banner

Board of Trustees' Meeting
Ocean View SD
September 14, 2021 5:30PM
17200 Pinehurst Lane, Huntington Beach, CA 92647 5:30 PM - CLOSED SESSION; 6:00 PM - OPEN SESSION Zoom Webinar Link: https://www.ovsd.org/boardmeeting

A. Call to Order
B. Roll Call
C. Agenda Adoption - Regular Board of Trustees' Meeting of September 14, 2021
D. Closed Session
Quick Summary / Abstract:

The public is invited to comment on the identified items listed under "Closed Session" prior to adjournment to Closed Session. Comments shall be limited to three (3) minutes each. In order to address the Board of Trustees, members of the public may choose to:

1) Complete the online comment card here: www.ovsd.org/comment no later than 3:00 p.m. for comments regarding Closed Session Agenda items.

2) Wait outside the Board Room (address above) at 5:15 p.m., until you are invited into the Board room to make your public comment regarding Closed Session Agenda items. Masks must be worn inside the Board room.


D.1. Government Code Section 54956.9(d)(2): Conference with Legal Counsel - Anticipated Litigation: Three potential cases
D.2. Government Code Section 54956.9(d)(1): Conference with Legal Counsel - Existing Litigation: OAH Case Number 2021080055
D.3. Government Code Section 54957.6: Conference with Labor Negotiators - Agency designated representative: Reagan Headrick, Assistant Superintendent, Human Resources; Employee Organizations: CSEA; OVTA
E. Return to Open Session/Report of Closed Session Action
F. Pledge of Allegiance
G. Introductions
H. Minutes
H.1. Regular Board of Trustees' Meeting, August 10, 2021
Attachments:
Minutes - Board Meeting 8/10/21 DRAFT
H.2. Special Board of Trustees' Meeting, August 26, 2021
Attachments:
Minutes - Special Board Meeting, 8/26/21 DRAFT
I. Time Certain
I.1. 6:05 p.m. Recognition of Coach Tony Le, Premier Youth Sports
I.2. 6:10 p.m. Summer Program Highlights
I.2.a. Summer Learning Acceleration Program (SLAP)
I.2.b. Junior Beach Rangers Program
J. Public Comments
Quick Summary / Abstract:

At this time, members of the public may address the Board of Trustees regarding a matter of public interest not appearing on the agenda, but within the subject matter jurisdiction of the governing board, per Education Code 35145.5 and Government Code 54954.3. No action may be taken on comments of off-agenda items unless specifically authorized by law. In order to address the Board of Trustees, members of the public may choose to do one of the following:

1) Complete the optional online comment card here: www.ovsd.org/comment no later than 3:00 p.m. for comments.  Comments shall be limited to three minutes per person.

2) Wait outside the Board Room (address above) at 5:45 p.m. until you are invited into the Board room to make your public comment.  Masks must be worn inside the Board room.  Comments shall be limited to three minutes per person.
K. Communications
K.1. *Written Communications to the Board
K.2. Board/Committee Reports
K.3. Trustees' Communications
K.4. Superintendent's Communication
K.5. PTA/PTO/PTSA/PTSO Presidents' Roundtable
K.6. Employee Associations' Communications (CSEA, OVTA)
L. Reports
L.1. Construction Update
M. Consent Calendar
M.1. Administrative Services: Gifts to the District
Rationale:

Citizens, local community groups, businesses, and parent/teacher/faculty organizations often make donations of money, materials, or equipment to the District that enhance the education and learning environment for our students.  The donations are given to the District to use at its discretion, or the donor may request a specific use.

The following donations have been received:

Human Resources

1. SchoolsFirst Federal Credit Union donated $500.00. (Supplies)

 
Financial Impact:

The donations received are for a combined total of $500.00.


Recommended Motion:

It is respectfully recommended that the Board of Trustees accept the donations as presented, and authorize the Superintendent's Office to send letters of appreciation to the donors.

M.2. Administrative Services: Payroll Check Registers from July 11, 2021, through August 10, 2021
Rationale:

This report contains a listing of School District Checks for the Certificated and Classified Payroll.

1. Certificated Payroll: (7/1-7/31/21) - 01A payroll employees paid:177

Total: $619,857.55

2. Classified Payroll: (7/1-7/31/21) - 01B payroll employees paid: 309

Total: $804,539.83

3. Certificated Payroll: (7/1-7/31/21) - 01C payroll employees paid: 1

Total: $749.99

Grand Total: $1,425,147.37


 
Financial Impact:
Total amount of District Payroll from District Funds is $1,425,147.37.
Recommended Motion:
It is respectfully recommended that the Board of Trustees approve Payroll Check Registers from July 11, 2021, through August 10, 2021.
M.3. Administrative Services: Purchase Orders for all Funds from July 29, 2021, through September 2, 2021
Quick Summary / Abstract:




Rationale:

The Purchase Order report (Exhibit A) contains a listing of Purchase Orders encumbered, changed, or canceled for all funds.

