NOTICE:  Information for Board Meetings

Effective beginning on August 10, 2021, unless otherwise ordered by the Sacramento County Public Health Department, the State, or by other legal mandate, the Board of Education will resume full in-person Board meetings.  Live streaming of full in-person Board meetings will be available to the public via the Zoom platform.   Zoom Link: https://egusd-net.zoom.us/j/87479777215

Public Comment for Items on the Agenda or Not on the Agenda

NOTICE:  Effective beginning August 10, 2021, unless otherwise ordered by the Sacramento County Public Health Department, the State or by other legal mandate, the following processes shall be available for public comments during Board meetings.

During the Board meeting, the public may make public comments (1.) in-person in the Board Room location or (2.) virtually, via the Zoom platform, through the District’s pre-registration process located on the District’s website. The total amount of time allocated for public comments to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.

• For in-person public comments – Blue Cards will be available outside the Board Room and will be collected at the beginning of each board meeting and organized by topic for in-person public comments.
• Zoom audio public comments – The public may submit an online form to the District in advance of a Board Meeting requesting to speak during public comments through the Zoom platform at the designated time on the Board agenda. Requests for public comment via Zoom must be received by 4:30 p.m. the day of the meeting to allow for sorting and organization of speakers by Board meeting agenda topic. Additional information can be found on the District’s website:  http://www.egusd.net/about/leadership/board-of-education/egusd-board-meeting-september-21/

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

As part of the Board of Education’s legacy of advocacy for equity and the value of diversity within our school district, members of the Board of Education have an opportunity to recognize October 2021 as Filipino American History Month.

The Filipino American National Historical Society established Filipino American History Month in 1988 and subsequently, every October, many communities throughout the United States and its territories have celebrated this occasion, not only to commemorate the anniversary of the presence of the first Filipinos on U.S. soil and to observe its heritage, but also to recognize the social, intellectual, and economic contributions of Filipinos and Filipino Americans in this country.

The California Department of Education first recognized Filipino American History Month in 2006 and the state legislature passed two bills calling for the integration of Filipino American history into curriculum, Assembly Bill 199 (2011) focused on the contributions of Filipino American veterans in World War II and Assembly Bill 123 (2013) focused on the Filipino American contributions to the farm labor movement, including leaders like Larry Itliong. Filipino Americans play a vital role in the EGUSD community, including more than 3,000 students who identify as Filipino.

On July 7, 1997, the Board of Education of the Elk Grove Unified School District approved recommendations of the Civic Values and Ethics Education Action Team.  Those recommendations included the observation of Character Education Month. 

The State Board of Education has designated October 2021 as Character Education Month.

Character education is a learning process that enables students and adults to understand, care about, and act on core ethical values for self and others.

Through passage of a resolution affirming Character Education Month, the Board of Education would support the recommendations of the Civic Values and Ethics Education Action Team.  Furthermore, the designation of Character Education Month supports our Elk Grove Unified School District Core Values.

The Board of Education is requested to approve Resolution No.12, which proclaims the period from October 4 through October 29, 2021, as the United Way Campaign.

The United Way is an organization dedicated to public service in the fields of education, health, rehabilitation, family, youth and aged counseling, legal aid, and emergency assistance.

The Board is requested to approve the attached resolution which proclaims the period of time between October 4 and October 29, 2021, as the United Way Campaign for the Elk Grove Unified School District.

October is National Bullying Prevention Month - a month-long event to prevent childhood bullying and promote kindness, acceptance and inclusion.  This is a nationwide campaign, started by PACERS' National Bullying Prevention Center in 2006.  The campaign reaches out to communities, schools, and families around the world to educate the need to keep kids safe in school.  This campaign is a catalyst for:

• Involving a nation to take action at the local level to create safe and supportive schools.
• Sharing information about the issue through news media, social media, video and print publications.
• Promoting dialogue between educators, parents and students on their roles in addressing and preventing bullying.
• Inspiring everyone to unite for kindness, acceptance and inclusion.
• Helping to create a world without bullying.

