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Regular Board Meeting
Desert Sands USD
September 03, 2019 7:00PM
District Education Center Boardroom 47-950 Dune Palms Road, La Quinta, California Closed Session at 6:00 p.m. - Front & Center at 6:30 p.m. - Open Session at 7:00 p.m.

1. Call to Order
2. Public Comment On Closed Session Items
3. Closed Session
3.1. Discuss and take action on student Admission Cases, Reinstatements, Stipulated Expulsion Orders, and Expulsions, as listedConfidential agenda item.
3.2. General Release and Settlement Agreement SSS #04/2019-2020Confidential agenda item.
3.3. Public Employee Discipline/Dismissal/Release, Pursuant to Government Code Section 54957Confidential agenda item.
3.4. Update on Negotiations with the California School Employees Association (CSEA), Chapter 106, and the Desert Sands Teachers Association (DSTA)Confidential agenda item.
4. Reconvene to Open Session
5. Pledge of Allegiance
6. Roll Call
6.1. La Quinta High School Student Board Member Oath of Office Administered by Superintendent Scott L. Bailey
Rationale:

Recommended by:
Scott L. Bailey, Superintendent

Recommended by:
Scott L. Bailey, Superintendent

 
7. Approval of Minutes
7.1. Minutes of the Regular Meeting of August 20, 2019
Rationale:

Submitted by:
Scott L. Bailey, Superintendent

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the minutes of the regular meeting of August 20, 2019, as submitted.




Attachments:
Board Minutes - August 20, 2019
8. Board Meeting Addenda
9. Approval of Agenda
9.1. Agenda of the Regular Meeting of September 3, 2019
Rationale:

Submitted by:
Scott L. Bailey, Superintendent

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the agenda of the regular meeting of September 3, 2019, with any additions or deletions that receive a unanimous vote.




10. Community/Staff/Student Recognition
11. Introduction of New or Recently Promoted Employees
11.1. Introduction of New or Recently Promoted Employees - Elena Labastida, Mental Health Therapist; Maria Regla-Cuevas, Mental Health Therapist; Katherine Urmanski, Assistant Principal, Earhart Elementary School; Henry Villeda, Mental Health Therapist
Rationale:

New leadership appointments:

  • Elena Labastida, Mental Health Therapist
  • Maria Regla-Cuevas, Mental Health Therapist
  • Katherine Urmanski, Assistant Principal, Earhart Elementary School
  • Henry Villeda, Mental Health Therapist

Submitted by: 
Donna Salazar, Ed.D., Assistant Superintendent, Personnel Services

Recommended by: 
Scott L. Bailey, Superintendent


 
12. Information
12.1. Actuarial Study of Retiree Health Liabilities (GASB 74/75) Roll-forward Valuation
Rationale:

The Actuarial Study of Retiree Health Liabilities has been prepared by Total Compensation Systems, Inc.  This actuarial study is intended to provide information enabling the District to:

  • Manage the costs and liabilities associated with its retiree health benefits.
  • Communicate the financial implications of retiree health benefits to internal financial staff, the Board, employee groups, and other affected parties.
  • Comply with Governmental Accounting Standards Board Accounting Standards 74 and 75 related to "other postemployment benefits" (OPEB's).

Submitted by:
Yara Pacheco, Director, Fiscal Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent




 
Attachments:
Actuarial Report
12.2. Palm Desert High School’s Cheer Team Trip to Permian High School in Odessa, Texas, September 19-21, 2019
Rationale:

Palm Desert High School’s (PDHS) Cheer team will travel to Odessa, Texas, to cheer for the Varsity Football team who will play in a nonleague football game with Permian High School Football during September 19-21, 2019.

A total of 14 students will participate in this trip along with advisor Cori Hart, and chaperone, Isabel Castillo.  

The itinerary is as follows:

September 19:  Depart to Odessa 
September 20:  Football game at Ratliff Stadium
September 21:  Return to California

This experience will provide students the opportunity to perform with top level players and showcase their talents.

The total cost of the trip is $8,400, and includes transportation, hotel, and scheduled events. The PDHS Sports Boosters is soliciting voluntary donations and participating in fundraising activities, at no cost to the district. Consideration will be given to families’ ability to fund the trip through scholarships, as needed.