Encumbered Total: $35,646,400.80

Change Order Total: $7,603.04

Canceled Order Total:  ($17,231.02)

 
Financial Impact:

Financial Implications to Fund 01 - $3,830,257.86; Fund 12 - $2,382.50; Fund 13 - $6,000.00; Fund 14 - $140,191.03; Fund 21 - $0.00; Fund 24 - $31,657,941.43; Fund 25 - $0.00; Fund 35 - $0.00; Fund 40 - $; and Fund 45 - $0.00.










Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Purchase Orders for all Funds from July 29, 2021, through September 2, 2021.













Attachments:
Exhibit A
M.4. Administrative Services: School District Check Registers from July 15, 2021, through August 25, 2021
Rationale:

1.  General Fund - 01

     Vendor Check Nos.  38-123756 - 124324     Total:  $          3,877,158.66

2.  Child Care Fund - 12

     Vendor Check Nos.  38-123762 - 124327     Total:  $                12,696.46

3.  Cafeteria Fund - 13

     Vendor Check Nos.  38-123763 - 124317     Total:  $                45,598.79

4.  Deferred Maintenance Fund - 14

     Vendor Check Nos.  38-123861 - 124276      Total:  $               14,922.90

5.  Building Fund-Series B - 24

     Vendor Check Nos. 38-123798 - 124328      Total:  $            1,660,068.12

6.  Special Reserve Fund - 40

     Vendor Check Nos. 38-124216                     Total:  $                   6,310.73


     Total: $    5,616,755.66

 
Financial Impact:
Total amount of Vendor Registers from All Funds is $5,616,755.66.
Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the School District Check Registers from July 15, 2021, through August 25, 2021.

M.5. Educational Services: Agreement Between Orange County Department of Education and Ocean View School District of Orange County for Inside the Outdoors Programs for the Fiscal Year 2021-2022 (Renewal)
Rationale:

The Orange County Department of Education operates the Inside the Outdoors Field, School, and Virtual Programs for participating schools throughout Orange County. These Field Programs have provided daytime exploration of the geology, history, animal life, and plant study of different environmental areas in the County and surrounding areas to over 30,000 students on an annual basis. A range of programs available to schools include the Field Program offered at Shipley Nature Center, Mt. San Antonio College, Wild Wetlands and Santiago Oaks, Aliso Watershed, Chino Hills, Irvine Regional Park, Upper Newport Bay, and Crystal Cove, among others. Many schools in the District have participated in the Field Program over the past 13 years.

The School Programs provide in-school experiences to explore the geology, history, animal life, and plant study of different environmental areas in the County. An example of a School Program is The Traveling Scientist, which provides a hands-on opportunity for students in grades preschool through sixth grade to develop an awareness and appreciation of science concepts.

Inside the Outdoors is continuing to offer Virtual Programs. Every live-stream program presentation is grade level specific, supports California content standards, and has the look and feel of a traditional Inside the Outdoors program.

All programs support the District's curriculum and align with the District’s instructional program.

The Agreement (Exhibit A) reflects the District schools that have indicated their intent to participate in 2021-2022 Inside the Outdoors Programs, as well as the number of students projected to participate. Other schools in the District may choose to participate in Inside the Outdoors Programs as the year progresses.

 
Financial Impact:

Financial support for Inside the Outdoors Programs and travel expenses will continue to be generated through school site fundraising, PTA/PTO efforts, and categorical programs. Funds are available for those students who are unable to raise the necessary monies. 

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Agreement Between Orange County Department of Education and Ocean View School District of Orange County for Inside the Outdoors Programs for the Fiscal Year 2021-2022, and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to sign the necessary documents

Attachments:
Exhibit A
M.6. Educational Services: Independent Contractor Agreements between Ocean View School District of Orange County and Anna Lassig for Music Instruction at Circle View, College View, and Hope View Schools (Renewal)
Rationale:

Over the years, schools have chosen to use site funds, PTA/PTO monies, and other donations to augment art, music, technology, and other programs and services.

Approval of the agreements for music services at Circle View (Exhibit A), College View (Exhibit B), and Hope View (Exhibit C), will enable music instructor Anna Lassig, an Independent Contractor, to continue to provide weekly music education for students.

Lessons include vocal music, motion, and music history instruction.

 
Financial Impact:

There will be no financial impact to the District, as these programs will be paid using site or donated funds.

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Independent Contractor Agreements between Ocean View School District of Orange County and Anna Lassig for Music Instruction at Circle View, College View, and Hope View Schools, and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents.

Attachments:
Exhibit A
Exhibit B
Exhibit C
M.7. Educational Services: Independent Contractor Agreement between Ocean View School District of Orange County and Art Masters Legacy for Art Services at College View School for the 2021-2022 School Year (Renewal)
Rationale:

Over the years, schools have chosen to use site funds, PTA/PTO/PTSA/PTSO monies, and other donations to augment art, music, technology, and other programs and services.

