NOTICE: Information for Board Meetings

Unless otherwise ordered by the Sacramento County Public Health Department, the State, or by other legal mandate including AB 361 Board Resolution, the Board of Education will resume full in-person Board meetings beginning on March 1, 2022.  Live streaming of full in-person Board meetings will be available to the public via the Zoom platform.

Join the meeting via the Zoom link: https://egusd-net.zoom.us/j/83530622521

Public Comments

Guidelines for In-Person Public Comments and Participation

The following processes, means, and timeframes shall be available for public comments during board meetings.

During Regular Board Meetings, the public may make public comments for items on the agenda or for items not on the agenda in person in the Board Room or virtually via the Zoom platform. Individuals may not defer their time to another individual speaker to increase their individual total time beyond three minutes. 

The total amount of time allocated to public comments to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.

1. Approximately between 7:00 pm and 7:20 pm, Public Comments may be made On Items Not on the Board Agenda, but within the school district’s jurisdiction. Please note that “If the public comments [are] on items not appearing on the posted agenda, the board cannot take action or discuss the public comments other than the Board President briefly acknowledging the comments.” (EGUSD Governance Handbook)
2. Approximately between 7:00 pm and 7:20 pm, all Public Comments may be made On All Items that are on the Board Agenda. The Board will close Public Comments on all items at the times designated above, unless the end time for public comments is adjusted for a longer period of time by the Board. Please note that the Board may comment and ask clarifying questions related to public comments made on items on the agenda.
3. If a member of the public wishes to address an item on the agenda that is scheduled prior to the public comment section of the meeting, the comments will be heard at the time the item is presented to the Board.
4. Requests for public comment via Zoom must be received by 4:30 p.m. the day of the board meeting. Zoom comments will be heard within the same timeframe of the in-person public comments as listed above. 
   

The link to the Zoom audio public comment form can be found on the District’s website: https://www.egusd.net/District/About-EGUSD/Board-of-Education/Board-Meeting-Schedule/May-17-2022---Board-Meeting/index.html

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Franklin and Sheldon high schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

During the 2021-2022 school year, the Board of Education has been apprised of academic, co-curricular activities, as well as special programs and events, through the excellent, informative, and enthusiastic reports delivered by our Student Board Representatives.

As Board representatives, these students have spoken on behalf of their peers and their schools and have served as valuable liaisons between their classmates and school district administration.

The Board is asked to recognize the 2021-2022 representatives to the Board of Education.

The Elk Grove Unified School District, in conjunction with the nine comprehensive high school athletic directors, recognizes the coaches and teams who have achieved the highest combined grade point average of any varsity athletic team during the spring sports season.  The team’s captain(s) and head coach will represent each team.  Honored teams are:

The Board of Education is asked to recognize the Elk Grove Unified School District students who competed and won first place awards in the Future Farmers of America (FFA) State competition in the spring of the 2021-2022 school year.  The Board is also asked to recognize an Elk Grove High School senior as the first California FFA State President from Elk Grove Unified School District in the chapter’s 107 year history.

The Board of Education is asked to recognize Elk Grove Unified School District students who placed first in the spring of 2022 State FFA competitions. 

Evidence strongly suggests that secure firearm storage is an essential component to any effective strategy to keep schools and students safe. It has been determined that an estimated 4.6 million American children live in households with at least one loaded, unlocked firearm and that ever year nearly 350 children under the age of 18 unintentionally shoot themselves or someone else.  Tragically, approximately 693 children die by gun suicide each year, most often using guns belonging to a family member.  In incidents of gun violence on school grounds, 90 percent of active shooters are current students or recent graduates, and 74 percent of shooters under the age of 18 obtained their guns from their own home, a relative’s home, or from friends.  Research shows that secure firearm storage practices are associated with up to an 85 percent reduction in the risk of self-inflicted and unintentional firearm injuries among children and teens.

In response to the alarming facts surrounding firearms and their access by children and our students, the State Superintendent of Public Instruction has made an urgent request of school districts to inform their school communities about the laws regarding the safe storage of firearms and has made resources available regarding gun safety on the California Department of Education’s Violence Prevention web page.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

Board Policy 1510 Western Association of Schools And Colleges (WASC) has been updated to keep current with District practice. It has gone through departmental review and was submitted in advance to the Board for their review.

The Administration recommends that the Board of Trustees approves the updated Board Policy as listed above.

