NOTICE:  Information for Board Meetings

Link to join the meeting via Zoom:  https://egusd-net.zoom.us/j/84114734028

On December 7, 2021, the Board of Education took action to approve Resolution No. 30 (2021-2022), which authorizes the Board of Education to use remote teleconferencing provisions consistent with the Sacramento County Public Health Recommendations, AB 361, and Government Code section 54953, when necessary, consistent with current COVID-19-related Sacramento County Public Health Department safety protocols and quarantine guidelines.

Consistent with AB 361, the Governing Board may use teleconferencing (videoconferencing) when necessary, and as a result has made the following adjustments to the public comments process and timing. Additionally, the Board of Education is providing the following notice as required by AB 361: “to give notice of the means by which members of the public may access the meeting and offer public comment.”

 Public Comment for Items on the Agenda or Not on the Agenda

1. Approximately between 7:00 pm and 7:20 pm, Public Comments may be made On Items Not on the Board Agenda, but within the school district’s jurisdiction. Please note that “If the public comments [are] on items not appearing on the posted agenda, the board cannot take action or discuss the public comments other than the Board President briefly acknowledging the comments.” (EGUSD Governance Handbook)
2. Approximately between 7:00 pm and 7:20 pm, all Public Comments may be made On All Items that are on the Board Agenda. The Board will close Public Comments on all items at the times designated above, unless the end time for public comments is adjusted for a longer period of time by the Board. Please note that the Board may comment and ask clarifying questions related to public comments made on items on the agenda.
3. If a member of the public wishes to address an item on the agenda that is scheduled prior to the public comment section of the meeting, the comments will be heard at the time the item is presented to the Board.
4. Requests for public comment via Zoom must be received by 4:30 p.m. the day of the board meeting. Zoom comments will be heard within the same timeframe of the in-person public comments as listed above.  The link to the Zoom audio public comment form can be found on the District’s website:  http://www.egusd.net/about/leadership/board-of-education/egusd-board-meeting-december-14/

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Elect a president, clerk, and board representative to elect members to the county committee on school district organization as required by Education Code Section 35023.

Under the provisions of the Education Code, the Governing Board set its annual organizational meeting on December 15, 2020. The purpose of the annual organizational meeting is to administer oaths of office to board members, elect the board's officers, and establish meetings for the coming year.

Establish the date, time and place of meetings for the coming year.

It is recommended that the Board continue to hold meetings the first and third Tuesdays of each month at 6:00 p.m., and between 5:00 p.m. and 6:00 p.m. for closed sessions when necessary, with the place of the meetings being determined by the Secretary to the Board of Education.

The Board is asked to receive the Finance Committee 2021 Annual Report and to recognize the contribution of its members.

The District would like to recognize and extend appreciation to the members of the Elk Grove Unified School District Finance Committee. The committee is comprised of appointed community members and student representatives from the comprehensive high schools and alternative schools. During 2021 the committee met nine times during the year to review and report on District budget issues, including two meetings which included student representatives. 

Members from the community are appointed by the Board of Education and the Superintendent. The community representatives that served during 2021 include:

• Samia Aguirre (Martinez-Alire)
• Michael Alvarez (Forcina)
• Igor Carreon (Board – At Large)
• Zenobia Nichelson (Board – At Large)
• Marites Rivera (Perez)
• Megan Sapigao (Chaires Espinoza)
• Jon Scriven (Superintendent)
• Peter Suda (Board – At Large)
• Angee Wangsgard (Albiani)

Approximately $11,000 (eleven thousand dollars).  

This is invoiced to EGUSD at the end of the TOR Program.

Reduced Admission Prices for 2021-2022 are based on the following:

$4.00 per student (standard is $6.00)

-0- cost per two classroom chaperones (standard is $6.00)

$4.00 per additional chaperones (standard is $6.00)

Virtual Programs, Flat Rate $75 (standard is $125)

Dr. Martin Luther King Jr. devoted his life to the struggle for justice and equality and is universally recognized as a proponent of non-violence in the pursuit of freedom.  Dr. Martin Luther King Jr. firmly believed that the road which led to justice, equality, and a new sense of dignity for millions of Black people, opened for all Americans a new era of hope and progress.