The agreement for art services (Exhibit A) will enable art instructor Wendy Sahagen, dba Art Masters Legacy, Independent Contractor, to provide art instruction for students at College View School in grades Kindergarten through fifth. Students will be learning about three different artists and will be recreating a piece of each artist's work. This will be the fourth year Art Masters Legacy has provided art instruction at College View School.

 
Financial Impact:

The total cost for these services will not exceed $2,500.00, and will be paid through site or donated funds.

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Independent Contractor Agreement between Ocean View School District of Orange County and Art Masters Legacy for Art Services at College View School for the 2021-2022 School Year, and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents.

Attachments:
Exhibit A
M.8. Educational Services: Independent Contractor Agreement Between Ocean View School District of Orange County and Growth, Opportunities through Athletics, Learning, and Service (GOALS) for the 2021-2022 School Year (Renewal)
Rationale:

Since the 2012-2013 school year, Ocean View School District has applied and received the After School Education and Safety (ASES) grant from the California Department of Education.  The grant provides contracted services through GOALS (Growth, Opportunities through Athletics, Learning, and Service) for more than 92 Oak View fourth and fifth grade students.

For the 2021-2022 school year, Ocean View School District has been awarded the ASES grant in the amount of $133,169.40 for Oak View School from the California Department of Education.  The District will continue to contract with GOALS to service fourth and fifth grade students, as outlined in the Independent Contractor Agreement (Exhibit A). The major elements of the program include:

  • Learning enrichment through daily homework help and tutoring;
  • Recreational activities, including sports and exercise;
  • Daily educational enrichment, such as computer-based activities, expository reading, hands-on labs, art, science, and GOALS character building curriculum; and
  • Weekly field trips as available to local and regional venues, such as the GOALS facilities in Anaheim for educational, social, and athletic development.
 
Financial Impact:

There is no financial impact to the General Fund, as the $133,169.40 cost to provide programs and services for Oak View fourth and fifth grade students is funded through the ASES grant. 

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Independent Contractor Agreement Between Ocean View School District of Orange County and Growth, Opportunities through Athletics, Learning, and Service (GOALS) for the 2021-2022 School Year, and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents.

Attachments:
Exhibit A
M.9. Educational Services: Independent Contractor Agreement between Ocean View School District of Orange County and Jana Acciacca for Dance Instructor Services at Westmont School (Renewal)
Rationale:

The VAPA program at Westmont School provides the opportunity for students to experience visual arts, band, musical theater, and dance. Approval of the agreement for dance instructor services at Westmont (Exhibit A) will enable Independent Contractor Jana Acciacca to continue to provide dance instruction weekly to Kindergarten through third grade students for the 2021-2022 school year.

Throughout the year, students will be able to create and perform dances from around the world, control movements, express ideas through movement, and respond to different genres of music.  Through the interdisciplinary approach, dance, as well as the other VAPA strands, reinforce the Districtwide focus on authentic literacy as they read, write, learn, and use subject specific vocabulary.

 
Financial Impact:

There is no impact to the General Fund, as the $5,500.00 in services will be paid through Title I funds.

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Independent Contractor Agreement between Ocean View School District of Orange County and Jana Acciacca for Dance Instructor Services at Westmont School, and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents.

Attachments:
Exhibit A
M.10. Educational Services: Independent Contractor Agreement between Ocean View School District of Orange County and Julie Ardell for Speech and Language Pathology Services (Renewal)
Rationale:

The District is in need of Speech and Language Pathology services, and continues to exhaust all measures to employ staff with these specialty services.  Unable to secure an OVSD employee, the District has found one contract service provider to deliver speech therapy services to students.

Approval of the Independent Contractor Agreement between the District and Julie Ardell (Exhibit A) will ensure students receive Speech Language Pathology services for the 2021-2022 school year as identified in their Individualized Education Programs (IEPs).

 
Financial Impact:

The cost for services under this Agreement is not to exceed $100.00 per hour, and funds will be expended out of the Special Education account.

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Independent Contractor Agreement between Ocean View School District of Orange County and Julie Ardell for Speech and Language Pathology Services, and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents.

Attachments:
Exhibit A
M.11. Educational Services: Independent Contractor Agreements between Ocean View School District of Orange County and Karen J. Bains, dba Art Explorers, for Art Instruction at Circle View, Golden View, Hope View, Star View, and Village View Schools (Renewal)
Rationale:

Over the years, schools have chosen to use site funds, PTSA/PTSO monies, and other donations to augment art, music, technology, and other programs and services. Art Explorers is an elementary school art program offering comprehensive art instruction for Transitional Kindergarten through 5th grade students. The program is dedicated to opening the world of art to children through exposure to art masters, art mediums, and art careers through classroom instruction.

The Agreements for Circle View (Exhibit A), Golden View (Exhibit B), Hope View (Exhibit C), Star View (Exhibit D), and Village View (Exhibit E), will enable art instructor Karen J. Bains, dba Art Explorers, an Independent Contractor, to provide art instruction in the classroom for the 2021-2022 school year at the aforementioned sites.  