The itinerary is on file in the principal’s office and in Educational Services.

Submitted by:
Dennis Zink, Principal, Palm Desert High School
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
13. Staff Conference Items - N/A
14. Public Hearing - N/A
15. Public Comment On Open Session Items
16. Board and Superintendent Comments
17. General Functions - Business Services
17.1. Resolution No. 10/2019-2020, Appropriations Due to the Reconciliation of the 2018-2019 Estimated Ending Fund Balances to the 2018-2019 Unaudited Actuals Ending Fund Balances
Rationale:

The adoption of Resolution No. 10/2019-2020, Appropriations Due to the Reconciliation of the 2018-2019 Estimated Fund Balances to the 2018-2019 Unaudited Actuals Ending Fund Balance, acknowledges the reconciliation of the 2018-2019 Estimated Actuals ending fund balance to the 2018-2019 Unaudited Actuals ending fund balance for all District Funds.

The difference in the ending fund balance from the Estimated Actuals to the Unaudited Actuals must be reflected in the 2019-2020 Revised Budget and said appropriations will be either added to the ending fund balance or allocated to an expenditure series object code.


Submitted by:
Yara Pacheco, Director, Fiscal Services
Jordan Aquino, Director, Fiscal Services

Recommended by:
Scott L. Bailey, Superintendent










 
Recommended Motion:

Approve to adopt Resolution No. 10/2019-2020, appropriations due to the reconciliation of the 2018-2019 estimated ending fund balances to the 2018-2019 unaudited actuals ending fund balances.




Attachments:
Resolution No. 10/2019-2020, Appropriations Due - Unaudited Actuals
17.2. Resolution No. 11/2019-2020, Gann Limit
Rationale:

Education Code section 42132 specifies that, by September 15 of each year, the governing boards of each school district shall adopt a resolution identifying their estimated appropriations limit for the current year and their actual appropriations limit for the preceding year.

The appropriations limit calculation was completed using information from the 2018-2019 Unaudited Actuals Report, P-2 J-18/19 Attendance Report, and the 2019-2020 Adopted Budget Report.

The revised Gann Limit for the 2018-2019 fiscal year and a projected Gann Limit for the 2019-2020 fiscal year are made in accordance with the provisions of Article XIII-B and applicable statutory law. 

The resolution by the Board certifies that the appropriations in the 2019-2020 Budget do not exceed the limitations imposed by Proposition 4 (Gann Limit).

The district appropriations limit calculation is provided as part of the unaudited actuals.  The Unaudited Actuals Report is included as a separate General Function Item on this board agenda.


Submitted by:
Yara Pacheco, Director, Fiscal Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent








 
Recommended Motion:

Approve to adopt Resolution No. 11/2019-2020, Gann Limit, declaring that the appropriations in the 2019-2020 Budget do not exceed the limitations imposed by Proposition 4.






Attachments:
Resolution No. 11/2019-2020, Gann Limit
17.3. Transfer of Appropriations - Unaudited Actuals
Rationale:

In accordance with Education Code section 42600, the Board of Education is required to approve all appropriation transfers between major object codes.

The 2019-2020 Adopted Budget Report was prepared using estimated ending fund balances from the 2018-2019 fiscal year. 

The 2018-2019 Unaudited Actuals Report will be presented in two report formats.  The first report compares the 2018-2019 estimated ending fund balances to the unaudited actual ending fund balances and indicates the budget revisions for the 2019-2020 Budget.  The second report is in the state required format.


Submitted by:
Yara Pacheco, Director, Fiscal Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent




 
Recommended Motion:

Approve transfer of appropriations between major object codes from the unappropriated 2018-2019 Unaudited Actuals ending fund balances to the appropriate account codes, as required by Education Code section 42600.



Attachments:
UA CDE forms 2018'19
Unaudited Actuals Narrative 2018'19
17.4. Piggyback Purchases through California Multiple Award Schedule, Contract Number 1-18-23-10 A through H for the Purchase of Fleet Vehicles
Rationale:

In accordance with Public Contract Code 20118, a school district may purchase equipment without competitive bidding by “piggybacking” on the bid of other governmental agencies, if the bid meets certain legal requirements.  The authorization allows the Desert Sands Unified School District to purchase equipment, supplies, and services under the California Multiple Award Schedule (CMAS) procurement program established by the Public Contract Code section 10290 et seq.