CERTIFICATED:

New Hire(s) [6]

Leave(s) of Absence

Rehire(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s) [16]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

There is a proposed revision of the 2022-2023 School Calendar that adjusts the Modified/Traditional calendar that was previously approved by the Board on January 18, 2022 to reflect a minimum day on March 10, 2023.  This is consistent with previous years' calendars, and was an oversight at the time of approval.  The Elk Grove Education Association, with whom the District negotiates the instructional calendar, is aware and approves of this slight modification.

The Board of Education is requested to grant Certification of Administrator’s Competence to Evaluate for the newly-hired district administrators who have successfully completed the District’s training process.

The District provides training to all newly-hired administrators to certify their competence to evaluate employees.  Following Education Code 44662, Requirement of District Policies for Competency of Personnel Assigned to Evaluate and Board Policy 4115.1, Certification of Administrator’s Competence to Evaluate, the District uses the following process to certify each administrator’s competence to evaluate:

1. Individual instruction or attendance at a series of workshops on evaluation processes and procedures;
2. Demonstration of effective evaluation skills as certified by a trained observer who is a certificated manager.

The following administrator(s) successfully completed the administrative training process and are being recommended to obtain their Certification of Administrator’s Competence to Evaluate:

Aron Bishop, Curriculum & Professional Learning
Diane Stevenson, Educational Equity
Melissa Pascoa, Educational Equity & Human Resources
Olivia Prattsmith, Special Education
Rosalyn Clark, Educational Equity

The Board is asked to approve Resolution No. 74, to allow temporary cash borrowing between governmental funds to meet District financial obligations.

Based on current obligations the attached resolution will provide the District flexibility to temporarily transfer cash between governmental funds to ensure obligations are covered as of June 30, 2022 as authorized by Education Code Section 42603. 

Within 120 days into the next fiscal year any cash borrowed will be returned.

Under state law, the District’s surplus funds are deposited in the County Treasury (unless the District takes special measures to become fiscally independent) with the exception of legally authorized commercial bank accounts (such as Revolving Fund) and proceeds of debt issuances, which may be placed with a trustee.  All of the funds of the Elk Grove Unified School District are invested with the Treasury of the County of Sacramento.  These funds are in the commingled Treasurer’s Pool with that of other public agencies.  This includes all of the school districts within Sacramento County.

As of March 31, 2022, the District has $358,453,032 from all funds, in addition Mello-Roos Investment proceeds of $13,221,971 and General Obligation Bond Investment proceeds of $111,777,670 for a total of $483,452,673 in the County Treasurer’s pool.  This is 8.63% of the total county pooled assets of $5,605,042,093.

The surplus funds of the District are conservatively managed by the County Treasury.  We are confident that the funds are now and will continue to be available upon demand to satisfy District needs.

Approve Warrant Register No. 10 – Warrant Numbers 097216 – 099176, 426303 – 427304.  All Funds: April 1, 2022 through April 30, 2022

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 10 - Warrant Numbers 097216 – 099176, 426303 – 427304.

See attached report for Warrant Register No. 10 expenditures.

Total expenditures for all funds from April 1, 2022 through April 30, 2022 are $69,945,158.40

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $99,100 and have been approved by authorized district staff.

The Board of Education is asked to approve purchase order encumbrance modifications from April 19, 2022 – May 3, 2022.

The purchase order encumbrance modification history from April 19, 2022 – May 3, 2022 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Board of Education is asked to approve purchase orders for the weeks of April 1, 2022 through April 30, 2022.

N/A

Pursuant to Board Policy 3270 Business and Noninstructional Operations, Sale and Disposal of Books, Equipment, and Supplies, the Board of Education is asked to authorize the sale of (405) obsolete chrome carts to its online public auction platform, GovDeals.

GovDeals is the world’s leading marketplace for surplus government and educational assets, ranging from heavy equipment and transportation assets to industrial machinery and real estate properties. GovDeals specializes in surplus disposition technology, partnering with government agencies and related entities to sell "as is, where is" surplus equipment and materials in a transparent fashion.

The property shall be sold to the highest responsible bidder or the District shall reject all bids.

The Transportation Department is asking to surplus the following Grounds Department vehicle. It is beyond economic repair. 

