Property:
Potential HS 2 Site(s)
Under Negotiation: Price and Terms of Payment
District Negotiator(s): Dr. Leslie Boozer, Superintendent
Ms. Kim McNeely, Executive Director of Facilities

Property Negotiator(s):
Property One:
Camp Parks Site:   Parcel No. (East Portion of 986-0001-001-07) 
Under Negotiation:  Price and Terms of Payment
Land Negotiator / Owner:  United States Army

Property Two:
Parcel No's:   985-0051-006 and 985-0052-024
Under Negotiation:  Price and Terms of Payment
Land Negotiator / Owner:  Di Manto Land Company

Property Three:
Parcel No’s: 985-0078-[002, 003, 004, 005, 006, 007]
Under Negotiation:  Price and Terms of Payment
Land Negotiator / Owner:  Grafton Station LLC

Property Four:
Parcel No.:  986-0014-011-00
Under Negotiation:  Price and Terms of Payment
Property Negotiator / Owner:  Colliers International / Dividend Capital

Property Five: 
Parcel No.: 986-1-1-21 - County Assessor Record Number
Under Negotiation:  Price and Terms of Payment
Land Negotiator / Owner:  City Manager / City of Dublin

Property Six:
Parcel No.: 986-0014-001 - County Assessor Record Number
Under Negotiation: Price and Terms of Payment
Land Negotiator / Owner: Gramercy Property Trustee Inc.

Dublin High School Engineering teacher Ms. Chou was honored Tuesday as the Project Lead the Way State Engineering Teacher of the Year at a PTLW Summit in Santa Clara on January 24.

Ms. Chou is in her 10^th year of teaching at Dublin High School. She has taken a leading role in Dublin High’s burgeoning Engineering Academy and was the faculty advisor responsible for the start-up of the Gael Force Robotics Club, which has competed in regional, state, national and international competitions, taking home numerous awards. She has also coordinated a professional mentorship program that matches local engineers with students for regular meetings.

Special Recognition of the Board

None

Vicenti, Lloyd & Stutzman (Vicenti) is a Certified Public Accounting and Business Consulting firm in existence since 1953.

Vicenti provides services to educational institutions, governmental entities, not-for-profit entities, and commercial businesses.

School Services of California is widely recognized as an industry expert in the field of school finance.  As a search firm, they conduct multiple searches annually for senior leadership positions with a particular emphasis on Assistant Superintendents of Business Services or Chief Business Officer/Official.  The demand from districts for high caliber talent in this area has resulted in a more competitive market and the need for a comprehensive and focused approach to recruiting, interviewing, and hiring to ensure that the district secures a quality, vetted candidate.  School Services has demonstrated they have the team and resources to accomplish this objective. 

The financial impact will be $14,750 plus direct out-of-pocket expenses.

General Fund 010

Staff recommends the Board approve the contract with School Services of California for the search and recruitment of an Assistant Superintendent of Business Services, as submitted.

The Marching Band will march and perform in Disney’s California Adventure. They will perform with the evening parade of Disney characters.  The students are also given a backstage tour and their performances are thoroughly critiqued by Disney music personnel.

Students will be leaving on Thursday, March 30 and returning to Dublin on Sunday, April 2.  Approximately 160 students with 20 chaperons will travel on 3 busses.  Students will miss 1½ days of instruction, which they are required to make up. Band Director Erik Bertelson and Principal Ean Ainsworth will accompany the group.  All chaperons have been cleared through the volunteer clearance process.  More than 40 of our band parents will also accompany the band on the trip.

The total cost of the field trip is $635 per participant that as a result of parent fundraising efforts has been dropped to $500.00 per participant. The amount includes transportation, a 3 night hotel stay, and all meals.

There is no financial impact to the District. All costs are paid through fundraising and donations by the parents/guardians. Sub costs will be funded through the music boosters.

Staff recommends the Board approve for approximately 160 students from the Wells Middle School Marching Band and the Color Guard to perform in Disneyland on March 31, 2017.

The purpose of this item is to seek ex post facto field trip approval for 24 students from Dublin High School to attend the Lenaea High School Theatre Festival in Folsom, CA, February 10-12, 2017.

Friday, February 10, 2017 participants and chaperons departed DHS at 7am and drove, via chartered bus, to The Courtyard Marriott Folsom.  Following dinner, there will be two options: (1) stay and continue to watch One Acts till they finish at 10pm, or (2) return to the hotel and lights out/ curfew of 10pm.

Students who competed in Musical Theatre did so at 7pm Saturday evening. Between 10am and DHS performances, students observed other competing schools' performances and participated in workshops. At all times, student groups were accompanied by a chaperone. 