The Maintenance Department requests to purchase fleet vehicles to replace existing aging vehicles that are in poor condition or no longer working.  The purchase of fleet vehicles will made on a piggyback through CMAS Contract Number 1-18-23-10 A through H.

This CMAS piggyback will secure competitive pricing for the District on an as needed basis and under the same terms/conditions and at the same or lower prices than those available to the State of California.

Submitted by:
Nancy Lavrusky, Director, Purchasing Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent





 
Recommended Motion:

Approve piggyback purchases through California Multiple Award Schedule, Contract Number 1-18-23-10 A through H, to purchase fleet vehicles for the Maintenance Department, and on an as-needed basis, through April 30, 2020, not to exceed budget appropriations.





17.5. Piggyback Purchases through Chawanakee Unified School District Project #11 to Class Leasing, LLC
Rationale:

In accordance with Public Contract Code 20118, a school district may purchase equipment without competitive bidding by “piggybacking” on the bid of other governmental agencies, if the bid meets certain legal requirements.  The authorization allows Desert Sands Unified School District to purchase equipment, supplies, and services, under the listed bid.

The purchase of four Division of the State Architect (DSA) approved portable classrooms will be made on a piggyback purchase through Chawanakee Unified School District Project #11 to Class Leasing, LLC.

Due to anticipated enrollment growth at Oliphant Elementary School and future interim housing needs for upcoming bond modernization projects, Class Leasing, LLC, will provide four portable 24’ x 40’ classrooms for the District. 

This piggyback will secure competitive pricing for the District on portable classrooms on an as-needed basis, under the same terms/conditions and at the same prices, or lower prices, than those available on Chawanakee Unified School District Project #11.

Submitted by:
Nancy Lavrusky, Director, Purchasing Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent








 
Recommended Motion:

Approve a piggyback purchase through Chawanakee Unified School District Project #11 to Class Leasing, LLC, to provide four portable classrooms due to anticipated enrollment growth at Oliphant Elementary School and future interim housing needs for upcoming bond modernization projects, for a total amount not to exceed $201,148, to be paid from the Special Reserve Fund for Capital Outlay Projects and the Capital Facilities Fund and for future portable classrooms on an as-needed basis for use throughout the district, with pricing to remain firm through January 2021, with the option to extend the contract for two additional years.














Attachments:
Class Leasing LLC
17.6. Second Reading and Adoption of Revised Board Policy and Administrative Regulation 3320, Business and Noninstructional Operations: CLAIMS AND ACTIONS AGAINST THE DISTRICT
Rationale:

The Board of Education approved the first reading of the attached revised Board Policy and Administrative Regulation 3320, Business and Noninstructional Operations: CLAIMS AND ACTIONS AGAINST THE DISTRICT, on August 20, 2019.  There were no changes from this meeting and the board policy and administrative regulation are now submitted for a second reading and adoption.



Submitted by:  
Jordan Aquino,  Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent




 
Recommended Motion:

Approve the second reading and adoption of revised Board Policy and Administrative Regulation 3320, Business and Noninstructional Operations: CLAIMS AND ACTIONS AGAINST THE DISTRICT.

Attachments:
Second Reading AR 3320
Second Reading BP 3320
18. General Functions - Educational Services
18.1. Amendment to Agreement with Renaissance Learning™, Inc.
Rationale:

The State and Federal Programs Office requests to amend the Agreement with Renaissance Learning™, Inc. to reflect the scope of work and cost for the 2019-2020 school year. This includes software licenses to K-8th grade students at Carrillo Ranch, Carter, Dr. Carreon, Earhart, Ford, Franklin, Hoover, Jackson, Johnson, Kennedy, Lincoln, Madison, Monroe, Oliphant, Reagan, Roosevelt, Truman, Van Buren, and Washington Charter elementary schools; and Desert Ridge and John Glenn middle schools. 