On May 18, 2021, EGUSD representatives from the student organization GENup Elk Grove submitted a petition to add a student member to the Board of Education.  District staff, in collaboration with the GENup student leaders, developed a timeline to have a student member Board approved on September 21, 2021 and officially seated on October 5, 2021.  Key elements of the planning process include:

• Multiple planning meetings were conducted including GENup Elk Grove student leadership, District administrators, School District Legal Counsel, and Board Member representatives
• Student Board Member candidates, one elected from each comprehensive high school and one representing the alternative high schools were interviewed by Board members Nancy Chaires Espinoza, Gina Jamerson, and Crystal Martinez Alire
• The recommended candidate is then brought to the full Board for discussion and consideration of approval

The process which included timeline development, site election processes, annual term calendar, roles/responsibilities of the Student Board Member and transition procedures between incoming and outgoing Student Board Members was a collaborative effort between the GENup student leaders and District staff adhering strictly to California Education Code section 35012 and EGUSD Board of Education bylaw 9150.

Public Comment for Items on the Agenda or Not on the Agenda

NOTICE:  Effective beginning August 10, 2021, unless otherwise ordered by the Sacramento County Public Health Department, the State or by other legal mandate, the following processes shall be available for public comments during Board meetings.

During the Board meeting, the public may make public comments (1.) in-person in the Board Room location or (2.) virtually, via the Zoom platform, through the District’s pre-registration process located on the District’s website. The total amount of time allocated for public comments to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.

• For in-person public comments – Blue Cards will be available outside the Board Room and will be collected at the beginning of each board meeting and organized by topic for in-person public comments.
• Zoom audio public comments – The public may submit an online form to the District in advance of a Board Meeting requesting to speak during public comments through the Zoom platform at the designated time on the Board agenda. Requests for public comment via Zoom must be received by 4:30 p.m. the day of the meeting to allow for sorting and organization of speakers by Board meeting agenda topic. Link to Zoom audio public comment card:  https://forms.gle/SLsP8fqqWLCs7gAL9

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [16]

Partial Resignation(s)

CLASSIFIED:

New Hire(s) [8]

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

Approve Warrant Register No. 2 – Warrant Numbers 086405 – 087679, 418384 – 419283.  All Funds:  August 1, 2021 through August 31, 2021

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register Warrant Numbers 086405 – 087679, 418384 – 419283.

See attached report for Warrant Register No. 2 expenditures.

Total expenditures for all funds from August 1, 2021 through August 31, 2021 are $83,982,241.55

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $96,700 and have been approved by authorized district staff.

The purchase order encumbrance modification history from August 18, 2021 – September 1, 2021 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:     

The Purchase Order History for the weeks of August 1, 2021 through August 31, 2021 are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

Bid #692-20/21 was issued on August 21, 2020 to five (5) firms in this market. By the closing date September 24, 2020, two (2) bids were received.

The Bid results and recap are in the Purchasing Department for further review. The Purchasing Department is requesting authorization to extend Bid #692-20/21 with Kamps Propane for year two, which is the first year of the optional two, one-year extensions.

Vendor:

Kamps Propane

Bid #703-20/21 was issued on April 02, 2021 to four (4) firms in this market. By the closing date, April 29, 2021, two (2) proposals were received.

Contract award to North State Tires was granted by the Board on June 22, 2021.

Prior to the contract taking effect, North State Tire has requested authorization to increase their prices by up to 8%.  The District has denied this request as it violates two areas of the Bid/contract and has terminated the contract with North State Tire:

The District is requesting that award of Bid #703-20/21 be granted to the second low bidder, Good Year Tire in the amount of $93,752.15

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract. This contract will commence on July 1, 2021.

Funding source has been budgeted through the Transportation Department’s general operating funds.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from the County of Placer contract number SCN103057 for bulk fuel.

The Board of Education is asked to (1) accept the construction of the Pre-K PIP Resurfacing project, and (2) authorize the filing of the Notice of Completion.

On March 23, 2021, the Board of Education awarded a contract to KYA Services, LLC for the Pre-K PIP Resurfacing project. The work has been completed and is recommended for acceptance by the District.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project includes replacement of five (5) existing packaged gas/electric rooftop HVAC units at each Multi-Purpose Building at Ellen Feickert and Florence Markofer Elementary Schools, located at 9351 Feickert Drive, Elk Grove, California 95624 and 9759 Tralee Way, Elk Grove, California 95624, respectively.

The Administration received and opened seven (7) bids on September 8, 2021, at 11:00 a.m.  Air9 submitted the lowest base bid but was deemed non-responsive. United Mechanical, Inc. was the second responsible and responsive bidder (see Attachment A for tabulation of bids). 

Funded with Special Projects Fund.

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Basic

Aeorspace Science 100: Milestones In Aviation History, Second Edition; Copyright 2016, C² Technologies, Inc. (Aerospace Science (AFJROTC), Grades 9-10) [This basic instructional material will be paid for using site and/or Other Academy/Alternate Funding.]

