School Services of California, Inc. (SSC) is recognized as the leader in the area of California public school finance.  SSC provides an analysis of all major school legislation and answers special fiscal questions posed by the District.  Twelve hours of direct service assistance is provided annually by their consultants concerning such matters that relate to school finance, legislation, school budgeting, general fiscal issues, and the state-mandated program cost claim process. 

The Agreement for Special Services (Exhibit A) begins May 1, 2022, and expires April 30, 2023, unless terminated prior with thirty (30) day written notice by either party. Addendum A to the Agreement provides the option to purchase the Comparative Analysis of District Income and Expenditures (CADIE) Report and the Salary and Benefits Report (SABRE) at the client rate.

For services rendered under this Agreement, the annual fee of $4,080.00, plus expenses if needed, will be expended out of the General Fund. The purchase of both the CADIE and SABRE reports in the amount of $1,000.00 will also be expended out of the General Fund.

It is respectfully recommended that the Board of Trustees approve the Agreement for Special Services - Fiscal and Management Information Services Between Ocean View School District of Orange County and School Services of California, Inc., and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents. 

The Food and Nutrition Services Department purchases dairy and juice throughout the school year to sustain the National School Lunch and Breakfast Programs.  The District can benefit by exercising the piggyback option on the Hesperia Unified School District RFP No. 21-008 for volume pricing and purchasing advantages.

Exhibit A provides the acceptance that the District has been authorized to participate in the Hesperia Unified School District's RFP No. 21-008 awarded to Driftwood Dairy, July 1, 2022, through June 30, 2023.

The budget impact to Fund 13 is approximately $250,000.00 for the 2022-2023 school year.

It is respectfully recommended that the Board of Trustees approve Agreement to Piggyback on Hesperia Unified School District RFP No. 21-008 - Dairy Products with Driftwood Dairy for 2022-2023 School Year, and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents.

Citizens, local community groups, businesses, and parent/teacher/faculty organizations often make donations of money, materials, or equipment to the District that enhance the education and learning environment for our students.  The donations are given to the District to use at its discretion, or the donor may request a specific use.

The following donations have been received:

College View School

1. College View PTA donated $728.00. (Field Trip)

2. College View PTA donated $625.00. (Assembly)

Harbour View School

1. The Blackbaud Giving Fund donated $240.00. (Supplies)

Hope View School

1. Hope View parents donated $21,100.00. (Field Trip)

2. Hope View PTO donated $7,759.99. (Supplies)

Lake View School

1. Lake View PTO donated $1,000.00. (Field Trip)

2. The Kenneth A. Picerne Foundation donated $7,400.00. (Supplies)

Vista View Middle School

1. Vista View parents donated $340.00. (Supplies)

Westmont School

1. Westmont parents donated $130.00. (Supplies)

The donations received are for a combined total of $39,322.99.

It is respectfully recommended that the Board of Trustees accept the donations as presented, and authorize the Superintendent's Office to send letters of appreciation to the donors.

The Purchase Order report (Exhibit A) contains a listing of Purchase Orders encumbered, changed, or canceled for all funds.

Encumbered Total:  $239,437.60

Change Order Total:  $5,300.00

Canceled Order Total:  ($8,351.28)

Financial Implications to Fund 01 - $222,676.13; Fund 12 - $12,029.19; Fund 13 - $0.00; Fund 14 - $0.00; Fund 21 - $0.00; Fund 22 - $1,681.00; Fund 24 - $0.00; Fund 25 - $0.00; Fund 35 - $0.00; Fund 40 - $0.00; and Fund 45 - $0.00.

It is respectfully recommended that the Board of Trustees approve the Purchase Orders for all Funds from March 11, 2022, through March 24, 2022.

1.  General Fund - 01

     Vendor Check Nos.  38 -126687 - 126839   Total:  $          564,292.47

2.  Child Care Fund - 12

     Vendor Check Nos.  38 -126711 - 126811    Total:  $              2,893.14

3.  Cafeteria Fund - 13

     Vendor Check Nos.  38 -126713 - 126778  Total:  $      41,761.78

4.  Building Fund Series C - 22

     Vendor Check Nos.  38 -126812     Total:  $               43,846.89

5.  Building Fund-Series B - Fund - 24

     Vendor Check Nos. 38 -126716 - 126813     Total:  $       1,035,389.61

6.  County School Facilities Fund - 35

     Vendor Check Nos. 38 -126745 - 126798     Total:  $          449,884.66

     Total: $  2,138,068.55

Below is a summary listing of conferences, meetings, workshops, and consultants for your information.