The original agreement was Board approved at the August 20, 2019, meeting.

Submitted by: 
Angela Randolph, Ed.D., Director, State and Federal Programs Office
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Approve to amend an Agreement with Renaissance Learning™, Inc., and the State and Federal Programs Office to reflect the scope of work for the 2019-2020 school year, in a total amount not to exceed $162,316.13, to be paid from the Title I and Supplemental Concentration funds




Attachments:
Amendment to Agreement with Renaissance Learning, Inc.
18.2. Second Reading and Adoption of Revised Board Policy and Administrative Regulation 5113, Students: ABSENCES AND EXCUSES
Rationale:

The Board of Education approved the first reading of the attached Board Policy and Administrative Regulation 5113, Students: ABSENCES AND EXCUSES, at their meeting on August 20, 2019. There are no changes from this meeting, and it is now submitted for second reading and adoption.

The policy has been updated to reflect the deletion of the section on "Effect of Absence on Grades/Credits," as that material is covered in Board Policy and Administrative Regulation 5121, Students: GRADES/EVALUATION OF STUDENT ACHIEVEMENT and Board Policy 6154, Instruction: HOMEWORK/MAKEUP WORK.

The regulation has been updated to reflect:

  • ·new law (AB 1593, 2016) which provides
    • additional language on excused absences
    • language that states a student's grade will not be lowered following any absence, provided that missed schoolwork is completed within a reasonable period of time
  • ·new law (AB 2289) which

    • amends the definition of "immediate family" for the purpose of authorizing certain excused absences,
    • prohibits a district from requiring a physician's note for an absence by a parenting student to care for a sick child
    • clarifies that students may be excused from school, under specified conditions, or other reasons at the discretion of school administrators

Submitted by:
Marcus Wood, Ed.D., Senior Director, Secondary Curriculum, Instruction, and Assessment
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the second reading and adoption of revised Board Policy and Administrative Regulation 5113, Students: ABSENCES AND EXCUSES.

Attachments:
AR 5113 - Absences and Excuses
BP 5113 - Absences and Excuses
19. General Functions - Personnel Services
19.1. First Reading of New Board Policy 4033 Personnel: LACTATION ACCOMMODATION
Rationale:

The new Board Policy 4033, Personnel: LACTATION ACCOMMODATION, is presented to the Board of Education for the first reading approval.

The new Board Policy requires the District to provide a reasonable amount of time to accommodate an employee requiring a milk expression break (often called pumping breaks). It also requires the District to provide a private location, other than a restroom, in close proximity to her work area for such purposes. The policy prohibits discrimination, harassment, and/or retaliation against any district employee who chooses to express breast milk for her infant child while at work.

Submitted by:
Donna Salazar, Ed.D., Assistant Superintendent, Personnel Services

Recommended by:
Scott Bailey, Superintendent

 
Recommended Motion:

Approve the first reading of new Board Policy 4033, Personnel: LACTATION ACCOMMODATION.


Attachments:
BP 4033
19.2. Compensation Package for the Certificated/Classified Management and Confidential Employee Groups for 2019-2020 Fiscal Years
Rationale:

Compensation Package consisting of the following items is being recommended for the Certificated/Classified Management and Confidential Employee Groups for 2019-2020, in accordance with Government Code 3547.5, Education Code 42142.

The Compensation Package is being presented to the Board of Education to be considered for approval.

The highlights of the Compensation Package include:

  • Effective July 1, 2019, the Certificated/Classified Management and Confidential salary schedules shall be increased by 2%.

Submitted by:
Donna Salazar, Ed.D., Assistant Superintendent, Personnel Services

Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Approve the compensation package as outlined above for the Certificated/Classified Management and Confidential Employee Groups for the 2019-2020 fiscal year, effective July 1, 2019.


19.3. Tentative Agreement between Desert Sands Unified School District and the Desert Sands Teachers Association, for the 2019-2020 School Year
Rationale:

The following Tentative Agreement between Desert Sands Unified School District and the Desert Sands Teachers Association was ratified on August 26, 2019. In accordance with Government Code 3547.5, and Education Code 42142, and the Disclosure of Collective Bargaining Agreement are provided to the Board of Education for review and approval.

