s AVID Site Team had grown to include representation from all grade levels.  John Reith was the first elementary site in the region to implement AVID.  The feeder middle school (Samuel Jackman) and high school (Valley) were among the first AVID implementers in CCESA Region 3 (circa 1990).  

Implementation of AVID at John Reith Elementary began with the principal, Katie Hedrick, who has a passion for supporting students and teachers as well as previous experience with AVID from another school site.  These attributes have been key to the site’s success and leadership with AVID across the district.

The COVID-19 pandemic and movement of school to a distance learning format has not stopped the AVID momentum at John Reith.  The AVID Site Team is agile and quickly modified strategies to a distance learning environment, continuing to be a leader in the Valley High region and across the district and Capital Metro Region.  John Reith staff attend monthly Capital Metro Area AVID professional learning, model and share best practices with other elementary teachers.

The Board of Education is asked to recognize Katie Hedrick and the John Reith Elementary AVID team for this outstanding achievement.

Public Comment on Items on the Agenda or Not on the Agenda

NOTICE: Requests for public comment must be received by 4:30 p.m. the day of the meeting to allow for sorting and organization of speakers by Board meeting agenda topic.  Please be sure to complete the public comment form indicating the item you wish to address and whether it will be read by a staff member or if you would like to speak live via Zoom during the board meeting.  The total amount of time allocated for public comments to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees. 

For live public comment, you must be online and prepared to speak when your name is called upon. Your name will be called during the applicable agenda item, and in the Zoom session, a pop-up will open, asking you to unmute your microphone. Once you click on the unmute button, the Board will be able to hear you. At the end of your time limit, your microphone will be muted. You must be using the latest version of Zoom to make your live public comment. If you are not up-to-date with the Zoom platform client, you may be skipped during public comment periods due to technical difficulties.

The link to the public comment form can be found on the District's website: 

http://www.egusd.net/about/leadership/board-of-education/virtual-egusd-board-meeting-june-15/

The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified

A review of the existing Board Policies showed that our current policies needed to be updated.  The necessary change is reflected in the following policies:

• BP/AR 5141.22 Infectious Diseases

• BP/AR 5141.23 Asthma Management

• BP/AR 5141.23  Infectious Diseases Prevention  - DELETE

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [8]

Leave(s) of Absence

Rehire(s)

Resignation(s)

Retirement(s)

Returning from Reemployment List

CLASSIFIED:

New Hire(s) [5]

Leave(s) of Absence

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

Summaries of the budget transfers by fund are attached.  Detailed descriptions of the budget transfers are on file with Finance & School Support should you wish to review them in detail. 

The budget transfers are for the period of February 1, 2021, through April 30, 2021.

The Governmental Accounting Standards Board (GASB) issued Statement 84, Fiduciary Activities, which are intended to enhance the consistency and comparability of fiduciary activity reporting by state and local governments.  This new statement applies to both the organized (secondary schools) and unorganized (elementary & other schools) associated student body (ASB) accounts. The California Standardized Accounting Code Structure, as defined by the California Department of Education allows for the establishment of a Student Activity Special Revenue Fund (Fund 08) to account for these transactions.

On February 7, 2019, CalSTRS issued a final audit report (“Audit Report”) to the District concluding an audit that was conducted.

As a result of the Audit Report, CalSTRS determined that certain Retiree’s compensation was overstated and Retiree’s benefits were overpaid. CalSTRS informed the applicable Retirees that they will be required to repay the amount received in excess of what they should have received (“Retroactive Obligation”). In addition, Retiree will also have Retiree’s future retirement allowance lowered (“Prospective Reduction”).

Based on the findings of the Audit Report, the Parties have collaboratively worked together and desire to resolve the matter amicably and as such the District has agreed to assist the 19 affected Retirees with the costs of the Retiree’s Retroactive Obligation.

Based on the attached form agreement, which will be tailored for each of the 19 affected individuals and their individual circumstance, the District shall pay amounts directly to the 19 Retirees within thirty (30) days after approval in accordance with attached agreement terms.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $95,200 and have been approved by authorized district staff.

The purchase order encumbrance modification history from April 29, 2021 – May 24, 2021 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:     

The Board of Education is asked to (1) approve Change Order No. 1 with TJR Resources, Inc., and (2) authorize a District Representative to sign the approved change order. 