Sunday, students will be competing in the Monologue portion of the festival began at 8am. Thereafter, the rest of the day was spent watching other schools; performances, workshops, checked out of the hotel and returned for the awards ceremony, which was from 6:30pm- 8:30pm. Following the awards ceremony, students returned home to Dublin with an estimated ETA of 11pm.

Q: What is the total cost?
A: The total cost of the trip for 24 students was approximately $6,000. Students were responsible to cover the cost of the entrance fee ($15}, hotel fee ($75 for 2 nights), and any additional meal/ souvenir costs out of pocket. The Drama Club ASB account covered the cost of the bus charter and the school registration fee ($145).
 
Q: Is there an option for students who may not be able to cover the trip costs due to economic hardship?
A: Yes, students were able to write an appeal to the Drama Club and received a drama club funded scholarship to  cover the entrance and hotel fee, totaling $100. The only out of pocket cost for the student was to cover personal meals and souvenirs.

Q: How many chaperons?
A: This trip had 4 chaperones; two teachers and two parent volunteers. The teachers were fingerprinted and the parent volunteers needed to provide proof of fingerprinting to accompany the students.

There is no financial impact to the District. Fees were paid for by parents/guardians and the Drama Club ASB account.

Staff recommends Board ratify the approval for 24 students from Dublin High School ex post facto to attend the Lenaea High School Theatre Festival in Folsom, CA, February 10-12, 2017.

The purpose of this item is to seek field trip approval for twenty-two students from Dublin High School to attend the 2017 DECA State Career Development Conference, March 2-5, 2017 at the Santa Clara Marriott, 2700 Mission College BLVD., Santa Clara, CA 95054.

Students will travel on Thursday, March 2 by charter bus from Dublin HS to the Santa Clara Marriott. Upon arrival, we will obtain registration materials, check-in hotel, and have an early team dinner. Students will attend three one-hour workshops from 6pm to 10pm. Curfew 10:30 p.m.

On Friday, March 3 and Saturday, March 4, students will take industry-validated exams and participate in competitive events that are aligned with the National Curriculum Standards in the career clusters of marketing, business management and administration, finance, and hospitality and tourism. Students will attend a formal recognition session at the Santa Clara Convention Center Saturday evening from 6:00 p.m. to 8:00 p.m. A DECA sponsored dance will be held at the Marriott Hotel from 8:30 p.m. to 10:00 p.m. Curfew 10:30 p.m.

On Sunday, March 5, students will participate in the Grand Awards Session from 8:30 a.m. to 12:00 p.m. Winners placing in the top 4 of their event will participate in an International CDC Meeting. We will depart and travel by chartered bus to Dublin HS. 

Q: How will the students be transported?
A: Twenty-two students will travel round trip with Jodi Morgan, Instructor/Advisor.

Q: What is the total cost for the event?
A: Registration and hotel, funded by parents and students, cost $300 per student.

Q: How many chaperons will be coming along?
A: This event requires 1 adult to every 15 students. With twenty-two students registered, we will have one additional chaperon, Clarence Morgan, approved through Livermore Unified School District.

The purpose of this item is for the Board of Trustees to consider approval of the purchase of READ 180 / System 44 additional materials and licenses.

The Read 180 program was initially purchased by several school sites for 4th and 5th grade students needing intensive intervention. The Read 180 program has been implemented with students in resource and mild/moderate classes.  

We own Read 180 and System 44 licenses, however, the current number of anticipated users exceeds the number of licenses we currently own.  All of the current licenses have been assigned. This purchase will provide additional licenses to students in order to access the software component of the program. 

Funds will be contributed from the General Fund: 

Materials and licenses for new users: $62,166.75
Materials and licenses for current users: $11,840.05

Correction in total, Approximate total for Part 1 and Part 2: $84,552.76

Staff recommends that the Board of Trustees approve the purchase of Read 180 and System 44 materials and licenses for current users and new users of the program.

The Board of Education will consider approval of the Read it Once Again Preschool Curriculum.

This curriculum is effective with students who have Autism, Intellectual Disabilities and Speech/Language delays.  Curriculum implementation will be monitored to ensure it is conducted with fidelity.  

The Preschool Team will conduct follow-up cross-classroom observation and data collection.  Special Education and site-based administration will also assist with ongoing support and program monitoring.

$11,550 contributed from the General Fund

Staff recommends that the Board of Trustees approve the purchase of the Read it Once Again Curriculum.

The purpose of this item is to seek approval to dispose of textbooks that no longer meet the State Frameworks and have been replaced with a new adoption. 

School sites received notice regarding the removal of obsolete textbooks, because these books have been replaced with a new adoption.Since these books have been purchased with State Instructional Materials funds, they must be approved by the Board for disposal.

Once the Board has approved the obsolete text books on this list, the district will contact a book company that purchases used textbooks to see if there is any way to sell them. If not, the district either donates them to a charitable organization or recycles the books. Any monies collected from the sale of these books is put back into the textbook fund. 