1. Workshop: SACS 101 – Budget Development

Sponsoring Organization: School Services of California (SSC)/Fiscal Crisis and Management Assistance Team (FCMAT)

Dates/Location: April 19, 2022/Webinar

Participant: Timothy Golden (Fiscal Services)

Cost: $275.00 – General Fund

2. Workshop: Huntington Beach Adult School Job Fair

Sponsoring Organization: Huntington Beach Adult School

Dates/Location: April 5, 2022/Huntington Beach, CA

Participants: Betzabeth Vazquez, Diana Flores (Personnel Commission)

Cost: NTE $25.00 – Mileage Only - General Fund

3. Workshop: 5 Star Students Staff Training Session

Sponsoring Organization: 5 Star Students, LLC

Dates/Location: April 7, 2022/Virtual

Participants: 31 Teachers (Spring View)

Cost: $350.00 – General Fund

4. Workshop: Breath for Change Training

Sponsoring Organization: Breath for Change

Dates/Location: 6 Sessions, April – October, 2022/Virtual

Participant: Kim Ruiz (Spring View)

Cost: $1,995.00 – Title I Funds

5. Workshop: On Cloud Nine

Sponsoring Organization: Lindamood-Bell

Dates/Location: May 10-13, 2022/Virtual

Participant: Denise Gribbin (Spring View)

Cost: NTE $1,200.00 – Learning Loss Funds

6. Workshop: Defensible Goals Webinar Series

Sponsoring Organization:  Atkinson, Andelson, Loya, Ruud & Romo (AALRR)

Dates/Location: 7 Sessions, April – June, 2022/Virtual

Participants: Melanie Kamae, Bryan Leipper (Special Education); Alec Fillmore (Harbour View); Cindy Douglas, Sydney Tompkins (Marine View); Emily Hansen (Mesa View); Erin Evangelista (College View); Mackenzie Lapp, Olivia Milton (Star View); Casie Felie, Sarah Van Peteghen (Hope View); Molly Wenrick, Jessica Camarena, Rhonda King, Kim Davis (Oak View); Emily Rivera, Laura Jennings (Golden View); Sharon Clark (Village View)

Cost: NTE $3,050.00 – WOCCSE Funds

7. Consultant/Presentation: Ben Franklin Presentation

Vendor: International Printing Museum

Dates/Location: April 6 – June 23, 2022/ Star View

Participants: Star View 5^th Grade Students (Assembly)

Cost: $650.00 – PTO Donation

8. Consultant/Presentation: Solar System Presentation

Vendor: Mobil Ed Productions, Inc.

Dates/Location: April 6 – June 23, 2022/ Districtwide

Participants: Participating Site’s Students (Workshops)

Cost: NTE $2,550.00 – Per Event, Per Site – Donated, Site, or Title I Funds

9. Consultant/Presentation: Animal & Reptile Show

Vendor: Raptor Events

Dates/Location: April 6 – June 23, 2022/ Huntington Beach, CA

Participants: Hope View Students

Cost: None

10. Consultant/Presentation: Leadership Academy Workshop

Vendor: Free To Be Me – Studio of the Performing Arts

Dates/Location: April 6 – June 23, 2022/ Midway City, CA

Participants: Star View Students

Cost: $6,750.00 – Title I and SEL Funds

This report contains the Ocean View School District's Certificated Employee Personnel Activity List from March 9, 2022, through March 22, 2022. (Exhibit A)

Upon approval, the financial implication of this agenda item will be reflected in future payroll registers.

It is respectfully recommended that the Board of Trustees approve the Certificated Employee Personnel Activity List - March 9, 2022, through March 22, 2022.

This report contains the Ocean View School District's Classified Employee Personnel Activity List from March 9, 2022, through March 22, 2022. (Exhibit A)

Upon approval, the financial implication of this agenda item will be reflected in future payroll registers.

