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Regular Board Meeting
Desert Sands USD
April 12, 2022 7:00PM
District Education Center Boardroom 47-950 Dune Palms Road, La Quinta, California Closed Session at 6:30 p.m. - Open Session at 7:00 p.m.

1. Call to Order
2. Public Comment On Closed Session Items
3. Closed Session
3.1. Discuss and take action on student Admission Cases, Reinstatements, Stipulated Expulsion Orders, and Expulsions, as listedConfidential agenda item.
3.2. Public Employee Discipline/Dismissal/Release, Pursuant to Government Code Section 54957Confidential agenda item.
3.3. Update on Negotiations with the California School Employees Association (CSEA), Chapter 106, and the Desert Sands Teachers AssociationConfidential agenda item.
4. Reconvene to Open Session
5. Pledge of Allegiance
6. Roll Call
7. Approval of Minutes
7.1. Minutes of the Special Meeting of March 10, 2022
Rationale:

Submitted by:
Scott L. Bailey, Superintendent

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:
Approve the minutes of the special meeting of March 10, 2022, as submitted.
Attachments:
Spec. Board Minutes - March 10, 2022
7.2. Minutes of the Regular Meeting of March 15, 2022
Rationale:

Submitted by:
Scott L. Bailey, Superintendent

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the minutes of the regular meeting of March 15, 2022, as submitted.






Attachments:
Board Minutes - March 15, 2022
8. Board Meeting Addenda
9. Approval of Agenda
9.1. Agenda of the Regular Meeting of April 12, 2022
Rationale:

Submitted by:
Scott L. Bailey, Superintendent

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the agenda of the regular meeting of April 12, 2022, with any additions or deletions that receive a unanimous vote.






10. Community/Staff/Student Recognition
11. Introduction of New or Recently Promoted Employees
11.1. Introduction of New or Recently Promoted Employees - Michelle Lowrie-Mendizabal, Program Specialist; Jason Mills, Coordinator, Special Education; Megan Peterson, Coordinator, Special Education
Rationale:

New leadership appointments:

  • Michelle Lowrie-Mendizabal, Program Specialist
  • Jason Mills, Coordinator, Special Education
  • Megan Peterson, Coordinator, Special Education

Submitted by:
Joseph Hyde, Ed.D., Assistant Superintendent, Personnel Services

Recommended by:
Scott L. Bailey, Superintendent

 
12. Information
12.1. Head Start Program Reports for December 2021, January, and February 2022
Rationale:

The Head Start program is required by the Riverside County Office of Education to submit program reports to the Desert Sands Unified School District Board of Education on a monthly basis.

 The purpose of the reports is to:

  • Allow for informed decision making and active involvement by all stakeholders
  • Monitor financial expenditures and student enrollment
  • Ensure checks and balances for program accountability

Submitted by:
Jay Rallion, Ed.D., Principal, Early Childhood Education programs
Michael Wilhite, Senior Director, Elementary Curriculum, Instruction, and Assessment
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Attachments:
Head Start Reports Dec 2021-Feb 2022
12.2. Palm Desert High School’s Academic WorldQuest team participation in the 2022 Academic WorldQuest National competition in Washington, D.C., April 28-May 1, 2022
Rationale:

Palm Desert High School’s Academic WorldQuest team will compete in the 2022 Academic WorldQuest National competition in Washington, D.C., during April 28-May 1, 2022.

A total of four students will attend this trip with teachers Patricia Lizza and Melinda Larson. This competition tests students' knowledge of international affairs, geography, history, and culture. In addition, students will have the opportunity to visit some of the major attractions in Washington, D.C. This educational experience will provide students a unique opportunity to be exposed to international affairs and prepare them for the challenges/opportunities of the 21st Century.

Academic WorldQuest was created by the World Affairs Councils of Charlotte in 1986 to dedicate and foster grassroots understanding and engagement in international affairs to involve as many citizens as possible in exchange of ideas, awareness, and understanding of global issues. Participants come from high schools which work with the World Affairs Council network.

The itinerary is as follows:

April 28:  Depart to Washington, D.C.
April 29:  Tour the Capitol, visit the Smithsonian
April 30:  WorldQuest Competition
May 1:    Return to California

All air travel and accommodations have been paid by the World Affairs Councils of the Desert, at no cost to the district. 

The itinerary is on file in the principal’s office and in Educational Services. 

Submitted by:
Dennis Zink, Principal, Palm Desert High School 
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services 

Recommended by:
Scott L. Bailey, Superintendent

 
12.3. Palm Desert High School's Career Technical Education students participation in the 55th Annual SkillsUSA California Leadership and Skill Conference in Ontario, California, April 21-24, 2022
Rationale:

Palm Desert High School's Career Technical Education (CTE) students will attend the 55th Annual SkillsUSA California Leadership and Skill Conference in Ontario, California, during April 21-24, 2022.

A total of 46 students will travel along with teachers Kayla Adler, Gregory Tyler, Joseph Martin, and Justin Landfried. This experience will provide students an educational opportunity to travel and compete in occupational/leadership skill areas through a structured program of citizenship, leadership, employability, technical and professional skills training. 

The itinerary is as follows:

April 21:        Depart to Ontario
April 22-23:   Leadership, Skills Competition, and Social Event
April 24:        Closing Ceremony and return to Palm Desert

The total cost of the trip is $17,897, which includes transportation, hotel, and conference registration and will be paid by the CTE Incentive Grant fund, at no cost to the district. 

The itinerary is on file in the principal’s office and in Educational Services. 

Submitted by:
Dennis Zink, Principal, Palm Desert High School 
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services 

Recommended by:
Scott L. Bailey, Superintendent

 
12.4. Shadow Hills High School’s Academy of Technology and Landscape Management students participation in the 55th Annual SkillsUSA California Leadership and Skill Conference in Ontario, California, April 21-24, 2022
Rationale:

Shadow Hills High School’s (SHHS) Academy of Technology and Landscape Management students will attend the 55th Annual SkillsUSA California Leadership and Skill Conference in Ontario, California, during April 21-24, 2022.

A total of five students will travel along with teachers, Ariel Gonzalez and Omar Castro, and Assistant Principal Dr. Sharon Kalkoske.    

The itinerary is as follows:

April 21:        Depart to Ontario, Opening ceremonies
April 22-23:   Leadership and Skill Competitions
April 24:        Closing ceremony/awards, return to Indio

The total cost of this trip is $5,000, which includes transportation, hotel, meals, and registration fees.  SHHS will pay for this trip by participating in fundraising activities, at no cost to the district. Chaperones will pay for her own expenses. Consideration will be given to families’ ability to fund the trip through scholarships, as needed.   

The trip itinerary is on file in the school principal’s office and in the Educational Services.

Submitted by:
Gabriel Fajardo, Principal, Shadow Hills High School
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services 

Recommended by:
Scott L. Bailey, Superintendent

 
12.5. Quarterly Report Summary on Williams Uniform Complaints January – March 2022
Rationale:

One of the mandates resulting from the Williams Lawsuit Settlement is the requirement for school districts to use the Uniform Complaint process to help identify and resolve any deficiencies related to instructional materials, condition of facilities, and teacher vacancies or misassignments. The legislation also requires school districts to report summarized data on the nature and resolution of all complaints on a quarterly basis to the County Superintendent of Schools and Governing Board of each school district. The summary report for the quarter of January - March 2022, is submitted for review.

Submitted by:
Joseph Hyde, Ed.D., Assistant Superintendent, Personnel Services

Recommended by:
Scott L. Bailey, Superintendent

 
Attachments:
UCP Quarterly Report (3rd Qtr 21-22)
13. Staff Conference Items
13.1. La Quinta High School Associated Student Body Report
Rationale:

Submitted by:
Scott L. Bailey, Superintendent

Recommended by:
Scott L. Bailey, Superintendent

 
14. Public Hearing
14.1. Public Hearing No. 09/2021-2022, Elementary Science Textbook Adoption
Rationale:

Desert Sands Unified School District Board of Education shall hold a public hearing at which time parents, teachers, community members, and site representatives are encouraged to make comments regarding the proposed recommendations for the Elementary Science textbook adoption.