Dr. Martin Luther King Jr.’s birthday not only reminds all educators of our responsibility and privilege to assist our students in developing their skills to reach their dreams for achievement and to preserve a nation which practices equality for all, but is also recognized as a National Day of Service which calls for Americans from all walks of life to work together to provide solutions to the most pressing national and local problems.

The instruction in Elk Grove Unified School District schools acknowledges the contributions of Dr. Martin Luther King Jr.  Teachers may employ a variety of activities including lessons from our adopted curriculum, assemblies/presentations featuring highlights of Dr. King’s life, and speaking and writing activities based on his speeches.

The book Martin Luther King: A Peaceful Warrior by E. Clayton is one of the district’s elementary recommended reading list books for sixth grade and is a part of ongoing curriculum that recognizes leaders and heroes from all cultures and ethnic backgrounds.

Additionally, all students, parents, teachers, and staff are encouraged to observe this Day of Service by engaging in volunteer activities in service of our community.

Public Comment for Items on the Agenda or Not on the Agenda - On December 14, 2021, the Board will receive Public Comments in the following order:

1. Approximately between 7:00 p.m. and 7:20 pm, Public Comments may be made On Items Not on the Board Agenda, but within the school district’s jurisdiction. Please note that “If the public comments [are] on items not appearing on the posted agenda, the board cannot take action or discuss the public comments other than the Board President briefly acknowledging the comments.” (EGUSD Governance Handbook)
2. Approximately between 7:20 pm and 7:40 pm, all Public Comments may be made On All Items that are on the Board Agenda. The Board will close Public Comments on all items at the times designated above, unless the end time for public comments is adjusted for a longer period of time by the Board. Please note that the Board may comment and ask clarifying questions related to public comments made on items on the agenda.
3. If a member of the public wishes to address an item on the agenda that is scheduled prior to the public comment section of the meeting, the comments will be heard at the time the item is presented to the Board.
4. Requests for public comment via Zoom must be received by 4:30 p.m. the day of the board meeting. Zoom comments will be heard within the same timeframe of the in-person public comments as listed above.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [6]

Promotion(s)

Rehire(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s) [30]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Rehire(s)

Resignation(s)

Retirement(s)

Status Change(s)

Pursuant to the legislation embodied in Education Code section 35186(d), specifically as it relates to the Williams Case legislation, each school district is required by law to report to the County Superintendent of Schools, on a quarterly basis, summarized data on the nature and resolution of all Williams-type complaints filed with the district.  Williams-type complaints relate to the sufficiency of textbooks, emergency school facility issues, and the vacancy or misassignment of teachers.

The summary reports are required to be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district and both the complaints and written responses are public records available to the public.  A copy of the electronically submitted report is attached.

During the period of July 1, 2021, through September 30, 2021, there were no complaints filed.

The Board of Education is requested to grant Certification of Administrator’s Competence to Evaluate for the newly-hired district administrators who have successfully completed the District’s training process.

The District provides training to all newly-hired administrators to certify their competence to evaluate employees.  Following Education Code 44662, Requirement of District Policies for Competency of Personnel Assigned to Evaluate and Board Policy 4115.1, Certification of Administrator’s Competence to Evaluate, the District uses the following process to certify each administrator’s competence to evaluate:

1. Individual instruction or attendance at a series of workshops on evaluation processes and procedures;
2. Demonstration of effective evaluation skills as certified by a trained observer who is a certificated manager.

The following administrator(s) successfully completed the administrative training process and are being recommended to obtain their Certification of Administrator’s Competence to Evaluate:

D'Andre Berry, Elizabeth Pinkerton Middle School
Elizabeth Loveridge, Florin High School
Jason Whelihan, Special Education
Nicholas Freathy, Monterey Trail High School  
Sherry Lunde, Franklin High School 

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $96,700 and have been approved by authorized district staff.

