Unless otherwise ordered by the Sacramento County Public Health Department, the State, or by other legal mandate including AB 361 Board Resolution, the Board of Education will resume full in-person Board meetings beginning on March 1, 2022.  Live streaming of full in-person Board meetings will be available to the public via the Zoom platform.

Join the meeting via the Zoom link:   https://egusd-net.zoom.us/j/87624645307

Public Comments

Guidelines for In-Person Public Comments and Participation

The following processes, means, and timeframes shall be available for public comments during board meetings.

During Regular Board Meetings, the public may make public comments for items on the agenda or for items not on the agenda in person in the Board Room or virtually via the Zoom platform. Individuals may not defer their time to another individual speaker to increase their individual total time beyond three minutes. 

The total amount of time allocated to public comments to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.

1. Approximately between 7:00 pm and 7:20 pm, Public Comments may be made On Items Not on the Board Agenda, but within the school district’s jurisdiction. Please note that “If the public comments [are] on items not appearing on the posted agenda, the board cannot take action or discuss the public comments other than the Board President briefly acknowledging the comments.” (EGUSD Governance Handbook)
2. Approximately between 7:00 pm and 7:20 pm, all Public Comments may be made On All Items that are on the Board Agenda. The Board will close Public Comments on all items at the times designated above, unless the end time for public comments is adjusted for a longer period of time by the Board. Please note that the Board may comment and ask clarifying questions related to public comments made on items on the agenda.
3. If a member of the public wishes to address an item on the agenda that is scheduled prior to the public comment section of the meeting, the comments will be heard at the time the item is presented to the Board.
4. Requests for public comment via Zoom must be received by 4:30 p.m. the day of the board meeting. Zoom comments will be heard within the same timeframe of the in-person public comments as listed above. 
   

The link to the Zoom audio public comment form can be found on the District’s website:   https://www.egusd.net/District/About-EGUSD/Board-of-Education/Board-Meeting-Schedule/June-14-2022---Board-Meeting/index.html

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

The Board is asked to recognize the Cosumnes Oaks High School (COHS) men’s tennis team for winning the CIF Sac-Joaquin Section, Division II Championship and Division I Singles and Double Championships, as well as the COHS men’s golf team for winning the CIF Sac-Joaquin Section Masters Championship.

The Board is also asked to recognize the Sheldon High School softball team for winning the CIF Sac-Joaquin Section, Division I Championship.

The Board of Education is asked to approve the Resolution No. 76, entitling June 19, 2022 a local holiday.

The United States Congress has designated June 19 as “Juneteenth Independence Day” in recognition of the historical significance of Juneteenth Independence Day to the United States and in order to support the continued nationwide celebration of Juneteenth Independence Day to provide an opportunity for the people of the United States to learn more about the past, to better understand and reckon with the experiences that have shaped the United States, and to recognize that the observance of the end of slavery is part of the history and heritage of the United States.

In June, 2021, President Joe Biden signed a bill defining June 19th as a federal holiday.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

On September 16, 2021, the California legislature passed Assembly Bill (“AB”) 361 amending Government Code section 54953. AB 361 permits a Governing Board to use teleconferencing to conduct its meetings in any of the following circumstances: (A) the legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing; (B) the legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or (C) the legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

CERTIFICATED:

New Hire(s) [18]

Leave(s) of Absence

Position Control Change(s)

Rehire(s)

Resignation(s)

Retirement(s)

CLASSIFIED:

New Hire(s) [32]

Leave(s) of Absence

Position Control Change(s)

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

This new position is a realignment of the Computer Security and Special Projects Manager position that will become vacant in June after a retirement. Based on programmatic needs, there is a necessity for an Information and Security Specialist position in the department. The new position will be in fiscal alignment with other Senior Positions in the department, but fully focused on security and not evaluating any personnel. Due to the vulnerability of the technological systems to incursions, an information security specialist position is critical in maintaining cyber and physical security of all systems maintained by the department.

This position will report directly to the Chief Technology Officer or their designee. 

The goal of this new class description is to combine two existing job descriptions into one.  Currently the Manager-Transportation Operations and the Manager-Fleet Maintenance are two different job descriptions/positions. 