On March 23, 2021, the Board of Education approved an award of contract to TJR Resources, Inc., for the William Daylor High School, Voluntary Accessibility Improvements project.  Change Order No. 1 consists of one (1) item.  The complete amendment with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of amendment requests between Contractor and District.  Change Order No. 1 changes the contract amount of $121,280.00 by $7,876.00 to $129,156.00.

The Board of Education is asked to (1) approve Change Order No. 1 with Pacific States Environmental Contractors, Inc., and (2) authorize a District Representative to sign the approved change order. 

On February 23, 2021, the Board of Education awarded a contract to Pacific States Environmental Contractors, Inc.  for the Laguna Ridge East Elementary School, Soils Remediation project.  Change Order No. 1 consists of one (1) item.  The complete amendment with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $176,900.00 by $34,150.00 to $211,050.00.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of furnish and installation of shade structures and includes accessibility improvements, construction of concrete pads, miscellaneous site work, and other work as shown in the documents and as required for a complete and operational project at the following schools:

Maeola R. Beitzel Elementary School, 8140 Caymus Drive, Sacramento CA 95829

Elk Grove Elementary School, 9373 Crowell Drive, Elk Grove, CA 95624

Florin Elementary School, 7300 Kara Drive, Sacramento, CA 95828

Foulks Ranch Elementary School, 6211 Laguna Park Drive, Elk Grove, CA 95758

Samuel Kennedy Elementary School, 7037 Briggs Drive, Sacramento, CA 95828

The Administration received and opened four (4) bids on May 18, 2021, at 11:00 a.m. AM Stephens Construction Co., Inc., submitted the lowest base bid (see Attachment A for tabulation of bids). 

Funded with Measure M funds.

Education Code§ 38083 provides an exception to public bidding for perishable foodstuffs and seasonal commodities. Board Policy 3311 authorizes staff to purchase foodstuffs on the open market, without competitive bidding. After completing a qualification process with USDA approved vendors, The Food and Nutrition Services Department has determined it is in the best interest of the District to divert the Food Commodities received from the USDA to the following vendors for processing:

Bid #661-18/19 was issued on March 8, 2019 to thirteen (13) firms in this market. By the closing date (April 4, 2019), fifteen (15) bids were received.

The Bid results and recap are in the Purchasing Department for further review.

At the June 25, 2019 Board meeting, the recommendation of a one (1) year contract was made to each of the vendors listed below with the possibility of two (2) one year extensions.

Pursuant to Education Code §17604, the Board of Education is being asked to extend the award for year three (3) through June 30, 2022

Bid #706-20/21 was issued on April 16, 2021 to five (5) firms in this market. By the closing date, May 6, 2021, two (2) proposals were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) time purchase.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Contract Award: AmeriPak

One Time Cost: $146,606.46

Funding source has been budgeted through the Food and Nutrition Services Department’s general operating funds.

Bid #700-20/21 was issued on February 5, 2021 to eighteen (18) firms in this market. By the closing date, March 11, 2021, ten (10) proposals were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract. This contract will commence on July 1, 2021.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Funding source has been budgeted through the Food and Nutrition Services Department’s general operating funds.

The Board is asked to approve the Natural Gas Purchase Agreement Renewal between the Elk Grove Unified School District and Tiger Natural Gas, Inc. for the 2021-2022 school year.

Historically the District has purchased its natural gas from a third party provider in an effort to reduce the District’s expenditures for natural gas.  This is not an uncommon practice, in lieu of purchasing gas from the local utility, in our case Pacific Gas & Electric.  In these arrangements, the public entity purchases gas at a reduced rate from a third party below that of the local utility.  The District then pays for the transportation of that gas through the local utility’s infrastructure.  This has proved to be advantageous for the District and Administration seeks to continue this arrangement.  This arrangement has saved the District thousands in General Fund dollars annually when compared to PG&E rates and over the course of time has saved the District well over $1,000,000.

Staff is proposing that the District utilize a fixed rate should market changes occur Staff will conduct routine market reviews to determine whether or not the District should remain at a variable rate or a fixed rate.

The purchase of natural gas is included in the 2021-2022 budget.  Savings will vary based on PG&E’s rate compared to Tiger Natural Gas, Inc.

The Board of Education is asked to (1) Approve a Guaranteed Maximum Price (GMP) of $1,556,886.00 for the construction of Joseph Kerr Middle School Modernization – Phase 2 project; and (2) Authorize the Administration to sign all documents necessary for a Lease-Leaseback (LLB) Agreement with F&H Construction.