Vehicle ID #: 237PG

Year/Make: 2002 Dodge RAM 2500

VIN: 3B7KC23Z32M306406

License: E052538

Mileage: 113554

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies, and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners Region 4 ESC for the purchase of educational school supplies.

The Board of Education is asked to authorize Elk Grove Unified School District to purchase Fleet Vehicles cooperatively through bids secured by the State of California Department of General Services.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from the State of California Department of General Services

The Elk Grove Unified School District’s Transportation Department recognizes that it is important to the health, comfort, and safety of its students and staff to add a HEPA filtration system and air conditioning to (31) of its transit buses. Studies have shown that high levels of traffic emissions are associated with pulmonary and cardiovascular health risks, especially for children who “are in the developing stage for pulmonary function and immune system. In addition, exposures to particulate pollutants were also found to be associated with poor academic performance.” The addition of a HEPA filtration system will significantly reduce air pollution therefore improving the health and welfare of our students and staff. 

This approval complements a previous approval on April 19, 2022, for certain components and equipment and this subsequent authorization involves previously planned and budgeted additional equipment that is necessary to successfully complete the project.

 A-Z Bus Sales was previously sole-sourced by the District as it is the only authorized supplier of Blue Bird bus products and parts in California.

To streamline project delivery and maintain continuity and consistency of products and installation, Staff recommends subsequent camera systems be procured and installed using a cooperative or “piggybackable” contract. Use of these contracts meets competitive bidding requirements and allow California public agencies to achieve greater cost savings.

CMAS Contract #3-18-84-0054D (valid 05/09/2018-04/12/2023)/General Services Administration (GSA) Contract #37QSWA18D003K, Schedule 84 (valid through April 12, 2023) was awarded to ICU, Technologies, Inc., for security products, services, and solutions. The contracts, also known as a Multiple Award Schedule (MAS), are  cooperative or "piggybackable" contracts which contain cooperative purchase language that allows other public agencies to utilize it as required by provision 20118 of the Public Contract Code.

ICU Technologies, Inc. is a security system company whose core business is security solutions.  They are able to provide both the design and installation of camera systems and also have the capacity to manage and implement large projects.  Further, they are authorized integrators for the District’s sole source Avigilon cameras.

It is staff’s determination that the District would derive more benefit by utilizing this cooperative contract than to seek separate bids for the Miwok Village Elementary School where security cameras are needed.

Staff recommends approval to utilize ICU Technologies, Inc.’s GSA contract for camera system installations and specifically recommends approval to issue a contract to ICU Technologies, Inc. in the amount of $340,840.97 at the Miwok Village Elementary School located at 10070 Lousada Drive, Elk Grove, CA 95757.

Funded with Fund 35 funds.

To streamline project delivery and maintain continuity and consistency of products and installation, Staff recommends subsequent camera systems be procured and installed using a cooperative or “piggybackable” contract. Use of these contracts meets competitive bidding requirements and allow California public agencies to achieve greater cost savings.

CMAS Contract #3-18-84-0054D (valid 05/09/2018-04/12/2023)/General Services Administration (GSA) Contract #37QSWA18D003K, Schedule 84 (valid through April 12, 2023) was awarded to ICU, Technologies, Inc. for security products, services, and solutions. The contracts, also known as a Multiple Award Schedule (MAS), are  cooperative or "piggybackable" contracts which contain cooperative purchase language that allows other public agencies to utilize it as required by provision 20118 of the Public Contract Code.

ICU Technologies, Inc. is a security system company whose core business is security solutions.  They are able to provide both the design and installation of camera systems and also have the capacity to manage and implement large projects.  Further, they are authorized integrators for the District’s sole source Avigilon cameras.

It is Staff’s determination that the District would derive more benefit by utilizing this cooperative contract than to seek separate bids for the Warehouse 2.0, where security cameras are needed.

Staff recommends approval to utilize ICU Technologies, Inc.’s GSA contract for camera system installations and specifically recommends approval to issue a contract to ICU Technologies, Inc. in the amount of $37,736.73 at the Warehouse 2.0 located at 8555 Elder Creek Road, Sacramento, CA 95828.

Funded with Fund 49 funds.

The Board of Education is asked to (1) approve Change Order No. 1 with A. M. Stephens Construction Co., Inc., and (2) authorize a District Representative to sign the approved change order. 

On June 15, 2021, the Board of Education awarded a contract to A. M. Stephens Construction Co., Inc., for the Shade Structures at Various Sites, Phase 4 project. 