The newly aligned job description, Manager- Transportation Operations and Fleet Maintenance, will combine the duties of the previous two positions and allow for two Managers to collaborate and better support the ever-expanding operations of the Transportation Department. This will also allow the department to cross train the employees and also share joint responsibilities of the workload in the department.  Combining the positions in this manner will allow for greater flexibility and efficiency of operations and leadership in the department.  It will also ensure ample coverage for the department through the year and long daily hours of operation.

Because this combined job description will remain on the existing salary schedule, there will be no fiscal impact to the District. Once approved, the plan is to hire two employees in this classification as the two positions are vacant due to a promotion and retirement.  This provides opportunity to make needed organizational structural changes without impacting the responsibilities of an existing employee in the position. 

The Board of Education is requested to grant Certification of Administrator’s Competence to Evaluate for the newly-hired district administrators who have successfully completed the District’s training process.

The District provides training to all newly-hired administrators to certify their competence to evaluate employees.  Following Education Code 44662, Requirement of District Policies for Competency of Personnel Assigned to Evaluate and Board Policy 4115.1, Certification of Administrator’s Competence to Evaluate, the District uses the following process to certify each administrator’s competence to evaluate:

1. Individual instruction or attendance at a series of workshops on evaluation processes and procedures;
2. Demonstration of effective evaluation skills as certified by a trained observer who is a certificated manager.

The following administrator(s) successfully completed the administrative training process and are being recommended to obtain their Certification of Administrator’s Competence to Evaluate:

Kathryn Thomas, Student Support and Health Services

Summaries of the budget transfers by fund are attached.  Detailed descriptions of the budget transfers are on file with Finance & School Support should you wish to review them in detail. 

These budget transfers reflect realignments of existing funds based on expenditures plans submitted to the Budget Office, establishment of new funds awarded to the district and action taken by the Board of Education.

The budget transfers are for the period of February 1, 2022, through May 31, 2022.

Approve Warrant Register No. 11 – Warrant Numbers 099177 – 101057, 427305 – 428279.  All Funds:  May 1, 2022 through May 31, 2022.

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

• The particular fund or funds of the district against which it is drawn
• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

The Board is asked to approve Warrant Register No. 11 - Warrant Numbers 099177 – 101057, 427305 – 428279.

See attached report for Warrant Register No. 11 expenditures.

Total expenditures for all funds from May 1, 2022 through May 31, 2022 are $80,878,845.40

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $99,100 and have been approved by authorized district staff.

The Board of Education is asked to approve purchase order encumbrance modifications from May 3, 2022 – May 27, 2022.

The purchase order encumbrance modification history from May 3, 2022 - May 27, 2022 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Bobbi Hew, Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

Bid #731-21/22 was issued on February 25, 2022 to eighteen (18) firms in this market. By the closing date, April 7, 2022, thirteen (13) proposals were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract. This contract will commence on July 1, 2022.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Funding source has been budgeted through the Food and Nutrition Services Department’s general operating funds.

The Board of Education is being asked to authorize the award of RFP 720-21/22 - Food Services Management Information System and School Payment Processing System

RFP #720-21/22 was issued on November 19, 2021 to seven (7) firms in this market. By the closing date, January 13, 2022, three (3) packages were received.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of a three (3) year contract. This contract will commence on July 1, 2022 and finalize on June 30, 2025.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute terminations (if deemed necessary) and to take other actions as necessary to uphold the contract in the best interest of the District.

Total Contract Cost: $260,823.00

Funding for year 1 will come from COVID Relief funding consistent with the Board-Approved ESSER plan. This expenditure and use of the funding have been approved by the California Department of Education. Funding for year 2 & 3 will come from Fund 13.

The Board of Education is asked to authorize the extension of Request for Proposal (RFP) #684-19/20 After School Program Providers (ASES) at Franklin Elementary, Irene B. West Elementary, and Roy Herburger Elementary schools.

On April 29, 2020, the Purchasing Department on behalf of Learning Support Services issued a Request for Proposal (RFP) for Franklin Elementary, Irene B. West Elementary, and Roy Herburger Elementary schools for the After School Education and Safety (ASES) grant. At the June 30, 2020, Board meeting, the RFP #684-19/20 was awarded to the below vendors for an initial one-year term with four optional one-year extensions for a period of up to five years.

