Unless otherwise ordered by the Sacramento County Public Health Department, the State, or by other legal mandate including AB 361 Board Resolution, the Board of Education will resume full in-person Board meetings beginning on March 1, 2022.  Live streaming of full in-person Board meetings will be available to the public via the Zoom platform.

Join the meeting via the Zoom link:   https://egusd-net.zoom.us/j/85280327003

Public Comments

Guidelines for In-Person Public Comments and Participation

The following processes, means, and timeframes shall be available for public comments during board meetings.

During Regular Board Meetings, the public may make public comments for items on the agenda or for items not on the agenda in person in the Board Room or virtually via the Zoom platform. Individuals may not defer their time to another individual speaker to increase their individual total time beyond three minutes. 

The total amount of time allocated to public comments to the Board will be limited to a maximum of three (3) minutes, with a total of thirty (30) minutes designated for public comment on an item. Time limitations are at the discretion of the President of the Board of Trustees.

1. Approximately between 6:15 pm and 6:35 pm, Public Comments may be made On Items Not on the Board Agenda, but within the school district’s jurisdiction. Please note that “If the public comments [are] on items not appearing on the posted agenda, the board cannot take action or discuss the public comments other than the Board President briefly acknowledging the comments.” (EGUSD Governance Handbook)
2. Approximately between 6:15 pm and 6:35 pm, all Public Comments may be made On All Items that are on the Board Agenda. The Board will close Public Comments on all items at the times designated above, unless the end time for public comments is adjusted for a longer period of time by the Board. Please note that the Board may comment and ask clarifying questions related to public comments made on items on the agenda.
3. If a member of the public wishes to address an item on the agenda that is scheduled prior to the public comment section of the meeting, the comments will be heard at the time the item is presented to the Board.
4. Requests for public comment via Zoom must be received by 4:30 p.m. the day of the board meeting. Zoom comments will be heard within the same timeframe of the in-person public comments as listed above. 
   

The link to the Zoom audio public comment form can be found on the District’s website:  https://www.egusd.net/District/About-EGUSD/Board-of-Education/Board-Meeting-Schedule/June-28-2022---Board-Meeting/index.html

Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

On September 16, 2021, the California legislature passed Assembly Bill (“AB”) 361 amending Government Code section 54953. AB 361 permits a Governing Board to use teleconferencing to conduct its meetings in any of the following circumstances: (A) the legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing; (B) the legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or (C) the legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

The Administration recommends that the Board of Trustees approves the updated Board Policy 6173 Education For Homeless Children.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s) [53]

Leave(s) of Absence

Position Control Change(s)

Rehire(s)

Resignation(s)

Retirement(s)

Status Change(s)

CLASSIFIED:

New Hire(s) [12]

Leave(s) of Absence

Position Control Change(s)

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $99,100 and have been approved by authorized district staff.

The Board of Education is asked to approve purchase order encumbrance modifications from May 27, 2022 - June 13, 2022.

The purchase order encumbrance modification history from May 27, 2022 - June 13, 2022 is listed below.  The originals are on file in Fiscal Services if you wish to review them.

Modifications:

The Purchase Order History for the weeks of May 1, 2022 through May 31, 2022 are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Bobbi Hew, Director of Purchasing & Warehouse to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

RFP #732-21/22 was issued on April 8, 2022, to seven (7) firms in this market. By the closing date April 28, 2022, three (3) proposals were received.

The RFP results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract with optional two (2), one (1) year terms, not to exceed three (3) years total. This contract will commence on July 1, 2022.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Contract Award:                   General Produce

Total First Year Cost:           $1,837,179.47

Bid #730-21/22 was issued on February 25, 2022 to seventeen (17) firms in this market. By the closing date April 21, 2022, thirteen (13) bids were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract with the option to renew two (2) additional one (1) year terms.

Pursuant to Education Code §17604, the Board of Education is being asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

The Board of Education is asked to authorize the award of Bid #733-21/22 for Trash Can Liners

Bid #733-21/22 was issued on May 13, 2022 to eleven (11) firms in this market. By the closing date June 2, 2022, three (3) bids were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (l) year contract with optional two (2), one (1) year terms, not to exceed three (3) year’s total. This contract will commence on July 1, 2022.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Vendor Name:

UniPak Corporation

Award Amount:

$291,991.72 estimated total -year one

Funding source has been budgeted through internal department operational monies.