California public schools must comply with Education Code (EC) sections 51050 and 60400 which state the governing board shall enforce the use of textbooks and other instructional materials and have the authority and responsibility to adopt instructional materials. In addition, Board Policy (BP) 6141 and 6190 state it is the responsibility of the Board to adopt the district curriculum and to conduct continual evaluation of the curriculum.

Submitted by:
Michael Wilhite, Senior Director, Elementary Curriculum, Instruction, and Assessment
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Attachments:
PH 09 2021-2022- Eng&Span
15. Discussion
15.1. COVID-19 RESPONSE UPDATE
Rationale:

The superintendent and cabinet will provide updates to the Board of Education on an ongoing basis.


Submitted by:
Scott L. Bailey, Superintendent

Recommended by:
Scott L. Bailey, Superintendent

 
16. Public Comment On Open Session Items
17. Board and Superintendent Comments
18. General Functions - Business Services
18.1. Resolution No. 24/2021-2022, Year-End Budget Adjustments
Rationale:

According to Education Code sections 42601 and 42602, at the close of each school year, a district may, with the approval of the Governing Board, identify and request the county superintendent of schools to make transfers necessary to permit the payment of obligations of the district incurred during that school year.  Resolution No. 24/2021-2022 allows the district to make these necessary transfers.


Submitted by:
Sonya Melendez, Director, Fiscal Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to adopt Resolution No. 24/2021-2022, Year-End Budget Adjustments, authorizing district personnel to identify and submit budgetary year-end transfers as necessary.

Attachments:
24/2021-2022 Year End Budget Adjustments
18.2. Resolution No. 25/2021-2022, Authorization to Encumber Funds for the 2022-2023 Fiscal Year
Rationale:

Each year, the Board of Education is requested to authorize the issuance of purchase orders for the following fiscal year prior to July 1.  This authorization is necessary in order to provide services and supplies immediately after the beginning of the new fiscal year and allow the district to encumber funds from all financial systems.

The attached resolution is requesting this authorization.

 

Submitted by:
Sonya Melendez, Director, Fiscal Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to adopt Resolution No. 25/2021-2022, authorization to encumber funds for the 2022-2023 fiscal year prior to July 1, 2022.

Attachments:
Encumber Funds Resolution
18.3. Resolution No. 26/2021-2022, Authorization For A Temporary Loan To The Nutrition Services Fund From The General Fund
Rationale:

The California State Department of Education requires a separate account or fund to be maintained when accounting for revenues and expenditures for a nutrition services program.

The federal and state government generally sends out apportionments two to three months after monthly reimbursement claims have been submitted.  Based on this fact, Resolution No. 26/2021-2022 provides for a temporary loan to appropriately account for the cash flow assistance that the General Fund provides to the Nutrition Services Fund, in an amount not to exceed $4,000,000.

This loan will be repaid to the General Fund when adequate funds are available, no later than June 30, 2023.


Submitted by:
Sonya Melendez, Director, Fiscal Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to adopt Resolution No. 26/2021-2022, authorization for a temporary loan to the Nutrition Services Fund from the General Fund, in an amount not to exceed $4,000,000, to be reimbursed from the Nutrition Services Fund by June 30, 2023.

Attachments:
Resolution No. 26/2021-2022
18.4. Resolution No. 27/2021-2022, Authorization For A Temporary Loan To The Child Development Fund From The General Fund
Rationale:

The California State Department of Education requires a separate fund to be maintained when accounting for a preschool program.

The state generally sends out apportionment payments two to three months after monthly reimbursement claims have been submitted.  Resolution No. 27/2021-2022 provides for a temporary loan to appropriately account for the cash flow assistance that the General Fund provides to the Child Development Fund, in an amount not to exceed $300,000.

This loan will be repaid to the General Fund when adequate funds are available, no later than June 30, 2023.


Submitted by:
Sonya Melendez, Director, Fiscal Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to adopt Resolution No. 27/2021-2022, authorization for a temporary loan to the Child Development Fund from the General Fund, in an amount not to exceed $300,000, to be reimbursed from the Child Development Fund, by June 30, 2023.

Attachments:
Temp Loan - Child Development
18.5. Resolution No. 28/2021-2022, Declaring the Futility of Public Bidding for Changes in the Plumbing Work and Approving Change Order No. 3 for the 224/01F Lincoln Elementary School Modernization Project
Rationale:

Bids were received on December 17, 2020, for Category No. 19 for the 224/01F Lincoln Elementary School Modernization Project. Empyrean Plumbing, Inc., the lowest responsible bidder, had a base bid of $1,931,316, and was awarded a contract on January 12, 2021.

Subsequent to that time, the District added a restroom building to serve the students and program at the school site, and additional plumbing work to the MPR restrooms.

Facilities staff conferred with legal counsel regarding the ability to bid the additional scope of work and it was determined that it would cause coordination and warranty conflicts with the existing contractors and would result in a delay to the construction schedule. 

Prime Contractor Breakdown

The District and the contractor, Empyrean Plumbing, Inc., have negotiated a proposed Change Order No. 3 for the additional plumbing work in the amount of $243,826. If approved, it will bring the new revised prime contract amount to $2,219,594, 16.63% over the base contract price.  Staff has reviewed the legal ramifications of amending the contract with legal counsel and determined that Public Contract Code allows the District to approve a change order to the contract in compliance with the applicable code.

Overall Combined Prime Contractors Change Order Breakdown

Change Order No. 3 consists of an increase as listed on the attached Change Order Breakdown.

The total effect of Change Order No. 3 increases the contract in the amount of $243,826, representing an increase of 1.49% of the original contract amount.  The original construction contract was $16,330,160. The new combined prime contract amount including Change Order Nos. 1 through 3 is $16,654,820.

Submitted by:
Patrick Cisneros, Director, Facilities Services
Jordan Aquino, Assistant Superintendent, Business Services 

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to adopt Resolution No. 28/2021-2022, Declaring the Futility of Public Bidding for Changes in the Plumbing Work and Approving Change Order No. 3 for the 224/01F Lincoln Elementary School Modernization Project.

Attachments:
Lincoln CO No. 3 Log
Lincoln ES CO No. 03
Reso_28/2021-22 Lincoln Futility
18.6. Resolution No. 29/2021-2022, Declaring the Futility of Public Bidding for Changes in the Miscellaneous/Finishes Work and Approving Change Order No. 4 for the 224/01F Lincoln Elementary School Modernization Project
Rationale:

Bids were received on December 17, 2020, for Category No. 18 (Miscellaneous/Finishes) for the 224/01F Lincoln Elementary School Modernization Project. Inland Building Construction Companies, Inc., the lowest responsible bidder, had a base bid of $1,860,000, and was awarded a contract on January 12, 2021.

Subsequent to that time, the District added a restroom building to serve the students and program at the school site, changed the color of the exterior paint at all buildings, and requested additional plumbing and modernization work to the MPR restrooms.

Facilities staff conferred with legal counsel regarding the ability to bid the additional scope of work and it was determined that it would cause coordination and warranty conflicts with the existing contractors and would result in a delay to the construction schedule. 

Prime Contractor Breakdown

The District and the contractor, Inland Building Construction Companies, Inc., have negotiated a proposed Change Order No. 4 for the additional work in the amount of $214,535. If approved, it will bring the new revised prime contract amount to $2,077,296, 11.31% over the base contract price.  Staff has reviewed the legal ramifications of amending the contract with legal counsel and determined that Public Contract Code allows the District to approve a change order to the contract in compliance with the applicable code.

Overall Combined Prime Contractors Change Order Breakdown

Change Order No. 4 consists of an increase as listed on the attached Change Order Breakdown.

The total effect of Change Order No. 4 increases the contract in the amount of $214,535, representing an increase of 1.31% of the original contract amount.  The original construction contract was $16,330,160. The new combined prime contract amount including Change Order Nos. 1 through 4 is $16,869,355.