The following Article is included in the agreement:

Article 6 - Hours of Employment and Working Conditions

Article 13 – Salary, Health and Welfare Benefits

Appendix B - Special Assignment Salary Schedule

Submitted by:
Donna Salazar, Ed.D., Assistant Superintendent, Personnel Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the Tentative Agreement between Desert Sands Unified School District and the Desert Sands Teachers Association, for the 2019-2020 School Year.


Attachments:
Disclosure of Collective Bargaining Agreement - DSTA
Tentative Agreement - DSTA
19.4. First Reading of Revised Board Policy 4111/4211/4311, Personnel: RECRUITMENT AND SELECTION
Rationale:

The revised Board Policy 4111/4211/4311, Personnel: RECRUITMENT AND SELECTION, is presented to the Board of Education for approval.  Additions are underlined and deletions are stricken through for easy reference.

The Board Policy is revised to expand discussion of possible recruitment incentives, including subsidized housing programs for teachers and other employees and Assembly Bill (AB) No. 99 which establishes the California Educator Development grant program to assist districts with attracting and supporting the preparation and continued learning of teachers, principals, and other school leaders. Policy also reflects AB No. 168 which prohibits districts from seeking salary history information about an applicant and from relying on salary history information as a factor in determining whether to offer employment or the salary to offer an applicant, unless the salary information is disclosable under state or federal law or the applicant voluntarily discloses the information without prompting.

Submitted by:
Donna Salazar, Ed.D., Assistant Superintendent, Personnel Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the first reading of revised Board Policy 4111/4211/4311, Personnel: RECRUITMENT AND SELECTION.



Attachments:
BP 4111 4211 4311
19.5. First Reading of Revised Board Policy and Administrative Regulations 4111.2/4211.2/4311.2, Personnel: LEGAL STATUS REQUIREMENT
Rationale:

The revised Board Policy and Administrative Regulations 4111.2/4211.2/4311.2, Personnel: LEGAL STATUS REQUIREMENT, are presented to the Board of Education for first reading approval.  Additions are underlined and deletions are stricken through for easy reference. 

The updated board policy and administrative regulations reflects minor corrections made pursuant to recommendations from the California School Boards Association (CSBA). 

Submitted by:
Donna Salazar, Ed.D., Assistant Superintendent, Personnel Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the first reading of revised Board Policy and Administrative Regulations 4111.2/4211.2/4311.2, Personnel: LEGAL STATUS REQUIREMENT.





Attachments:
AR 4111.2 4211.2 4311.2
BP 4111.2 4211.2 4311.2
20. General Functions - Student Support Services - N/A
21. General Functions - Superintendent - N/A
22. Consent Items Student Matters
22.1. Reinstate Student #17/18-73
Rationale:
Submitted by:
Larry Bellanich, Director, Child Welfare and Attendance
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Accept the recommendation that the Board of Education reinstate Student #17/18-73 to the Desert Sands Unified School District.



22.2. Reinstate Student #17/18-88
Rationale:
Submitted by:
Larry Bellanich, Director, Child Welfare and Attendance
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Accept the recommendation that the Board of Education reinstate Student #17/18-88 to the Desert Sands Unified School District.





22.3. Reinstate Student #18/19-33
Rationale:
Submitted by:
Larry Bellanich, Director, Child Welfare and Attendance
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Accept the recommendation that the Board of Education reinstate Student #18/19-33 to the Desert Sands Unified School District.



22.4. Reinstate Student #18/19-80
Rationale:
Submitted by:
Larry Bellanich, Director, Child Welfare and Attendance
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Accept the recommendation that the Board of Education reinstate Student #18/19-80 to the Desert Sands Unified School District.





23. Consent Items - Business Services
23.1. Award Contract to Environmental Audit, Inc., for CEQA Services for the 188/03F Ford Elementary School Modernization and the 224/01F Lincoln Elementary School Modernization
Rationale:

State and local agencies are required to comply with the California Environmental Quality Act (CEQA) pursuant to California Public Resources Code section 21000 et. Seq., Government Code section 65402, Education Code section 17210 et seq., and all applicable regulations.