The Board of Education is asked to (1) approve Change Order No. 1 with California Single Ply, Inc., and (2) authorize a District Representative to sign the approved change order. 

On April 19, 2022, the Board of Education awarded a contract to California Single Ply, Inc., for the Samuel Jackman Middle School, Roofing 2022 project. 

Change Order No. 1 consists of one (1) item and changes the contract amount of $132,800.00 by ($2,163.31) to $130,636.69.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.   

Funded with Measure M funds.

The Board of Education is asked to (1) accept the construction of the Samuel Jackman Middle School, Roofing 2022 project, and (2) authorize the filing of the Notice of Completion.

On April 19, 2022, the Board of Education awarded a contract to California Single Ply, Inc., for the Samuel Jackman Middle School, Roofing 2022 project. The work has been completed under this phase and is recommended for acceptance by the District.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project involves electrical and data upgrades, at the Virtual Academy located at 5900 Bamford Drive, Sacramento, CA 95823.

The Administration received and opened three (3) bids on June 7, 2022, at 11:00 a.m.  Design Build, Inc., submitted the lowest base bid (see Attachment A for tabulation of bids). 

Funded with Fund 49 funds.

As part of its consent agenda, the Board is asked to approve the following out-of-state field trips:

The Board of Education is asked to approve the renewal of the agreement between Bartholomew & Associates and EGUSD authorizing Elk Grove Adult and Community Education to rent instructional space from July 1, 2022 through June 30, 2023.

Elk Grove Adult and Community Education desires to renew its agreement with Bartholomew & Associates for the purpose of providing a training facility in Elk Grove that can accommodate EGACE’s growing Career Technical Education (CTE) program and to better serve the community of Elk Grove by providing training opportunities closer to home.

Please refer to:

• Attachment 1— Equipment provided by Bartholomew & Associates at no cost to the district
• Attachment 2— Rent, TMI, and Utilities

The Board of Education is asked to approve the extension by one year of the contract with Elk Grove Adult Community Training (EGACT) to provide educational services for adults with developmental disabilities.

In 2021, the Board of Education agreed to extend the District’s contract with Elk Grove Adult Community Training (EGACT) through the 2021/22 year. EGUSD’s one-year agreement with EGACT will expire on June 30, 2022. The Board is asked to approve an extension of this agreement to pay EGACT $90,872.12 from July 1, 2022 through June 30, 2023.

If the contract extension is approved, the 2022/23 payment to EGACT will be $90,872.12 and will be paid from adult education funds.

The following courses have undergone review and approval by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

New Course Requests

Chamber Orchestra, Honors (Visual and Performing Arts, Grades 10-12) (one-year equivalent course, 10 credits) This course focuses on increased rigor of the Chamber Orchestra course based on additional solo and ensemble work, honor orchestra auditions, research and writing assignments, and in-depth performance critiques, students may elect this academic challenge via application and/or audition.  This course may be repeated for a maximum of 30 credits.

Pre-Requisite(s): The ability to play a band instrument and recommendation by or audition with the current band director.

Co-Requisite(s): Concurrent enrollment in Chamber Orchestra Mini if directed by site.

Adopted Curricular Material: No textbook assigned.

Band, Intermediate, Honors (Visual and Performing Arts, Grades 10-12) (one-year equivalent course, 10 credits) This course focuses on increased rigor of the Band, Intermediate course based on additional solo and ensemble work, honor bands auditions, research and writing assignments, and in-depth performance critiques, students may elect this academic challenge via application and/or audition. This course may be repeated for a maximum of 30 credits.

Pre-Requisite(s): The ability to play a band instrument and recommendation by or audition with the current band director.

Co-Requisite(s): Concurrent enrollment in Intermediate Band Mini if directed by site.

Adopted Curricular Material: No textbook assigned.

Band, Advanced, Honors (Visual and Performing Arts, Grades 10-12) (one-year equivalent course, 10 credits) This course focuses on increased rigor of the Band, Advanced course based on additional solo and ensemble work, honor bands auditions, research and writing assignments, and in-depth performance critiques, students may elect this academic challenge via application and/or audition. This course may be repeated for a maximum of 30 credits.

Pre-Requisite(s): The ability to play a band instrument and recommendation by or audition with the current band director.

Co-Requisite(s): Concurrent enrollment in Advanced Band Mini if directed by site.

Adopted Curricular Material: No textbook assigned.

