NOTICE: Information for Board Meetings

Effective on January 6, 2022, under the authority of California Health and Safety Code Sections 101040, 101085, 120175, and 120220, the Health Officer of the County of Sacramento (“Health Officer”) Hereby Ordered the following:

“All public boards, councils, commissions, and other similar bodies shall suspend in-person public meetings and conduct all meetings virtually. Affected bodies shall ensure opportunities for virtual public participation and compliance with the Brown Act and all other relevant statutes.”

Accordingly, consistent with the January 6, 2022 Sacramento County Public Health Order, the Governing Board shall use teleconferencing (videoconferencing through Zoom), and as a result has made the following adjustments to the public comments process and timing. Additionally, the Board of Education is providing the following notice as required by AB 361: “to give notice of the means by which members of the public may access the meeting and offer public comment.”

Join the meeting via the Zoom link:  https://egusd-net.zoom.us/j/81785954772

Public Comments

During the board meeting, the public may make public comments virtually via the Zoom platform.

• In-person public comments – Are not available during the January 18, 2022 Board Meeting consistent with the January 6, 2022 County of Sacramento Public Health Order.
• Zoom audio public comments – The public may submit an online form to the District by 4:30 p.m. on the day of the board meeting requesting to speak through the Zoom platform at the designated times on the board meeting agenda.
• Access the public comment form here on the District's website:   http://www.egusd.net/about/leadership/board-of-education/virtual-egusd-board-meeting-february-15/

The Board will receive Public Comments virtually via the Zoom platform in the following order:

1. Approximately between 7:00 pm and 7:20 pm, Public Comments may be made On Items Not on the Board Agenda, but within the school district’s jurisdiction. Please note that “If the public comments [are] on items not appearing on the posted agenda, the board cannot take action or discuss the public comments other than the Board President briefly acknowledging the comments.” (EGUSD Governance Handbook)
2. Approximately between 7:00 pm and 7:20 pm, all Public Comments may be made On All Items that are on the Board Agenda.
   • The Board will close Public Comments on all items at the times designated above unless the end time for public comments is adjusted for a longer period of time by the Board.
   • Please note that the Board may comment and ask clarifying questions related to public comments made on items on the agenda.
3. If a member of the public wishes to address an item on the agenda that is scheduled prior to the public comment section of the meeting, the comments will be heard at the time the item is presented to the Board.

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

The month of March has been designated Women’s History Month by the state of California. 

Per SB 48 and AR 6143, throughout the year, elementary and secondary teachers use pieces of literature where women assume traditional and non-traditional professional roles.  In their classroom instruction, teachers also use novels written by female authors.  In the areas of mathematics and science, information is shared throughout the year about famous female mathematicians and scientists.  Staff members at school sites are careful to provide information about women in all roles in our society, drawing students’ attention to the noted as well as the under-represented contributions that women have provided historically and in modern times.

The Board of Education is requested to recognize February 28, 2022 as World Rare Disease Day as part of district-wide awareness for rare diseases, and to advocate and improve access to treatments and medical representation for individuals with rare diseases and their families.

World Rare Disease Day is observed the last day of February.  On this day, various activities take place in the United States, Europe, Russian, Japan and elsewhere around the world. Recognizing that 80% of rare diseases have identified genetic origins and 50% of rare diseases touch children, the goals of this observance within the District are:

• To generate curiosity in students on the topic of rare disease, and encourage them to take interest in new fields of science
• To promote awareness and understanding and create compassion for other people with rare disease
• To join in a global partnership supporting the search for ways of improving the lives of those affected by rare diseases

This recognition will declare District support of the worldwide campaign to create awareness of rare diseases.

The Board of Education is requested to adopt Resolution No. 46 recognizing March 6-12, 2022 as Social Work Week.