Staff prepared a formal Request for Proposals (RFP) package for CEQA compliance consulting services for the 188/03F Ford Elementary School and the 224/01F Lincoln Elementary School modernization projects as part of Measure KK.  Staff forwarded the RFP to solicit interest from local firms and firms throughout the surrounding counties and cities. A total of 6 firms were notified and contacted regarding the RFP. There were 3 firms who responded and a total of 2 firms submitted timely proposals in response to the RFP. Staff evaluated all proposals and qualifications submitted against the RFP criteria and is recommending award of the contract to Environmental Audit, Inc.

Submitted by:
Patrick Cisneros, Director, Facilities Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent



 
Recommended Motion:

Approve to award contract to Environmental Audit, Inc., for California Environmental Quality Act consulting services for the 188/03F Ford Elementary School Modernization Project, in the amount of $5,710, and the 224/01F Lincoln Elementary School Modernization Project, in the amount of $5,710, for a total amount of $11,420, to be paid from the Building Fund.


Attachments:
188-03F CEQA
224-01F CEQA
23.2. Amendment No. 2 to the Contract with LPA, Inc., for Architectural Services for the Madison Elementary School Modernization Project
Rationale:

Architectural services are required for the Madison Elementary School Modernization Project.

On May 15, 2018, the Board awarded a contract to LPA, Inc., for architectural services for the Madison Elementary School Modernization Project, in the amount of $696,500. Amendment No. 1 was approved on May 21, 2019, in the amount of $54,091.

Amendment No. 2 includes additional services to design the fire alarm system at the portables that will remain on campus after the modernization.  This was determined after the plans were submitted to the Division of the State Architect (DSA) for the modernization project. Additional design engineering services are required and will include a new DSA submittal package.   The architect’s fee is being adjusted based on the increase scope of work for the project and additional services required at the existing portables. Staff is recommending approval of Amendment No. 2, for the increase in the architect’s fee, in the additional amount of $­­­­32,368.  The revised contract amount will be $782,968.

Submitted by:
Patrick Cisneros, Director, Facilities Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent




 
Recommended Motion:

Approve Amendment No. 2 to the contract with LPA, Inc., for architectural services for the Madison Elementary School Modernization Project, in the additional amount of $­­­­32,368, to be paid from the Building Fund.




Attachments:
184-01F LPA Amend 2
23.3. Agreement with Encorp for the Mandated AHERA Re-inspections
Rationale:

The Risk Management department requests to enter into an agreement with Encorp for Asbestos Hazardous Emergency Response Act (AHERA) re-inspections.

The Asbestos Hazardous Emergency Response Act states that at least once every three years, after a management plan is in effect, each local educational agency shall conduct a re-inspection of all friable and non-friable known or assumed asbestos containing building materials (ACBM), in each school building. The regulation states that the re-inspection must be performed by an accredited inspector and that the results must be documented and incorporated into the management plan.

Desert Sands Unified School District's management plan was implemented on July 9, 1989, and three-year re-inspections have been conducted routinely since that time. Re-inspection for 2019 is now due. A proposal from our current inspection company, Encorp, has been received. Encorp has performed satisfactory inspections in the past. 

Submitted by:
Barbara Sasser, Director, Risk Management
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent




 
Recommended Motion:

Approve the agreement with Encorp for the Asbestos Hazardous Emergency Response Act re-inspections, in the total amount of $6,570, to be paid from the General Fund. 





Attachments:
Encorp Agreement
23.4. Cash Donations
Rationale:

Cash donations, in the amount of $13,105.58, have been received in Fiscal Services.  The attached report provides the specific donation information.


Submitted by:
Yara Pacheco, Director, Fiscal Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Approve to accept cash donations, in the amount of $13,105.58.



Attachments:
Cash Donations
23.5. Associated Student Body Report of Purchases and Contracts for July 2019
Rationale:

The Associated Student Body report of purchases and contracts for the period of July 1-31, 2019, accompanies this agenda item.

 

Submitted by: 
Yara Pacheco, Director, Fiscal Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Approve to accept the report of the Associated Student Body purchases and contracts for the period of July 1-31, 2019, in the amount of $97,135.63.