This project consists of three (3) distinct projects.  The old gymnasium will be removed from the site and temporary landscaping in its place will be installed to provide a safe and attractive space for the start of the 2021 fall semester.  Classroom buildings B & C will undergo an interior refresh with carpeting and updated audio-visual upgrades and painting, as needed.  The library will be upgraded with new audio-visual, updated wall finishes, new carpeting, and new lighting.

F&H Construction solicited bids from qualified contractors on May 12, 2021, and May 25, 2021, seeking quotes from all trades for the construction of Phase 2 Modernization project.

Funded with Measure M funds.

The Board of Education is asked to: (1) Approve a Lease-Leaseback Amendment with Clark/Sullivan Construction for the Laguna Ridge East Elementary School – Increment 2 Project (“Project”); and (2) Approve a Guaranteed Maximum Price (GMP) of $44,464,683.00 for the construction of Increment 2 of the new elementary school project.

On April 6, 2021, the Board approved the Administration to enter into a Lease-Leaseback (LLB) agreement with Clark/Sullivan Construction for construction services of Increment 1 for the new elementary school as the first phase of the Laguna Ridge Elementary School Project (“Project”), as well as authorized the Administration to negotiate the GMP for the remaining increment as  approved by the Division of the State Architect (DSA).  As the Project will be constructed in two (2) increments, this Board Agenda Item requests authorization to enter into a LLB Agreement Amendment for the GMP for Increment 2 for the Project. 

Clark/Sullivan Construction solicited bids from qualified subcontractors on March 19, 2021 and March 26, 2021 seeking quotes from all trades for the construction of Increment 2.

Quotes received from subcontractors were reviewed and evaluated by the District and Clark/Sullivan Construction staff for completeness and to assure the best value to the District. Upon tabulation of subcontractor bids, a total GMP for the Increment 2 of the Project of $44,464,683.00 was determined.  Accordingly, the District Administration seeks authorization to enter into the LLB Agreement Amendment with Clark/Sullivan Construction to construct Increment 2 for the Project, and approve the GMP of $44,464,683.00.

Funded with Developer Fees and State School Facilities funds.

$201,750.00 from Online Learning

The Board is asked to approve a contract renewal in the amount of $724,500 with Improve Your Tomorrow (IYT) to provide tutoring, mentorship, life skills workshops, college tours, and career exploration to students at Edward Harris, Jr., Samuel Jackman and James Rutter Middle Schools and Florin, Monterey Trail, and Valley High Schools.  This contract will also include the expansion to the alternative education sites: William Daylor, Las Flores, and Rio Cazadero High Schools.  This agreement marks the seventh year IYT has provided services to our students.

Performance indicators are listed in the contract.  With Board approval, this contact becomes effective on July 1, 2021, and will remain in effect until June 30, 2024.

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Basic

Essentials of Psychology, Concepts and Applications, Sixth Edition; Copyright 2022, Cengage Learning, Inc. (Psychology, Grades 9-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

Supplemental

Stella Diaz Has Something to Say; Copyright 2018, Square Fish (English/Language Arts, Grade 3) [This supplemental instructional material will be paid for using site funds.]

When You Trap a Tiger; Copyright 2020, Random House (English/Language Arts, Grade 5) [This supplemental instructional material will be paid for using site funds.]

Paper Wishes; Copyright 2016, Square Fish (English/Language Arts, Grade 5) [This supplemental instructional material will be paid for using site funds.]

The Epic Fail of Arturo Zamora; Copyright 2017, Scholastic, Inc. (English/Language Arts, Grade 6) [This supplemental instructional material will be paid for using site funds.]

Imagine Learning (Special Education, Grades K-22) [This supplemental digital instructional material will be paid for using EGUSD one-time funding for the 2021-22 school year; beginning in the 2022-23 school year, this digital instructional material will be paid for using site/department funds.]

RobotLAB NAO VB6 – Educator Pack (AP Computer Science Principles and AP Computer Science A, Grades 10-12) [This supplemental digital instructional material will be paid for using CA Partnership Academy and/or Perkins Funding.]

The following Requests for Revision to an Existing Board-Adopted Course have undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Advanced Audio & Music Production (Course #12129) (CTE Elective, Grades 11-12)

It is requested that revisions to this CTE course be made as follows:

• The course description be updated to include the below.
• The course title be changed to “Audio & Music Production, Advanced.”
• The pre-requisite(s) be changed to “Audio & Music Production, Intermediate” from “Computer Technology with a grade of C or better and Audio Production I with a grade of C or better.”