The Board is asked to receive a quarterly report of investments.

Under state law, the District’s surplus funds are deposited in the County Treasury (unless the District takes special measures to become fiscally independent) with the exception of legally authorized commercial bank accounts (such as Revolving Fund) and proceeds of debt issuances, which may be placed with a trustee.  All of the funds of the Elk Grove Unified School District are invested with the Treasury of the County of Sacramento.  These funds are in the commingled Treasurer’s Pool with that of other public agencies.  This includes all of the school districts within Sacramento County.

As of September 30, 2021, the District has $336,594,596 from all funds, in addition Mello-Roos Investment proceeds of $16,789,907 and General Obligation Bond Investment proceeds of $111,722,087 for a total of $465,106,590 in the County Treasurer’s pool.  This is 10.91% of the total county pooled assets of $4,261,325,234.

The surplus funds of the District are conservatively managed by the County Treasury.  We are confident that the funds are now and will continue to be available upon demand to satisfy District needs.

Approve Warrant Register No. 5 – Warrant Numbers 090336 – 091665, 421044 – 421920. 

 All Funds: November 1, 2021

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register Warrant Numbers 090336 – 091665, 421044 – 421920.

See attached report for Warrant Register No. 5 expenditures.

Total expenditures for all funds from November 1, 2021 through November 30, 2021 are $78,026,933.74

The Purchase Order History for the weeks of November 1, 2021 through November 30, 2021 are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

The purchase order encumbrance modification history from October 28, 2021 – November 29, 2021 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

Pursuant to Proposition 39, the electorate approved Measure M on November 8, 2016.  Education Code section 15278 provides that if a bond measure such as Measure M under the provisions of Proposition 39 is approved by the voters, the District must establish and appoint members to an independent Citizens’ Oversight Committee (COC) as an accountability measure for the voters and taxpayers of the District.  The purpose of the COC is to inform the public concerning the expenditure of Measure “M” bond revenues.  On April 18, 2017, the Board of Education formally established the COC and its bylaws by approving Resolution No. 76, 2016-17, providing for the establishment of the Measure M Citizens’ Oversight Committee.

The COC Bylaws and Operational Guidelines as previously approved by the Board of Education allow members to serve for a term of two years without compensation and for no more than three consecutive terms or six years.  Administration requests that the Board renew the appointment of the following COC members:

• Howard Brown (senior citizens’ organization) – new term through August 2023
• Happy Chan (parent/guardian and active in a PTO, PTA or School Site Council, and/or at large) – new term through August 2023
• Danielle Rene Radley (parent/guardian and active in a PTO, PTA or School Site Council, and/or at large) – new term through November 2024
• John Shook (business organization) – new term through August 2023
• Lea Washington (parent or guardian and/or member at large) – new term through August 2023

The Board’s appointments of these COC members will solidify their membership moving forward and allow their focused work to continue.  There are currently two vacancies on the COC and as such Administration will bring a recommendation forward for the appointment process for those positions, which are one member at large and one member who is a member of a taxpayers’ association.

Pursuant to Education Code section 15280, the District is required to provide the Oversight Committee with any necessary technical and administrative assistance in furtherance of its purpose and sufficient resources to publicize its conclusions.  These resources include making the Oversight Committee’s minutes, reports, and documents available for public viewing on the District’s Website.  Pursuant to Education Code section 15280, no Measure “M” bond revenues may be expended in providing such technical or administrative support.

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Bobbi Hew, Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Region 4 Education Service Center (ESC) for educational school supplies:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from:

Bid #719-21/22 was issued on October 22, 2021 to ten (10) firms in this market. By the closing date, November 4, 2021, two (2) packages were received.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the one time purchase of the equipment listed below for the Florin High School Engineering department:

(8 each) Tormach Milling Machine

Patton Group

$271,507.38

(1 each) Tormach Stant Pro Lathe

Santa Cruz Electronics

$27,341.39

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute terminations (if deemed necessary) and to take other actions as necessary to uphold the contract in the best interest of the District.