Change Order No. 1 consists of one (1) item and changes the contract amount of $530,327.00 by ($55,426.80) to $474,900.20.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.   

Funded with Measure M funds.

The Board of Education is asked to (1) accept the construction of the Shade Structures at Various Sites, Phase 4 project, and (2) authorize the filing of the Notice of Completion.

On June 15, 2021, the Board of Education awarded a contract to A. M. Stephens Construction Co., Inc., for the Shade Structures at Various Sites, Phase 4 project. The work has been completed under this phase and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

The Board of Education is requested to approve the Resolution No. 73, 2021/2022 authorizing the execution of the 2022-2023 school year delegate agency agreement #23C2251S0 by and between Elk Grove Unified School District and Sacramento Employment and Training Agency (SETA) for the operation of a Head Start Program under the Head Start Act, 42 U.S.C. Section 9801.

The Head Start Resolution No. 73, 2021/2022 Authorizing Execution of Delegate Agency Agreement with Sacramento Employment and Training Agency (SETA) for the 2022-2023 school year is required to enter into an agreement for the operation of the Head Start program within the Elk Grove Unified School District.  The Governing Board of Elk Grove Unified School District is required to authorize the execution of Agreement #23C2251S0 between the District and SETA.

There is no cost to the District.

The Board of Education is requested to approve the 2.23% Head Start Cost of Living (COLA) ($89,401) and Quality Improvement ($25,340) funding application for the 2022 - 2023 school year.

Benefits are calculated based upon each employee’s salary and include retirement benefits. The fiscal department projects a 3% increase to Health and Welfare and 2.3% for PERS.

Grantees may apply for a COLA increase of  2.23% of the base funding level. COLA funds will be used to increase fringe benefits.  The 2.23% COLA will increase Elk Grove’s Head Start Basic Grant by $89,401. 

The Quality Improvement funds of $25,340 will be utilized for fringe benefits. 

The COLA and Quality Improvement funds must be approved by the Elk Grove Unified School District’s Board of Education to become effective.

There is no cost to the District, however, this increases the amount of the original contract by $114,741.

The following new courses have undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

NEW COURSE REQUESTS:

Band, Advanced (Visual and Performing Arts, Grades 10-12) (one-year equivalent, 10 credits) This course is designed for the most advanced instrumental students to participate in an instrumental ensemble. Students study advanced music literature through concert band methods and sheet music composed for Advanced Band. Students will explore the role of the performing arts in culture and human history. Instruments include all of the varieties found within the brass, woodwind, and percussion instrument families, along with harp and double bass. This course may be repeated for a maximum of 30 credits.

Pre-Requisite(s): The ability to play a band instrument and recommendation by or audition with the current band director.

Co-Requisite(s): Concurrent enrollment in Advanced Band Mini if directed by the site.

Adopted curricular material: No textbook assigned

Freshman Seminar (Elective, Grade 9) (semester equivalent, 5 credits) This course is designed to support students when transitioning from middle school to high school. Students learn and practice strategies for effective time management, study skills, goal setting, organizational techniques, communication skills, and digital literacy skills that will assist them on their path to graduation and post-secondary opportunities. In this course, students also embark on a self-discovery mission to uncover personal values, goals, aptitudes, attributes, and interests that will help shape their decisions when choosing a career or thematic academy/pathway for their sophomore year.

Pre-Requisite(s): None

Adopted curricular material: No textbook assigned

Mathematics I Newcomer EL (Mathematics, Grades 9-12) (one-year equivalent, 10 credits) This course provides English learners in a Newcomer Program with the foundational algebra and geometry skills needed for success in subsequent high school math courses. Topics include linear and exponential functions, congruency, scatter plots, two-way frequency tables, and measures of central tendency. The course integrates ELD standards-based instruction to include a focus on academic vocabulary, expository writing, and expository reading of mathematics texts. Instructors use a variety of scaffolded instructional techniques focusing on listening, speaking, reading, and writing to address the specific needs of Newcomer English learners.