Submitted by:
Patrick Cisneros, Director, Facilities Services
Jordan Aquino, Assistant Superintendent, Business Services 

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to adopt Resolution No. 29/2021-2022, Declaring the Futility of Public Bidding for Changes in the Miscellaneous/Finishes Work and Approving Change Order No. 4 for the 224/01F Lincoln Elementary School Modernization Project.

Attachments:
Lincoln CO No. 4 Log
Lincoln ES CO No. 04
Reso_29/2021-22 Lincoln Futility
18.7. Citizens' Bond Oversight Committee Member Appointment(s)
Rationale:

On January 13, 2015, the Board of Education of the Desert Sands Unified School District approved Resolution No. 22/2014-2015 Establishing an Independent Citizens’ Bond Oversight Committee (COC) and Approving Bylaws.

Pursuant to Section 15278 of the Education Code, the Board approved the Independent Citizens’ Bond Oversight Committee members on March 3, 2015. 

The final term ended for the members on the COC and/or others resigned, or no longer meet the criteria to serve on the COC. The District advertised for applicants in the local newspaper and on its website. The Superintendent reviewed the applications and the applicants listed below are recommended to serve on the COC and represent their corresponding constituents:

  • Peter Kim –  At-Large Community Member
  • Eric Presser –  Parent or Guardian of a Child Enrolled in the District Member

If approved, the appointed will serve one four-year term, and will be eligible for reappointment by the Board.

Submitted by:
Patrick Cisneros, Director, Facilities Services
Jordan Aquino, Assistant Superintendent, Business Services 

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve Peter Kim as an At-Large Community Member and Eric Presser as a Parent or Guardian of a Child Enrolled in the District to serve as members of the Citizens’ Bond Oversight Committee for a four-year term.


18.8. Award Contracts for the 174/01F Truman Elementary School Modernization Project
Rationale:

The 174/01F Truman Elementary School Modernization Project plans and specifications were prepared by Ruhnau Clarke Architects.

The 174/01F Truman Elementary School Modernization Project will include the modernization of all existing buildings and associated site work. Exterior Paint at all buildings and site fencing and walls.

This project was advertised for bid in The Desert Sun on Friday, January 14, 2022, and January 28, 2022.  A “pre-bid” conference was held on January 25, 2022, to familiarize the contractors with the project requirements and field conditions. Bids were received electronically on March 10, 2022. There were a total of 44 bids received for this project.

The low bid from Inland Building Construction Companies, Inc., for Bid Package No. 01 (General Construction) was withdrawn due to a clerical error. Staff recommends the award of contract for Bid Package No. 01 to the second low bidder RVH Constructors, Inc., who submitted the lowest responsive bid.

The low bid from Inland Building Construction Companies, Inc., for Bid Package No. 03 (Concrete & Site Work), was non-responsive and did not comply with the contract documents. Staff recommends the award of contract for Bid Package No. 03 to the second low bidder Bravo Concrete Construction Services, Inc., who submitted the lowest responsive bid.

The low bid from A.J. Fistes Corporation for Bid Package No. 07 (Painting), was non-responsive and did not comply with the contract documents. The second low bid from Mariscal Painting, Inc. Bid Package No. 07 was non-responsive and did not comply with the contract documents. Staff recommends the award of contract for Bid Package No. 07 to the third low bidder Borbon Incorporated, who submitted the lowest responsive bid.

It is recommended that the contracts be awarded to the contractors listed in the construction manager’s attached Recommendation for Award of the 174/01F Truman Elementary School Modernization Project who submitted the lowest responsive bids. 

Submitted by:
Patrick Cisneros, Director, Facilities Services
Jordan Aquino, Assistant Superintendent, Business Services 

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to award contracts to RVH Constructors, Inc., Bid Package No. 01, in the amount of $2,619,000; Integrated Demolition and Remediation, Inc., Bid Package No. 02, in the amount of $479,000; Bravo Concrete Construction Services, Inc., Bid Package No. 03, in the amount of $1,187,413; Del’s Flooring Contractors, Inc., Bid Package No. 04, in the amount of $348,677.78; Inland Pacific Tile, Inc., Bid Package No. 05, in the amount of $232,500; K&Z Cabinet Co., Inc., Bid Package No. 06, in the amount of $697,540; Borbon Incorporated, Bid Package No. 07, in the amount of $436,865; McKernan, Inc., Bid Package No. 08, in the amount of $625,100; Caston, Inc., Bid Package No. 09, in the amount of $798,585; Empyrean Plumbing, Inc., Bid Package No. 10, in the amount of $795,485; Desert Air Conditioning, Inc., Bid Package No. 11, in the amount of $1,895,000; and R.I.S. Electrical Contractors, Inc., Bid Package No. 12, in the amount of $2,497,000, for a total amount of $12,612,165.78, for the 174/01F Truman Elementary School Modernization Project, to be paid from the Building Fund.

Attachments:
174/01F Truman ES_Award
18.9. Award Proposal from Keenan/SEWUP for Construction Insurance for the 174/01F Truman Elementary School Modernization Project
Rationale:

The District has been using the Statewide Educational Wrap-Up Program (SEWUP) through Keenan, which is an Owner Controlled Insurance Program (OCIP) for construction insurance on various projects throughout the District since 2009. The most recent projects are Kennedy Elementary School Modernization, Indio Middle School Modernization, Monroe Elementary School Modernization, Madison Elementary School Modernization, Ford Elementary School Modernization (New Classroom Building), and Lincoln Elementary School Modernization.

The OCIP coverages provided are for general liability, workers’ compensation, contractors’ pollution liability for contractors, builders’ risk (property) for the District, and additional professional liability coverage for design defects on top of the architect’s professional liability coverage. The OCIP is provided for all eligible contractors and sub-contractors while they are on the project site. The contractors remove their general liability, workers’ compensation, builders’ risk, and pollution liability coverage costs from their bids, ultimately lowering their bid amounts. As part of the OCIP services, a loss control consultant performs monthly safety inspections.

The 174/01F Truman Elementary School Modernization Project will be added to the OCIP. The OCIP provides higher limits, known insurance costs, potential savings, additional safety oversight, and a possible return to equity based on the program’s overall loss experience. The final premium will be adjusted based on the final construction value.

The SEWUP premium proposal for the 174/01F Truman Elementary School Modernization Project is being submitted for approval to obtain construction insurance for the District and eligible contractors. 

Submitted by:
Patrick Cisneros, Director, Facilities Services
Jordan Aquino, Assistant Superintendent, Business Services 

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve proposal from Keenan/SEWUP for construction insurance, for the 174/01F Truman Elementary School Modernization Project, in the amount of $501,549.91, to be paid from the Building Fund.

18.10. Award Contract to Bernards for Construction Management Services for 2022-2023 Deferred Maintenance Projects
Rationale:

On August 18, 2015, the Board approved the Construction Management Services firms and Project Assignment List, and authorized the Director of Facilities Services to request fee proposals and negotiate contracts for Measure KK projects and other projects, as needed.

Facilities staff requested proposals from two of our current construction management firms, and negotiated a fee and contract terms with Bernards to provide Construction Management Services for specific sites under the 2022-2023 Deferred Maintenance Projects throughout the District.  Staff is recommending award of contract to Bernards. The fee presented is in line with industry standards and the scope of work and services required for the projects.

Submitted by:
Patrick Cisneros, Director, Facilities Services
Jordan Aquino, Assistant Superintendent, Business Services 

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to award contract to Bernards for Construction Management Services, for 2022-2023 Deferred Maintenance Projects, in the amount of $119,179, to be paid from the Special Reserve Fund for Capital Outlay Projects.

Attachments:
Bernards Agreement_Deferred Maintenance
18.11. Award Contract to Ledesma & Meyer Construction Company, Inc., for Construction Management Services for 2022-2023 Deferred Maintenance Projects
Rationale:

On August 18, 2015, the Board approved the Construction Management Services firms and Project Assignment List, and authorized the Director of Facilities Services to request fee proposals and negotiate contracts for Measure KK projects and other projects, as needed.