Kinn's The Medical Assistant: An Applied Learning Approach, 14th Edition; Copyright 2019, Elsevier Health Sciences (Health Science/Medical Technology, Grades 10-12) [This basic instructional material will be paid for using CTE funds.]

Supplemental

CareerSafe Online (All Products) (CTE, Grades 9-12) [This supplemental digital instructional material will be paid for using site and/or CTE funds.]

Leadership Education 100: Traditions, Wellness, and Foundations of Citizenship; Copyright 2015, Pearson Learning Solutions (Aerospace Science (AFJROTC), Grades 9-10) [This supplemental instructional material will be paid for using site and/or Other Academy/Alternate Funding.]

Survival: Survive and Return, Revised Edition 1997; US Govt Printing Office (Outdoor Recreation and Conservation courses, Grades 9-12 and Aerospace Science (AFJROTC), Grade 12) [This supplemental instructional material will be paid for using site funds.]

Study Guide-Procedure Checklist Manual for Kinn's The Medical Assistant: An Applied Learning Approach, 14th Edition; Copyright 2019, Elsevier Health Sciences (Health Science/Medical Technology, Grades 10-12) [This supplemental instructional material will be paid for using CTE funds.]

If the Tentative Agreement between the Elk Grove Unified School District (EGUSD) and the Elk Grove Education Association (EGEA) for the 2020/2021 and 2021/2022 school years is ratified by a vote of the EGEA members and the AB1200 review is approved by the Sacramento County Office of Education (SCOE), the EGUSD Board should be asked to approve (ratify) the attached 2020/2021 and 2021/2022 Tentative Agreement.  In addition, Education Code Section 3540.2 stipulates a fiscal review by the Sacramento County Office of Education (SCOE) of negotiated agreements to determine the financial impact of the agreement on the District budget.  Therefore, the AB1200 report which provides the financial analysis of the Tentative Agreement is attached and was submitted to SCOE for their review.

The implications of Board Policy 5132 – Dress and Grooming have historically had a disproportionately negative impact on students of color, particularly female students and students who identify as Black/African American.

The District has engaged students, staff, and the Board of Education in a process to update the Board Policy. The resulting action has produced a policy that recognizes the need for basic clothing guidelines while acknowledging the unique needs and interest of students. It also mitigates the negative impact on those disproportionately impacted. The updated policy and enables individual schools the flexibility to customize dress code practices to meet the unique interests of school communities, while remaining consistent with the requirements of the District policy.

School districts that receive Elementary and Secondary School Emergency Relief (ESSER) funds under the American Rescue Plan Act, referred to as ESSER III funds, are required to develop a plan for how they will use their ESSER III funds. In the plan, the District must explain how it intends to use ESSER III funds to address students’ academic, social emotional, and mental health needs, as well as opportunity gaps that existed before, and were worsened by, the COVID-19 pandemic. There are three sections to the ESSER III Plan:

1. Strategies for continuous and safe in-person learning
2. Addressing lost instructional time
3. Use of any remaining funds

In each section of the plan the District must describe the action, identify the amount of funding specific to each action, note how the actions will be monitored, and the frequency of monitoring. There also is a requirement to note if and where any action aligns to other District plans including the Local Continuity and Attendance Plan (LCP) and the Local Control and Accountability Plan (LCAP).

Stakeholder engagement is a required component of the plan development process. The plan must include descriptions of how the District meaningfully consulted with stakeholders including students, parents/guardians, staff, labor groups, community members, and advocacy groups.

The attached plan is consistent with the feedback received and it is requested the Board of Education adopt the ESSER III plan as submitted. 

In 1989, the State enacted changes in statutory law (SB 98 and AB 198), Chapter 82 and 83, Statues of 1989, which required a recalculation of the 1978-79 and 1988-89 Gann Limits for all California school districts. 

In June 1990, the voters approved Proposition 111 which required another one-time adjustment to prior year Gann Limits.  Accordingly, the Gann Limit for 1989-90 was recalculated at $71,515,984.  Each year we are now required to recalculate the prior year using actual data, and then estimate the Gann Limit for the budget year.

The Board is asked to receive a budget update for the 2021-22 district budget, and hear a report on the 2020-21 Unaudited Actual Income & Expenditures. 

The Board is also asked to approve the 2020-21 Unaudited Actual Income & Expenditures state financial reports.

In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom Board meeting, access and complete the Google Electronic Public Comment Form, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700.  Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.