 
Financial Impact:

The General Fund will not be impacted, as donated or Title I site funds will be used to pay for these art services for the 2021-2022 school year, as referenced in each Individual Contractor Agreement.

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Independent Contractor Agreements between Ocean View School District of Orange County and Karen J. Bains, dba Art Explorers, for Art Instruction at Circle View, Golden View, Hope View, Star View, and Village View Schools, and authorize Keith Farrow, Assistant Superintendent, Administrative Services to execute all necessary documents.

Attachments:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
M.12. Educational Services: Listing of Conferences, Meetings, Workshops, and Consultants
Quick Summary / Abstract:


Rationale:

Below is a summary listing of conferences, meetings, workshops, and consultants for your information.

1. Workshop: 61st Annual CITE Conference

Sponsoring Organization: California IT in Education

Dates/Location: November 16-18, 2021/Sacramento, CA

Participant: Rick Larson (Information Technology)

Cost: $1,500.00 – General Fund

2. Workshop: On Cloud Nine

Sponsoring Organization: Lindamood-Bell

Dates/Location: September 21-24, 2021/Virtual

Participant: Sarah Van Peteghen (Hope View)

Cost: $1,200.00 – WOCCSE

3. Workshop: Southern California School Nutrition Association Meeting 2021-2022

Sponsoring Organization: California School Nutrition Association

Dates/Location: September 24, 2021/Fullerton, CA

Participant: Jim Riner (Food & Nutrition Services)

Cost: $115.00 – Cafeteria Account

4. Consultant/Presentation: Lexia Learning Systems Training

Vendor: Lexia Learning Systems LLC

Dates/Location: September 15-October 15, 2021/ Virtual

Participants: Transitional Kindergarten Teachers Districtwide

Cost: NTE $600.00 – General Fund - LCAP 2.3

5. Consultant/Presentation: Las Links DLI Online Web-Based Training

Vendor: Data Recognition Corp

Dates/Location: September 15-December 1, 2021/ Virtual

Participants: DLI Teachers, Administrator, TOSA, & Teaching & Learning Director

Cost: NTE $1,200.00 – General Fund - LCAP 1.5

6. Consultant/Presentation: Big Air BMX Show

Vendor: Wheels of Freestyle, Inc.

Dates/Location: September 15-19, 2021/ Hope View & Vista View

Participants: Assembly for Hope View & Vista View Students

Cost: NTE $2,894 (For both sites) – PTO Donation/Title I

7. Consultant/Presentation: Mobile Dairy Classroom

Vendor: Dairy Council of California

Dates/Location: 2021-2022 School Year/ Districtwide

Participants: Students at Participating Schools

Cost: None

8. Consultant/Presentation: Imagination Machine Creative Writing Assembly

Vendor: The Imagination Machine

Dates/Location: 2021-2022 School Year/ Districtwide

Participants: Students at Participating Schools

Cost: NTE $2,100.00 per event, per school site - Donations/Title I

 
Financial Impact:
As stated above for each workshop/consultant.
Recommended Motion:
It is respectfully recommended that the Board of Trustees approve the Listing of Conferences, Meetings, Workshops, and Consultants.
M.13. Human Resources: Certificated Employee Personnel Activity List - July 28, 2021, through August 31, 2021
Rationale:

This report contains the Ocean View School District's Certificated Employee Personnel Activity List from July 28, 2021, through August 31, 2021. (Exhibit A)

 
Financial Impact:

Upon approval, the financial implication of this agenda item will be reflected in future payroll registers.

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Certificated Employee Personnel Activity List - July 28, 2021, through August 31, 2021.

Attachments:
Exhibit A
M.14. Human Resources: Classified Employee Personnel Activity List - July 7, 2021, through August 10, 2021
Rationale:

This report contains the Ocean View School District's Classified Employee Personnel Activity List from July 7, 2021, through August 10, 2021. (Exhibit A)

















 
Financial Impact:

Upon approval, the financial implication of this agenda item will be reflected in future payroll registers.



Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Classified Employee Personnel Activity List - July 7, 2021, through August 10, 2021.












Attachments:
Exhibit A
N. Old Business
N.1. Superintendent's Office: Proposed Additions/Revisions to Board Policy Series 6000: Instruction - Board Policy and Administrative Regulation 6158: Independent Study (Second Reading) (Action)
Rationale:

Ocean View School District’s Board Policies and Administrative Regulations are frequently reviewed and revised to ensure alignment with the latest state and federal legislation. As necessary, new policies are developed, and/or existing ones are modified in order to reflect legislative action as per Education Code or updated processes and procedures are needed.

The attached Board Policy (Exhibit A) and Administrative Regulation (Exhibit B) 6158: Independent Study have been revised to reflect updated Education Code guidance regarding the implementation, agreement, and record keeping for Independent Study. This updated Board Policy and Administrative Regulation will provide our staff guidance for students with short term and long range independent study programs.

The Board members reviewed the revised Board Policy and Administrative Regulation at the Special Board of Trustees' meeting on August 26, 2021.  There were no changes proposed at that time.