Bid #718-21/22 was issued on October 19, 2021 to eighteen (18) firms in this market. By the closing date, November 4, 2021, two (2) packages were received.

The RFP results and recap are in the Purchasing Department for further review.

The District recommends the one time purchase of the equipment listed below for the print shop:

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute terminations (if deemed necessary) and to take other actions as necessary to uphold the contract in the best interest of the District.

RFP #688-21/22 was issued on September 10, 2021 to thirteen (13) firms in this market. By the closing date, October 21, 2021, six (6) proposals were received.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract, with the option to renew for four (4) additional one (1) year terms. This contract will commence on December 15, 2021.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

The District recommends awarding the following contracts:

HCI Systems – (A) Water Based Fire Protection Inspection & Testing

National Fire – (B) Fire Extinguisher Maintenance

RFP #712-21/22 was issued on October 29, 2021 to seven (7) firms in this market. By the closing date, November 11, 2021, five (5) proposals were received. One proposal was found to be non-responsive, therefore it was not evaluated.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract, with the option to renew for four (4) additional one (1) year terms. This contract will commence on December 15, 2021.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

In order to minimize possible down-time to the District’s refrigeration equipment, award is being made to multiple vendors.

Funding source has been budgeted through the Food and Nutrition Services Department’s general operating funds.

RFP #716-21/22 was issued on September 17, 2021 to seven (7) firms in this market. By the closing date, October 7, 2021, three (3) packages were received.

Expanded Learning was originally awarded a contract to perform services at Anna Kirchgater Elementary.

This award was granted by the Board at the November 16, 2021 Board meeting.

Expanded Learning has since backed out of their contract due to staffing issues.

The Board is being asked to authorize the contract award for Anna Kirchgater Elementary to Sacramento Chinese Community Service Center.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract with the option to renew up to four (4) additional years. This contract will commence on November 17, 2021.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute terminations (if deemed necessary) and to take other actions as necessary to uphold the contract in the best interest of the District.

To be paid out of the After School Education & Safety and 21^st Century Community Learning Centers grants.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from:

The Board of Education is asked to authorize the purchase of five (5) 2022 Chevrolet Express Cargo Vans and three (3) 2021 Dodge Ram 3500 Trucks through Winner Chevrolet.

The Elk Grove Unified School District’s Maintenance & Operations Department is requesting to purchase (5) 2022 Chevrolet Express Cargo Vans and (3) 2021 Dodge Ram 3500 Trucks through Winner Chevrolet.

Seven of these eight vehicles are replacements for the following seven vehicles: 171VM, 172VM, 151PC, 192VM, 182VM, 156PM and 145PG which are being sent to surplus due to high mileage and repairs costs.

The eighth vehicle is for a relatively new position in the Maintenance & Operations Department, our Maintenance & Operations Low Voltage Technician, which does not yet have a vehicle.

The funding source has been budgeted through the Maintenance and Operations Department general operating funds for the 2021-2022 year in the amount of $362,437.29.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project involves the installation of new roof systems per specifications and details at Laguna Creek High School located at 9050 Vicino Drive, Elk Grove, CA 95758.

The Administration received and opened eight (8) bids on November 17, 2021, at 10:00 a.m.  Rua & Son Mechanical, Inc., submitted the lowest base bid (see Attachment A for tabulation of bids). 

Funded with Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project involves the installation of new roof systems per specifications and details, at Sheldon High School located at 8333 Kingsbridge Drive, Sacramento, CA 95829.

The Administration received and opened seven (7) bids on November 17, 2021, at 10:30 a.m.  MCM Roofing Company, Inc., submitted the lowest base bid (see Attachment A for tabulation of bids). 

Funded with Measure M funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project involves the installation of new roof systems per specifications and details, at Charles E. Mack Elementary School located at 4701 Brookfield Drive, Sacramento, CA 95823.

The Administration received and opened seven (7) bids on November 17, 2021, at 11:00 a.m.  Rua & Son Mechanical, Inc., submitted the lowest base bid (see Attachment A for tabulation of bids). 