Franklin Elementary: Sacramento Chinese Community Center

Roy Herburger Elementary: Entrepreneur Program

Irene B. West Elementary: Sacramento Chinese Community Center

The Purchasing department is requesting authorization to extend RFP #684-19/20 with the above-listed vendors for the second year of the optional four-year extensions for a period of July 1, 2022, through June 30, 2023.

Initial Contract:   July 1, 2020 - June 30, 2021

1^st  Renewal:           July 1, 2021 - June 30, 2022

2^nd Renewal:          July 1, 2022 - June 30, 2023

The Board of Education is asked to authorize the extension of Request for Proposal (RFP) #667-18/19 After School Provider (ASES) for Edward Harris Jr. Middle School for an additional year.

On June 25, 2019, the Purchasing Department on behalf of Learning Support Services issued a Request for Proposal (RFP) for Edward Harris Jr. Middle School for the After School Education and Safety (ASES) grant. At the June 25, 2019, Board meeting, the RFP #667-18/19 was awarded to the S.T.O.R.M Program for an initial one-year term with four optional one-year extensions for a period of up to five years.

The Purchasing Department is requesting authorization to extend RFP #667-18/ 19 with the S.T.O.R.M Program for the third year of the optional four-year extensions for a period of July 1, 2022, through June 30, 2023.

Initial Contract:  July 1, 2019 - June 30, 2020

1st Renewal:  July 1, 2020 - June 30, 2021

2^nd Renewal: July 1, 2021 - June 30, 2022

3^rd Renewal: July 1, 2022 - June 30, 2023

To be paid out of the ASES/21st CCLC grant.

The Board of Education is asked to authorize the extension of Request for Proposal (RFP) #685-19/20 After School Program Providers (ASES/21st CCLC) Barbara Comstock Morse Elementary

On April 29, 2020, the Purchasing Department on behalf of Learning Support Services issued a Request for Proposal (RFP) for After School Provider (ASES/21_ST CCLC) for Barbara Comstock Morse Elementary School. At the June 30, 2020, Board meeting, the RFP #685-19/20 was awarded to the Sacramento Chinese Community Service Center for an initial one-year term with four (4) optional one-year extensions for a period of up to five years.

The Purchasing Department is requesting authorization to extend RFP 685-19/20 with the Sacramento Chinese Community Service Center for the second year of the optional four-year extensions for a period of July 1, 2022, to June 30, 2023.

Initial Contract:   July 1, 2020 - June 30, 2021

Ist  Renewal: July  1,  2021 -  June 30, 2022

2nd Renewal: July 1, 2022 - June 30, 2023

To be paid out of the ASES/21st CCLC grant.

The Board of Education is asked to authorize the extension of Request for Proposal (RFP) #628-17/18 After School Provider for (ASES/21ST CCLC) for John Reith Elementary School and Sierra Enterprise Elementary School for an additional year.

On April 20, 2018, the Purchasing Department on behalf of Learning Support Services issued a Request for Proposal (RFP) for After School Provider (ASES/21ST CCLC) for John Reith Elementary School and Sierra Enterprise Elementary School. At the June 26, 2018, Board meeting, RFP #628-17/18 was awarded to the Sacramento Chinese Community Service Center for an initial one-year term with four (4) optional one-year extensions for a period of up to five years.

The Purchasing Department is requesting authorization to extend RFP #628-17/18 with the Sacramento Chinese Community Service Center for the fourth, and final, year of the optional four-year extensions for a period of July 1, 2022, through June 30, 2023.

Initial Contract:       July 1, 2018 - June 30, 2019

1^st Renewal:           July 1, 2019- June 30, 2020

2^nd Renewal:           July 1, 2020 - June 30, 2021

3^rd Renewal:           July 1, 2021 - June 30, 2022

4^th Renewal:    July 1, 2022 - June 30, 2023

The Board of Education is asked to authorize the extension of Request for Proposal (RFP) #679-20/21 Merv 13 Air Filters

RFP #679-20/21 was issued on January 15, 2021, to twenty-three (23) firms in this market. By the closing date, February 4, 2021, five (5) proposals were received.

At the April 20, 2021, Board meeting, RFP #679-20/21 was awarded to Trane Supply for an initial one-year term with two optional one-year extensions for a period of up to three years.

The Purchasing Department is requesting authorization to extend RFP #679-20/21 with Trane Supply for the first year of the optional two-year extensions for a period of July I, 2022, through June 30, 2023.