Social Work Week is March 6-12, 2022.  The theme is “The Time is Right for Social Work."  Social workers touch millions of lives each day and it is likely a social worker at some time will assist you, a family member, or a friend.  Social workers are everywhere helping people navigating tough life challenges.  They contribute to interdisciplinary care teams in schools, hospitals, mental health centers, nonprofits, corporations, the military, and in local, state, and federal government.  Social workers play a vital role in our schools.  They assist in connecting our students and families to needed resources and provide direct services to students who need social emotional support and guidance.  Social workers are the link between home, school, and community building a network of support for students and families.

This recognition will declare District support of the national recognition of school social workers.

This resolution celebrates and acknowledges the importance of Arts Education and the many arts experiences and opportunities of which students in the Elk Grove Unified School District participate throughout the year.

The month of March has been designated Arts Education Month by the state of California. The role of visual and performing arts in the education of all students in California schools was reaffirmed with the ‘Every Child Succeeds Act’ signed into law in 2015 by President Obama in the reauthorization of the Elementary and Secondary Education Act (ESEA).  Arts and music education are included in the definition of a "well-rounded" child’s education, underscoring states’ obligation to provide arts education in the public schools.

The arts serve as a powerful tool for engaging educators, students, families, and the school community in learning.  Arts Education Month provides districts and schools with the opportunity to focus on the value of the arts, as well as provide a vehicle by which community support for arts education can be generated. 

Board Resolution number 48 is in support of the 1300 Campaign.  The 1300 Campaign is a significant initiative with regional school districts and local governments to send an additional 1300 young men of color to CSU Sacramento and UC Davis by 2025.

This resolution acknowledges the extraordinary academic potential of young men of color and work being done by the Elk Grove Unified School District to improve outcomes for young men of color in our district in order to meet the goal of the 1300 Campaign.

The 1300 Campaign is an initiative of The Center at Sierra Health Foundation and the My Brother’s Keeper Sacramento Education Committee.  It is also supported by the Improve Your Tomorrow (IYT) program.

CERTIFICATED:

New Hire(s) [5]

Leave(s) of Absence

Rehire(s)

Resignation(s)

Retirement(s)

 
CLASSIFIED:

New Hire(s) [28]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

The Board is asked to adopt the attached resolution to eliminate classified positions due to lack of work/lack of funds pursuant to Education Code Sections 45114, 45298, 45308, and 45117.

Upon passage of  Assembly Bill 438, effective January 1 2022, a new classified layoff process was established, which requires classified employees be given a preliminary notice of layoff by March 15th. 

It must be noted that most, if not all, of these employees have their layoff notices rescinded as funding is secured for their positions for the upcoming school year.

The Board of Education is requested to grant Certification of Administrator’s Competence to Evaluate for the newly-hired district administrators who have successfully completed the District’s training process.

The District provides training to all newly-hired administrators to certify their competence to evaluate employees.  Following Education Code 44662, Requirement of District Policies for Competency of Personnel Assigned to Evaluate and Board Policy 4115.1, Certification of Administrator’s Competence to Evaluate, the District uses the following process to certify each administrator’s competence to evaluate:

1. Individual instruction or attendance at a series of workshops on evaluation processes and procedures;
2. Demonstration of effective evaluation skills as certified by a trained observer who is a certificated manager.

The following administrator(s) successfully completed the administrative training process and are being recommended to obtain their Certification of Administrator’s Competence to Evaluate:

Garrett Lebsock, English Learner Services
Patricia Sipula, David Reese Elementary School

Pursuant to the legislation embodied in Education Code section 35186(d), specifically as it relates to the Williams Case legislation, each school district is required by law to report to the County Superintendent of Schools, on a quarterly basis, summarized data on the nature and resolution of all Williams-type complaints filed with the district. Williams-type complaints relate to the sufficiency of textbooks, emergency school facility issues, and the vacancy or mis-assignment of teachers.

The summary reports are required to be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district and both the complaint and written responses are public records available to the public. A copy of the electronically submitted report is attached.

During the period of October 1, 2021, through December 31, 2021, there were no complaints filed.