Pre-Requisite(s): None

Co-Requisite(s): Enrollment in a Newcomer Program

Adopted curricular material: Integrated Mathematics 1, Volumes 1 and 2

Mathematics I Newcomer EL Companion Course (Mathematics, Grades 9-12) (one-year equivalent, 10 credits) This course is designed for students whose formal education may have been interrupted and must be taken concurrently with Mathematics I Newcomer EL while enrolled in a Newcomer Program. The goal is to provide students with the foundational mathematics skills for success in Mathematics I and beyond. The course integrates ELD standards-based instruction to include a focus on academic vocabulary, expository writing, and expository reading of mathematics texts. Instructors use a variety of scaffolded instructional techniques focusing on listening, speaking, reading, and writing to address the specific needs of Newcomer English learners. This course may be repeated for a maximum of 20 credits only if the Mathematics I Newcomer EL course is eligible to be repeated due to a failing grade.

Pre-Requisite(s): None

Co-Requisite(s): Enrollment in Mathematics I Newcomer EL and Enrollment in a Newcomer Program

Adopted curricular material: No textbook assigned

Biology of the Living Earth Online (Science, Las Flores Independent Study High School only, Grades 9-12) (one-year equivalent, 10 credits) Examining a broad spectrum of the biological sciences, this course builds on basic principles of Life Science and translates those skills to more complex overarching biological themes. The course includes units that help students understand from molecules to organisms in structures and processes, ecosystems, heredity, biological evolution, the earth’s place in the universe and its systems, and engineering design.

Pre-Requisite(s): Completion of Mathematics I with a grade of C or better or concurrent enrollment in Mathematics I

Adopted curricular material: CA-The Living Earth, Edgenuity Courseware Online

Chemistry in the Earth System Online (Science, Las Flores Independent Study High School only, Grades 10-12) (one-year equivalent, 10 credits) This laboratory science course is aligned to the Next Generation Science Standards (NGSS) and is designed to introduce students to collegiate-level principles and concepts of Chemistry across the other sciences. This includes Physical Science, Life Science, Earth and Space Science, and Engineering Design. This course includes both hands-on wet labs and virtual lab options.

Pre-Requisite(s): Completion of Mathematics I with a grade of C or better or concurrent enrollment in Mathematics I

Adopted curricular material: CA-Chemistry in the Earth System, Edgenuity Courseware Online

Physics of the Universe Online (Science, Las Flores Independent Study High School only, Grades 10-12) (one-year equivalent, 10 credits) This laboratory science course is aligned to the Next Generation Science Standards (NGSS) and is designed to introduce students to collegiate-level principles and concepts of Physics across the other sciences. This includes Physical Science, Life Science, Earth and Space Science, and Engineering Design. This course includes both hands-on wet labs and virtual lab options.

Pre-Requisite(s): Completion of Mathematics I with a grade of C or better or concurrent enrollment in Mathematics I

The following Request for Revision to an Existing Board-Adopted Course has undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and has the support of principals.

Mathematics I (Course #03015) (Mathematics, Grades 9-12)

It is requested that a pre-requisite for this course be added as follows:

 “Mathematics 7 Accelerated with a grade of C or better (for students taking Mathematics I in Grade 8)”

Rationale: For students who take Mathematics I in grade 8, the pre-requisite is currently “Mathematics 7 Accelerated.”  Revising the course will clarify this pre-requisite and eliminate confusion that sometimes occurs at the middle school level.

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Basic

Integrated Mathematics 1, Volumes 1 and 2, © 2015 by Houghton Mifflin Harcourt; (Mathematics I Newcomer EL, Grades 9-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

Phonemic Awareness, © 2022, Literacy Resources, Inc. (English/Language Arts, Grades TK-2) [This basic instructional material will be paid for using Early Literacy Funds for the 2022-23 school year and EGUSD Instructional Materials funds for new classes after the 2022-23 school year.

Geography Alive! Regions and People (World Geography, Grades 9-12) [This basic digital instructional material will be paid for using EGUSD Instructional Materials funds.]

CA-The Living Earth Edgenuity Courseware Online (Biology of the Living Earth Online, Las Flores Independent High School only, Grades 9-12) [This basic digital instructional material will be paid for using site funds.]

CA-Chemistry in the Earth System Edgenuity Courseware Online (Chemistry in the Earth System Online, Las Flores Independent High School only, Grades 10-12) [This basic digital instructional material will be paid for using site funds.]

CA-Physics in the Universe Edgenuity Courseware Online (Physics of the Universe Online, Las Flores Independent High School only, Grades 10-12) [This basic digital instructional material will be paid for using site funds.]