Facilities staff requested proposals from two of our current construction management firms, and negotiated a fee and contract terms with Ledesma & Meyer Construction Company, Inc.,  to provide Construction Management Services for specific sites under the 2022-2023 Deferred Maintenance Projects throughout the District.  Staff is recommending award of contract to Ledesma & Meyer Construction Company, Inc. The fee presented is in line with industry standards and the scope of work and services required for the projects.

Submitted by:
Patrick Cisneros, Director, Facilities Services
Jordan Aquino, Assistant Superintendent, Business Services 

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to award contract to Ledesma & Meyer Construction Company, Inc., for Construction Management Services, for 2022-2023 Deferred Maintenance Projects, in the amount of $146,158, to be paid from the Special Reserve Fund for Capital Outlay Projects.

Attachments:
LMCC Agreement_Deferred Maintenance
19. General Functions - Educational Services
19.1. A-G Completion Improvement Grant Plan
Rationale:

Educational Services requests approval of the A-G Completion Improvement Grant, which will provide professional development for teachers, administrators, and other in-person staff, as well as increased training services and actions for 6th-12th grade students.

The State of California, under California Education Code § 41590 A-G Completion Improvement Grant Program, is providing funding for additional support to Local Educational Agencies to support activities, which include professional development opportunities for teachers, administrators, and counselors; advising plans; tutoring programs; expanding access to coursework; Advanced Placement and International Baccalaureate fees and to create opportunities for students who received a grade of D or F in A-G courses in the spring semester for 2020 or the 2020-2021 school year to retake those courses. School districts may expend the funds received during the 2021-2022 fiscal year through the 2025-2026 school years.

Submitted by:
Marcus Wood, Ed.D., Senior Director, Secondary Curriculum, Instruction, and Assessment
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:
Approve the Desert Sands Unified School District's A-G Completion Improvement Grant Plan, as submitted.
Attachments:
A-G Compl. Imp. Grant Plan
A-G Compl. Imp. Grant Plan-Spa.
19.2. Piggyback purchases through California Multiple Award Schedule, Contract Numbers 3-10-70-2473N, 3-17-70-2473Y, and 3-19-70-2473AC, with Network Integration Company Partners, Inc., dba NIC Partners
Rationale:

In accordance with the Public Contract Code 20118, a school district may purchase equipment without competitive bidding by “piggybacking” on the bid of other government agencies, if the bid meets certain legal requirements. The authorization allows the Desert Sands Unified School District to purchase equipment, supplies, and services, under the California Multiple Award Schedule (CMAS) procurement program established by the Public Contract Code section 10290 et seq.  

The Technology Services requests to enter into piggyback purchases with Network Integration Company Partners, Inc., dba NIC Partners, to upgrade the wireless connection and Voice over Internet Protocol (VoIP) phone system.

These CMAS piggybacks will secure competitive pricing for the District on the same terms/conditions and at the same or lower prices than those available to the State of California.

Submitted by:     
Tiffany Norton, Chief Innovation and Information Officer, Technology Services
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve piggyback purchases with Network Integration Company Partners, Inc., dba NIC Partners,  to upgrade the wireless connection and Voice over Internet Protocol phone system, on an as-needed basis, with CMAS #3-10-70-2473N, from December 3, 2018, to September 4, 2023, CMAS #3-17-70-2473Y, from November 14, 2017, to October 31, 2022, and CMAS #3-19-70-2473AC, from August 28, 2019, to August 12, 2024, not to exceed budget appropriations.

19.3. Services Agreement with Frontier Communication of America, Inc.
Rationale:

The Technology Services requests to enter into a Services Agreement with Frontier Communications of America, Inc., to provide phone, voice services, and equipment to district sites and administrative offices.

Submitted by:     
Tiffany Norton, Chief Innovation and Information Officer, Technology Services
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve a Services Agreement with Frontier Communications of America, Inc., to provide phone services, from April 13, 2022, to April 12, 2025, in a total amount not to exceed $639,810, to be paid from the General Fund.

Attachments:
Agreement - Frontier Communications
19.4. Head Start Grant Application for the 2022-2023 Program Year
Rationale:

The Early Childhood Education programs request to submit the Head Start grant application year five of a five year cycle:

  • Basic program funding, in the amount of $2,439,760.
  • Training and technical assistance funding, in the amount of $9,401.
  • Required in-kind contribution of $612,290.25 for the 2022-2023 program year.

The total program funding is a combination of our basic application, training/technical assistance, and non-federal share (in-kind) contributions. The funding allocation is based on projections to provide a full/part day and home based program options. The funding is contingent upon availability of federal funds and satisfactory performance by our agency under the terms and conditions of the Head Start contract for the current budget period. The funding levels noted must support all Head Start budgeted program costs, both direct/indirect costs (if appropriate).

The Head Start program will serve 268 students with full day programs of 7 hrs./165 days, double sessions of 3.5 hrs./135 days, a single session of 3.5 hrs./165 days, and a home-based program for 135 days. Sites providing these services are Adams Early Childhood Learning Center, Eisenhower Community Education Center, Hoover, Jackson, Johnson, Lincoln, and Van Buren elementary schools, the Summer Field Apartments, and Home Based program within the district boundaries. Parent involvement is required for program governance and classroom support. The Board of Education engagement is also required through program governance and decision making.

Submitted by:
Jay Rallion, Ed.D., Principal, Early Childhood Education programs
Michael Wilhite, Senior Director, Elementary Curriculum, Instruction, and Assessment
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to submit the Head Start grant application for the 2022-2023 program year, in the amount of $2,449,161, with a required in-kind contribution of $612,290.25, in a total amount of $3,061,451.25, in order to continue the operation of the Head Start program.

Attachments:
Head Start Grant Application 2022-23
19.5. Elementary Science Textbook Adoption
Rationale:

Educational Services requests approval of the Transitional Kindergarten (TK) and elementary Science textbook adoption. The process for the new textbook adoption began in September 2021, when teachers attended professional development opportunities to review publisher materials. Publisher kits were then sent to each school site to provide teachers additional time to evaluate publishers on specific criteria, including content alignment with the standards, program organization, assessment, universal access, instructional planning and support, and integrated English Language Development.

After textbook evaluation and continued review at school sites, teachers completed a final survey for each publisher. As a result Savvas Learning Company, California Elevate Science K-12 and Interactive Science for TK were selected and a recommendation was made to the Curriculum Council on March 16, 2022. The Curriculum Council approved the recommendation from teachers and brought the selection to the Assistant Superintendent of Educational Services.

Submitted by: 
Michael Wilhite, Senior Director, Elementary Curriculum, Instruction, and Assessment
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services 

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the elementary Science textbook adoption of materials, in the amount of $2,489,142.40, to be paid from the Elementary Secondary School Emergency Relief III and Lottery funds. 


20. General Functions - Personnel Services
20.1. Resolution No. 30/2021-2022, Confidential Employees Longevity Schedule
Rationale:

The Personnel Services requests to revise the longevity schedule for confidential employees. Listed below is the current confidential employee annual longevity schedule:

  • 10 years - $365
  • 15 years - $730
  • 20 years - $1095
  • 25 years - $1460
  • 30 years - $1825

These longevity payment amounts have remained in place for some time, while longevity for other employee groups has been increased during the same period; and like all District employees, Confidential employees are critical to the management and operation of the District. 

Submitted by: 
Joseph Hyde, Ed.D., Assistant Superintendent, Personnel Services

Recommended by:
Scott L. Bailey

 
Recommended Motion:

Approve to adopt Resolution No. 30/2021-2022, revising the Confidential Salary Schedule to match the same longevity schedule afforded to classified management employees, effective April 13, 2022.