The purpose of this new class description is to address the increasing need for programming and data communications with third-party vendors.  Historically, database responsibilities, which require different knowledge, training and skillsets than general application development, have largely fallen on one or two programmers. The upcoming Data Warehouse project will add to the differences between Database Coordinators and Programmer/ Analysts, making the need more apparent. 

This new position is a realignment of a currently vacant Program Analyst III position.  The dollars allocated for the vacant position will be used to fund this new position.

Administrative Support Salary Schedule #26 and #27 has been updated to reflect this change. 

This new position is a realignment of a currently vacant Print Shop Operator position. The dollars allocated for the vacant position will be used to fund this new position.  

AFSCME Salary Schedule #21 has been updated to reflect this change. 

The purpose of this new class description, within the Special Education department, is to address the need for auxiliary knowledge of special education and attendance systems (SEIS and CALPADS). This position will have the added responsibility of compiling and entering data in preparation for state reporting and program reimbursements. 

Administrative Support Salary Schedule #26 and #27 has been updated to reflect this change. 

The Board is asked to approve the new Job Description for Multi-Tiered System of Support Intervention Specialist (MTSS).

Under state law, the District’s surplus funds are deposited in the County Treasury (unless the District takes special measures to become fiscally independent) with the exception of legally authorized commercial bank accounts (such as Revolving Fund) and proceeds of debt issuances, which may be placed with a trustee.  All of the funds of the Elk Grove Unified School District are invested with the Treasury of the County of Sacramento.  These funds are in the commingled Treasurer’s Pool with that of other public agencies.  This includes all of the school districts within Sacramento County.

As of December 31, 2021, the District has $321,874,512 from all funds, in addition Mello-Roos Investment proceeds of $11,560,438 and General Obligation Bond Investment proceeds of $111,738,325 for a total of $445,173,275 in the County Treasurer’s pool.  This is 8.03% of the total county pooled assets of $5,541,993,595.

The surplus funds of the District are conservatively managed by the County Treasury.  We are confident that the funds are now and will continue to be available upon demand to satisfy District needs.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $99,100 and have been approved by authorized district staff.

Approve Warrant Register No. 7 – Warrant Numbers 092844 – 094328, 422612 – 423995.  

All Funds:  January 1, 2022 through January 31, 2022.

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register Warrant Numbers 092844 – 094328, 422612 – 423995.

See attached report for Warrant Register No. 7 expenditures.

Total expenditures for all funds from January 1, 2022 through January 31, 2022 are $111,240,651.59

The purchase order encumbrance modification history from January 20, 2022 – January 31, 2022 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Purchase Order History for the weeks of January 1, 2022 through January 31, 2022 are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Bobbi Hew, Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

The Board of Education is being requested to approve the lease of 13,750 square feet of additional warehouse space to store the various personal protective equipment (PPE) and various other items required for COVID-19 safety protocols, along with District technology goods and the District’s expanding instructional materials. Per Education Code 17433; Any rental payments required by any lease or agreement entered into pursuant to this article may be paid in annual installments or may be prepaid from state funds or other funds of the school district permissible by law to be used for those purposes at any time during the period of the lease or agreement.

As the District has continued to grow and its needs have expanded, it has been determined that the warehousing and inventory needs cannot be adequately supported with the existing limited warehouse space.

More importantly, this shortcoming has been exponentially compounded and further hampered by COVID-19 and the ensuing extraordinary inventory needs such as stocking and delivery of substantial amounts of PPE, hand sanitizer, test kits, technology and the like.  Through the pandemic, the District’s existing warehouse space has become completely inundated and Staff has been required to store items outdoors, at school sites, in storage containers and anywhere that temporary space can be found.  This has led to dramatic inefficiencies and less than optimal warehousing of inventory.  With upcoming text book adoptions and various other additional inventory needs the District requires additional warehouse space to ensure safe storage, inventory and expedited availability and delivery of PPE and other critical COVID-19 response materials.