Funded with Measure M funds.

The Board of Education is asked to (1) approve Change Order No. 1 with Abide Builders, Inc., and (2) authorize a District Representative to sign the approved change order. 

On March 23, 2021, the Board of Education awarded a contract to Abide Builders, Inc., for the Cosumnes Oaks High School, Patient Care Pathway project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $544,800.00 by ($5,635.00) to $539,165.00.

Funded with State School Facilities and Measure M funds.

The Board of Education is asked to (1) accept the construction of the Cosumnes Oaks High School, Patient Care Pathway project, and (2) authorize the filing of the Notice of Completion.

On March 23, 2021, the Board of Education awarded a contract to Abide Builders, Inc., for the Cosumnes Oaks High School, Patient Care Pathway project. The work has been completed and is recommended for acceptance by the Architect.

The Board of Education is asked to (1) approve Change Order No. 1 with Abide Builders, Inc., and (2) authorize a District Representative to sign the approved change order. 

On February 23, 2021, the Board of Education awarded a contract to Abide Builders, Inc., for the Shade Structures at Various Sites, Phase 3 project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $695,699.00 by ($56,596.00) to $639,103.00.

Funded with Measure M funds.

The Board of Education is asked to (1) accept the construction of the Shade Structures at Various Sites, Phase 3 project, and (2) authorize the filing of the Notice of Completion.

On February 23, 2021, the Board of Education awarded a contract to Abide Builders, Inc., for the Shade Structures at Various Sites, Phase 3 project. The work has been completed and is recommended for acceptance by the Architect.

The Board of Education is asked to (1) approve Change Order No. 1 with ICU Technologies, Inc., and (2) authorize a District Representative to sign the approved change order. 

On May 18, 2021, the Board of Education ratified a CMAS contract to ICU Technologies, Inc., for the Teaching and Learning Enhancement Project at Title 1 Schools project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $19,534,734.59 by ($147,991.41) to $19,386,743.18.

The Board of Education is asked to (1) accept the construction of the Teaching and Learning Enhancement Project at Title 1 Schools project, and (2) authorize the filing of the Notice of Completion.

On May 18, 2021, the Board of Education ratified a CMAS contract to ICU Technologies, Inc., for the Teaching and Learning Enhancement Project at Title 1 Schools project. The work has been completed and is recommended for acceptance by the District.

The Board of Education is asked to authorize the Elk Grove Unified School District to submit a Request for Proposal (RFP) for Updating Network Cabling, Connections, Pathways, MDF’s, and IDF’s at the school sites listed below (E-rate eligible).

The Board of Education is requested to approve the No Cost Extension of the Head Start CARES Act supplemental COVID-19 funds carryover for the 2021-2022 school year.

The No Cost Extension of the Head Start CARES Act supplemental COVID-19 funds carryover for 2021-2022 will be utilized towards COVID related costs. The Head Start Policy Committee approved the No Cost Extension of said funds for 2021-2022 during its November 9, 2021 Head Start Policy Committee meeting. The Governing Board of Elk Grove Unified School District is required to approve the utilization of No Cost Extension Head Start CARES Act supplemental COVID-19 funds carryover for 2021-2022.

The Board is asked to ratify the contract for services with Illuminate Education that has been signed by authorized district staff in accordance with Board Policy 3312-Contracts.

The Board of Education is requested to approve the contract with Illuminate Education to purchase the Fastbridge Assessment System and accompanying training for staff.  The Fastbridge Assessment System contains the Social, Academic, Emotional Behavior Risk Screener (SAEBRS).

The SAEBRS is a brief, norm-referenced tool for screening all students to identify those who are at risk for social-emotional behavior (SEB) problems.  SAEBRS assess a student's social, academic and emotional behavior to allow educators to gain a more complete picture of a student's social emotional functioning and wellbeing, as well as, their skill level with the CASEL's social emotional competencies:  Self-Awareness, Self-Management, Social Awareness, Social Awareness, Relationship Skills, Responsible Decision Making.