Board Policy and Administrative Regulation 6158 are before the Board tonight for final review and approval.

 

 
Financial Impact:

There is no financial impact resulting from this Agenda item.

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Proposed Additions/Revisions to Board Policy Series 6000: Instruction - Board Policy and Administrative Regulation 6158: Independent Study.


Attachments:
Exhibit A
Exhibit B
O. New Business
O.1. Administrative Services: *2020-2021 Unaudited Actuals Report (Action)
Rationale:

The 2020-21 Unaudited Actuals report is an annual statement reporting the financial activities of the District as of June 30, 2021.  Unaudited Actuals are presented to the Board of Trustees each September, reflecting the District’s prior year fiscal closing.  The Unaudited Actuals is the foundational report for the independent auditors to perform their audit that is completed in October 2021.

The Unaudited Actuals provides an account of 2020-2021 revenues, expenditures, and fund balances as of the closing of the books on September 14, 2021. The Unaudited Actuals report indicated that the District’s General Fund finished with a larger Ending Fund Balance than in the Estimated Actuals, which were projected in May 2021.  The combined ending balance has a net increase of $2,796,159.64.

The 2020-21 fiscal year ended with an unrestricted ending balance of $15,222,372.59 and a restricted ending balance of $4,352,958.05, which is reflected in the updated multi-year projections.

The Unaudited Actuals report reflects that Ocean View School District remains financially solvent and positively certified according to California Public School accounting standards for the current and subsequent two years. 

A budget document in the state-prescribed format, including all required State reports, is available at the District Office for review and was delivered under separate cover to the Board of Trustees.

 
Financial Impact:

There is no financial impact resulting from this Agenda item.


Recommended Motion:

It is respectfully recommended that the Board of Trustees certify the 2020-2021 Unaudited Actuals Report was prepared in accordance with Education Code Section 41010 and file a copy with the Orange County Department of Education.




O.2. Administrative Services: Resolution No. 07:2122 - 2021-2022 Gann Amendment Appropriations Limit (Action)
Rationale:

In November 1979, California voters approved Proposition 4, the Gann Amendment, which was designed to be a ceiling, or limit, on each year's appropriations of tax dollars by the state, cities, counties, school districts, and special districts. Using 1978-79 as a base year, subsequent years' limits have been adjusted for: (1) an inflation increase equal to the change in the Consumer Price Index or per capita personal income, whichever is smaller; and, (2) the change in population or, for school agencies, change in ADA. Proposition 111, adopted in June 1990, amended the Gann Limit inflation factor to be based only on the change in per capita personal income.

Senate Bill 98 and Assembly Bill 198, which were chaptered in June of 1989, amended the statutes that determine how school districts calculate their appropriations limit and population adjustment, as well as what level of state aid is accounted for in the school district's Gann Limit. The net effect of these amendments is to transfer the school district's excess Gann Limit capacity to the State, which then enables the State to finance the Proposition 98 reforms.

There is no correlation between the dollar amount set by the Gann Limit appropriations and the total amount of a district’s General Fund budget. Proposition 4 set a spending limit on the proceeds of taxes only; it does not include other income items such as categorical projects or various local income accounts.

The District's appropriations limit has been calculated in accordance with Article XIII-B of the State Constitution and Division 9, Title I of the Government Code. (Exhibit A)

 
Financial Impact:

There is no financial impact resulting from this Agenda item.




Recommended Motion:

It is respectfully recommended that the Board of Trustees approve Resolution No. 07:2122 - 2021-2022 Gann Amendment Appropriations Limit.







Attachments:
Exhibit A
O.3. Administrative Services: Resolution No. 08:2122 - Authorizing the Issuance of Ocean View School District (Orange County, California) Election of 2016 General Obligation Bonds, Series C, and Actions Related Thereto (Action)
Rationale:

An election was held in the District on November 8, 2016, for the issuance and sale of general obligation bonds of the District for various purposes in the maximum principal amount of $169,000,000.00 (“Measure R”).  The District has previously issued two series of bonds under Measure R, and now desires to authorize the issuance of the second series of bonds under Measure R (the “Bonds”) in an aggregate principal amount not to exceed $55,000,000. 

(a)        Resolution.  This Resolution (Exhibit A) authorizes the issuance of the Bonds, in one or more series of federally taxable or federally tax-exempt bonds, specifies the basic terms, parameters and forms of the Bonds, and approves the form of a Notice Inviting Proposals for Purchase of Bonds, a Notice of Intention to Sell, a form of Preliminary Official Statement, and a form of Continuing Disclosure Certificate, as described below. In particular, Section 1 of the Resolution establishes the maximum aggregate principal amount of the Bonds to be issued ($55,000,000).  The Resolution authorizes the issuance of current interest bonds only; capital appreciation bonds are not authorized.  Section 3 authorizes the bonds to be sold at a competitive sale, and authorizes Fieldman, Rolapp & Associates, Inc., the District’s Municipal Advisor, to solicit bids from prospective bidders, and award the sale of the Bonds on the basis of the lowest true interest cost.