It is respectfully recommended that the Board of Trustees approve the Classified Employee Personnel Activity List - March 9, 2022, through March 22, 2022.

Successful district governance requires strong collaboration and teamwork between the Superintendent and the Board of Trustees.  Together, they constitute a governance team that is able to maintain a unity of purpose, agree on and govern within appropriate roles, develop and sustain a positive governance culture, and create a support structure for effective leadership.

On January 26, 2022, Superintendent Dr. Carol Hansen announced her retirement effective July 1, 2022, following seven years of dedicated, inspiring, and distinguished leadership of the District.  Thereafter, a Superintendent Search Board Subcommittee was formed, consisting of Board President Gina Clayton-Tarvin and Board Vice President Patricia Singer. The subcommittee worked collaboratively with Dr. Joseph M. Farley, a superintendent search consultant and former Orange County superintendent.  Dr. Farley facilitated a public Subcommittee meeting on March 5, 2022, where the audience, consisting of staff, parents, and community members, shared their input of what characteristics and traits they would like to see in the next superintendent of Ocean View School District.  A leadership profile was developed based on the input received, and the Subcommittee and Dr. Farley moved forward in their search endeavor.

On Tuesday, March 15, 2022, the Board of Trustees held a Special Board meeting where candidate interview(s) were conducted in Closed Session.

The next step in the process is to finalize the proposed employment contract with the selected candidate.  At the April 5, 2022, Board meeting, the Trustees will meet in Closed Session to review the contract.  Once finalized, the contract will be available for public review at this meeting.

On May 19, 2020, the Board of Trustees approved 17 individual bid amounts for various contractor categories for the Project #19-358 - Marine View Modernization Project and the Interim Campus Locker Room Addition, for a total construction cost of $20,828,878.68. On October 6, 2020, the Board of Trustees approved change orders in the amount of $77,592.00; on December 15, 2020, approved an additional $115,419.00; on February 2, 2021, approved an additional $38,258.00; on May 11, 2021, approved an additional $488,953.00; on June 8, 2021, approved an additional $97,289.00, on August 10, 2021, approved an additional $29,680.00; on November 16, 2021, approved a deductive change order in the amount of ($19,946.00); on December 14, 2021, approved an additional $61,076.00; on February 22, 2022, approved an additional $29,547.00, bringing the total construction cost to $21,746,746.68.

Due to field changes or unforeseen conditions during these projects,  change orders (Exhibit A) are needed as follows:

Deductive Change Order No. MV-002 for Integrated Demolition & Remediation, Inc., in the amount of ($465.00).

Deductive Change Order No. MV-005 for Argee Construction, Inc., dba Craftsman Construction in the amount of ($168,587.00).

Deductive Change Order No. MV-001 for David M. Bertino Manufacturing, Inc. in the amount of ($20,402.00).

Change Order No. MV-002 for Best Contracting Services, Inc., in the amount of $21,429.00.

Deductive Change Order No. MV-001 for Glore and Associates, Inc. in the amount of ($1,103.00).

Deductive Change Order No. MV-004 for Queen City Glass Co. in the amount of ($25,505.00).

Change Order No. MV-002 for Spec Construction Co., Inc. in the amount of $10,878.00.

Deductive Change Order No. MV-001 for Inland Pacific Tile in the amount of ($3,692.00).

Deductive Change Order No. MV-002 for Progressive Surface Solutions in the amount of ($13,721.00).

Change Order No. MV-002 for C T G Construction, Inc., dba C T Georgiou Painting Co. in the amount of $29,216.00.

Change Order No. MV-006 for RVH Constructors, Inc. in the amount of $7,678.00.

Change Order No. MV-002 for Verne's Plumbing, Inc. in the amount of $3,804.00.

Deductive Change Order No. MV-001 for J.G. Tate Fire Protection Systems, Inc. in the amount of ($36,246.00).

Deductive Change Order No. MV-003 for Simco Mechanical, Inc. in the amount of ($47,869.00).

Deductive Change Order No. MV-003 for First Electric Systems, Inc. in the amount of ($29,325.00).

With these change orders totaling ($273,910.00), the total construction cost is $21,472,836.68 and is expended out of Fund 22 and 24.