Initial Contract:  July 1, 2021 - June 30, 2022

1st Renewal: July 1, 2022 - June 30, 2023

Funding source has been budgeted through the Maintenance and Operations Department's general operating funds.

The Board of Education is asked to authorize the extension of RFP #688-21/22 - Water-Based Fire Protection Inspection & Fire Extinguisher Maintenance for its Maintenance and Operations Department

RFP #688-21/22 was issued on September 10, 2021, to thirteen (13) firms in this market. By the closing date, October 21, 2021, six (6) proposals were received.

At the December 14, 2021 Board meeting, RFP #688-21/22 was awarded to HCI Systems for its Water­ Based Fire Protection Inspection & Testing and National Fire for its Fire Extinguisher Maintenance for an initial one-year term with four optional one-year extensions for a period of up to five years.

The Purchasing Department is requesting authorization to extend RFP #668-21/22 with HCI Systems for its Water-Based Fire Protection Inspection & Testing and National Fire for its Fire Extinguisher Maintenance for the first year of the optional four-year extensions for a period of July 1, 2022, through June 30, 2023.

Initial Contract:      December 15, 2021 - June 30,2022

1st Renewal:             July 1, 2022 - June 30, 2023

Funding source has been budgeted through the Maintenance and Operations Department's general operating funds.

RFP #707-21/22 was issued on May 14, 2021, to eleven (11) firms in this market. By the closing date, June 3, 2021, three (3) packages were received.

At the June 22, 2021 Board meeting, RFP #707-21/22 was awarded to the Sacramento Chinese Community Center for an initial one-year term with four optional one-year extensions for a period of up to five years.

The Purchasing Department is requesting authorization to extend RFP #707-21/22 with the Sacramento Chinese Community Center for the first year of the optional four-year extensions for a period of July 1, 2022, to June 30, 2023.

Initial Contract: July 1, 2021 – June 30, 2022

RFP #726-21/22 was issued on October 29, 2021, to seven (7) firms in this market. By the closing date, November 11, 2021, five (5) proposals were received. One proposal was found to be non-responsive, therefore it was not evaluated.

At the December 14, 2021, Board meeting, RFP #726-21/22 was awarded to four vendors

• Jerico Mechanical
• Bullseye Mechanical, Inc.
• R&M Refrigeration
• Express Refrigeration, Inc.

Award was made for an initial one-year term with four optional one-year extensions for a period of up to five years.

The Purchasing Department is requesting authorization to extend RFP #726-21/22 for the first year of the optional four-year extensions for a period of July 1, 2022, through June 30, 2023.

Initial Contract:  December 15, 2021 – June 30, 2022

1^st Renewal:       July 1, 2022 – June 30, 2023

Funding source has been budgeted through the Food and Nutrition Services Department’s general operating funds.

The Board of Education is asked to authorize the extension of Bid #702-20/21 Ready to Bake Pizza

Bid #702-20/21 was issued on February 19, 2021, to six (6) firms in this market. By the closing date, March 11, 2021, one (1) proposal was received.

At the May 4, 2021, Board meeting, Bid #702-20/21 was awarded to Papa Murphy's for an initial one-year term with two optional one-year extensions for a period of up to three years.

The Purchasing Department is requesting authorization to extend Bid #702-20/21 with Papa Murphy's for the first year of the optional two-year extensions for a period of July 1, 2022, through June 30, 2023.

Initial Contract:            July 1, 2021 - June 30, 2022

1st Renewal:     July 1, 2022 - June 30, 2023

Funding source has been budgeted through the Food and Nutrition Services Department's general operating funds.

The Board of Education is being asked to authorize the extension of Bid #692-20/21 for Renewable Propane.

Bid #692-20/21 was issued on August 21, 2020, to five (5) firms in this market. By the closing date September 24, 2020, two (2) bids were received.

At the November 17, 2020, Board meeting, Bid #692-19/20 was awarded to Kamps Propane for an initial one-year term with two optional one-year extensions for a period of up to three years.

The Purchasing Department is requesting authorization to extend Bid #692-20/21 with Kamps Propane for the second year of the optional two-year extensions.

Initial Contract: November 18, 2020 - November 17, 2021

1st Renewal:        November 18, 2021 - June 30, 2022

2nd Renewal         July 1, 2022 - June 30, 2023

Funding source has been budgeted through the Transportation Departments general operating funds.