Supplemental

Front Desk, © 2018, Scholastic (English/Language Arts, Grade 6) [This supplemental instructional material will be paid for using site funds.]

Phonemic Awareness, © 2022, Literacy Resources, Inc. (English/Language Arts, Grade 3) [This supplemental instructional material will be paid for using site funds or Early Literacy Funds when teacher attends the training.]

SIPPS Challenge Level, Fourth Edition (print or digital), Center for the Collaborative Classroom (English/Language Arts, Grades 3-12) [This supplemental instructional material will be paid for using site funds.]

SIPPS Plus Level, Fourth Edition (print or digital), Center for the Collaborative Classroom (English/Language Arts, Grades 3-12) [This supplemental instructional material will be paid for using site funds.]

SkillsUSA Career Essentials (CTE, Grades 9-12) [This supplemental digital instructional material will be paid for using CTE funds.]

As part of its consent agenda, the Board is asked to approve the following out-of-state field trips:

The Board of Education is asked to approve the following schools to receive Title I funding in a schoolwide program: Arthur Butler, Elitha Donner, John Ehrhardt, Roy Herburger, and James McKee elementary schools, Sheldon High School, and Las Flores High School.

Over the 2021-22 school year, Education Services and the Budget Department have worked together to analyze and reorganize school based funding with three goals in mind:

• Optimally distribute Title I (State/Federal) funds to schools
• Ensure legal compliance with State and Federal funding regulations
• Optimally use Title I (State/Federal) funds to support students

By lowering the threshold percentage of Socio-Economically Disadvantaged (SED) from 60% SED student population to 40% SED student population, seven additional schools will begin to receive Title I funding, taking the total number of schools that receive Title I funding to thirty-six schools.

Federal law requires that a school entering into the Title I program spend one year developing a schoolwide plan before moving into schoolwide status.  These schools began the planning for schoolwide status during the 2021-22 school year by completing a Comprehensive Needs Assessment (CNA) with a schoolwide planning team. The results of the CNA will be part of each school’s site LCAP.  Under the leadership of the school principal, the schools completed the following required steps to move to a schoolwide program.

Steps to Develop a Schoolwide Plan:

• Conducted a CNA to clarify needs, guide the work of the school, and determine how to evaluate the effectiveness of the program.
• Developed management systems that allow for access to data and other information to document growth, disaggregate results across subgroups, update the school profile, and look at longitudinal trends.
• Ensured the plan was developed in consultation with parents, teachers and other school staff, and included the following areas:
  • Collection of data needed to develop clear measurable goals.
  • Review of the data and identification of school strengths and challenges.
  • Development of an effective plan.
  • Creation of timelines for implementation.
  • Identification of needed professional development.
  • Monitoring the effectiveness of the plan to make changes as necessary.
• Ensured the Title I Schoolwide Plan is an extension of the classroom instructional program and a part of the overall school improvement process, and not an isolated entity.
• In consultation with the district, established a school planning team that will assist in carrying out the plan, composed of representatives from all stakeholder groups: the principal, teachers, school site council (SSC), other staff parents and district personnel.
• The school planning team developed a comprehensive Title I Schoolwide Plan based on the results of the CNA. The site LCAP serves as the schoolwide plan and contains all Title I expenditures. The Board will approve the site LCAPs and CNAs in July, 2022.

The final steps of transitioning the seven schools to Schoolwide Title I status shall be accomplished through this request for Board Approval, and notification to the California Department of Education.

• The local governing board reviews and approves the request for each school to operate a Schoolwide Title I program. The date of local board approval is the eligible start date for implementing the Schoolwide program plan.
• The district reports the change in Schoolwide Program status within the Consolidated Application and Reporting System (CARS) for the fiscal year in which implementation of the Schoolwide program begins. Arthur Butler, Elitha Donner, John Ehrhardt, Roy Herburger, and James McKee elementary schools, Sheldon High School, and Las Flores High School will begin implementing the Schoolwide plan in 2022-23.

The Board of Education is asked to receive a report for considering adoption of a Resolution approving and becoming a founding member of the Government Financial Strategies Joint Powers Authority.