Attachments:
Resolution 30/2021-2022
20.2. New Certificated Job Description for Counselor on Special Assignment
Rationale:

The new certificated job description for Counselor on Special Assignment (COSA) has been developed to assist counselors in evaluating current counseling programs including a direct focus on improving A-G completion rates on all students emphasizing the needs of English Language Learners, Foster Youth, and students in a low socio-economic demographic. The COSA will be responsible for identifying opportunities for counselors to evaluate data to reflect on existing practices and promote systemic change to ensure that every student who graduates is college and/or career ready. The COSA will identify barriers and supports to counselor success and assist in improving counselor outcomes that transfer to a well-rounded education for all students. In addition, this position will help facilitate activities such as college days that help promote a college and career ready culture for both middle school and high school.

Submitted by:
Joseph Hyde, Ed.D., Assistant Superintendent, Personnel Services

Recommended by: 
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the new certificated job description for Counselor on Special Assignment.

Attachments:
COSA - Job Description
20.3. Classified Substitute Salary Schedule Hourly Rate Increase
Rationale:

The Personnel Services Division is recommending an increase to the Classified Substitute Salary Schedule from 75% of Column A to 100% of Column A. The increase will assist with the daily challenges faced in filling these vacancies with qualified substitutes.

Submitted by:
Joseph Hyde, Ed.D., Assistant Superintendent, Personnel Services

Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Approve the increase to the Classified Substitute Salary Schedule from 75% of Column A to 100% of Column A, effective April 22, 2022.

Attachments:
Classified Substitute Salary Schedule
20.4. Tentative Agreement with California School Employees Association, Desert Sands Chapter 106, for the 2021-2022 School Year
Rationale:

The Tentative Agreement between Desert Sands Unified School District and California School Employees Association, Desert Sands, Chapter 106, ratified on March 30, 2022, are presented to the Board of Education for approval.

The Tentative Agreement includes the following Articles:

Preamble
Article 1 – Recognition
Article 2 – Nondiscrimination
Article 7 – Hours, Overtime, and Related Compensation
Article 8 – Salaries and Fringe Benefits
Article 9 – Paid and Unpaid Leaves
Article 10 – Vacancies, Transfers, Promotions, and Reclassifications
Article 12 – Transportation
Article 13 – Safety
Article 14 - Training and Tools
Article 18 – Layoff and Reemployment
Article 20 –Completion of Meet and Negotiate
Article 21 – Term of Agreement and Reopener

Submitted by:
Joseph Hyde, Ed.D., Assistant Superintendent, Personnel Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the Tentative Agreement between Desert Sands Unified School District and the California School Employees Association, Desert Sands Chapter 106, for the 2021-2022 school year.

Attachments:
2021-2022 Tentative Agreement (CSEA)
Classified Salary Schedule 7-1-2021
21. General Functions - Student Support Services
21.1. Amend Independent Contractor Agreement with LA Speech Pathology Services, Inc.
Rationale:

The Special Education department requests to amend the Independent Contractor Agreement with LA Speech Pathology Services, Inc., to provide substitute Speech and Language Pathologists, during the 2021-2022 school year. 

The district continues to recruit for Speech and Language Pathologists, but due to the shortage, it is necessary to contract with agencies and/or independent contractors to meet the needs of Special Education Students. 

The Independent Contractor Agreement with LA Speech Pathology Services, Inc., was Board approved on November 16, 2021. 

Submitted by:
Dr. Charity Plaxton-Hennings, Senior Director, Special Education
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to amend the Independent Contractor Agreement with LA Speech Pathology Services, Inc., to provide substitute Speech and Language Pathologists, during the 2021-2022 school year, for an increase of $219,000, not to exceed $387,500, to be paid from the Special Education fund. 

Attachments:
Addendum LA Speech Pathology
22. General Functions - Superintendent
22.1. Appointment of District Superintendent
Rationale:

Superintendent Scott Bailey gave notice of his resignation for the purposes of retirement, effective June 30, 2022.  Following a national search and a robust interview and selection process, Dr. Kelly May-Vollmar is being recommended for appointment as the Desert Sands Unified School District Superintendent of Schools.

Submitted by:
Ana Conover, Board President

Recommended by:
Ana Conover, Board President

 
Recommended Motion:

Approve the recommendation to appoint Kelly May-Vollmar, Ed.D., to the position of Superintendent effective July 1, 2022.



22.2. Contract of Employment for District Superintendent
Rationale:

Submitted by:
Ana Conover, Board President

Recommended by:
Ana Conover, Board President

 
Recommended Motion:

Approve the contract for employment for Dr. Kelly May-Vollmar to the position of Superintendent effective July 1, 2022, prior to the Board’s vote, an oral report of the financial terms of the agreement will be made pursuant to Gov. Code 54953(c)(3).

Attachments:
New Superintendent Employment Agreement 04-12-2022
23. Consent Items Student Matters
23.1. Stipulated Expulsion #21/22-50
Rationale:

Submitted by:
Larry Bellanich, Director, Child Welfare and Attendance
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Accept the Stipulated Expulsion Order recommendation that the Board of Education expel Student #21/22-50 from the Desert Sands Unified School District for violation of Education Code section 48900(c), and/or 48915(c)(3), and adopt the conditions for reinstatement set down by the Stipulated Expulsion Order.

23.2. Expulsion Case #21/22-49
Rationale:

Submitted by:
Larry Bellanich, Director, Child Welfare and Attendance
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Accept the recommendation from the Administrative Hearing Panel that the Board of Education expel Student #21/22-49 from the Desert Sands Unified School District for violation of Education Code Section 48900(b), 48900.4, and/or 48915(a)(1)(B), and adopt the conditions for reinstatement set down by the Administrative Hearing Panel.

24. Consent Items - Business Services
24.1. 2021-2022 Desert Sands Unified School District Comprehensive School Safety Plans
Rationale:

The Comprehensive School Safety Plan (CSSP) for each school is designed to assist school administrators and school emergency response teams in the emergency management organization. The CSSP uses the management principles of California's Standardized Emergency Management System (SEMS) and Federal Emergency Management Agency's Incident Command System (ICS). The Building Disaster Plan provides school emergency managers with a simple outline to organize school emergency response teams.

Numerous Comprehensive School Safety Plans were left out; therefore, the CSSP for all schools are being presented for approval.


Submitted by:
Edward Nacua, Director, Security of Safety & Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Approve the 2021-2022 Comprehensive School Safety Plans. 

Attachments:
Adams
Amistad High
Carrillo Ranch Elementary
Carter Elementary
CMPMS
Dr. Carreon Academy
DRA
Earhart Elementary
Ford
Franklin
Hoover Elementary
Horizon
IHS
IMS
Jackson Elementary
JGMS
Johnson Elementary
Kennedy
Lincoln Elementary
LQHS
LQMS
Madison Elementary
Monroe
Oliphant Elementary
PDCMS
PDHS
Reagan Elementary
Roosevelt Elementary
SHHS
Summit
TJMS
Truman Elementary
Van Buren Elementary
Washington Elementary
24.2. Contract, Software License & Hosting Agreement with Transfinder for Hosted System Software Services
Rationale:

The Transportation department requests to enter into a Contract, Software License & Hosting Agreement with Transfinder for support and hosted system software.  Transfinder will replace the current TransTraks software with an initial cost of $49,800, including the system setup, licensing, and staff training. The annual service fee for support and software hosting services going forward will be $24,860, should the district decide to continue with this platform.

Transfinder is an easy-to-use school bus routing, scheduling, and planning tool that will streamline the managing of bus routes, students, and drivers.  There are many improvements this software will bring compared to the current software including Routefinder PLUS software which will facilitate the analysis of bus routes and pick-up sites which can lead to lower operating costs.  In addition, the Transfinder software includes an application for parents/guardians of bus riders that provides a two-way route of communication with Transportation staff for notifications. 