Attachments:
ASB Report of Purchases and Contracts
24. Consent Items - Educational Services
24.1. Amendment to Agreement with Project Lead the Way (PLTW), Inc.
Rationale:

Educational Services requests to amend an agreement with Project Lead The Way (PLTW), Inc. to reflect the scope of work and cost for the 2019-2020 school year. PLTW is a nonprofit organization which has developed and provides Science, Technology, Engineering, and Math curricula which will be implemented at Indio and Palm Desert high schools in the Engineering and Health pathways; Shadow Hills High School in the Engineering pathway; Launch participation at Truman Elementary School, and Gateway participation at La Quinta Middle School.

The original agreement was Board approved at the August 20, 2019, meeting.

Submitted by:
Marcus Wood, Ed.D., Senior Director, Secondary Curriculum, Instruction, and Assessment
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Approve to amend an agreement with Project Lead The Way, Inc. and Educational Services to reflect the scope of work for the 2019-2020 school year, in a total amount not to exceed $14,500, to be paid from the Supplemental Concentration fund.

Attachments:
Amendment - Project Lead the Way
24.2. Grant Award Notification for the Strengthening Career and Technical Education for the 21st Century Act
Rationale:

Educational Services received the Grant Award Notification (GAN) from the California Department of Education for the Strengthening Career and Technical Education for the 21st Century Act (previously Carl D. Perkins funding), from July 1, 2019, to June 30, 2020.

The grant award notification, in the amount of $210,812, is to supplement the CTE programs at the following schools:

  • Amistad High School – Automotive Technology Pathway
  • Indio High School – Animal Science, Ornamental Horticulture, Network Systems, and Institute of Media Production Arts and Creative Technology (IMPACT) Pathways
  • La Quinta High School – Culinary Arts Pathway
  • Palm Desert High School – Engineering, Foundations of Information and Literacy Media (FILM), and Computer Science Pathways
  • Shadow Hills High School – Aviation, Education, Computer Programming, and Emergency Management Pathways

Submitted by:
Marcus Wood, Ed.D., Senior Director, Secondary Curriculum, Instruction, and Assessment
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent



 
Recommended Motion:

Approve to accept the Grant Award Notification from the California Department of Education for the Strengthening Career and Technical Education for the 21st Century Act, from July 1, 2019, to June 30, 2020, in the total amount of $210,812.

Attachments:
GAN - CTE 21st Century Act
25. Consent Items - Personnel Services - N/A
26. Consent Items - Student Support Services
26.1. Independent Contractor Agreement with Crista Leiske, dba, Physical Therapy Services
Rationale:

The Special Education department requests to enter into an Independent Contractor Agreement with Crista Leiske, dba, Physical Therapy Services, to provide evaluations, annual assessments, and Physical Therapy (PT) services to physically impaired Special Education students during the 2019-2020 school year. 

Due to the limited district funded PT services, Mrs. Leiske is contracted on an as needed basis to service Special Education students with physical impairments.  Most Special Education students who require physical therapy receive services free-of-charge from the California Children's Services (CCS) department at the Riverside County Office of Education's (RCOE) Medical Therapy Unit (MTU) located in Indio.

Submitted by:
Tara Alford, Senior Director, Special Education
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent






 
Recommended Motion:

Approve an Independent Contractor Agreement with Crista Leiske, dba, Physical Therapy Services, to provide evaluations, annual assessments, and Physical Therapy services during the 2019-2020 school year, in a total amount not to exceed $70,000, to be paid from the Special Education fund.





Attachments:
ICA - Crista Leiske dba Physical Therapy Services
26.2. Licensing Agreement with Focus Education Virtual Tutor
Rationale:

The Child Welfare and Attendance department requests to enter into a Licensing Agreement with Focus Education Virtual Tutor, to provide data driven one to one virtual tutoring support for Title I foster youth students grades 3-12 on all core subjects (English Language Arts, Science, Social Studies, and a focus on Math), during the 2019-2020 school year. 