Rationale: This revision brings the title in line with EGUSD nomenclature.  The pre-requisite change reflects the new “Audio & Music Production, Intermediate” course which replaced Audio Production I.  It also removed Computer Technology which does not relate to this course and removed the “C or better” statement.  The updated course description replaces references to Audio Production I which is no longer part of this pathway and simplifies the description.

Advanced Graphic Communications (Course #12126) (CTE Elective, Grades 10-12)

It is requested that the pre-requisite(s) be changed to “Digital Photography II, Digital Art and Graphic Design II, or Commercial Art” from “CTE AME Pathway 111 Concentrator Courses: Digital Art and Graphic Design II or Commercial Art or Photo II.”

Rationale: This revision is necessary to enforce CTE pathway coherence (three courses taken in order, building upon one another) in the pathway Digital Art/Graphic Design Production, Digital Photography II, Advanced Graphic Communication.

Advanced Production & Broadcasting (Course #12155) (CTE Elective, Grades 11-12)

It is requested that the pre-requisite(s) be changed to “Digital Media Arts II or Video Production II” from “Video Production I and Video Production II.”

Rationale: This revision is necessary to enforce CTE pathway coherence (three courses taken in order, building upon one another).

Animal Anatomy and Physiology of Plants (Course #12202) (Science/CTE Elective, Grades 11-12)

It is requested that revisions to this Science/CTE course be made as follows:

• The grade levels be changed to grades 10-11 from grades 11-12.
• A pre-requisite be added to include “Biology and Sustainable Agriculture.”

Rationale: In CTE, Concentrator courses are generally for grades 10-11.  This revision brings the course in alignment with practice and allows students to take the course immediately after completion of Biology and Sustainable Agriculture, which generally occurs in grade 9 and is an appropriate pre-requisite.

Animation, Advanced (Course #12125) (VAPA/CTE Elective, Grades 11-12)

It is requested that the pre-requisite(s) be changed to “Animation, Intermediate” from “Animation I and Animation II.”

Rationale: This revision is necessary to enforce CTE pathway coherence (three courses taken in order, building upon one another) in the updated animation sequence Animation, Intro to; Animation, Intermediate; Animation, Advanced.

AP Studio Art: 2-D Design (Course #12128) (VAPA/CTE Elective, Grades 10-12)

It is requested that the pre-requisite(s) be changed to “Digital Art and Graphic Design II or Digital Photography II” from “Art II or Commercial Art/Graphics with a grade of C or better or by instructor approval.”

Rationale: This revision is necessary to enforce CTE pathway coherence (three courses taken in order, building upon one another).  It also removes the “C or better or instructor approval” statement and removes courses unrelated to the pathway.

Sites that would like to teach AP Studio Art: 2-D Design without CTE pathway courses should offer course #06050.

Broadcast Journalism (Course #12150) (CTE Elective, Grades 11-12)

It is requested that the pre-requisite(s) be changed to “Video Production II or Digital Media Arts II” from “Video Production II or Digital Media Arts II; Students are required to complete an application process for acceptance into this course.”

Rationale: No student within a pathway should have to complete an application process, especially to continue within the pathway.  This revision supports equity and access.

Computer Science A, Introduction to (Course #12112) (CTE Elective, Grades 10-11)

It is requested that a pre-requisite be added to include “Web Development.”

Rationale: This revision is necessary to enforce CTE pathway coherence (three courses taken in order, building upon one another).

Computer Science Principles (Course #12115) (CTE Elective, Grades 10-11)

It is requested that a pre-requisite be added to include “Exploring Computer Science.”

Rationale: This revision is necessary to enforce CTE pathway coherence (three courses taken in order, building upon one another).

Digital Photography II (Course #12166) (VAPA/CTE Elective, Grades 10-12)

It is requested that the pre-requisite(s) be changed to “Photography I or Digital Art/Graphic Design Production” from “Photography I.”

Rationale: This revision is necessary to enforce CTE pathway coherence (three courses taken in order, building upon one another), allowing for the pathway Digital Art/Graphic Design Production, Digital Photography II, Advanced Graphic Communication.

Molecular Biotechnology Honors (Course #12673) (Science/CTE Elective, Grade 12)

It is requested that the pre-requisite(s) be changed to “Microbiology Honors” from “The Science and Ethics of Biotechnology and Microbiology.”

Rationale: This revision is necessary to enforce CTE pathway coherence (three courses taken in order, building upon one another).

