NOTICE:  Information for Board Meetings

Effective beginning on August 10, 2021, unless otherwise ordered by the Sacramento County Public Health Department, the State, or by other legal mandate, the Board of Education resumed full in-person Board meetings.  Live streaming of full in-person Board meetings will be available to the public via the Zoom platform. Link to join the meeting via Zoom: https://egusd-net.zoom.us/j/82602178681

Public Comment for Items on the Agenda or Not on the Agenda

Effective August 10, 2021, unless otherwise ordered by the Sacramento County Public Health Department, the State or by other legal mandate, the following processes shall be available for public comments during Board meetings.

During the Board meeting, the public may make public comments (1.) in-person in the Board Room location or (2.) virtually, via the Zoom platform, through the District’s pre-registration process located on the District’s website. The total amount of time allocated for public comments to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.

• For in-person public comments – Blue Cards will be available outside the Board Room and will be collected at the beginning of each board meeting and organized by topic for in-person public comments.
• Zoom audio public comments – The public may submit an online form to the District in advance of a Board Meeting requesting to speak during public comments through the Zoom platform at the designated time on the Board agenda. Requests for public comment via Zoom must be received by 4:30 p.m. the day of the meeting to allow for sorting and organization of speakers by Board meeting agenda topic. 
• The link to the Zoom audio public comment form can be found on the District’s website: http://www.egusd.net/about/leadership/board-of-education/egusd-board-meeting-november-16/

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Franklin and Sheldon high schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

The Elk Grove Unified School District, in conjunction with the nine comprehensive high school athletic directors, recognizes the coaches and teams who have achieved the highest combined grade point average of any varsity athletic team during the fall sports season.  The team’s captain(s) and head coach will represent each team.  Honored teams are:

Positive Behavioral Interventions and Supports (PBIS) is an evidence-based tiered framework for improving and integrating all of the data, systems, and practices affecting student outcomes every day and creating an atmosphere in which all students feel welcomed and successful.

The California PBIS Coalition, also known as CPC, initiated the first statewide effort in 2015 to implement a recognition system to acknowledge schools for implementing PBIS with fidelity to the national framework.

The CPC and EGUSD School Board would like to recognize the dedication and commitment these schools have in building a school community that is positive and welcoming.  Schools may apply to be recognized as Bronze, Silver, Gold, or Platinum PBIS schools. This year the CPC would like to recognize the 22 schools listed below.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board Policies listed below have been updated to keep current with policy changes in statutes, case law, or District practice. They have gone through departmental review and were submitted in advance to the Board for their review.

• BP 2110 Organization Chart/Lines of Responsibility - DELETE
• BP 2110 Superintendent and Responsibilities and Duties - NEW
• BP 5113.1 Chronic Absence and Truancy
• BP 5141.31 Immunizations
• BP 6161.1 Selection and Evaluation of Instructional Materials

The Administration recommends that the Board of Trustees approve the updated Board Policies as listed above.

Our district subscribes to GAMUT Policy Plus – a service provided by CSBA to help us update and maintain current school board policies. The program gives us access to 700 sample policies, regulations, bylaws and exhibits that are updated by CSBA. We also receive ongoing consulting services and a customized district website to host and manage our own district policies. CSBA has updated the program with a new technology platform has a built-in translation feature, and uses a uniform codification system (e.g., policy numbering system) that allows us to search across CSBA’s sample policies and the adopted policies of more than 600 other districts in California, and enables CSBA to push updates directly to our site as drafts whenever updates are released. There is no additional cost for the new program and features.

As part of the transition to the new platform CSBA has identified policies that are unique to our district so they can be added to the codification system in GAMUT. This will allow us to keep our unique policies. In creating the list, CSBA identified several policies that are unique to our district, but are similar to existing CSBA sample policies. CSBA is recommending that we rename the policies to match the CSBA title in the codification system so we are alerted to updates that are likely to impact our unique policy. The only change will be to the title of policy.

CSBA also identified some policies that refer to state of federal programs/funding that no longer exist. Because the policies are outdated, it is recommended that we rescind/delete these policies from the policy manual.

CERTIFICATED:

New Hire(s) [13]

Administrative Transfer(s)

Leave(s) of Absence

Promotion(s)

Rehire(s)

Resignation(s)

Retirement(s)

Termination(s)

CLASSIFIED:

New Hire(s) [75]

Probationary Release(s)

Promotion(s)

Rehire(s)

Resignation(s)

Retirement(s)

Status Change(s)

The Board is requested to approve a new job description for Director-Family and Community Engagement and the revised Salary Schedule #18 and #28 Management reflecting this addition.

Director - Family and Community Engagement

Specific Needs:

• Integration of the Attendance Improvement Office (AIO) into FACE and supervision of staff and overall management of operations.
• Currently supervising 16 employees between FACE and AIO. With funding from the Board approved ESSER III Plan, the department will expand to 39 employee, two additional newcomer welcome centers will open and Family Teacher Academic Teams (FTAT) will be created. In turn, schools will require training, meetings will be conducted, and evaluations will be collected and analyzed.
• Oversee and evaluate EGUSD's home visit program, family wellness series, family education workshops, parent affinity groups like Families of Black Students United (FBSU), FACE professional learning, Talking Points communication tool, training, and evaluation.
• Help facilitate EGUSD's newcomer/refugee programs and two Newcomer Welcome centers.
• Expand and cultivate community partnerships.
• Support communication to families and oversee FACE websites (both internal and external websites).
• Direct support to the District's 67 schools.
• Change in work days from 200 days as a program specialist to 245 days as a director.  This is vitally important as the program specialist calendar availability was notably insignificant given the demand for services.