Q.  How does the district dispose of obsolete books? 
A.  The obsolete books are either sold as used books or donated to Books for the Barrio or other charitable organizations. 

There is no financial impact to the District. 

Staff recommends the Board approve Resolution No. 2016-17-26 - the disposal of textbooks that have been replaced by a more recent adoption.

The purpose of this item is for the Board of Trustees to consider approval of American Fidelity's Section 125 Flexible Benefit Plan Updated Section F #7 for Certificated, Classified Employees and Management Employees.

Updated Section F, #7 to now include:  In no event can the maximum exceed the limit as indicated by the IRS in accordance with the law.

The Section 125 Flexible Benefit Plan provides a broad range of benefits available to employees and their beneficiaries. The plan allows employees to choose among different types of benefits and select the combination best suited to their individual goals, desires, and needs.  These choices include an option to receive certain benefits in lieu of taxable compensation.  

This plan conforms with the Section 125 of the Internal Revenue Code of 1986, as amended, and in compliance with applicable rules and regulations issued by the Internal Revenue Service.  This plan will grant to eligible employees an opportunity to purchase qualified benefits which, when purchased alone by the employer, would not be taxable.

None, employee sponsored.

Staff recommends that the Board of Trustees consider approval of American Fidelity Section 125 Flexible Benefit Plan update as presented.

This project qualifies for Measure E bond funds.  

Total estimated cost for the Wells boiler and cooling tower removal and replacement is $840,000.00.

The District Maintenance and Operations Department routinely uses open purchase orders for supplies, materials and equipment for the 2016-17 school year.  These PO's are utilized daily for operational services.  Because of the large number of vendors needed to adequately supply the District, we are presenting the ratification of open purchase orders together in batches per the request from the Board of Trustees.

The attached documents list each vendor and purchase order number used by the Maintenance and Operations Department.

The Board of Trustees will review and consider approval of the Minutes of the January 24, 2017 Regular Meeting of the Board of Trustees, Minutes of the January 25, 2017, and February 1, 2017 Special Board Meetings.

It is recommended that the Board approve the Minutes of the January 24, 2017 Regular Meeting of the Board of Trustees, Minutes of the January 25, 2017, and February 1, 2017 Special Board Meetings.

The Superintendent recommends that the Board members elect a CSBA Delegate Assembly representative for the Dublin Unified School District SubRegion 7-B (Alameda County).

Beatriz Levya-Cutler (Berkeley USD)*

William McGee (Hayward USD)*

Diana Prola (San Leandro USD)*

Nancy Thomas (Newark USD)

*?Denotes incumbent

The purpose of this item is for the Board of Trustees to receive updated information regarding the Dublin High School Engineering & Science Project and to approve a project budget allocation.

The project  includes demolition of the existing Building EE, required underground utility work, associated site improvements, and a new 3-story building. The new Engineering & Science building will include a maintenance area, weight room, restrooms, and 5 engineering classrooms to meet the needs of a growing program on the first floor. The second and third floors include 13 additional science flex labs to meet the science programming needs resulting from increased graduation and program requirements.

To accommodate the interim and permanent needs of campus maintenance and to replace maintenance space being consumed by the new building, a grounds building is also being planned as part of this project.  The most cost efficient approach to meet grounds needs is a simplified building in a central location between the baseball fields and the football stadium.

Current funding is $21,500,000 from Measure E. Capital Building Fund (Fund 211).

$10,500,000 recommended allocation from Measure H. Capital Building Fund (Fund 212).

Total project budget of $32,000,000.

The purpose of this item is for the Board of Trustees to consider authorization to bid the Dublin High School Demolition of Building EE Project.

The scope of work for Dublin High School Demolition of Building EE Project will consist of relocating the programs currently housed in Building EE, equipment removal, hazardous material abatement, building demolition, spoils off haul, and construction fencing for the 2017/2018 school year.

 Capital Building Fund 211 (Measure E Bond Fund). 

Staff recommends the Board of Trustees authorize public bidding for the Dublin High School Demolition of Building EE Project.

The purpose of this item is for the Board of Trustees to consider authorization to bid the Dublin High School Grounds Building Project.

The scope of work for the Dublin High School Grounds Building Project will consist of a new grounds maintenance shop and storage area for grounds equipment and material. The Grounds Building will also have an office and restroom for the maintenance staff. Scope also includes rerouting the existing decomposed granite pathway around the fields and new access gates and fencing at the main entrance to the fields.

 Capital Building Fund 211 (Measure E Bond Fund). 

Staff recommends the Board of Trustees authorize public bidding for the Dublin High School Grounds Building Project.

The Board of Trustees will review the district calendar meetings and events that may require Trustee participation.

There is no financial impact to this item.