IB History SL Year 1 (Social Science/History, Grades 11-12) (one-year equivalent, 10 credits) Year one of a two year course, this course develops students’ historical skills through a rigorous and thematic approach to US History.  The first half analyzes US history from political, economic, and diplomatic perspectives, while the second half emphasizes individual and societal perspectives.  Using sources, documents, and statistics, students will develop the analytic and evaluative skills necessary to deal critically with issues in American history through a global context and to prepare them for Year 2.  A special emphasis is the development of critical writing skills necessary for the essay portions of the IB exam, including the internally assessed Historical Investigation.

Pre-Requisite(s): None

Adopted Curricular Material: American Issues: A Primary Source Reader in United States History, Volume 1, 5^th Edition

AP World History Online (Social Science/History, Grades 10-12) (one-year equivalent, 10 credits) This course is designed to explore historical themes common to societies around the world and across time periods, from 1200 to the present day.  Emphasis is placed on document analysis, historical thinking skills, reasoning processes, and essay writing. Students will demonstrate their understanding and acquisition of skills through written work, document-based questions, project-based activities, and practice exams.

Pre-Requisite(s): None

Adopted Curricular Material: AP World History Online, Edgenuity Courseware Online and Ways of the World, A Global History with Sources, Since 1200 C.E,, 4^th Edition

AP US Government and Politics Online (Social Science/History, Grade 12) (half year or semester equivalent, 5 credits) This course is an introductory college-level course in US government and politics.  Students will cultivate their understanding of US government and politics through analysis of data and text-based sources as they explore topics like constitutionalism, liberty and order, civic participation in a representative democracy, competing policy-making interests, and methods of political analysis. 

Pre-requisite(s): None

The Board of Education is requested to adopt the following instructional materials.

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s), the EGUSD Curriculum Council, and have the support of principals.

Basic

American Issues: A Primary Source Reader in United States History, Vol. 1, 5^th Edition, © 2015 by Pearson; (IB History SL Year 1, Grades 11-12) [This basic instructional material will be paid for using EGUSD Instructional Materials funds.]

AP World History Online, Edgenuity Courseware Online (AP World History Online, Las Flores Independent High School only, Grades 10-12) [This basic digital instructional material will be paid for using site funds.]

Ways of the World, A Global History with Sources, Since 1200 C.E., 4^th Edition, © 2020 by Bedford/St. Martin’s; (AP World History Online, Grades 10-12) [This basic instructional material will be paid for using site funds.]

AP US Government, Edgenuity Course Online (AP US Government and Politics Online, Las Flores Independent High School Study only, Grade 12) [This basic digital instructional material will be paid for using site funds.]

American Government: Institutions and Policies, 16^th Edition, © 2019 by Cengage Learning; (AP US Government and Politics Online, Las Flores Independent High School only, Grade 12) [This basic instructional material will be paid for using site funds.]

Calculus: Graphical, Numerical, Algebraic, 5^th Edition, AP Edition, © 2016 by Pearson; (AP Calculus AB Online, Las Flores Independent Study High School, Grades 10-12) [This basic instructional material will be paid for using site funds.]

The Practice of Statistic for the AP Exam, 6^th Edition, © 2020 by W.H. Freeman & Co. (AP Statistics Online, Las Flores Independent Study High School, Grades 10-12) [This basic instructional material will be paid for using site funds.]

Principles of Food Science, 5^th Edition, © 2022 by Goodheart-Ward; (Biochemistry of Foods #04203, Grades 11-12) [This basic instructional material will be paid for using CA Partnership Academy.]

Supplemental

Character Strong (SEL, Grades 8-12) [This supplemental digital instructional material will be paid for using ESSER and/or site funds.]

American Issues: A Primary Source Reader in United States History, Vol. 2, 5^th Edition, © 2011 by Pearson; (IB History SL Year 1, Grades 11-12) [This supplemental instructional material will be paid for using EGUSD Instructional Materials funds.]

American Government: Readings and Cases, 19^th Edition, © 2012 by Pearson Education; (AP US Government and Politics Online, Las Flores Independent Study High School, Grade 12) [This supplemental instructional material will be paid for using site funds.]

Desmos Middle School Curriculum, (Math Mindset, Grades 7-8) [This supplemental digital instructional material will be paid for using site funds.]

Generation Genius, (Science, Grade 5) [This supplemental digital instructional material will be paid for using site funds.]

The Board is asked to approve Elk Grove Unified School District’s annual applications for Agricultural Career Technical Education Incentive Grant Funding for the 2022-2023 school year.