Through the Equipment and Capital Expenditures Approval process required for the applicable expenditure of Coronavirus relief funding, it has been determined that based on the regulations associated with capital expenditures that lease arrangements for the term of the grant funding is preferred over purchases and/or other capital improvements, where feasible.  In this case, the District has determined that a lease is the preferred economical approach while at the same time providing more beneficial outcomes and efficiency than attempting to modify the existing warehouse space.  So too, a lease allows the District to take immediate occupancy of a warehouse.  ESSER funds will be utilized to pay for the lease, which is consistent with the Board approved ESSER expenditure plan.

Aside from improving service to our schools, this additional warehouse space will provide significant benefits for multiple departments and support services such as Curriculum and Instruction, Technology Services, Health Services, Maintenance and Operations and obviously Purchasing and Warehouse.

The Lease Agreement describes a 13,750 square foot commercial warehouse located at 8555 Elder Creek Road, Sacramento, CA 95828.  The lease is for a term of 37 months, with the option to renew an additional three-year term at fair market value.

The lease rate is as follows:

• Months 1 – 12, $17,230.41 per month
• Months 13 – 24, $17,556.96 per month
• Months 25 – 36, $17,891.67 per month

As part of the Request for Proposal (RFP) for targeted equity services prioritizing students who identify as Black/African American, Earth Mama Healing will engage female students in unique activities that will assist them in defining leadership skills, expanding personal worth, and individual growth as they are becoming healthy, positive, and productive young women through the My Dream Academy programs.

My Dream Academy programs encourage youth leadership and life skills through activities and dialogue which teaches self-esteem, self-worth, encouraging good decision-making, increasing academic achievement, positive social interaction with peers, adults, and community. Services will be integrated into school MTSS processes to facilitate referral and support for students. The program will be provided at Samuel Jackman Middle School, Florin High School, Monterey Trail High School, and Valley High School during the spring 2022 semester.

As part of the Request for Proposal (RFP) for targeted equity services prioritizing students who identify as Black/African American, through the use of restorative practices Raising Youth Resilience will provide mentoring services for students who are in need of more intensive support. 

Through leadership and mentoring, students will be encouraged and provided courses of direction that will lead to a meaningful change. Using personalized development plans the program plans to restore “7 Cs of Resilience” (competence confidence, connection, character, contribution, coping and control) necessary to manage the challenges in the lives of at-promise youth. They will work with John Ehrhardt Elementary, Harriet Eddy Middle, and Laguna Creek High schools. Their staff will be integrated into school staff to provide during-school and after-school supports for students and align with the schools' MTSS processes.

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Basic

AP Edition Campbell Biology in Focus, Third Edition; ©2020, Pearson Education, Inc. (AP Biology and AP Biology Support, Grades 11-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

Chemistry: A Molecular Approach, AP Edition, Sixth Edition; © 2023, Pearson Education, Inc. (AP Chemistry and AP Chemistry Support, Grades 10-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

Environmental Science for the AP Course, Third Edition; © 2019, Bedford, Freeman & Worth (AP Environmental Science, Grades 11-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

Foundations of Astronomy, 14th Edition; ©2019, Cengage Learning, Inc.  (Astronomy, Astronomy (non A-G), and Astronomy Survey, Grades 9-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

Hole’s Essentials of Human Anatomy and Physiology, High School Second Edition; © 2021, McGraw-Hill (Physiology and Physiology (non A-G), Grades 10-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

High School Edition of Criminalistics: An Introduction to Forensic Science, Thirteenth Edition; © 2021, Pearson Education, Inc. (Criminalistics, Grades 11-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

ERWC: Expository Reading and Writing Curriculum, Third Edition; Copyright 2019, CSU

Modules 1-5 for “Exploring Modern Issues in Text, Part I” (Grades 11-12); and

Modules 6-10 for “Exploring Modern Issues in Text, Part II” (Grades 11-12)

The following new course has undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and has the support of principals.