Bid #713-21/22 was issued on September 3, 2021, to seven (7) firms in this market. By the closing date, September 21, 2021, four (4) bids were received.

At the November 16, 2021 Board meeting, Bid #713-21/22 was awarded to Everything Parking Inc., dba Cross Safe for an initial one-year term with four optional one-year extensions for a period of up to five years.

The Purchasing Department is requesting authorization to extend Bid #713-21/22 with Cross Safe for the first year of the optional four-year extensions for a period of July 1, 2022, through June 30, 2023.

Initial Contract:   November 17, 2021 – June 30, 2022

1^st Renewal:        July 1, 2022 – June 30, 2023

Funding source has been budgeted through internal department operational monies.

Bid #701-20/21 was issued on February 12, 2021, to eight (8) firms in this market. By the closing date, March 4, 2021, two (2) proposals were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract, with optional two (2), one (1) year terms, not to exceed three (3) years total. This contract will commence on July 1, 2021.

The purchasing Department is requesting authorization to extend Bid #701-20/21 with Producers’ Dairy for the first year of the optional two-year extensions for a period of July 1, 2022, through June 30, 2023.

Initial Contract:   July 1, 2021 – June 30, 2022

1^st Renewal:       July 1, 2022 – June 30, 2023

Funding source has been budgeted through the Food and Nutrition Services Department’s general operating funds.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners for the purchase of foodservice equipment, smallwares, parts, design and/or installation

Education Code§ 38083 provides an exception to public bidding for perishable foodstuffs and seasonal commodities. Board Policy 3311 authorizes staff to purchase foodstuffs on the open market, without competitive bidding. After completing a qualification process with USDA approved vendors, The Food and Nutrition Services Department has determined it is in the best interest of the District to divert the Food Commodities received from the USDA to the following vendors for processing:

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from Omnia Partners for the purchase of performing arts apparel, instruments, furnishings, and storage.

Public Code Section §20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from NASPO for the purchase of Hewlett-Packard (HP) computer equipment: desktops, laptops, tablets, and related peripherals.

The Board of Education is asked to (1) approve Change Order No. 2 with Otto Construction, Inc., and (2) authorize a District Representative to sign the approved change order. 

On April 6, 2021, the Board of Education awarded a contract to Otto Construction, Inc., for the Florin High School, CTE Program project (Agriculture, Culinary, Engineering, and Portable Relocations). 

Change Order No. 2 consists of nine (9) items and changes the contract amount of $10,960,318.00 by $39,896.00 to $11,000,214.00.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.   

Funded with State Career Technical Education Facilities and Measure M funds.

The Board of Education is asked to (1) approve Change Order No. 2 with ICU Technologies, Inc., and (2) authorize a District Representative to sign the approved change order. 

On August 10, 2021, the Board of Education awarded a contract to ICU Technologies, Inc., for the Security System Upgrade Project – Group 5 project. 

Change Order No. 2 consists of two (2) items and changes the contract amount of $14,445,979.65 by $11,875.52 to $14,457,855.17.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.

Funded with Measure M funds.

The Board is asked to approve the Natural Gas Purchase Agreement Renewal between the Elk Grove Unified School District and Tiger Natural Gas, Inc. for the 2022-2023 school year.

Historically the District has purchased its natural gas from a third party provider in an effort to reduce the District’s expenditures for natural gas.  This is not an uncommon practice, in lieu of purchasing gas from the local utility, in our case Pacific Gas & Electric.  In these arrangements, the public entity purchases gas at a reduced rate from a third party below that of the local utility.  The District then pays for the transportation of that gas through the local utility’s infrastructure.  This has proved to be advantageous for the District and Administration seeks to continue this arrangement.  This arrangement has saved the District thousands in General Fund dollars annually when compared to PG&E rates and over the course of time has saved the District well over $1,100,000.

Staff is proposing that the District utilize a fixed rate should market changes occur Staff will conduct routine market reviews to determine whether or not the District should remain at a variable rate or a fixed rate.

The purchase of natural gas is included in the 2022-2023 budget.  Savings will vary based on PG&E’s rate compared to Tiger Natural Gas, Inc.

The District uses many Microsoft products, which require on-going licensing. The licensing ensures Microsoft software compliance and that all computer systems are secure and as current as possible. Without up-to-date licensing, critical services and systems would stop working, such as district email, Windows Computers, e-Discovery and back-up storage.