Salary schedule #18 and #28 Management has been updated to reflect the addition of this job description. The Director-Family and Community Engagement position has been placed under class 235  at 245 days. 

The Board is requested to approve a new job description for Director-Educational Equity and the revised Salary Schedule #18 and #28 Management reflecting this addition.

Director - Educational Equity

• Increased role of reporting to Board members, Cabinet members, and other stakeholder groups.
• Increased integration into and collaboration with District departments.
• Increased need for development of comprehensive strategic planning to address complex issues including racial justice, equity professional learning, culturally and linguistically responsive practice implementation, and issues of disparity in student outcomes.
• Coordination of a wide range of leadership and stakeholder groups including the Equity Implementation Team, Equity Coalition, Community Equity Collaborative, Student Equity Council, Leaders for Equity Collaborative, Black Student Union advisors and students, and Targeted Equity Circle Team.
• Increased demands for professional learning necessitates coordination of a larger professional learning plan at the district and school/department level, in addition to leadership development with students, families, and community members.
• Increased demands for site-based equity consultation and coaching.
• Expansion of leadership for social-emotional learning, restorative practices, and student equity and supports programs.
• Management of department expansion to 23 staff members, including supervision of program specialists. 
• Direct support to the District's 67 schools
• Change in workdays from 200 days as as program specialist to 245 days as a director. This is vitally important as the program specialist calendar availability was notably insignificant given the demand for services.

Salary Schedule #18 and #28 Management has been updated to reflect the addition of this job description. The Director-Educational Equity position has been placed under class 235 at 245 days.

The Board is asked to approve the revised title from Duplicating Room Operator title to Print Shop Equipment Operator with updates to the job description the revised AFSCME Salary Schedule #21.

The Duplicating Room Operator is being revised to Print Shop Equipment Operator for the following reasons:

• The new job description removed all reference to offset printing presses as they no longer exist in the print shop.
• The new job description removed the “assist in mailroom operations as needed” task as it isn’t relevant to the position.
• The new job description references the new on-line printing job submission program.
• The new job description removes reference to “establishing work schedules and assigning priorities and appropriate duplicating processes of incoming work orders”. These tasks have been re-assigned to the lead print shop equipment operator.

AFSCME Salary Schedule #21 has been updated to reflect this change.  The Print Shop Equipment Operator is placed at 21-411 on the salary schedule.

As a result of the Williams Settlement, Education Code section 1240 requires that county offices of education visit certain schools identified in their county, review information in the areas noted, and report to district the results of the visits and reviews. To conduct these reviews, during Fiscal Year (FY) 2020-2021, Sacramento County Office of Education (SCOE) staff visited 106 schools in 9 school districts within Sacramento County that ranked in deciles 1 to 3 of the 2012 Base Academic Performance Index (API) (Williams schools). The results are being provided in 9 individual school district reports to the Sacramento County Board of Supervisors, the Sacramento County Board of Education, and the governing boards of the respective school districts.

As required by Education Code section 1240(c)(2)(B), SCOE is pleased to provide the annual report for FY 2020-2021 to the Elk Grove Unified School District (District) for submission to the District's governing board at a regularly scheduled November meeting. This report also serves as the statutorily required 2020-2021 quarterly report for the fourth quarter.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $96,700 and have been approved by authorized district staff.

Approve Warrant Register No. 3 – Warrant Numbers 087680 – 088906, 419284 – 420149.  All Funds:  September 1, 2021 through September 30, 2021

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register Warrant Numbers 087680 – 088906, 419284 – 420149.

See attached report for Warrant Register No. 3 expenditures.

Total expenditures for all funds from September 1, 2021 through September 30, 2021are $72,412,434.44

Approve Warrant Register No. 4 – Warrant Numbers 088907 – 090335, 420150 – 421043. All Funds:  October 1, 2021 through October 31, 2021

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register Warrant Numbers 088907 – 090335, 420150 – 421043.

See attached report for Warrant Register No. 4 expenditures.

Total expenditures for all funds from October 1, 2021 through October 31, 2021 are $73,075,100.05

The Board is asked to approve the attached Annual Report of 2020-21 Developer Fee expenditures.

Government Code §66006 requires that an annual report of income and expenditures from developer fees and the beginning and ending fund balances in the Capital Facilities Fund be made available to the public within 180 days after the end of the fiscal year.

Government Code §66006 also requires that the Board review this information at a later date in a public meeting.  For the convenience of the Board and the public, attached is a summary of the District’s unaudited financial records listing developer fee expenditures by site and activity, and provides other required information such as the percentage of project costs funded by the fees.                                                           

Any members of the public desiring more detailed information, regarding developer fees, may contact the Facilities and Planning Department.