It is respectfully recommended that the Board of Trustees approve the Contract Change Orders for Various Contractors for the Marine View Modernization Project and the Interim Campus Locker Room Addition, and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents.

Public Contract Code Sections 10290 et seq. and 12105.5, include the approval for local government agencies to use California Multiple Award Schedule Contracts (CMAS) for acquisition of information technology and non-information technology products and services. Public Contract Code 10298 and 10299 authorizes local government agencies to use CMAS and other Department of General Services (DGS) agreements without competitive bidding. CMAS is a public bid process that is overseen by DGS.

CMAS Contract 3-21-06-1090, CMAS Contract No. 4-21-06-1092, and CMAS Contract No. 4-21-06-1093, have been awarded to Trane U.S., Inc. District staff has met with Trane to go over the Heating, Ventilation, and Air Conditioning (HVAC) needs of the District, reviewed the terms and conditions of the CMAS contracts to ensure District compliance, and met with Orange County Department of Education Legal Department to review the CMAS contracts. 

Staff recommends the authorization for the utilization of CMAS Contract 3-21-06-1090, CMAS Contract No. 4-21-06-1092, and CMAS Contract No. 4-21-06-1093, for the purchase of HVAC equipment, materials, controls, and labor, as needed.

All DGS and CMAS documents are on file in the Purchasing Department.

These contracts will be using previously approved by the Board (October 26, 2021) COVID and ESSER III funds, up to $2,250,000.00 for the systems and components.

It is respectfully recommended that the Board of Trustees approve the Use of California Multiple Award Schedule (CMAS) to Trane U.S., Inc. - Contract No. 3-21-06-1090 for Information Technology Goods and Services; Use of California Multiple Award Schedule (CMAS) to Trane U.S., Inc. - Contract No. 4-21-06-1092 for Non-Information Technology Commodities; and Use of California Multiple Award Schedule (CMAS) to Trane U.S., Inc. - Contract No. 4-21-06-1093 for Non-Information Technology Services, and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents.

The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and direct-funded charter schools throughout California. Annually in June, each local educational agency (LEA) submits the spring release of the application to document participation in these programs and provide assurances that the district will comply with the legal requirements of each program. Program entitlements are determined by formulas contained in the laws that created the programs.

The winter release of the application is submitted in February of each year and contains the District entitlements for each funded program. Out of each state and federal program entitlements, OVSD allocates funds for indirect costs of administration, for programs operated by the District Office, and for programs operated at schools.

The following Winter Data Collection (Exhibit A) reports for the 2021-2022 Consolidated Application for Funding Categorical Aid Programs for this year and required closing out reports:

Fiscal Year 2018-2019

Title II, Part A Fiscal Year Expenditure Report, Closeout 39 months

Title III English Learner YTD Expenditure Report, 39 Months

Title III Immigrant YTD Expenditure Report, 39 Months

Fiscal Year 2019-2020

Title I, Part A LEA Closeout Report

Title III English Learner YTD Expenditure Report, 27 Months

Fiscal Year 2020-2021

Federal Transferability

Title I, Part A LEA Allocation and Reservations

Title I, Part A School Allocations

Title I, Part A LEA Carryover

Title II, Part A LEA Allocations

Title III English Learner YTD Expenditure Report, 18 months

Title III Immigrant YTD Expenditure Report, 18 months

Title III English Learner LEA Allocations and Reservations

Title III Immigrant LEA Allocations and Reservations

Title IV, Part A LEA Allocations

Title IV, Part A LEA Use of Funds and Carryover

Fiscal Year 2021-2022

Certification of Assurances

Protected Prayer Certification    

LCAP Federal Addendum Certification     

Application for Funding

Federal Transferability

Title I, Part A Nonprofit Private School Low Income Count

Title I, Part A School Student Counts

Title I, Part A LEA Allocation and Reservations

Title I, Part A School Allocations

Title I, Part A Notification of Authorization of Schoolwide Program

Title II, Part A / Title III Nonprofit Private School Participation

Title II, Part A LEA Allocations

Title III English Learner LEA Allocations and Reservations

Title III English Learner YTD Expenditure Report, 6 Months

Title IV, Part A Nonprofit Private School Participation

Title IV, Part A LEA Allocations

Substitute System for Time Accounting

Consolidation of Administrative Funds

Consolidated Categorical Aid Program funds are restricted and will supplement the District’s resources with an additional $1,975,718.00 for the 2021-2022 school year.