An ongoing funding source has been budgeted through Technology Services General fund for the annual payments.

Purchase of this will utilize the existing Technology Services General Fund, which is budgeted for this.

The Board of Education is requested to approve the Universal Prekindergarten Planning and Implementation Plan.

The Universal Prekindergarten Planning and Implementation Plan outlines the details related to the expansion of the Transitional Kindergarten program in EGUSD for the upcoming 2022-2023 school year. 

The five areas of focus in the plan are the following:
Area A - Vision and Coherence
Area B - Community Engagement and Partnerships 
Area C - Workforce Recruitment and Professional Learning
Area D - Curriculum, Instruction, and Assessment
Area E - LEA Facilities, Services, and Operations

Enrollment for TK continues at all sites and, to date, the district is projected to serve 768 students in 32 classes at 30 sites.  

There is no cost to the District and ADA will be generated for all TK age eligible students.

The Board is asked to approve a contract with the College Board in the amount of $129,070 to fund the PSAT Early Participation Program (PSAT-for-All) for students in grades 8 and 10.

It is a primary goal of the district to continue preparing students for robust college and career profiles for both in and out of the state of California for college admissions in 2025-2026 and beyond.  One objective of this work continues to be the early identification of students with potential for success in Honors, A-G, Advanced Placement (AP), and International Baccalaureate (IB) courses and to encourage their early enrollment into these programs and classes. 

The PSAT Early Participation Program meets both objectives. The results of the assessment will be used by College Board to generate a district-specific report entitled “AP Potential.”  This report identifies students from each of our nine comprehensive high schools who, based on their PSAT performance, demonstrate the potential for success in one or more Advanced Placement courses.  These AP Potential reports will be used by the district and individual schools to recruit students into Advanced Placement (AP) as well as A-G classes, particularly those students who otherwise may not have considered enrolling in these rigorous courses.

A related objective is to provide all students in grades 8 and 10 an access point to the formal online Khan Academy student account which includes a set of standards-based, digital tutoring preparatory opportunities and materials for college and career readiness. In addition, students are provided early preparation for the formal PSAT/NMSQT scholarship opportunity and assessment in 11^th grade. And finally, one of the more recent objectives of this program is to ensure students are not reliant solely upon GPA/Subject grades and AP/IB scores for their college readiness.

The test serves as a foundational element in students’ college and career preparation and can contribute to a strong college application profile. The results will be used as one means of recruitment into high school Honors/A-G/AP/IB classes.

The total 2022-2023 cost for both the 8^th and 10^th-grade programs, $129,070, is being funded from Title IV-Student Support and Academic Enrichment. 2022-23 dates have been adjusted to flexible testing windows in order to accommodate any potential date changes due to county health guidelines and/or requirements.

A copy of the College Board contract is attached for review.

The Board is asked to approve a contract renewal in the amount of $869,400.00 with Improve Your Tomorrow (IYT) to provide tutoring, mentorship, life skills workshops, college tours, and career exploration to students at Edward Harris, Jr., Samuel Jackman and James Rutter middle schools and Florin, Monterey Trail, and Valley high schools. This contract will also include the expansion to the alternative education sites: Calvine, William Daylor, and Rio Cazadero high schools. This agreement marks the eighth year IYT has provided services to our students.

Performance indicators are listed in the contract. With Board approval, this contract becomes effective on July 1, 2022 and will remain in effect until June 30, 2024.

The Board is asked to approve the amendment of contract #22-0454 with Edgenuity/Imagine Learning, LLC to increase the amount by $308,745.00 for overage charges for a new contract total of $686,825.00 for the effective time of July 1, 2021 until June 30, 2022.

Edgenuity provides an intuitive user-friendly experience for students, parent, and teachers offering integrated, supplemental and intervention resources for students, parents, and teachers in independent study. It also provides a wide range of assessment data resources for teacher use. The increased cost is due to the increase of enrollment in the Elk Grove Virtual Academy/Las Flores Independent Study programs for the 2021-2022 school year.

Part of Ms. Nguyen’s responsibilities as a student board member is to represent the students in the Elk Grove Unified School District.  Ms. Nguyen’s presentation will provide the Board with information she received as she solicited feedback from students at our nine comprehensive high schools.