 

Submitted by: 

Gabriel De La O, Director, Maintenance, Operations & Transportation
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent



 
Recommended Motion:

Approve the Contract, Software License & Hosting Agreement Transfinder for support and hosted system software services effective April 13, 2022, in the amount of $49,800 to be paid from ESSER3 funds. 
Attachments:
Agreement with Transfinder for Hosted System Software Service
24.3. Extension of Bid No. 20/21-003 for Technology Equipment and Supplies
Rationale:

On April 20, 2021, the Board of Education awarded Bid No. 20/21-003 to Adorama Business Solutions, CDW-Government, LLC, BDJ Tech, and Troxell Communications for technology equipment and supplies, to be purchased on an “as needed” basis for use throughout the district, with pricing to remain in effect for a one-year period from the date of award, and with the option to extend the contract in one-year increments, for up to three years. 

Purchasing Services requests to extend Bid No. 20/21-003 with Adorama Business Solutions, CDW-Government, LLC, BDJ Tech, and Bluum USA, Inc., (formerly known as Troxell Communications), from April 20, 2022, to April 19, 2023, under the same terms and conditions as the original awarded bid, with agreed upon enhanced product line updates and minor cost increases.

Submitted by:
Seandee Jackson, Director, Purchasing Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to extend Bid No. 20/21-003 with Adorama Business Solutions, CDW-Government, LLC, BDJ Tech, and Bluum USA, Inc., (formerly known as Troxell Communications), for the purchase of technology equipment and supplies, from April 20, 2022, to April 19, 2023, under the same terms and conditions as the original awarded bid, with agreed upon enhanced product line updates and minor cost increases not to exceed established and approved budget appropriations.

24.4. Extension of Bid No. 21/22-002 for Warehouse Inventory
Rationale:

On October 19, 2021, the Board of Education awarded Bid No. 21/22-002 to Alert Services, Inc., Contract Paper Group, MFG & Sons, Inc. dba Rancho Janitorial Supplies, National Art & School Supplies, Office Depot, LLC, P &R Paper Supply, Pyramid School Products, School Specialty, LLC, Southwest School & Office Supply, Staples Contract & Commercial LLC, Stauffer Manufacturing Co., SupplyMaster, Inc., The Tree House, Inc., Unipak Corp., US Games (A Division of BSN Sports), and Waxie Sanitary Supply, for warehouse inventory supplies, to be purchased on an “as needed” basis for use throughout the district, with pricing to remain in effect for a six month period from the date of award, and with the option to extend the contract in six month increments, for up to three years. 

Purchasing Services requests to extend Bid No. 21/22-002 with Alert Services, Inc., Contract Paper Group, MFG & Sons, Inc. dba Rancho Janitorial Supplies, National Art & School Supplies, Office Depot, LLC, School Specialty, LLC, Southwest School & Office Supply, Stauffer Manufacturing Co., SupplyMaster, Inc., The Tree House, Inc., Unipak Corp., and US Games (A Division of BSN Sports), from April 19, 2022, to October 19, 2022, under the same terms and conditions as the original awarded bid, with agreed upon enhanced product line updates and minor cost increases.

Submitted by:
Seandee Jackson, Director, Purchasing Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Approve to extend Bid No. 21/22-002 with Alert Services, Inc., Contract Paper Group, MFG & Sons, Inc. dba Rancho Janitorial Supplies, National Art & School Supplies, Office Depot, LLC, School Specialty, LLC, Southwest School & Office Supply, Stauffer Manufacturing Co., SupplyMaster, Inc., The Tree House, Inc., Unipak Corp., and US Games (A Division of BSN Sports), for the purchase of warehouse inventory supplies, from April 19, 2022, to October 19, 2022, under the same terms and conditions as the original awarded bid, with agreed upon enhanced product line updates and minor cost increases not to exceed established and approved budget appropriations.

24.5. Declare Surplus And Authorize Sale And/Or Disposal Of District Property
Rationale:

The Desert Sands Unified School District has been collecting and storing property that is obsolete, beyond reasonable repair, or is no longer suited for district use. The attached list contains furniture, supplies, and equipment that need to be declared surplus.  The previous list was board approved on January 18, 2022.

In accordance with Education Code section 17545(a), the Governing Board of any school district may sell, for cash, any personal property belonging to the district, if the property is not required for school purposes, or if it should be disposed of for the purpose of replacement, or if it is unsatisfactory or not suitable for school use.  Board Policy and Administrative Regulation 3270, Business and Noninstructional Operations: SALE AND DISPOSAL OF BOOKS, EQUIPMENT AND SUPPLIES, sets forth the standards for arranging the sale or disposal of books, equipment, furniture, and supplies.  In accordance with Education Code 17545(b), any items that cannot be sold will be disposed of in accordance with Education Code section 17546.

Submitted by:
Seandee Jackson, Director, Purchasing Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve declaration of surplus items, per the attached list, and authorize the Director of Purchasing Services to dispose of items pursuant to Education Code section 17545(b), Board Policy and Administrative Regulation 3270, Business and Noninstructional Operations: SALE AND DISPOSAL OF BOOKS, EQUIPMENT AND SUPPLIES.

Attachments:
Surplus Report SUR62
24.6. Use of Fireworks and Pyrotechnic Devices at High School Graduation Events
Rationale:

Risk Management requests approval for the use of fireworks and pyrotechnic devices at Indio, La Quinta, Palm Desert, and Shadow Hills high schools during the 2021-2022 graduation ceremonies.

Keenan & Associates, our third-party insurance administrator, has a specific exclusion in our insurance coverage for fireworks and pyrotechnic devices. However, this exclusion shall not apply to a covered loss arising from the use of fireworks or pyrotechnic devices if risk management precautionary measures are implemented and the Board has authorized the event.  We will hire a third party vendor to conduct the firework shows.

Submitted by:
Felissa Waynick, Director of Risk Management
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the use of fireworks and pyrotechnic devices at Indio, La Quinta, Palm Desert, and Shadow Hills high schools, during the 2021-2022 graduation ceremonies.

24.7. Purchase of Special Event Insurance for High School Graduation Ceremonies
Rationale:

Risk Management requests approval to purchase special event insurance to provide a $1,000,000, per occurrence limit for bodily injury claims and $5,000 excess limit for accident medical expenses. 

Risk Management has reviewed the special event insurance quotes, limits and coverage and requests approval to purchase two policies; one for $2,363.90 to cover graduations at Shadow Hills, Indio, Palm Desert, and La Quinta High Schools and the second for $592.89 to cover Amistad High School graduation ceremony at the Fantasy Springs Casino and does not involve a firework show.  The total amount shall not exceed $2,956.79.  

Submitted by:
Felissa Waynick, Director of Risk Management
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the request to purchase special event insurance through Keenan & Associates for a total amount not to exceed $2,956.79 to cover five (5) graduation ceremonies during the 2021-2022 school year, to be paid from the General Fund.

24.8. Production Agreement with Pyro Spectacular, Inc., for Indio High School
Rationale:

Risk Management request to enter into a Production Agreement with Pyro Spectacular, Inc., for firework and pyrotechnic devices on May 27, 2022, at Indio High School during the 2021-2022 graduation ceremony.

Risk Management has reviewed the agreement and insurance documents provided by the vendor.  The vendor has named Desert Sands Unified School District as additional insured and their policy limits are appropriate. 

 

Submitted by:
Felissa Waynick, Director of Risk Management
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Approve the Production Agreement with Pyro Spectacular, Inc., for firework and pyrotechnic devices on May 27, 2022, at Indio High School, for an amount not to exceed $5,511, to be paid from the site's Associated Student Body (ASB) fund.

Attachments:
Production Agreement Pyro Spectaculars Inc.
24.9. Production Agreement with Pyro Spectacular, Inc., for La Quinta High School
Rationale:

Risk Management request to enter into a Production Agreement with Pyro Spectacular, Inc,. for firework and pyrotechnic devices on June 1, 2022, at La Quinta High School during the 2021-2022 graduation ceremony.

Risk Management has reviewed the agreement and insurance documents provided by the vendor.  The vendor has named Desert Sands Unified School District as additional insured and their policy limits are appropriate. 