(b)        Notice Inviting Proposals for Purchase of Bonds; Notice of Intention to Sell.  The Resolution includes as Exhibits B and C the forms of Notice Inviting Proposals for Purchase of Bonds and a Notice of Intention to Sell.  The Resolution authorizes the District’s Financial Advisor to distribute the Notice Inviting Proposals for Purchase of Bonds to prospective bidders and to cause the Notice of Intention to Sell to be published in the Bond Buyer, a national municipal securities newspaper, to satisfy applicable legal requirements.  The Notice Inviting Proposals for Purchase of Bonds sets forth certain conditions of closing the transaction, including certain documentation to be provided at the closing by various parties.

(c)        Form of Preliminary Official Statement.  The Preliminary Official Statement (the “POS”) is the offering document describing the Bonds which may be distributed to prospective purchasers of the Bonds.  The POS discloses information with respect to, among other things, (i) the proposed uses of proceeds of the Bonds, (ii) the terms of the Bonds (interest rate, transfer terms, etc.), (iii) the bond insurance policy for the Bonds, if any, (iv) the security for repayment of the Bonds (the ad valorem property tax levy), (v) information with respect to the District’s tax base (upon which such ad valorem property taxes may be levied), (vi) District financial and operating data, (vii) continuing disclosure with respect to the Bonds and the District, and (viii) absence of material litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Bonds.  Following the pricing of the Bonds, a final Official Statement for the Bonds will be prepared, substantially in the form of the POS. The draft of the Preliminary Official Statement is available in the District's Business Office for review and was delivered to the Board of Trustees under separate cover.

(d)        Form of the Continuing Disclosure Certificate.  The form of the Continuing Disclosure Certificate can be found in Appendix C to the POS.  Effective July 3, 1995, all underwriters of municipal bonds are obligated to procure from a bond issuer a covenant that such public agency will annually file “material financial information and operating data with respect to the District” through the web-based Electronic Municipal Market Access (“EMMA”) system maintained by the Municipal Securities Rulemaking Board (which is the federal agency that regulates “broker-dealers,” including investment bank firms that underwrite municipal obligation issuance).  This requirement is expected to be satisfied by the filing of the District’s audited financial statements and other operating information about the District, in the same manner the District has filed in connection with prior bond issuances.  The purpose of the law is to provide investors in the Bonds with current information regarding the District.

 
Financial Impact:
There is no fiscal impact to the General Fund resulting from the issuance of the Bonds.



Recommended Motion:

It is respectfully recommended that the Board of Trustees approve Resolution No. 08:2122 - Authorizing the Issuance of Ocean View School District (Orange County, California) Election of 2016 General Obligation Bonds, Series C, and Actions Related Thereto.


Attachments:
Exhibit A
O.4. Administrative Services: Resolution No. 09:2122 - Intention to Issue Tax-Exempt General Obligation Bonds (Action)
Rationale:

An election was held in the District on November 8, 2016, for the issuance and sale of general obligation bonds of the District for various purposes in the maximum principal amount of $169,000,000.00 (“Measure R”).  The District has previously issued two series of bonds under Measure R, and now desires to authorize the issuance of the second series of bonds under Measure R (the “Bonds”) in an aggregate principal amount not to exceed $55,000,000. 

Resolution 09:2122 (Exhibit A) states the District's intention to incur certain capital expenditures with respect to the Measure R modernization projects from available monies of the District; and states that those monies being advanced, on and after the date hereof to pay the expenditures, are available only for a temporary period; and it will be necessary to reimburse the District for the expenditures from the proceeds of the Obligations.

 
Financial Impact:
There is no fiscal impact resulting from the agenda item.



Recommended Motion:

It is respectfully recommended that the Board of Trustees approve Resolution No. 09:2122 - Intention to Issue Tax-Exempt General Obligation Bonds.


Attachments:
Exhibit A
O.5. Educational Services: 2021-2022 Consolidated Application for Funding Categorical Aid Programs, Spring Data Collection (Action)
Rationale:

The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and direct-funded charter schools throughout California. Annually, each local educational agency (LEA) submits the spring release of the application to document participation in these programs and provides assurances that the district will comply with the legal requirements of each program. Program entitlements are determined by formulas contained in the laws that established the programs.  Out of each state and federal program entitlement, districts allocate funds for indirect costs of administration, for programs operated by the district office, and for programs operated at schools.