In addition, Ms. Nguyen will also discuss other responsibilities related to the student board member position and propose new opportunities for the position moving forward.

The Board of Education is requested to hold a public hearing to solicit the recommendations and comments of members of the public regarding specific actions and expenditures proposed to be included in the Elk Grove Unified School District’s Local Control Accountability Plan (LCAP) pursuant to Education Code 52062(b)(1).  The public hearing shall be posted 72 hours before the meeting and be held at the same meeting that the Board holds a public hearing on the budget to be adopted pursuant to Education Code 42127.

The Board of Education is requested to hold a public hearing to solicit the recommendations and comments of members of the public regarding specific actions and expenditures proposed to be included in the Elk Grove Charter School’s Local Control Accountability Plan (LCAP) pursuant to Education Code 52062(b)(1).  The public hearing shall be posted 72 hours before the meeting and be held at the same meeting that the Board holds a public hearing on the budget to be adopted pursuant to Education Code 42127.

The Education Code 42127(d)(2) requires each school district submit a Board approved Adopted Budget to their respective county office of education by July 1st of each year.

The 2022-23 Budget for the General Fund reflects the proposed implementation of the Governor's Local Control Funding Formula and year 2 of the ESSER III Board approved plan.

Staff is continuing to monitor actions at the state level, evaluate new information as it is known and will provide reports recommending adjustments to the budget accordingly.

This item will be brought back for approval at the June 28, 2022, board meeting.

The Board of Education is asked to consider adoption of Resolution No. 77, 2021-22 adopting and approving the joint powers authority agreement creating the Government Financial Strategies Joint Powers Authority (GFS JPA) and authorizing the District to be a founding member of the GFS JPA.

The following school districts, county offices of education, insurance joint powers authority and Government Financial Strategies, Inc. (GFS) are proposing to create a unique Joint Powers Authority (JPA) to provide enhanced municipal financial services for Local Education Agencies (LEA’s) in California:

• Capistrano Unified School District
• Davis Joint Unified School District
• Elk Grove Unified School District
• Kern County Office of Education
• Sacramento County Office of Education
• Santa Clara Unified School District
• Schools Insurance Authorly

As the Board of Education is aware, the District has successfully worked with and received financial services provided by GFS for a number of years.  This includes services for Measure M financings, short term financings, cash flow analyses, tax and revenue anticipation notes, lease purchases, certificates of participation, Mello Roos financings, refunding/refinancing, mandated debt continuing disclosure reports and more.  The successful relationship with GFS has resulted in multiple fiscally solvent and beneficial financial endeavors at the best value using best practices and at the least cost to the District and the tax payers of the District.

Title I, Division 7, Chapter 5, Article I (Section 6500 et seq.) of the Government Code of the State of California, authorizes the joint exercise by two or more public agencies to establish a JPA for the purpose of jointly exercising common powers that are provided to them.  JPA’s allow for numerous advantages to its members including the efficiency of pooling resources and services, enhanced approaches to various public services and provides public agencies with the means to provide services more efficiently and in a cost-effective manner.

School Districts and public entities have established and created JPAs for numerous endeavors including, but not limited to special education services, insurance/property & liability, workers’ comp, risk management, utilities and much more.

The formation of the GFS JPA will ensure that GFS’s continued ethical, fiscally solvent standards and best practices will be perpetually sustained, while also ensuring that its members have the same interests and goals.  If approved by the Board of Education, the Elk Grove Unified School District will formally become a “Founding Member” of the JPA and will therefore have a perpetual seat on the Board of Directors of the JPA, which will afford the District additional opportunities and benefits, including governance and policy direction of the JPA.  The overall goal and vision of the GFS JPA is to meet the ongoing needs of its members by assisting LEAs with their financial matters including, but not limited to, planning and implementing financings and financial strategies using best practices for the fiscal benefit of LEAs and the taxpayers that support them. The JPA will operate with full transparency, be subject to the Ralph M. Brown Act and ensure the public trust is maintained.  If the District becomes a member, the JPA will provide the District with all of the existing services and support it currently receives from Government Financial Strategies Inc., albeit in a pooled and more efficient manner.

The Resolution, Adopting and Approving the Joint Powers Authority Agreement, establishing the GFS JPA, along with the JPA Agreement is attached and referenced in form.

$5,000 annually for membership and applicable retainer for services.