The following school districts, county offices of education, insurance joint powers authority and Government Financial Strategies, Inc. (GFS) are proposing to create a unique Joint Powers Authority (JPA) to provide enhanced municipal financial services for Local Education Agencies (LEA’s) in California:

• Capistrano Unified School District
• Davis Joint Unified School District
• Elk Grove Unified School District
• Kern County Office of Education
• Sacramento County Office of Education
• Santa Clara Unified School District
• Schools Insurance Authorly

As the Board of Education is aware, the District has successfully worked with and received financial services provided by GFS for a number of years.  This includes services for Measure M financings, short term financings, cash flow analyses, tax and revenue anticipation notes, lease purchases, certificates of participation, Mello Roos financings, refunding/refinancing, mandated debt continuing disclosure reports and more.  The successful relationship with GFS has resulted in multiple fiscally solvent and beneficial financial endeavors at the best value using best practices and at the least cost to the District and the tax payers of the District.

Title I, Division 7, Chapter 5, Article I (Section 6500 et seq.) of the Government Code of the State of California, authorizes the joint exercise by two or more public agencies to establish a JPA for the purpose of jointly exercising common powers that are provided to them.  JPA’s allow for numerous advantages to its members including the efficiency of pooling resources and services, enhanced approaches to various public services and provides public agencies with the means to provide services more efficiently and in a cost-effective manner.

School Districts and public entities have established and created JPAs for numerous endeavors including, but not limited to special education services, insurance/property & liability, workers’ comp, risk management, utilities and much more.

The formation of the GFS JPA will ensure that GFS’s continued ethical, fiscally solvent standards and best practices will be perpetually sustained, while also ensuring that its members have the same interests and goals.  If approved by the Board of Education, the Elk Grove Unified School District will formally become a “Founding Member” of the JPA and will therefore have a perpetual seat on the Board of Directors of the JPA, which will afford the District additional opportunities and benefits, including governance and policy direction of the JPA.  The overall goal and vision of the GFS JPA is to meet the ongoing needs of its members by assisting LEAs with their financial matters including, but not limited to, planning and implementing financings and financial strategies using best practices for the fiscal benefit of LEAs and the taxpayers that support them. The JPA will operate with full transparency, be subject to the Ralph M. Brown Act and ensure the public trust is maintained.  If the District becomes a member, the JPA will provide the District with all of the existing services and support it currently receives from Government Financial Strategies Inc., albeit in a pooled and more efficient manner.

The attached Resolution, Adopting and Approving the Joint Powers Authority Agreement, establishing the GFS JPA, along with the JPA Agreement (attached and referenced in form) will be brought back to the Board for consideration on June 14, 2022.

$5,000 annually for membership and applicable retainer for services.

During spring semester of 2022, comprehensive school sites selected a nominee for the Student School Board Member position for the 2022-2023 school year.

Student Board Member candidates were interviewed by a selection committee comprised of Board members Nancy Chaires Espinoza, Carmine Forcina, and Gina Jamerson.

The EGUSD Board of Education has placed a high priority on increasingly engaging students and leveraging student voice in input, feedback, and decision-making opportunities. The seating of a Student Board Member is in direct alignment with this priority.

The recommended candidate is being brought forward to the full Board for discussion and recommendation of approval.

ELO-P background information

The Expanded Learning Opportunities Program (ELO-P) established by AB 130 provides ongoing funding to serve all TK-6 students who qualify as unduplicated (youth in foster care, English Learners, or students who qualify for Free & Reduced Priced Meals). 

Program requirements include a 9-hour day (regular day + before and after school = 9 hours) for every regular school day and a 30-day, 9-hour summer program.  In EGUSD, approximately 18,000 students in grades TK-6 qualify as unduplicated with enrollments at every elementary school.  In 2021-22, the state funded the first $1.75B with plans to grow to $5B no later than 2025.  EGUSD’s current annual allocation is $11,603,964 in ongoing funds but there remains legislative action that may result in future funding levels increasing.  The ELO-P plan needs to be approved by the Board prior to implementation and will be included in annual auditing at the beginning of 2022-23.

The Board is requested to take the final step and take action to approve the ELO-P. 

To properly view the Expanded Learning Opportunities Program draft plan, download the file and view it in Acrobat Reader.  Click on the text boxes for a scroll bar to appear and scroll down in each box to view the entire text.