The following Spring Data Collection (Exhibit A) Includes:

Fiscal Year 2018-2019

Title II, Part A Fiscal Year Expenditure Report, 36 Months

Fiscal Year 2019-20

Title II, Part A Fiscal Year Expenditure Report, 24 Months

Title III English Learner YTD Expenditure Report, 24 Months

Fiscal Year 2020-21

Title I, Part A Notification of Authorization of Schoolwide Program 

Title II, Part A Fiscal Year Expenditure Report, 12 Months  

Title III English Learner YTD Expenditure Report, 12 Months         

Title III English Learner Nonprofit Private School Reimbursement  

Title III Immigrant YTD Expenditure Report, 12 Months       

Title III Immigrant Nonprofit Private School Students Served          

Homeless Education Policy, Requirements, and Implementation

Fiscal Year 2021-22

Certification of Assurances    

Protected Prayer Certification

LCAP Federal Addendum Certification         

Application for Funding          

Nonprofit Private School Consultation

Title III English Learner Student Program Subgrant Budget

Title III Immigrant Student Program Subgrant Budget

Substitute System for Time Accounting

 
Financial Impact:

Consolidated Categorical Aid Program funds are restricted and will supplement the District's resources with approximately an additional $2,115,809.00 for the 2021-2022 school year. 

Recommended Motion:

It is respectfully recommended that Board of Trustees approve the 2021-2022 Consolidated Application for Funding Categorical Aid Programs, Spring Data Collection and, authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents.

Attachments:
Exhibit A
O.6. Educational Services: Agreements for Non-Public School/Non-Public Agency Placements of Special Education Students as Determined by Individualized Education Programs (IEPs) (Action)
Rationale:

The District provides a comprehensive special education program based on the identified needs of students; however, there are instances when the needs of a particular student cannot be met by one of the District's programs, or as a result of a mediation/due process agreement, student needs may require a non-public school placement or non-public agency services.

Currently, the Ocean View School District has two students who qualify for new services with the following agencies as determined by confidential agreement:

  1. Beacon Day School, August 2, 2021, to June 30, 2022: $177,041.23
  2. Behavior Solutions, Inc., September 13, 2021, to December 17, 2021: $3,370.00
 
Financial Impact:

Funds in the amount of $180,411.23 are to be paid from Special Education monies.

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Agreements for Non-Public School/Non-Public Agency Placements of Special Education Students as Determined by Individualized Education Programs (IEPs); authorize the West Orange County Consortium for Special Education to receive invoices and process payment; and authorize Keith Farrow, Assistant Superintendent,  Administrative Services, to execute all necessary documents.

O.7. Educational Services: Amendments to Agreements of Non-Public School/Services for Special Education Students as Determined by Individualized Education Programs (IEPs) (Action)
Rationale:

The District provides a comprehensive special education program based on the identified needs of students.  However, there are instances when the needs of a particular student are best served by a non-public school.  The following contracts with non-public schools and agencies for the 2021-2022 school year were amended to include newly approved rates and services, and amended to change the name of one Contractor from “Blind Children’s Learning Center” to “Beyond Blindness, Inc.”    

  1. Beyond Blindness, Inc., July 1, 2021 to June 30, 2022: $19,048.17
  2. Speech and Language Development Center, July 1, 2021 to June 30, 2022: $785.32
  3. Speech and Language Development Center, July 1, 2021 to June 30, 2022: $677.65
 
Financial Impact:

Funds in the amount of $20,511.14 are to be paid from Special Education monies.

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Amendments to Agreements of Non-Public School/Services for Special Education Students as Determined by Individualized Education Programs (IEPs); authorize the West Orange County Consortium for Special Education to receive invoices and process payment; and authorize Keith Farrow, Assistant Superintendent,  to execute all necessary documents.

O.8. Educational Services: Independent Contractor Agreement Between Ocean View School District of Orange County and Esports Performance Academy for Esports Program at Vista View Middle School (Action)
Rationale:

Esports Performance Academy (EPA) focuses on developing the next generation of professional players and coaches in the esports industry through a holistic approach. Mostly working with high schools, universities, individual players, and amateur/semi-pro teams, EPA helps develop programs and assess players.

Upon Board approval, Vista View Middle School will launch its inaugural year with esports curriculum in the 2021-2022 school year.  The program for middle school students has two layers.  Every 6th grade student in the elective wheel (120 students) will spend a quarter of the school year in an introductory esports class.  The class will be taught by a GATE certified teacher.  The goal of this class is to introduce a science pathway to a large percentage of female students (an underrepresented population in the science and technology field), and teach the following skills:

A well-balanced life (even that of gamers) includes

  • Proper diet and sleep
  • Short times playing games with a focus on skill and improvement (not staying up and playing all night)
  • Coaching
  • Positive verbiage and interactions with peers in class whether winning or losing
  • Teaching students to cast and promote games (create flyers, organize peer events)
  • Building self-efficacy

The 7th/8th grade (approx. 32 students) esports class will be a year-long class taught by a GATE certified and computer science certified, science teacher.  The students in this class will delve deeper into the components of the 6th grade class and have opportunities to work with Fountain Valley High School esports students.

The Independent Contractor Agreement with EPA (Exhibit A) will provide parent education nights, observation of teachers, coaching for students and teachers, and will certify teachers in a beginning level esports curriculum in order to lead tournaments and confidently teach and supplement specific games chosen by teachers.