The District remains in full compliance with all legal requirements regarding developer fees.  All fees collected relate to accommodation of new student enrollment growth, and all fees are spent within five years of receipt.

The purchase order encumbrance modification history from September 22, 2021 – October 27, 2021 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Purchase Order History for the weeks of October 1, 2021 through October 31, 2021 are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

The Transportation department has been asked to surplus the following vehicles:

ID #:                151PC  (Custodial pickup)

Year/Make:      1990 Chevy

VIN:                1GCDC14H6LZ257632

License:           E 205236

Mileage:           118,077

ID #:                413CC  (Custodial cart)

Year/Make:      2007 Taylor Dunn

Serial #:            175725

License:           n/a

Mileage:           n/a

ID #:                399SP  (Safety and Security car)

Year/Make:      2007 Ford

VIN:                2FAHP71W17X129389                                                       

License:           1279208

Mileage:           123,547

ID #:                339CC  (Florin HS cart)

Year/Make:      2004 E-Z-Go

Serial #:            2242889

License:           n/a

Mileage:           n/a

ID #:                420CC  (Elizabeth Pinkerton MS cart)

Year/Make:      2008 GEM

VIN:                5ASAJ27458F048135

License:           1314390

Mileage:           unknown

ID #:                191SUP  (Security SUV)

Year/Make:      2002 Chevy Tahoe

VIN:                1GNEK13Z62J254493

License:           E 052519

Mileage:           139,740

ID #:                075B  (School bus)

Year/Make:      1996 Thomas Saf-T-Liner

VIN:                1T75N4B23T1139974

License:           E 028067

Mileage:           359,134

ID #:                355CC  (Custodial cart)

Year/Make:      2005 Taylor Dunn

Serial #:            166042

License:           n/a

Mileage:           n/a

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of furnishing and installation of shade structures at twelve (12) school sites, and includes accessibility improvements, construction of concrete pads, miscellaneous site work, and other work as shown in the documents and as required for a complete and operational project at the following schools:

Isabelle Jackson Elementary School, 8351 Cutler Way, Sacramento CA 95828

Charles E. Mack Elementary School, 4701 Brookfield Drive, Sacramento, CA 95823

Florence Markofer Elementary School, 9759 Tralee Way, Elk Grove, CA 95624

James A. McKee Elementary School, 8701 Halverson Drive, Elk Grove, CA 95624

David Reese Elementary School, 7600 Lindale Drive, Sacramento, CA 95828

John Reith Elementary School, 8401 Valley Lark Drive, Sacramento, CA 95823

Sunrise Elementary School, 11821 Cobble Brook Drive, Rancho Cordova, CA 95742

Mary Tsukamoto Elementary School, 8737 Brittany Park Drive, Sacramento, CA 95828

Irene B. West Elementary School, 8625 Serio Way, Elk Grove, CA 95758

Katherine L. Albiani Middle School, 9140 Bradshaw Road, Elk Grove, CA 95624

Edward Harris, Jr. Middle School, 8691 Power Inn Road, Elk Grove, CA 95624

T. R. Smedberg Middle School, 8239 Kingsbridge Drive, Sacramento, CA 95829

The Administration received and opened five (5) bids on October 28, 2021, at 11:00 a.m. A. M. Stephens Construction Co., Inc., submitted the lowest base bid (see Attachment A for tabulation of bids). 

Funded with Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project includes but is not limited to: demolition of acoustical tile ceilings, removal of wall coverings, finishes, interior lighting and wall assemblies/doors. New work includes modification of existing electrical and interior lighting systems; painting; suspended acoustical ceilings ,floor finishes; hardware and all associated work required to perform the work indicated. The site location is 9510 Elk Grove-Florin Road, Elk Grove, CA 95624.

The Administration received and opened two (2) bids on October 28, 2021, at 3:30 p.m.  Kaler/Dobler Construction, Inc., was the lowest responsible and responsive bidder (see Attachment A for tabulation of bids). 

Funded with Fund 49 funds.

The Board of Education is asked to: (1) Approve a Lease-Leaseback Amendment with Flint Builders, Inc. for the Elk Grove High School Modernization Project (“Project”); and (2) Approve a Guaranteed Maximum Price (GMP) of $23,605,190.00 for the construction of Site Utilities, Phase 3 of the Modernization Project.

On February 23, 2021, the Board approved the Administration to enter into a Lease-Leaseback (LLB) agreement with Flint Builders, Inc. for construction services for the new Culinary Arts Building as the first phase of the Elk Grove High School Modernization Project (“Project”). In addition, Administration was authorized to negotiate Guaranteed Maximum Prices (GMP(s)) for the remaining increments/phases as each obtains approval by the Division of the State Architect (DSA).  This Board Agenda Item requests authorization to enter into a LLB Agreement Amendment for the GMP for Phase 3 – Increment #2 (Building C), of the multi-phased Elk Grove High School Modernization Project.   

Flint Builders, Inc. solicited bids from qualified subcontractors on June 17, 2021, seeking quotes from all trades for the construction of the Site Utilities.