The Agricultural Career Technical Education Incentive Grant provides Elk Grove, Florin, Pleasant Grove and Sheldon high schools with funds to improve the quality of their agricultural career technical education programs. The goal is to maintain a high-quality, comprehensive agricultural career technical program in California's public school system to ensure a constant source of employable, trained, and skilled individuals.

In the 2022-2023 school year, Elk Grove High School will receive $46,428, Florin High School will receive $25,376, Pleasant Grove High School will receive $18,600, and Sheldon High School will receive $21,816.

The District utilized Zoom during the COVID-19 pandemic. This next year will be a year of transition from Zoom to other services, but Zoom is still required to continue programs in place due to the Pandemic. Zoom is used for Instruction, meetings, Professional Development, Webinars and Broadcasting of Board Meetings. 

During this year professional development and setup will be completed to transition most of the things from Zoom to other services from Google and Microsoft that are already part of our annual licensing agreements.

Funded with existing general funds and instructional materials budgets and/or state/federal funding targeting integrated services that support teaching and learning including student and staff technology needs.

Cost: $103,845.10

Elk Grove Unified School District (EGUSD) and the Site and District Administration, Classified Managers, Classified Administrative Support Staff, and Supervisory Employees (EGTEAMS), have signed a Meet and Confer Summary for the 2020-2021 and 2021-2022 school year.

The AB 1200 review has been approved by the Sacramento County Office of Education (SCOE).  The EGUSD Board is asked to approve (ratify) the attached Meet and Confer Summary.  In addition, Education Code Section 3540.2 stipulates a fiscal review by the Sacramento County Office of Education (SCOE) of agreements to determine the financial impact of the agreement on the District budget.  Therefore, the AB 1200 report, which provides the financial analysis of the Meet and Confer Summary is attached and was submitted to SCOE for their review, and approval.

Pursuant to Education Code Section 17620, Government Code Section 65995, and Government Code Section 66016 et seq. the District is required to adopt a Fee Justification Study in order to levy the statutory (“Level 1”) school fees on commercial/industrial development recently approved by the State Allocation Board.  Pursuant to Education Code Section 17620 and Government Code Sections 65995 et seq., the District is also required to adopt a School Facilities Needs Analysis ("SFNA") in order to justify the levy of alternative school fees ("Level 2 Fees” and “Level 3 Fees") on new residential development. 

The May 2022 combination Development Fee Justification Study/SFNA, prepared by Odell Planning & Research, Inc., demonstrates that the District can impose $7.04 per square foot in Level 2 Fees and $14.08 per square foot in Level 3 Fees on new residential construction and justifies the District charging the statutory Level 1 commercial school fee of $0.78 per square foot.  Prior to adopting the Development Fee Justification Study/SFNA, the Board must conduct a public hearing and respond to any comments it receives.

This proposed Level 2 fee of $7.04 per square foot of new residential construction represents a 4.8% increase of $0.32 from the current $6.72 fee.  The proposed fee increase is primarily due to increased State construction cost allowances. To put this into perspective, based upon the proposed increased Level 2 fee and the average new home size within our District, the Level 2 assessment for a newly constructed single family home will increase on average $774.08. 

Level 3 fees are collected only in the event that the State Allocation Board (SAB) is no longer apportioning funds for new construction, and the SAB has notified the Secretary of the Senate and Chief Clerk of the Assembly, in writing, of the determination that such funds are no longer being allocated.

The District’s May 2022 Development Fee Justification Study/SFNA is attached.  The study was sent to all four local Planning Departments on June 3, 2022 and was made available for public review beginning on, June 17, 2022, as required by law.  In addition to the public noticing required by law, staff contacted a representative from the North State Building Industry Association (BIA) to discuss the fee study.

It is recommended that, on July 19, 2022, the Board conduct a public hearing and review, consider, and adopt the findings contained in the proposed Resolutions approving the May 2022 Development Fee Justification Study/ School Facilities Needs Analysis and adopting the statutory fee for commercial and industrial development and the increased Level 2 and Level 3 Fees for residential development identified therein.

School facilities fee adjustments are not subject to the provisions of the California Environmental Quality Act.

Not applicable.

The Education Code requires that each school district submit a Board approved Adopted Budget to their respective county office of education by July 1 of each year.

The 2022-23 Budget for all funds is consistent with the June 14, 2022, public hearing.

Staff is continuing to monitor actions at the state level, evaluate new information as it is known and will provide reports recommending adjustments to the budget accordingly.