Exploring Modern Issues in Text, Part II (ELD, Grades 11-12) (one-year equivalent, 10 credits) This Designated ELD course incorporates comprehensive English language support for English Learners (ELs) at the Expanding and Bridging levels.  With a focus on expository text, this course offers instruction to support the acquisition of academic English and incorporates activities that focus on content, concepts, and language features within the text(s) being read and produced.  Students within this course will be given opportunities to accelerate their proficiency in the areas of reading, writing, speaking, and listening.

Pre-Requisite(s): 11^th or 12^th grade English Learner who is at the expanding or bridging level or an 11^th or 12^th grade struggling RFEP student.

The following Requests for Revision to an Existing Board-Adopted Course have undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Exploring Modern Issues in Text for ELs (Course #02714) (ELD, Grades 11-12)

It is requested that the Course Title be changed to “Exploring Modern Issues in Text, Part I;” and that the curriculum be revised to indicate ERWC, Modules 1-5.

Rationale: Revising this course will allow us to create a second Designated ELD Course (Part II) for students who have not yet reclassified.  This course will remain open to both 11^th and 12^th grade students.  Having two courses will provide additional opportunities for 11^th and 12^th grade students to receive Designated ELD and meet both federal and state requirements.

Machine Learning Honors (Course #12102) (CTE, Grade 12)

It is requested to change the co-requisite to read “Students need to have passed or be concurrently enrolled in Pre-Calculus,” from the current co-requisite “Students need to have passed or be concurrently enrolled in AP Computer Science A.”

Section 124(e) of Assembly Bill 130 requires LEAs to present an update on the Annual Update to the 2021-22 LCAP and Budget Overview for Parents on or before February 28, 2022 at a regularly scheduled meeting of the governing board or body of the LEA. When reporting available mid-year outcome, expenditure, and implementation data, LEAs have the flexibility to provide this information as best suits the local context, provided that it is succinct and contains a level of detail that is meaningful and accessible for the LEA’s educational partners.

Given the breadth and depth of information required, the presentation will address the reporting process and the detailed information will be provided in three distinct reports accompanying the agenda item. These State required reports include:

• The Supplement to the Annual Update for the 2021-22 LCAP
• All available mid-year outcome data related to metrics identified in the 2021-22 LCAP
• Mid-year expenditure and implementation data on all actions identified in the 2021-22 LCAP
  

In addition to the reports being attached to the agenda item, they also will be able to be accessed via the District’s website via the links provided in the presentation.

There will also be opportunity for input/feedback for the District’s and Elk Grove Charter School’s respective updates via a web link.

This mid-year report will be submitted with the full LCAP for each the District and Elk Grove Charter School. The timeline for approval and submission is noted below:

• Public Hearing – June 14, 2022
• Request for Board Adoption – June 28, 2022
• Submission to the Sacramento County Office of Education – June 29, 2022

On January 26, 2022 the Board approved staff’s recommendation that 12 middle and high schools be included as part of the Open Enrollment process for the 2022-2023 school year.

The Board of Education is asked to review and discuss this report and take action on the following:

• Approve Open Enrollment transfers from schools with fewer than 5% transfer requests.
• Impose a 5% cap limiting the number of students allowed to transfer from designated schools.
• Approve an Open Enrollment random selection process to be held Tuesday, February 22, 2022, to determine which students from schools whose requests exceed 5% will be allowed to transfer to their schools of choice and to identify the 100 students allowed to transfer to Edward Harris and Elizabeth Pinkerton middle schools and Cosumnes Oaks High School.

The Board is asked to vote for no more than 2 candidates for representatives to the California School Boards Association (CSBA) Delegate Assembly from Region 6, Subregion 6-B by March 15, 2022, if the Board wishes to do so.

There is one candidate for delegate to the California School Boards Association, Subregion 6-B, Delegate Assembly;

• Christopher B. Clark (Folsom Cordova USD)*

* Denotes Incumbent

Only one nomination was received; however the Board may vote to write in the name of a board member to fill this  seat.

In compliance with the Americans with Disabilities Act, persons with a disability requiring special assistance to access the Zoom board meeting, access and complete the Google Public Comments Cards, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700. Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide disability-related accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.