The Board of Education is asked to approve the Sacramento Employment and Training Agency’s 2022 Community Service Block Grant (CSBG) funding for Safety-Net Services program participants.

The Board of Education is asked to approve Elk Grove Adult and Community Education’s Community Service Block Grant (CSBG), funding for Safety-Net Services program participants. The term of the agreement will be January 1, 2022 through December 31, 2022. The Sacramento Employment and Training Agency has awarded Elk Grove Adult and Community Education $54,489 in Community Service Block Grant funds to provide services to Safety-Net Services program participants.

$54,489, Contract #22C022SN-CARE

The Board of Education is asked to approve the Sacramento Employment and Training Agency’s 2022 Community Service Block Grant (CSBG) funding for Family Self-Sufficiency program participants.

The Board of Education is asked to approve Elk Grove Adult and Community Education’s Community Service Block Grant (CSBG), funding for Family Self-Sufficiency program participants. The term of the agreement will be January 1, 2022 through December 31, 2022. The Sacramento Employment and Training Agency has awarded Elk Grove Adult and Community Education $63,500 in Community Service Block Grant funds to provide services to Family Self-Sufficiency program participants.

$63,500. Contract #22C022FSS-CARE

The 2021-22 Site LCAPs serve as the roadmap for school-based planning for the 2021-2022 school year, and have been consolidated into a comprehensive plan that meets the requirements of the Single Plan for Student Achievement (E.C. 64001) and the alignment of the site goals to the Local Control Accountability Plan (E.C. 52062).  These plans allow school sites to implement the LCAP goals, in addition to federal requirements, for programs that serve students overall by school and by subgroup.  Based on both the evaluation of the 2020-2021 Site LCAP and most recent student data available, school sites establish performance targets for the 2021-2022 school year and align appropriate resources to meet those targets. 

The process for the development of the Site LCAP consists of a needs analysis and includes a review of the previous year’s data. Site teams, including administration, teachers, and parents use data sources to establish school-wide goals that are in alignment with the District’s LCAP goals.  Parents are given the opportunity to provide input at the School Site Council (SSC) and English Learner Advisory Committee (ELAC) meetings and other stakeholder engagement opportunities. Once site goals are established, the school’s resources are aligned to optimally support student achievement. The SSC then formally approves the Site LCAP.  Plans are submitted to the Department of School Improvement Support to undergo a review by multiple departments. This review identifies areas where support is needed and provides direct assistance to schools from various departments and programs across the district. The last step in the process is for the Board of Education to approve the site plans.

Plans are developed at the end of the previous school year, typically in the fourth quarter. This year, plans were reviewed and revised at the start of the school year to account for unprecedented changes and challenges due to the reopening of schools and the influx of emergency COVID relief funding. The teaching and learning divisions, and key departments and programs, conducted a comprehensive analysis of all site plans and they were found to be fiscally and programmatically sound.

Three samples are provided: an elementary school, a middle school and a high school. Upon approval by the Board of Education, all site plans will be available on each school’s website and on the district’s website.

As part of its consent agenda, the Board is asked to approve the following out-of-state field trips:

The Elk Grove Unified School District (EGUSD) completed the process to transition from at-large to by-trustee area elections earlier this year.  In a by-trustee area election system, each trustee is required to reside within a defined trustee area and is elected only by voters in that trustee area.  

Upon the release of U.S. Decennial Census Data, school districts that use by-trustee area elections are required to evaluate whether the current trustee areas have approximately equal populations using the new census data.  The variation in total population among trustee areas must not exceed 10%.  If the total peak variation is less than 10%, no changes are needed. If the total peak variation exceeds 10%, trustee area boundaries need to be adjusted.  This process is referred to as redistricting. 

EGUSD has hired professional demographers, National Demographics Corporation (NDC), to conduct a study of the 2020 Census data to determine whether the current trustee areas are population balanced. NDC has determined the total peak variation between trustee areas exceeds 10% and trustee area boundaries will need to be adjusted.  NDC will present the findings of their study at the Board’s December 14, 2021, Board meeting along with proposed map options for the Board and community to consider.  On December 7, 2021, the District published three Draft Trustee Area maps on the District’s website for consideration by the Board and the community.  These maps were also noticed in two newspapers of general circulation.