The district is committed to hiring fully qualified educators to meet the needs of our students.  However, on some occasions, we may need to request various types of Emergency or Limited Assignment permits to meet specific needs where we are not able to find teachers who hold the appropriate authorizations.  Specific examples are as follows:

• All EGUSD teachers are required to hold English Learner certification.  When qualified educators relocate from other states where it is not required or are qualified teachers returning to the classroom after a break and were not required to hold it before, the district must assist them in applying for Emergency CLAD permits to cover their service to English Learners until they gain EL certification.

• All EGUSD special education teachers are required to hold an authorization to teach students with Autism.  When qualified special education teachers do not hold that authorization, the district must assist them in applying for Special Education Limited Assignment Permits, Moderate/Severe until they are able to gain the Autism authorization.

• EGUSD currently employs Elementary Resource Teachers in the areas of Computers and Physical Education at our elementary schools.  All are credentialed educators for Elementary subjects but some are working to gain specific authorizations in either Computers or Physical Education as required by the Commission on Teacher Credentialing.  The district must assist them in applying for Limited Assignment Permits in Computers or Physical Education until the teacher is able to achieve that authorization.

• In the 2020/21 school year, EGUSD began implementing the New Generation Science Standards (NGSS) 3 Course Model. Implementation of the new standards requires some current Science teachers to obtain additional certifications to teach science under this model. The district must assist them in applying for Limited Assignment Permits in additional Science content areas until they are able to achieve the authorizations required by the NGSS standards.

The remainder of requests for Emergency/Limited Assignment Permits are to address particular needs that may occur periodically throughout the 2022-23 school year.  Therefore, our Declaration of Need for Fully Qualified Educators for 2022-23 includes the following request:

Emergency Permits                                                          

        CLAD                                                                               50

        Resource Specialist                                                           5

        Teacher Librarian Services                                                5

Limited Assignment Permits (Limited Assignment Permits may only be issued to applicants with a valid California teaching credential based on a baccalaureate degree and a professional preparation program including student teaching.)

          Multiple Subject                                                         60

          Single Subject                                                         100

          Special Education                                                     60

If the Tentative Agreements between the Elk Grove Unified School District (EGUSD) and the California School Employees Association and its Elk Grove Chapter #831 (CSEA) are ratified by a vote of the CSEA members and the AB1200 review is approved by the Sacramento County Office of Education (SCOE), the EGUSD Board should be asked to approve (ratify) the attached 2020-2021 Reopener Negotiations and 2021-2022 Successor Negotiations Tentative Agreements.  In addition, Education Code Section 3540.2 stipulates a fiscal review by the Sacramento County Office of Education (SCOE) of negotiated agreements to determine the financial impact of the agreement on the District budget.  Therefore, the AB1200 report which provides the financial analysis of the Tentative Agreements is attached and was submitted to SCOE for their review.

If the Tentative Agreement between the Elk Grove Unified School District (EGUSD) and the American Federation of State, County, and Municipal Employees, Local 258 (AFSCME) for the 2020/2021 and 2021/2022 school years is ratified by a vote of the AFSCME members and the AB1200 review is approved by the Sacramento County Office of Education (SCOE), the EGUSD Board should be asked to approve (ratify) the attached 2020/2021 and 2021/2022 Tentative Agreement.  In addition, Education Code Section 3540.2 stipulates a fiscal review by the Sacramento County Office of Education (SCOE) of negotiated agreements to determine the financial impact of the agreement on the District budget.  Therefore, the AB1200 report which provides the financial analysis of the Tentative Agreement is attached and was submitted to SCOE for their review.

The Board of Education is asked to (1) Open a public hearing and receive comments on the Elk Grove Education Association (EGEA) initial "sunshine" proposal to Elk Grove Unified School District (EGUSD) for 2022-2023 collective bargaining; (2) Close the public hearing after listening to comments.

After closing the public hearing, the Board is asked to take action to officially receive EGEA's initial proposal.

Pursuant to Government Code Section 3547, the following process is required for negotiations between a bargaining unit and the District:

1. The union's initial proposal is officially presented at a public meeting of the Governing board for public notice; and 

2. A public hearing is conducted to receive public input regarding the union's initial proposal.

EGEA’s initial proposal is attached.

It is recommended that after the closure of the public hearing, the Board take action to officially receive EGEA's initial proposal.

In compliance with the Americans with Disabilities Act, persons with a disability requiring special assistance to access the Zoom board meeting, access and complete the Google Public Comments Cards, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700. Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide disability-related accommodation, auxiliary aids or services.

Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the board agenda for public inspection.