Quotes received from subcontractors were reviewed and evaluated by the District and Flint Builders, Inc. staff for completeness and to assure the best value to the District. Upon tabulation of subcontractor bids, a total GMP for the third phase of the Project (Building C) of $23,605,190.00 was determined. Accordingly, the District Administration seeks authorization to enter into the LLB Agreement Amendment with Flint Builders, Inc. to construct the Phase 3 – Increment #2, Building C, for the Project, and approve the GMP of $23,605,190.00.

Funded with State School Facilities and Measure M funds.

The Board of Education is asked to (1) approve Change Order No. 1 with RBH Construction, Inc., and (2) authorize a District Representative to sign the approved change order. 

On June 22, 2021, the Board of Education awarded a contract to RBH Construction, Inc., for the Monterey Trail High School, CTE Program: Information Communication Technology, and Health Science and Medical Technology – Medical Assisting project.  Change Order No. 1 consists of four (4) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $174,826.00 by $7,403.00 to $182,229.00.

Funded with State Career Technical Education funds.

The Board of Education is asked to (1) accept the construction of the Monterey Trail High School, CTE Program: Information Communication Technology, and Health Science and Medical Technology – Medical Assisting project, and (2) authorize the filing of the Notice of Completion.

On June 22, 2021, the Board of Education awarded a contract to RBH Construction, Inc., for the Monterey Trail High School, CTE Program: Information Communication Technology, and Health Science and Medical Technology – Medical Assisting project. The work has been completed and is recommended for acceptance by the District.

The Board of Education is asked to (1) approve Change Order No. 1 with Lords Electric, Inc., and (2) authorize a District Representative to sign the approved change order. 

On September 7, 2021, the Board of Education awarded a contract to Lords Electric, Inc., for the Electrical Vehicle Infrastructure Expansion – Phase I project.  Change Order No. 1 consists of two (2) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $422,000.00 by ($128,936.48) to $293,063.52.

Funded with SMAQMD Grant funds.

Financial Summary:

Providers will pay the following annual fees to the District:

•              A reimbursement to the District of $258 per month for all electrical, water, garbage and trash disposal cost

               related to the portable buildings housing the Child Care and Development Center.

•              An annual land-use fee of $3 per year

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from:

Pursuant to Board Policy #3270, the Board of Education is asked to authorize the Director of Purchasing or designee to allow the donation of a used AAC device (Accent 1000 with LAMP software) that is unique to an individual student to follow that student to the Roseville City School District.

BP 3270 states: The Board of Education recognizes its fiscal responsibility to maximize the use of district equipment, supplies, instructional materials, and other personal property while providing up-to-date resources that facilitate student learning and effective district operations. When the Board of Education, upon recommendation of the Superintendent or designee, declares any district-owned personal property unusable, obsolete, or no longer needed, the Board shall determine the estimated value, of the property and decide whether the property will be donated, sold or otherwise disposed of as prescribed by law and administrative regulation.

This device is three years old and is anticipated to have only two or three years of remaining life left. The device is valued at $400.00.

The unit will be donated to:

Roseville City School District

Attn: Susan Fridly
Director of Educational Support Services
1050 Main Street

Roseville, CA 95678

Public Contract Code §3400, intends to establish uniform and compatible materials, products things or services to reliably and cost efficiently support education for school children in the DISTRICT.

The DISTRICT has performed considerable research into the materials, products, things and services utilized by the DISTRICT’s School Improvement and Support Department that would effectively support the DISTRICT’s GATE Assessment.

The following goods and services have been identified:

Pearson NNAT Assessment

The NNAT3 is a nonverbal measure of general ability for students in kindergarten through grade 12, ideal for use with a diverse student population. The assessment does not include writing or language, therefore provides new unique information about the student that is equitable across English language levels. NNAT3 is specifically developed for use by a variety of education professionals, including, but not limited to, bilingual educators, testing coordinators, gifted and talented teachers, special education teachers, functional life skills facilitators, counselors, and school psychologists.

The assessment has a 30 minute administration time, and does not require specialized credentialing or training to give the exam. The exam can be given to a group of students during class time, with minimal directions. The product is produced and copyrighted by Pearson, and is not available through other vendors.

Bid #709-21/22 was issued on July 23, 2021 to eleven (11) firms in this market. By the closing date August 26, 2021, five (5) bids were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract with optional two (2), one (1) year terms, not to exceed three (3) years total. This contract will commence on November 17, 2021.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Vendor Name:

UniPak Corporation

Award Amount:

*$138,189.38 estimated total -year one

*Award based on the lowest unit cost.

Funding source has been budgeted through internal department operational monies.

RFP #716-21/22 was issued on September 17, 2021 to seven (7) firms in this market. By the closing date, October 7, 2021, three (3) packages were received.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract with the option to renew up to four (4) additional years. This contract will commence on November 17, 2021

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute terminations (if deemed necessary) and to take other actions as necessary to uphold the contract in the best interest of the District.