 

Submitted by:
Felissa Waynick, Director of Risk Management
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the Production Agreement with Pyro Spectacular, Inc., for firework and pyrotechnic devices on June 1, 2022, at La Quinta High School, for an amount not to exceed $5,017, to be paid from the site's Associated Student Body (ASB) fund.

Attachments:
Pyro Spectaculars, Inc, - LQHS
24.10. Production Agreement with Pyro Spectacular, Inc., for Palm Desert High School
Rationale:

Risk Management request to enter into a Production Agreement with Pyro Spectacular, Inc., for firework and pyrotechnic devices on May 31, 2022, at Palm Desert High School during the 2021-2022 graduation ceremony.

Risk Management has reviewed the agreement and insurance documents provided by the vendor.  The vendor has named Desert Sands Unified School District as additional insured and their policy limits are appropriate. 

 

Submitted by:
Felissa Waynick, Director of Risk Management
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the Production Agreement with Pyro Spectacular, Inc., for firework and pyrotechnic devices on May 31, 2022, at Palm Desert High School, for an amount not to exceed $5,254, to be paid from the site's Associated Student Body (ASB) fund.

Attachments:
Pyro Spectaculars, Inc, - PDHS
24.11. Production Agreement with Pyro Spectacular, Inc., for Shadow Hills High School
Rationale:

Risk Management request to enter into a Production Agreement with Pyro Spectacular, Inc., for firework and pyrotechnic devices on May 26, 2022, at Shadow Hills High School during the 2021-2022 graduation ceremony.

Risk Management has reviewed the agreement and insurance documents provided by the vendor.  The vendor has named Desert Sands Unified School District as additional insured and their policy limits are appropriate. 

 

Submitted by:
Felissa Waynick, Director of Risk Management
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the Production Agreement with Pyro Spectacular, Inc., for firework and pyrotechnic devices on May 26, 2022, at Shadow Hills High School, for an amount not to exceed $5,511, to be paid from the site's Associated Student Body (ASB) fund.

Attachments:
Pyro Spectaculars, Inc, - SHHS
24.12. Notices of Completion for the 188/03F Ford Elementary School Modernization (New Classroom Buildings) Project
Rationale:

The 188/03F Ford Elementary School Modernization (New Classroom Buildings) Project has been completed per the plans and specifications. The work of the following prime contractors has been accepted.

  • Spec Construction Co., Inc. – Category No. 04
  • Caston, Inc. – Category No. 13
  • Continental Plumbing, Inc. – Category No. 19

A “punch list” was provided for the above-mentioned prime contractors. The items on the punch list have been corrected.  In the event any new items are discovered, they are covered in the one-year warranty period.

Facilities Services staff, the architect, the inspector of record, and the construction manager have verified the work and recommend the Notices of Completion be filed with the Riverside County Recorder.

Staff will process the request to release retention thirty-five calendar days following recordation with the Riverside County Recorder.

Submitted by:
Patrick Cisneros, Director, Facilities Services
Jordan Aquino, Assistant Superintendent, Business Services 

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve the Notices of Completion to Spec Construction, Co., Inc., Category No. 04; Caston, Inc., Category No. 13, and Continental Plumbing, Inc., Category No. 19, for the 188/03F Ford Elementary School Modernization (New Classroom Buildings) Project, and authorize staff to file the Notices of Completion with the Riverside County Recorder.

24.13. Donations
Rationale:

Donations, in the total estimated value of $2,700, have been received in Purchasing Services.  The attached report provides specific donation information.

Submitted by:
Seandee Jackson, Director, Purchasing Services
Jordan Aquino, Assistant Superintendent, Business Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to accept donations, in the total estimated value of $2,700.

Attachments:
Donations List 4-12-22
25. Consent Items - Educational Services
25.1. Independent Contractor Agreement with Rebecca Nelson
Rationale:

Palm Desert High School requests to enter into an Independent Contractor Agreement with Rebecca Nelson to provide a four-day seminar to the Professional Dance Pathway students. Ms. Nelson will also direct and shoot a short dance film choreographed by Ms. McKeever with the students, which can be included in their work portfolio. This seminar will help students gain experience dancing in front of a camera as this is a vital part of the dance education/entertainment industry.

Rebecca Nelson is a director and videographer specializing in dance on film. Her background as a professional dancer, teacher, choreographer, cinematographer, and director is an excellent example of how to be a well-rounded, financially stable, and highly reputable dance artist in the industry. 

Submitted by:
Dennis Zink, Principal, Palm Desert High School
Kevin Bibo, Director, College and Career Readiness
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve an Independent Contractor Agreement with Rebecca Nelson, to provide a four-day seminar to the Palm Desert High School students, on April 25-28, 2022, in a total amount not to exceed $5,000, to be paid from the Career Technical Education Incentive Grant Fund.

Attachments:
ICA-Rebecca Nelson
25.2. Amend Independent Contractor Agreement with The Index Room
Rationale:

Palm Desert High School request to amend an Independent Contractor Agreement with The Index Room to provide additional support and guidance to the Professional Theatre Pathway during the production of Cinderella.

The original agreement was approved by the Board of Education on January 18, 2022.  

Submitted by:
Dennis Zink, Principal, Palm Desert High School
Kevin Bibo, Director, College and Career Readiness
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to amend an Independent Contractor Agreement with The Index Room to provide additional support and guidance to Palm Desert High School students, in an additional cost of $5,850, in a total revised amount not to exceed $10,850, to be paid from the Career Technical Education Incentive Grant Fund. 

Attachments:
Amendment-Index Room
25.3. Public Speaking Services Agreement with Kelly Howard
Rationale:

Amelia Earhart Elementary School requests to enter into a Public Speaking Services Agreement with Kelly Howard to provide virtual training to staff in preparation for the International Baccalaureate Primary Years Programme Exhibition on May 4, 2022.

Submitted by:
Ann Morales, Principal, Amelia Earhart Elementary School
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve a Public Speaking Services Agreement with Kelly Howard to provide virtual training to staff on May 4, 2022, in a total amount not to exceed $1,000, to be paid from the site’s International Baccalaureate Fund.

Attachments:
PSSA-K. Howard
25.4. Amend a Purchase Agreement with Solution Tree, Inc.
Rationale:

Col. Mitchell Paige Middle School requests to amend a Purchase Agreement with Solution Tree, Inc., to provide professional development to staff on a different date as originally scheduled. 

The original agreement was approved by the Board of Education on June 8, 2021.

Submitted by:
Kerry Sperber, Principal, Col. Mitchell Paige Middle School
Angela Randolph, Ed.D., Director, State and Federal Programs Office
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to amend a Purchase Agreement with Solution Tree, Inc., to provide professional development to Col. Mitchell Paige Middle School staff on January 20, 2023, in a total amount not to exceed $8,300, to be paid from the site's Title I Fund.

Attachments:
Amendment-Solution Tree (Paige)
25.5. Memorandum of Understanding with Girls On The Run Riverside
Rationale:

Educational Services request to enter into a Memorandum of Understanding with the Girls on the Run Riverside (GOTR), to provide after school sessions to 3rd-5th students from Carter, Johnson, and Van Buren elementary schools.

GOTR encourages girls to build confidence and other important life skills through dynamic, interactive lessons, and physical activity. 

Submitted by:
Michael Wilhite, Senior Director, Elementary Curriculum, Instruction, and Assessment
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services 

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve a Memorandum of Understanding with the Girls on the Run Riverside, to provide after school sessions to Carter, Johnson, and Van Buren elementary school students, from April 24, 2022, to June 3, 2022, at no cost to the district. 

Attachments:
MOU- Girls On The Run
25.6. Memorandum of Understanding with The Parent Institute for Quality Education at Benjamin Franklin Elementary School
Rationale:

Benjamin Franklin Elementary School requests to enter into a Memorandum of Understanding with The Parent Institute for Quality Education (PIQE), to provide eight-week virtual training courses to parents of English Learners.

PIQE’s Social Emotional Learning Program is designed to develop skills and techniques, which will empower parents to address the educational needs of their school-aged children. 