 
Financial Impact:
The total compensation for the Esports contract at Vista View Middle School will not exceed $19,000.00 and will be paid using Title I funding.
Recommended Motion:
It is respectfully recommended that the Board of Trustees approve the Independent Contractor Agreement Between Ocean View School District of Orange County and Esports Performance Academy, and authorize Keith Farrow, Assistant Superintendent, to execute all necessary documents.
Attachments:
Exhibit A
O.9. Human Resources: Public Hearing for the Ocean View School District of Orange County and Ocean View Teachers' Association 2021-22 TK-8 Virtual Independent Study Academy in Accordance with Assembly Bill 130 Memorandum of Understanding
Rationale:

Ocean View School District and Ocean View Teachers' Association have worked collaboratively to develop a Memorandum of Understanding (Exhibit A) for the 2021-2022 Virtual Independent Study Academy (VISA).  

Our jointly developed Districtwide plan for the 2021-2022 school year, in alignment with AB130, includes the TK-8 VISA, which is a 100% online instructional year-long program that is tailored to meet the needs of our Ocean View School District students, families, and staff.  The Virtual Independent Study Academy primarily incorporates daily synchronous instruction.  This agreement is a one year-long Independent Study educational option for students.

 
Financial Impact:

There is no financial impact resulting from this Agenda item.

Recommended Motion:

It is respectfully recommended that the Board of Trustees conduct a Public Hearing on the Ocean View School District of Orange County and Ocean View Teachers' Association 2021-22 TK-8 Virtual Independent Study Academy in Accordance with Assembly Bill 130 Memorandum of Understanding.

Attachments:
Exhibit A
O.10. Human Resources: Ocean View School District of Orange County and Ocean View Teachers' Association 2021-22 TK-8 Virtual Independent Study Academy in Accordance with Assembly Bill 130 Memorandum of Understanding (Action)
Rationale:

Ocean View School District and Ocean View Teachers' Association have worked collaboratively to develop a Memorandum of Understanding (Exhibit A) for the 2021-2022 Virtual Independent Study Academy (VISA).  

Our jointly developed Districtwide plan for the 2021-2022 school year, in alignment with AB130, includes the TK-8 VISA, which is a 100% online instructional year-long program that is tailored to meet the needs of our Ocean View School District students, families, and staff.  The Virtual Independent Study Academy primarily incorporates daily synchronous instruction.  This agreement is a one year-long Independent Study educational option for students.

A Public Hearing was held on September 14, 2021, regarding this matter.

 
Financial Impact:

There is no financial impact resulting from this Agenda item.

Recommended Motion:

It is respectfully recommended that the Board of Trustees approve the Ocean View School District of Orange County and Ocean View Teachers' Association 2021-22 TK-8 Virtual Independent Study Academy in Accordance with Assembly Bill 130 Memorandum of Understanding.

Attachments:
Exhibit A
O.11. Human Resources: Williams Settlement Legislation Fourth Quarter Report 2020-2021 (Information)
Quick Summary / Abstract:


Rationale:

Certain provisions of the Williams settlement legislation apply to schools ranked in deciles 1-3 as determined every three years by the Base Academic Performance Index (API). The most current list includes Oak View Elementary School and was determined by the 2012 Base API.

California Education Code Section 1240(c)(2)(F) and (J) specifies that county superintendents must monitor decile 1-3 schools for:

(1) sufficiency of instructional materials;

(2) facilities deficiencies;

(3) accuracy of data reported on the School Accountability Report Card (SARC) related to sufficiency of materials and facilities deficiencies; and

(4) teacher misassignments and teacher vacancies.

All schools in deciles 1-3 are required to submit to the Orange County Department of Education (OCDE) their annual School Accountability Report Card (SARC) for verification of data reported. The SARC for Oak View Elementary School was reviewed and the information reported regarding Instructional Materials and Facility Conditions was found to be accurate (Exhibit A).

California Education Code Section 1240(2)(H) requires this information be provided to the Board at a regularly scheduled meeting.

 
Financial Impact:

There is no financial impact resulting from this Agenda item.


Recommended Motion:

It is respectfully recommended that the Board of Trustees receive for information the Williams Settlement Legislation Fourth Quarter Report 2020-2021.





Attachments:
Exhibit A
P. Any Other Public Comments to the Board of Trustees
Q. Future Agenda Items (As requested by Board Members)
R. Board of Trustees' Roundtable
S. Closed Session (if needed)
T. Return to Open Session/Report of Closed Session Action
U. Adjournment
Disability Information:
A copy of the Board of Trustees’ meeting agenda is posted on the District’s web site - www.ovsd.org and http://agendaonline.net/public/ 72 hours prior to the start of a Regular Meeting, and 24 hours prior to start of a Special Meeting. A copy of the agenda and supporting materials are available for review at the District Office. -- Individuals with disabilities in need of copies of the agenda and/or the agenda packet or in need of auxiliary aides and services may request assistance by contacting the Superintendent’s Office at 714-847-2551.

Published: September 10, 2021, 5:39 PM

The resubmit was successful.