Sacramento Chinese Service Center

Isabelle Jackson

Florin Elementary

Expanded Learning

To be paid out of the ASES and 21^st CCCL grants

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from:

Bid #713-21/22 was issued on September 3, 2021 to seven (7) firms in this market. By the closing date September 21, 2021, four (4) bids were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract with optional four (4), one (1) year terms, not to exceed five (5) years total. This contract will commence on November 17, 2021.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Vendor Name:

Everything Parking Inc., dba. Cross Safe

Award Amount:

$360,888.00 total contract per year (11 locations x $44.00 per hour)

Funding source has been budgeted through internal department operational monies.

This RFP is for a comprehensive, fully integrated, operational, Food Service Management Information System and School Payment Processing System. 

The system should be fully integrated, customizable, user friendly and use the latest technology available. The system must be capable of gathering the data required by federal, state and local institutional regulations and requirements, while allowing the District to perform operational tasks and generate information required by these agencies. 

The purpose of the system is to support the District's Food & Nutrition Services program, which consists of a Central Office, Central Kitchen & warehouse, cafe/catering and 64 school sites. The system will accommodate the growing demand for real-time data availability for various district needs, state and federal reporting, streamline and automate more tasks, improve inventory utilization, reduce waste and improve management, repm1ing and analytical capabilities. It will assist the District's Food & Nutrition Services department goals of increasing efficiencies and participation, improving cost controls and POS speed, and enhancing accountability. 

The system should have distinct "Front Office" and "Back Office" capabilities. Generally, "Front Office" functions include all Point of Sale (POS) activities, Free and Reduced processing, communication with parents, and the functionality needed to track student status, balance, and meal history. It should also have the capability to perform full meal application processing/verification and should be capable of interfacing with online and scanning devices to increase efficiency and output.  The "Back Office" functions include automation of tasks such as placing orders, receiving orders, completing inventory, menu planning, meal production, accounting, etc. 

Pursuant to Board Policy #3270, the Board of Education is asked to authorize the Director of Purchasing or designee to allow the donation of three (3) used rolling cabinets and (2) double sided steel book carts to the Elk Grove Food Bank.

The Elk Grove Food Bank is establishing a free bookstore for the clients of the Food Bank at their new location which will open sometime in January 2022. Each child will be able to pick out a new book each month in addition to used books to build their own home library. The cabinets will be used to securely store the books when they are not needed.

BP 3270 states: The Board of Education recognizes its fiscal responsibility to maximize the use of district equipment, supplies, instructional materials, and other personal property while providing up-to-date resources that facilitate student learning and effective district operations. When the Board of Education, upon recommendation of the Superintendent or designee, declares any district-owned personal property unusable, obsolete, or no longer needed, the Board shall determine the estimated value, of the property and decide whether the property will be donated, sold or otherwise disposed of as prescribed by law and administrative regulation.

The rolling cabinets and book carts are approximately five to ten years old and have an overall estimated value of $2,000.00.

The cabinets and book carts will be donated to:

Elk Grove Food Bank                                                                                                                                      P.O. Box 1447                                                                                                                                              Elk Grove, CA 95759

As part of its consent agenda, the Board is asked to approve the following out-of-state field trips:

The two-year contract (spanning portions of the 2022-2023 and 2023-2024 school years) with Abl will cost the district $393,417.  The ESSER funds will cover these costs.

The EGUSD middle and high school course catalogs provide information for courses offered in all district secondary schools including alternative education schools.  Additional information is provided regarding graduation requirements, career academy programs, and college preparations.

The EGUSD Middle School Course Catalog and High School Course Catalog and College/Career Planning Guide include all district courses, including Career Technical Education (CTE) programs and the adopted curricula for each course.

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Basic

The Science of Flight, A Gateway to New Horizons; Copyright 2012, Jones & Bartlett Learning (Aerospace Science (AFJROTC), Grades 10-11) [This basic instructional material will be paid for using site and/or Other Academy/Alternate Funding.]

Exploring Space, The High Frontier; Copyright 2010, Jones & Bartlett Learning (Aerospace Science (AFJROTC), Grades 11-12) [This basic instructional material will be paid for using site and/or Other Academy/Alternate Funding.]

Leadership Education 400: Fundamentals of Management, First Edition; Copyright 2018, C² Technologies, Inc. (Aerospace Science (AFJROTC), Grade 12) [This basic instructional material will be paid for using site and/or Other Academy/Alternate Funding.]

Foundations in Personal Finance (Mathematics, Grade 12) [This basic digital instructional material will be paid for using EGUSD Instructional Materials funds.]

Supplemental

Leadership Education 200: Communication, Awareness, and Leadership, Second Edition; Copyright 2016, C² Technologies, Inc. (Aerospace Science (AFJROTC), Grades 10-11) [This supplemental instructional material will be paid for using site and/or Other Academy/Alternate Funding.]

Cultural Studies, an Introduction to Global Awareness; Copyright 2010, Jones & Bartlett Learning (Aerospace Science (AFJROTC), Grades 10-11) [This supplemental instructional material will be paid for using site and/or Other Academy/Alternate Funding.]

Leadership Education 300: Life Skills and Career Opportunities; Copyright 2013, Pearson Learning Solutions (Aerospace Science (AFJROTC), Grades 11-12) [This supplemental instructional material will be paid for using site and/or Other Academy/Alternate Funding.]