It is respectfully recommended that the Board of Trustees approve the 2021-2022 Consolidated Application for Funding Categorical Aid Programs, Winter Data Collection, and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents. 

The District provides a comprehensive special education program based on the identified needs of students; however, there are instances when the needs of a particular student cannot be met by one of the District's programs, or as a result of a mediation/due process agreement, student needs may require a non-public school placement or non-public agency services.

Currently, the Ocean View School District has three students who qualify for new services with the following agencies as determined by confidential agreements:

1. Olive Crest Academy - North, March 28, 2022, to June 30, 2022: $16,816.05
2. Behavioral Emotional & Academic Mentoring, LLC, April 6, 2022, to September 30, 2022: $4,500.00
3. Behavioral Emotional & Academic Mentoring, LLC, April 6, 2022, to September 30, 2022: $1,800.00
4. Beyond Blindness, April 6, 2022, to September 30, 2022: $526.65
5. Copper Hills Youth Center, April 1, 2022, to June 30, 2022: $40,892.00

Funds in the amount of $64,534.70 are to be paid from Special Education monies.

It is respectfully recommended that the Board of Trustees approve the Agreements for Non-Public School/Services for Special Education Students as Determined by Individualized Education Programs (IEPs); authorize the West Orange County Consortium for Special Education to receive invoices and process payment; and authorize Keith Farrow, Assistant Superintendent, Administrative Services, to execute all necessary documents.

The Ocean View School District Negotiations Team is recommending opening negotiations with the Ocean View Teachers' Association (OVTA) for the 2022-2023 school year by "sunshining" their proposals for consideration by the Board of Trustees, as reflected in Exhibit A.  Copies of the current contract are available at the District Office for the public to review for background information and a better understanding of the proposed issues.

Government Code Section 3547.5 requires that all initial proposals of an exclusive representative (OVTA) and of public school employers (OVSD) which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and, thereafter, be a public record.  

In accordance with Government Code Section 3547.5, a public hearing will be held on April 5, 2022, at the Board of Trustees' meeting.

It is respectfully recommended that the Board of Trustees conduct a Public Hearing on the Proposed Openers for Contract Negotiations between Ocean View School District of Orange County and Ocean View Teachers' Association for the 2022-2023 School Year.

The Ocean View School District Negotiations Team is recommending opening negotiations with the Ocean View Teachers' Association (OVTA) for the 2022-2023 school year by "sunshining" their proposals for consideration by the Board of Trustees, as reflected in Exhibit A.  Copies of the current contract are available at the District Office for the public to review for background information and a better understanding of the proposed issues.

Government Code Section 3547.5 requires that all initial proposals of an exclusive representative (OVTA) and of public school employers (OVSD) which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and, thereafter, be a public record.  

In accordance with Government Code Section 3547.5, a public hearing will be held on April 5, 2022, at the Board of Trustees' meeting.

It is respectfully recommended that the Board of Trustees approve the Proposed Openers for Contract Negotiations between Ocean View School District of Orange County and Ocean View Teachers' Association for the 2022-2023 School Year.

The Ocean View Teachers' Association (OVTA) Bargaining Team, Executive Board, and Site Representatives have submitted their 2022-2023 Initial Proposal to be 'sunshined' at this Board meeting. (Exhibit A)

Government Code Section 3547.5 requires that all initial proposals of an exclusive representative (OVTA) and of public school employers which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and, thereafter, be a public record.

It is respectfully recommended that the Board of Trustees receive for information the Initial Openers for Contract Negotiations Between Ocean View Teachers' Association and Ocean View School District of Orange County for the 2022-2023 School Year.

Education Code Section 35186(d) requires the following: "A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records."

The Williams Settlement Legislation Quarterly Report of Uniform Complaints for the third quarter of 2021-2022 is attached as Exhibit A. There were no Uniform Complaints filed during this time period.

There is no financial impact resulting from this Agenda item.

It is respectfully recommended that the Board of Trustees receive for information the Williams Settlement Legislation Third Quarter Report of Uniform Complaints 2021-2022.