Principles of Engineering A (Course #12344) (CTE Elective, Grades 10-12)

It is requested that pre-requisite(s) be added to include “CADD or Engineering Technology.”

Rationale: This revision is necessary to enforce CTE pathway coherence (three courses taken in order, building upon one another).

Veterinary Science (Course #12211) (CTE Elective, Grades 11-12)

It is requested that the pre-requisite(s) be changed to “Animal Anatomy and Physiology of Plants” from “Algebra I and Biology or Integrated Applied Science.”

Rationale: This revision is necessary to enforce CTE pathway coherence (three courses taken in order, building upon one another).

Mathematics III Honors (Course #03036) (Mathematics, Grades 9-12)

It is requested that the pre-requisite(s) be changed to “Mathematics II, Mathematics II B, Part 2, or Mathematics II Honors with a grade of C or better” from “Mathematics II Honors with a grade of C or better.”

Rationale: The current pre-requisite is only Mathematics II Honors.  The requested change will provide students the opportunity to enroll in an honors math course once Mathematics II is completed, regardless of whether they chose to enroll in a prior honors course.

Probability and Statistics (Course #03068) (Mathematics, Grades 11-12)

It is requested that the pre-requisite(s) be changed to “Mathematics II, Mathematics II B, Part 2, Mathematics II Honors, or Exploring Functions through Mathematics Practices with a grade of C or better” from “Mathematics III or Mathematics III B, Part 2 with a grade of C or better.”

Funded with existing technology utility and instructional materials budgets and/or state/federal funding targeting integrated services that support teaching and learning including student and staff technology needs.

Cost: $405,000.00

The District utilized Zoom during the COVID-19 pandemic. This next year will be a year of transition from Zoom to other services, but Zoom is still required to continue programs in place due to the Pandemic. Zoom is used for Instruction, meetings, Professional Development, Webinars and Broadcasting of Board Meetings. 

During this year professional development and setup will be completed to transition most of the things from Zoom to other services from Google and Microsoft that are already part of our annual licensing agreements.

Funded with existing technology utility and instructional materials budgets and/or state/federal funding targeting integrated services that support teaching and learning including student and staff technology needs.

Cost: $103,845.10

On June 26, 2020, the Purchasing Department on behalf of Technology Services issued a Request for Proposal (RFP) for ShoreTel VoIP System Maintenance. At the August 11, 2020 Board meeting, the RFP #686-19/20 was awarded to Packet Fusion for an initial one year term with four optional one year extensions for a period up to five years.

The Purchasing Department is requesting authorization to increase the price awarded to the annual contract for year two by $41,804.50. The increase is necessary to include an extra month of support, bringing the due date in alignment with other Technology Services Maintenance Agreements and also to include the additional licensing needed for mobility and extra users of the system.

Prior contract pricing

Year Two - $161,195.50

Updated Contact Pricing:

Year Two - $203,000.00

An ongoing funding source has been budgeted through Technology Services General fund for the annual payments.

Year Two Annual Cost: $203,000

An ongoing funding source has been budgeted through Technology Services General fund for the annual payments.

Annual Cost: $554,396.01

On June 16, 2016, The Board approved the purchase of Synergy by Edupoint (RFP #573-15-16) as the District new Student Information System.

To continue to use the system, there is annual support and maintenance costs.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, termination (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Effective 7/1/21 through 6/30/27 not to exceed $2M for the term.

The Head Start Resolution No. 76, 2020/2021 Authorizing Execution of Delegate Agency Agreement with Sacramento Employment and Training Agency (SETA) for the 2021-2022 school year is required to enter into an agreement for the operation of the Head Start program within the Elk Grove Unified School District.  The Governing Board of Elk Grove Unified School District is required to authorize the execution of Agreement #22C2251S0 between the District and SETA.

The Board of Education is asked to receive a report regarding trustee area map development and hold the first public hearing regarding proposed composition of trustee-areas.

The District’s Board of Education is currently elected using a hybrid version of an “at-large” election system, where Board members are elected by voters of the entire District, but Board members must reside in defined trustee areas.  Board members are elected in even-numbered years and serve staggered, four-year terms.  On May 4, 2021, the Board adopted Resolution No. 67, 2020-21, redeclaring its intent to transition from at-large to by-trustee area Board elections, where each Board member must reside within the designated trustee area boundary and are elected only by the voters in that trustee area. 

Pursuant to Elections Code section 10010(a)(1), the Board held two public hearings on May 4, 2021 and May 18, 2021, to gather community input on the trustee area map creation process.