Parametric Modeling with Autodesk Inventor 2022; Copyright 2021, SDC Publications (Engineering, Grades 10-12) [This supplemental instructional material will be paid for using CA Partnership Academy funds.]

Perrine’s Sound and Sense, An Introduction to Poetry, Fifteenth Edition; Copyright 2018, Cengage Learning (English, Grade 12) [This supplemental instructional material will be paid for using site funds.]

Phonics and Spelling Through Phoneme-Grapheme Mapping; Copyright 2007, Sopris West Educational Services (English/Language Arts, Grades TK-6) [For sites that attend Early Literacy training, this supplemental instructional material will be paid for using district Early Literacy funds; for sites that do not attend Early Literacy training, this supplemental instructional material will be available with site funds.]

ASB Classroom (Digital Media, Grades 1-6) [This supplemental digital instructional material will be paid for using site funds.]

Time For Kids (Reading, Grades K-6) [This supplemental digital instructional material will be paid for using site funds.]

ACDC Econ (Economics, Grade 12) [This supplemental digital instructional material will be paid for using site funds.]

The following new courses and course update/refresh have undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

NEW COURSE REQUESTS:

Foundations in Music and Music Technology (Visual and Performing Arts, Grades 9-12) (one-year equivalent, 10 credits) This course offers a survey of various styles and production of music.  It will review musical elements, instrumentation, music history, music production, music technology, and world music.  Historical periods covered are the Middle Ages, Renaissance, Baroque, Classical, Romance, and 20^th Century.  This class will include listening, understanding, and creating music.

Pre-Requisite(s): None

Adopted curricular material: Soundtrap (a digital resource)

Journalism I (English, Grades 9-12) (one-year equivalent,10 credits) This course is designed for students interested in print, broadcast, and/or electronic media, providing the fundamental skills to write stories that matter.  Journalism I is designed to introduce the student to news writing, interviewing, producing a print or online newspaper, and making ethical journalistic decisions.

Pre-Requisite(s): None

Adopted curricular material: No textbook assigned

Journalism II (English, Grades 10-12) (one-year equivalent, 10 credits; may be repeated for a maximum of 20 credits) Following Journalism I, this course provides students with deeper skills necessary to be a successful journalist.  The course is designed to build on the skills developed in Journalism I, introducing students to more complex types of articles and techniques.

Pre-Requisite(s): Completion of Journalism I

Adopted curricular material: No textbook assigned

Entrepreneurship III (CTE, Grade 12) (one-year equivalent, 10 credits) This course provides an overview of the various elements involved in starting and operating a small business, including management.  Students will review and revise their business plan, find financial resources, develop personal and business goals, design marketing concepts, and understand the legal aspects of owning a small business.

Pre-Requisite(s): Entrepreneurship II

Adopted curricular material: No textbook assigned

Financial Literacy (Mathematics, Grade 12) (one-year equivalent, 10 credits) This course is an algebra-based, applications-oriented personal finance course that utilizes mathematical modeling.  Financial Literacy makes use of high school mathematics topics that are applied to real-world situations.  A variety of problem-solving skills and strategies will be used as students make conjectures about budget choices and understand how those choices impact their future financial health.  Students will learn about investing, taxes, and the basics of credit and banking.  In addition, students will examine various economic systems, including the movement of goods and services, supply and demand, and production chains.

This course replaces existing course #03662 Senior Math Review.

Pre-Requisite(s): Mathematics I or Mathematics I B, Part 2

Adopted curricular material: Foundations in Personal Finance

UPDATE/REFRESH TO EXISTING COURSE:

AP Government and Politics Comparative (Course #01619) (History/Social Science Elective, Grades 11-12) (semester equivalent, 5 credits) This course introduces students to the world’s diverse political structures and practices, specifically through the lens of six different countries: The United Kingdom, Mexico, Russia, Nigeria, China, and Iran.  For each nation, the study will include the following topics: 1) Sovereignty, Authority, and Power; 2) Political Institutions; 3) Citizens, Society, and the State; 4) Political and Economic Change; and 5) Public Policy.  Upon completion, students will be eligible to take the AP Comparative Government and Politics Exam.  This course meets UC and CSU history or elective requirements.

Pre-Requisite(s): None

The following Requests for Revision to an Existing Board-Adopted Course have undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

IB Japanese B SL 2 (Course #20058) (World Language, Grade 12)

It is requested that the basic text of this course change from “Yookoso! Continuing with Contemporary Japanese, Third Edition,” to “Dekiru!”

Rationale: “Dekiru!,” the recently district-adopted text for AP Japanese, Japanese IV, and Japanese IV Honors, is more rigorous and will better prepare IB students for the IB Japanese exam.

Video Production III (Course #12154) (CTE Elective, Grades 11-12)

It is requested that the pre-requisite(s) be changed to “Video Production II or Digital Media Arts II” from “Video Production II.”

Rationale: The capstone courses for both the Video Production and Digital Media pathways are based on broadcasting. Not all students are interested in the broadcasting aspects and would prefer to pursue additional skills in video production, which led to the creation of Video Production III. At the time Video Production III was written, Digital Media Arts II did not exist. This change allows students from Digital Media Arts II to have the same opportunity as those in Video Production II.