The Board anticipates holding at least two public hearings through the process and will ensure any proposed maps are posted on the District’s website. The Board will adopt a resolution establishing trustee area boundaries no later than February 28, 2022, the deadline established by law.

As a condition of receiving Educator Effectiveness Block Grant (EEBG) funds the District and Elk Grove Charter School are required to:

• On or before December 30, 2021, develop and adopt a plan delineating how the Educator Effectiveness funds will be spent including the professional development of teachers, administrators, paraprofessionals, and classified staff. The plan must be explained in a public meeting of the governing board before its adoption in a subsequent public meeting.
• As a condition of apportionment, submit an annual data report and an annual expenditure report detailing information to the California Department of Education (CDE), including, but not limited to, specific purchases made and the number of teachers, administrators, paraprofessional educators or classified staff that received professional development on or before September 30^th of each year. In addition, as a condition of apportionment, a final data and expenditure report is also required to be submitted to the CDE on or before September 30, 2026.

The Board of Education received for discussion at their regularly schedule meeting of November 16, 2021 a draft of the proposed plan for adoption to expend the funds in category five (5):  Practices to create a positive school climate, including, but not limited to, restorative justice, training around implicit bias, providing positive behavioral supports, multitiered systems of support, transforming a school site’s culture to one that values diverse cultural and ethnic backgrounds, and preventing discrimination, harassment, bullying, and intimidation based on actual or perceived characteristics, including disability, gender, gender identity, gender expression, language, nationality, race or ethnicity, religion, or sexual orientation.

Staff development in the area will be spread over a total of four (4) professional development days for all staff with a targeted expenditure date not later than June 30, 2024. 

Request for approval is in accordance with Education Code 33129, 42130, and 42131, which states the 2021-22 First Interim Financial Report must be approved by the governing board and submitted to the Sacramento County Office of Education no later than December 15, 2021.

The Board is requested to appoint a representative to the California School Boards Association (CSBA) Delegate Assembly from the Elk Grove Unified School District.

Currently Nancy Chaires Espinoza is one of the District's appointed delegates whose term expires on March 31, 2022.  

CSBA has requested that the Board reappoint Nancy Chaires Espinoza or appoint a new representative to fill this two-year term beginning April 1, 2022, through March 31, 2024.

The Board of Education is asked to (1) adopt Resolution No. 35 2021-22 by unanimous vote authorizing the Superintendent and/or the Deputy Superintendent to enter into contracts without advertising for emergency fire and health and safety restoration work required as a result of a fire at Sheldon High School. 

This health and safety related restoration project includes all work required for the repair of extensive fire and smoke damaged facilities and materials at Sheldon High School (L Wing Building).

On December 13, 2021, a fire broke out in the L Wing Building at Sheldon High School.  Immediate remediation action was necessary to ensure continued school operations for the remainder of the school year, begin clean-up efforts and to secure the building the building from further damage from the elements. 

The scope of work requiring emergency contract(s) (Public Contract Code, Section 20113) may include, but is not limited to:

1. Demolition and removal of extensive burned and damaged building systems.
2. Demolition and removal of all other related materials to eliminate further structural deterioration.
3. Demolition, reinstallation, and cleaning of building systems.
4. Restoration of building systems due to water damage necessary to extinguish fire.
5. Necessary rental of equipment including but not limited to fans, ozone machines, air scrubbers, desiccant air machine, generators, and power distribution.
6. Cleaning and restoration of materials and supplies damaged by the fire and smoke damage.
7. All associated labor.

The District has engaged Balfor Property Restoration for the above.

In compliance with the Americans with Disabilities Act, persons with a disability requiring special assistance to access the Zoom board meeting, access and complete the Google Public Comments Cards, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700. Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide disability-related accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.