The Board of Education is requested to hold a public hearing for anyone who wishes to comment on the Elk Grove Unified School District's Local Control Accountability Plan (LCAP).  This item will be presented to the Board for adoption at the June 22, 2021 meeting.

The Board of Education is requested to hold a public hearing to solicit the recommendations and comments of members of the public regarding specific actions and expenditures proposed to be included in the Elk Grove Unified School District’s Local Control Accountability Plan (LCAP) pursuant to Education Code 52062(b)(1).  The public hearing shall be posted 72 hours before the meeting and be held at the same meeting that the Board holds a public hearing on the budget to be adopted pursuant to Education Code 42127.

A presentation will also be given which will provide a broad overview of the LCAP.

The Board of Education is requested to hold a public hearing for anyone who wishes to comment on the Elk Grove Charter School's Local Control Accountability Plan (LCAP).  This item will be presented to the Board for adoption at the June 22, 2021 meeting.

The Education Code 42127(d)(2) requires each school district submit a Board approved Adopted Budget to their respective county office of education by July 1st of each year.

The 2021-22 Budget for the General Fund reflects the proposed implementation of the Governor's Local Control Funding Formula and Board approved funding priorities.

Staff is continuing to monitor actions at the state level, evaluate new information as it is known and will provide reports recommending adjustments to the budget accordingly.

This item will be brought back for approval at the June 22, 2021, board meeting.

The Board of Education is asked to (1) Open a public hearing and receive comments on the American Federation of State County and Municipal Employees (AFSCME), Local 258, initial proposal to Elk Grove Unified School District (EGUSD) to commence 2021-2022 collective bargaining; (2) Close the public hearing after listening to comments.

After closing the public hearing, the Board is asked to take action to officially receive AFSCME's initial proposal.

Pursuant to Government Code Section 3547, the following process is required for negotiations between a bargaining unit and the District:

1. The union's initial proposal is officially presented at a public meeting of the Governing board for public notice; and 

2. A public hearing is conducted to receive public input regarding the union's initial proposal.

AFSCME’s initial proposal is attached.

It is recommended that after the closure of the public hearing, the Board take action to officially receive AFSCME's initial proposal.

The COVID-19 Round I Relief Funds articulated in the District’s Local Continuity and Attendance Plan (LCP), approved by the Board of Education on September 28, 2020, focused on improving distance learning, assessment and learning gaps, social-emotional and mental health, student engagement, and meal service.

Plan development was informed through extensive stakeholder input from students, staff and families. The District is being strategic in its approach to planning for the use of all COVID-19 Relief Funds, focusing first on the portion of the funds with the shortest spending timeline.

The Board approved the District’s Expanded Learning Opportunities Grant (ELO) plan on June 1, 2021 and the District is now focusing on the unspent funds from Round I totaling $7.64 million dollars.

Areas of focus for the spending plan remain in alignment with and build upon the actions and services from the LCP and include technology support staff, health staff, social emotional/multi-tiered System of Support staff, Educational Equity staff, Food and Nutrition support to ensure accessibility to meals and resources for schools to support the successful return of students to fulltime, in-person instruction.

The Board is asked to adopt the attached resolution to eliminate and/or reduce classified positions due to lack of work/lack of funds pursuant to Education Code Sections 45114, 45298, 45308, 45117.

The Job Developer in the Workability Program, Special Education Department position is currently a vacant position and is being reduced from an 8-hour per day position to a 7-hour per day position due to staff salaries and benefits continuing to rise each year and grant funding amount staying the same. In addition, there was a realignment of funding of the TPP contract.  There are now three individuals that are able to place our students (TPP-one six-hour Employment Placement Specialist and one seven-hour Employment Placement Specialist and WA one proposed 7-hour Job Developer). These staff are equally working with and placing students now so an eight-hour position for the Job Developer position is no longer needed. 

The Job Developer, Adult and Community Education position is currently a vacant position and is being reduced from an 8-hour per day position to a 3-hour and 3-minute per day position due to SETA-Safety Net Services and SETA-Family Self Sufficiency funding ending on December 31, 2021.

The Research Analyst, Research and Evaluation Department position is currently a vacant 2-hour and 24-minute per day position due to work being completed under this funding source; FTE no longer needed due to lack of work.

The Personnel Assistant I position is currently a vacant position and is being realigned to a Personnel Technician position.  The additional Personnel Technician hours will be used to support Mandated Training Tracking and the Hour Zero System.

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.