In alignment with the District’s learning vision, the purchase and use of Gizmos virtual lab simulations ensures that every student is learning in every classroom, in every subject (science specifically), every day to prepare college and career ready graduates.

• The virtual lab simulations provide a method for continuous, high-quality science instruction in a safe manner, mitigating the spread of COVID-19 by limiting the sharing of materials.
• The virtual lab simulations provide intervention and acceleration options to meet the needs of students and their varying levels of science instruction during the prior school year during distance and concurrent instruction.
• The virtual lab simulations address students’ academic needs and opportunity gaps, providing equitable access to inquiry experiences to ALL students in science courses, grades 6-12.

District staff will provide the Board of Education an update and their feedback is requested specific to the following Educational Equity initiatives:

• Department of Educational Equity expansion – positions and cost (General Fund, ESSER I and ESSER III)
• Leadership development for culturally responsive schools
• Grading for equity
• Student Discipline Data calendar information (the full semester report will be provided on January 26)
• Safe Black Space Task Force
• Black Educators Network
• Liberatory Design and the National Equity Project Partnership
• Transformative Social Emotional Learning
• Student Bill of Rights
• Families of Black Students United

The Elk Grove Unified School District defines Educational Equity as both and process and outcome:

• The process of using a lens of equity to analyze and inform decisions, policies, and practices in our schools and district to ensure they are culturally proficient and provide all students with access, opportunity, validation, support and resources.
• The outcome whereby all educational outcomes are no longer predicted by identity categories such as race, ethnicity, ability, gender, and socioeconomic status.

The District’s Educational Equity Strategic Plan is a living document that serves as a roadmap for the design, development, implementation and evaluation of actions and services. Progress monitoring and communicating to all stakeholder the results of the District’s Educational Equity efforts is a cornerstone process of the work.

The District’s Educational Equity efforts align to the District’s four strategic goals and categorized as either universal – meaning designed to support all students, or targeted – meaning designed to support a specific subgroup of students.

The District’s high prioritization of Educational Equity is confirmed by the dedication of funds to expand equity staffing, deepening existing and seeking new community equity partners, the attention to alignment of practice with policy and the District-wide commitment to support all students to become college, career and life-ready graduates.

The Board of Education is asked to receive a report on the use of the Educator Effectiveness funds authorized by AB 130 and amended by AB 167.

As a condition of receiving Educator Effectiveness Block Grant (EEBG) funds the District and Elk Grove Charter School are required to:

• On or before December 30, 2021, develop and adopt a plan delineating how the Educator Effectiveness funds will be spent including the professional development of teachers, administrators, paraprofessionals, and classified staff. The plan must be explained in a public meeting of the governing board before its adoption in a subsequent public meeting.
• As a condition of apportionment, submit an annual data report and an annual expenditure report detailing information to the California Department of Education (CDE), including, but not limited to, specific purchases made and the number of teachers, administrators, paraprofessional educators or classified staff that received professional development on or before September 30^th of each year. In addition, as a condition of apportionment, a final data and expenditure report is also required to be submitted to the CDE on or before September 30, 2026.

Applicable language included in Education Code 41480:

(a)(2) A school district, county office of education, charter school, or state special school may expend the funds received pursuant to this subdivision from the 2021–22 fiscal year to the 2025–26 fiscal year, inclusive. School districts, county offices of education, charter schools, and state special schools shall coordinate the use of any federal funds received under Title II of the federal Every Student Succeeds Act of 2015 (Public Law 114–95) to support teachers and administrators with the expenditure of funds received pursuant to this subdivision.

(b) A school district, county office of education, charter school, or state special school shall expend funds apportioned pursuant to this section to provide professional learning for teachers, administrators, paraprofessionals who work with pupils, and classified staff that interact with pupils, with a focus on any of the following areas:

(1)        Coaching and mentoring of staff serving in an instructional setting and beginning teacher or administrator induction, including, but not limited to, coaching and mentoring solutions that address a local need for teachers that can serve all pupil populations with a focus on retaining teachers, and offering structured feedback and coaching systems organized around social-emotional learning, including, but not limited to, promoting teacher self-awareness, self-management, social awareness, relationships, and responsible decision-making skills, improving teacher attitudes and beliefs about one’s self and others, and supporting learning communities for educators to engage in a meaningful classroom teaching experience.

(2)          Programs that lead to effective, standards-aligned instruction and improve instruction in literacy across all subject areas, including English language arts, history-social science, science, technology, engineering, mathematics, and computer science.

(3)          Practices and strategies that reengage pupils and lead to accelerated learning.

(4)          Strategies to implement social-emotional learning, trauma-informed practices, suicide prevention, access to mental health services, and other approaches that improve pupil well-being.

(5)          Practices to create a positive school climate, including, but not limited to, restorative justice, training around implicit bias, providing positive behavioral supports, multitiered systems of support, transforming a school site’s culture to one that values diverse cultural and ethnic backgrounds, and preventing discrimination, harassment, bullying, and intimidation based on actual or perceived characteristics, including disability, gender, gender identity, gender expression, language, nationality, race or ethnicity, religion, or sexual orientation.