The online tutoring license will include:

  • 680 hours of live 1:1 instruction
  • Professional development & training
  • License activation & maintenance
  • 24/7 Data and Reporting Access
  • Targeted tutoring content
  • Initial student & academic license set up
  • Unlimited student, teacher, and admin licenses
  • 24/7 support
  • Development of personalized tutoring plans
  • Academic impact date analysis

Submitted by:
Larry Bellanich, Director, Child Welfare & Attendance
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent





 
Recommended Motion:

Approve a Licensing Agreement with Focus Education Virtual Tutor, to provide data driven one to one virtual tutoring support for Title I foster youth in grades 3-12 on all core subjects, during the 2019-2020 school year, in a total amount not to exceed $15,500,  to be paid from the Title I fund.






Attachments:
2019-2020 FEV Tutor
26.3. Memorandum of Understanding with Operation SafeHouse
Rationale:

The Student Assistance Program requests to enter into a Memorandum of Understanding with Operation SafeHouse to provide Safe Place outreach services to the Desert Sands Unified School District youth, 12-18 years of age. Outreach efforts will be coordinated with each individual school. Operation SafeHouse is an emergency shelter serving runaway or homeless children in the Coachella Valley which provides substance abuse, counseling center, and a program for youth.  It emphasizes a healthy lifestyle and emotional wellness through youth leadership classes, support groups, health fairs, school clubs/organization, and local youth opportunity centers.

The shelter provides immediate help to youth and families experiencing crisis situations and is well equipped to handle runaway, homeless, and other youths in crisis. The staff is available 24 hours a day, seven (7) days a week for teens and families who need help. Parents who are interested in early intervention are encouraged to call for a screening appointment with a Marriage and Family Therapist who will share information on what to expect from the program.

The program focuses on family reunification or placement in a safe, long-term living environment when the home is unsafe. The program works towards strengthening the ability of homeless youth to become productive, independent, maintain positive relationships, and set appropriate goals for their future self-sufficiency.

Submitted by:
Larry Bellanich, Director, Student Assistance Program
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent







 
Recommended Motion:

Approve a Memorandum of Understanding with Operation SafeHouse, to provide Safe Place outreach services during the 2019-2020 school year, at no cost to the district.











Attachments:
MOU SafeHouse 2018-2019
26.4. Grant Award Notification for the 2019-2020 Tobacco-Use Prevention Education Grant for Grades 6-12 Cohort K, Tier 2
Rationale:

The Student Assistance Program received a Grant Award Notification from the California Department of Education for the 2019-2020 Tobacco-Use Prevention Education Grant for Grades 6-12, Cohort K, Tier 2, in the amount of $54,575.41. It will serve three target populations required by the State to reduce tobacco use among general 6-12 grade population, most at risk students defined as any student who is referred to the Student Assistance Program, and current user of tobacco as documented by a referral and/or suspension.

The grant term is from July 1, 2019, to June 30, 2020.

Submitted by:
Larry Bellanich, Director, Student Assistance Program
Laura Fisher, Assistant Superintendent

Recommended by:
Scott L. Bailey, Superintendent





 
Recommended Motion:

Approve to accept the Grant Award Notification from the California Department of Education for the 2019-2020 Tobacco-Use Prevention Education Grant for Grades 6-12, Cohort K, Tier 2, from July 1, 2019, to June 30, 2020, in the amount of $54,575.41.








Attachments:
TUPE GAN
27. Consent Items - Superintendent - N/A
28. Personnel Actions-Certificated
28.1. Certificated Personnel
Rationale:
Submitted by:
Donna Salazar, Ed.D., Assistant Superintendent, Personnel Services
 
Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Approve certificated personnel action items, as listed under the date of September 3, 2019.

Attachments:
Certificated Agenda
29. Personnel Actions - Classified
29.1. Classified Agenda
Rationale:

Submitted by: 
Donna Salazar, Ed.D., Assistant Superintendent, Personnel Services

Recommended by: 
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve classified personnel action items, as listed under the date of September 03, 2019. 

Attachments:
Classified Agenda
30. Call out of Closed Session Actions
31. Suggestions for Future Agendas that Receive at Least 3 Votes
32. Announcements
33. Reconvene to Closed Session If Needed
34. Adjournment

Published: August 30, 2019, 12:07 PM

The resubmit was successful.