Submitted by:
Kirsten Knapp, Principal, Benjamin Franklin Elementary School
Angela Randolph, Ed.D., Director, State and Federal Programs Office
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve a Memorandum of Understanding with the Parent Institute for Quality Education to provide virtual training courses to parents of English Learners at Benjamin Franklin Elementary School, from April 14, 2022, to June 9, 2022, in a total amount not to exceed $9,500, to be paid from the site’s Title I Fund.

Attachments:
MOU-PIQE (Franklin)
25.7. Memorandum of Understanding with the Torres Martinez Desert Cahuilla Indians Tribe
Rationale:

The State and Federal Programs Office requests to enter into a Memorandum of Understanding with the Torres Martinez Desert Cahuilla Indians Tribe to provide a Family Fun Day for the Native American students and families focused on a cultural enriching experience. 

Submitted by:
Angela Randolph, Ed.D., Director, State and Federal Programs Office
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve a Memorandum of Understanding with the Torres Martinez Desert Cahuilla Indians Tribe to provide a family day to students and families, from April 13, to June 30, 2022, in a total amount not to exceed $10,000, to be paid from Title VI Indian Education Fund. 

Attachments:
MOU-Torres Martinez
25.8. Palm Springs Gay Men's Chorus Grant Award to Amistad High School
Rationale:

Amistad High School received a grant award from the Palm Springs Gay Men’s Chorus, in the amount of $500.

The funds will be used to purchase student incentives, educational materials, and pay for field trips in order to promote the Gay-Straight Alliance, and to continue an atmosphere of safety and acceptance on the campus of Amistad High School. 

Submitted by:
David Gustafson, Ed.D., Principal, Amistad High School
Michael Wilhite, Senior Director, Elementary Curriculum, Instruction, and Assessment
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services 

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to accept the Palm Springs Gay Men’s Chorus grant award for Amistad High School to purchase student incentives and educational materials, during the 2021-2022 school year, in the amount of $500.

Attachments:
GAN- PSGMC
25.9. Riverside County Office of Education Financial Literacy Initiative Grant Award to Amistad High School
Rationale:

Amistad High School received a grant award from Riverside County Office of Education Financial Literacy Education Program, in the amount of $3,000.

The funds will be used to purchase student incentives, refreshments, educational materials, and  scholarships in order to bring relevant and needed educational resources to students and families of Amistad High School.

Submitted by:
David Gustafson, Ed.D., Principal, Amistad High School
Michael Wilhite, Senior Director, Elementary Curriculum, Instruction, and Assessment
Kelly May-Vollmar, Ed.D., Assistant Superintendent, Educational Services 
 
Recommended by:
Scott L. Bailey, Superintendent
 
Recommended Motion:

Approve to accept the Riverside County Office of Education Financial Literacy Initiative grant award for Amistad High School to purchase student incentives and educational resources, during the 2021-2022 school year, in the amount of $3,000.

Attachments:
GAN-RCOE (Amistad)
26. Consent Items - Personnel Services - N/A
27. Consent Items - Student Support Services
27.1. Independent Contractor Agreement with Autism Learning Partners, LLC
Rationale:

The Special Education department requests to enter into an Independent Contractor Agreement with Autism Learning Partners, LLC, to provide Applied Behavior Analysis (ABA) services to Special Education students during the 2021-2022 school year. 

Submitted by:
Dr. Charity Plaxton-Hennings, Senior Director, Special Education
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent


 
Recommended Motion:

Approve an Independent Contractor Agreement with Autism Learning Partners, LLC, to provide Applied Behavior Analysis services to Special Education students, during the 2021-2022 school year, in a total amount not to exceed $4,000, to be paid from the Special Education fund. 


Attachments:
ICA - Autism Learning Partners, LLC
27.2. Independent Contractor Agreement with BIST-Cornerstones of Care
Rationale:

Carrillo Ranch Elementary School requests to enter into an Independent Contract Agreement with BIST- Cornerstones of Care to provide training to staff in managing behavioral expectations involving students.  Carrillo Ranch Elementary has an Emotionally Disturbed program on site. Students are mainstreamed to provide a consistent system throughout the campus.  

Cornerstones of Care created the Behavior Intervention Support Team (BIST) in 1990 and is certified in trauma-informed care. It empowers educators and parents with the resources and understanding they need to partner with students to help them develop emotional awareness and positive coping skills so they can live safe and productive lives both inside and outside of the classroom.  

Since each situation and environment is different, BIST tailors services to meet each student’s specific needs. Their services support individuals, teams, and complete school faculties based on their goals.  Their services will include school-wide, Professional Learning Communities teams, and individual staff consultations to problem solve for each unique student to be successful.

Submitted by:
Teddi L. Blackim, Principal, Carrillo Ranch Elementary School
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve an Independent Contractor Services Agreement with BIST-Cornerstones of Care and Carrillo Ranch Elementary School, to provide in-person and virtual professional development for staff on student behavior management, from April 13, 2022, to June 30, 2023, in the amount not to exceed $24,275, to be paid from Supplemental Concentration and ESSER II funds.

Attachments:
ICA Cornerstones of Care
27.3. Independent Contractor Agreement with Tasha's Training and Consulting, LLC, DBA, TTC4SUCCESS
Rationale:

The Special Education departments requests to enter into an Independent Contractor Agreement with Tasha's Training Consulting, LLC, DBA, TTC4SUCCESS, to ensure all necessary supports and resources are in place to help integrate a Special Education student returning from a resedential treatment center, to a least restrictive environment at the District.

Submitted by:
Dr. Charity Plaxton-Hennings, Senior Director, Special Education
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott A. Bailey, Superintendent

 
Recommended Motion:

Approve an Independent Contractor Agreement with Tasha's Training Consulting, LLC, DBA, TTC4SUCCESS, to help integrate a Special Education student returning from a residential treatment center, to a least restrictive environment, during the 2021-2022 school year, in an amount not to exceed $9,252, to be paid from the Special Education fund.

Attachments:
ICA Tashas Training
27.4. Amend Independent Contractor Agreement with Stephen Edward Brock, Ph.D., NCSP
Rationale:

The Student Assistance Program department requests to amend the Independent Contractor Agreement with Stephen Edward Brock, PH.D., NCSP, to extend his services by adding (1) one day of professional development training to provide the Mental Health Crisis Intervention PREPaRE workshop for administrators from Desert Sands Unified School District on Friday, May 13, 2022.

The Independent Contractor Agreement with Stephen Edward Brock, PH.D., NCSP, was Board approved on December 14, 2021.

Submitted by:
Larry Bellanich, Director, Student Assistance Program
Laura Fisher, Assistant Superintendent, Student Support Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:

Approve to amend the Independent Contractor Agreement with Stephen Edward Brock, PH.D., NCSP, to add one day of professional development, during the 2021-2022 school year, for an increase of $2,500, to be paid from the LEA Medi-Cal Collaborative Fund.

Attachments:
Addendum Stephen Brock
28. Consent Items - Superintendent - N/A
29. Personnel Actions-Certificated
29.1. Certificated Personnel
Rationale:

Submitted by:
Joseph Hyde, Ed.D., Assistant Superintendent, Personnel Services

Recommended by:
Scott L. Bailey, Superintendent

 
Recommended Motion:
Approve certificated personnel action items, as listed under the date of April 12, 2022.
Attachments:
CE Agenda 4-12-22
30. Personnel Actions - Classified
30.1. Classified Personnel
Rationale:

Submitted by:
Joseph Hyde, Ed.D., Assistant Superintendent, Personnel Services

Recommended by: 
Scott L. Bailey, Superintendent

 
Recommended Motion:
Approve classified personnel action items, as listed under the date of April 12, 2022.
Attachments:
Classified Agenda List
31. Call out of Closed Session Actions
32. Suggestions for Future Agendas that Receive at Least 3 Votes
33. Announcements
34. Reconvene to Closed Session If Needed
35. Adjournment

Published: April 8, 2022, 11:54 AM

The resubmit was successful.