(6)          Strategies to improve inclusive practices, including, but not limited to, universal design for learning, best practices for early identification, and development of individualized education programs for individuals with exceptional needs.

(7)          Instruction and education to support implementing effective language acquisition programs for English learners, which may include integrated language development within and across content areas, and building and strengthening capacity to increase bilingual and biliterate proficiency.

(8)          New professional learning networks for educators not already engaged in an education-related professional learning network to support the requirements of subdivision (c).

(9)          Instruction, education, and strategies to incorporate ethnic studies curricula adopted pursuant to Section 51226.7 into pupil instruction for grades 7 to 12, inclusive.

(10)        Instruction, education, and strategies for certificated and classified educators in early childhood education, or childhood development.

Administration is recommending to expended the EEBG funds under focus area number five (5) above.  Staff development in the area will be spread over a total of four (4) professional development days for all staff with a targeted expenditure date not later than June 30, 2024.  To date the CDE has not developed a template for the EEBG plan, however Staff and other Local Education Agencies have utilized the format in the attached plans.

One-time $14,072,659.00 for Elk Grove Unified and one-time $45,506.00 for Elk Grove Charter

Staff requests that the Board discuss the proposed process and timeline for Trustee-Area Map updates based on the Official 2020 Census Data.

Elk Grove Unified School District (EGUSD) completed the process to transition from at-large to by-trustee area elections effective September 9, 2021.  EGUSD has seven (7) trustee areas and with the change to by-trustee area elections, each of the trustees is required to reside within a defined trustee area and each trustee is elected only by voters in that trustee area. This type of voting is referred to as by-trustee area or by-district voting.

Every ten years, after the U.S. Census data is released, school districts are required to evaluate whether their current trustee areas have approximately equal populations using the new census data. With the recent Official 2020 Census data release, EGUSD has begun the process of evaluating each of its trustee areas for population balance. The variation in total population among trustee areas cannot exceed 10%. If the total peak variation exceeds 10% then trustee area boundaries will need to be adjusted. This process is referred to as redistricting. Trustee areas must be made as equal in population as possible and practicable to provide equal access to political representation consistent with the one person, one vote constitutional principle.  Based on the Official 2020 Census data it is clear that EGUSD will need to make redistricting revisions to its trustee areas.

The redistricting process is governed by the U.S. Constitution, federal law and California law. Please note that redistricting applies to voting areas only and does not impact school attendance boundaries.

EGUSD is working with professional demographers, National Demographics Corporation, to draft and revise maps which will be presented at the December 14, 2021, Board meeting for consideration by the public and the Trustees. Proposed “revised maps” will ensure appropriate population balance and will incorporate feedback received by the Trustees and the community.  Members of the public will be able to provide input about boundaries, as well as possible revisions of maps.

The redistricting process will be transparent, and interested individuals will have the opportunity to provide input on the proposed revised maps. The Board of Trustees will adopt a resolution establishing election district boundaries by February 28, 2022, the deadline established by law. After adoption of a new map, it will be sent to the County Superintendent of Schools and the County Registrar of Voters. The County Registrars of Voters will then adjust precinct boundaries before the filing deadline for the November 2022 trustee election. The new map will be used for the first time for the November 2022 election, when three EGUSD Trustee areas will stand for election.

The proposed timeline, below, includes multiple Board meetings and dedicated time for community input to meet statutory deadlines for map adjustments following the delayed release of 2020 Census Data. These deadlines and the procedures outlined below are subject to change.

Trustees, Trustee areas, and terms of office:

•           Area 1:  Anthony (Tony) Perez  (2024)

•           Area 2:  Dr. Crystal Martinez-Alire  (2022)

•           Area 3:  Sean J. Yang  (2024)

•           Area 4:  Gina Jamerson (2022)

•           Area 5:  Beth Albiani  (2022)

•           Area 6:  Nancy Chaires Espinoza  (2024)

•           Area 7:  Carmine S. Forcina  (2024)

Proposed Timeline*

The Governing Board is asked to approve Resolution No. 30, 2021-22, regarding AB 361 which authorizes the Governing Board to use remote teleconferencing provisions pursuant to Government Code section 54953, when necessary, consistent with current COVID-19-related Sacramento County Public Health Department safety protocols and quarantine guidelines.

On September 16, 2021, the California legislature passed Assembly Bill (“AB”) 361 amending Government Code section 54953. AB 361 permits a Governing Board to use teleconferencing to conduct its meetings in any of the following circumstances: (A) the legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing; (B) the legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or (C) the legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

In order for the Governing Board to use teleconferencing as allowed by AB 361 after October 1, 2021, when necessary consistent with current COVID-19-related Sacramento County Public Health Department safety and quarantine guidelines, the School Board must first adopt findings allowing the Governing Board to conduct teleconferenced meetings for a period of thirty (30) days.

In compliance with the Americans with Disabilities Act, persons with a disability requiring special assistance to access the Zoom board meeting, access and complete the Google Public Comments Cards, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700. Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide disability-related accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.