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Special Board Meeting
Bonsall USD
June 26, 2019 5:00PM
Bonsall Community Center 31505 Old River Road Bonsall, CA 92003

1. Call to Order, Roll Call, Establishment of Quorum
2. Open Session
2.1. Welcome to Guests and Pledge of Allegiance
2.2. Approval of Current Agenda
3. Public Comment
Rationale:

This is the appropriate point in the meeting for any members of the audience to speak on non-agenda items. Those wishing to speak concerning items on the present agenda, the speaker may choose to address the Board at this time, or wait until the item is announced for consideration.

Individual speakers shall be allowed three (3) minutes to address the Board on each agenda or non-agenda item.  The board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard.  The president may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add.

The Board requests that speakers address the Board from the podium.

 
4. Information
4.1. 2018-19 Performance Indicator Review (PIR) State Performance Plan Indicator 3
Speaker:
Julie Hong, Ed.D.
Rationale:

The California Department of Education (CDE) conducted a Performance Indicator Review for each Local education agency (LEA) in California. Districts who failed to meet a certain performance value in relation to one or more of the State Performance Plan Indicators were required to provide an action plan to the California Department of Education.

The BUSD is in PIR status for Indicator 3 in Mathematics: Statewide Assessments is a four-part indicator on the Local Level Annual Performance Report (APR) that measures the participation rate and achievement level of all students with disabilities in the areas of English language arts (ELA) and mathematics as it pertains to the requirements of the California Assessment of Student Performance and Progress (CAASPP).

The Bonsall Unified School District's Performance Indicator Review (PIR) Plan was developed by the BUSD PIR Committee and reviewed by the SELPA Director for North Coastal Consortium for Special Education on June 03, 2019. The PIR Plan has been successfully submitted to the CDE on June 03, 2019.



 
Financial Impact:

None, Informational Item only 

Attachments:
PIR LEA Identification
SELPA Review Checklist Form
SPPI 3 Performance 2019
4.2. 2019-20 and Future Years Budget Planning
Speaker:
David Jones and William Pickering
Rationale:

The Governing Board has expressed a desire to discuss budget planning for 2019-20 and future years.

 
5. Action
5.1. Approval of Superintendent's Employment Contract.
Speaker:
David Jones and William Pickering
Rationale:

The Superintendents contract is updated for a three year term, beginning July 1, 2019 and ending on June 30, 2022.

 
Financial Impact:

The Superintendent's annual salary changed from $165,000 to $175,000 in the new contract (July 1, 2019 through June 30, 2022.)

Attachments:
Superintendent's Employment Contract
5.2. Ratification of Personnel Register
Speaker:
David Jones
Rationale:

Public Employees Employment/Pesonnel Action

Public Employee Resignation/Retirement/Leave of Absence/Termination

(Per attached personnel register)

 
Financial Impact:

As presented.

Attachments:
Personnel Registers
5.3. Approval of Agreement with Low Voltage Integrated Systems, Inc. to Repair, Install and Upgrade the Access System at Bonsall Elementary School (BES)
Speaker:
William Pickering II
Rationale:

The existing building access system came on-line with the new construction of BES in 2008. The system has passed its useful life as proven by a large number of doors with card readers that no longer work nor are they not repairable. The principal has reported that parents and teachers have expressed concerns about the state of the current system.

This contract will replace all the card readers and change the software to a current version of the same system that is currently used at Bonsall West Elementary School. The new system comes with added safety features, such as allowing a school-wide lockdown by a single command from one location. The new system will work with the existing locking mechanisms, allowing the district to save a lot of money.

The district solicited multiple bids and Low Voltage Integrated Systems, Inc. was the lowest bidder at $40,674. The second bid was $48,222 and the third bidder was non-responsive.
 
Financial Impact:

$40,674 - restricted maintenance funds



Attachments:
Low Voltage - BES
5.4. Approval of Agreement between the Bonsall Unified School District and the California State University, San Bernardino for Paid School Psychologist Internship
Speaker:
Julie Hong, Ed.D.
Rationale:
The district has a history of successful internship program partnerships with local colleges and universities.  This agreement is effective May 30, 2019 and will be in effect until June, 20, 2020 and may be terminated upon 30 days written notice from either party. 

 
Financial Impact:

$10,000 Stipend. 

Attachments:
Bonsall Unified School District CSU San Bernardino School Psychologist Intern
5.5. Approval of Nonpublic Master Contract between Bonsall Unified School District and Community School of San Diego FY2019-20
Speaker:
Julie Hong, Ed.D.
Rationale:

The Bonsall Unified School District will enter into a Nonpublic Master Contract with Community School of San Diego for FY2019-20. Community School of San Diego will provide Free and Appropriate Public Education (FAPE) under the Individuals with Disabilities Education Act (IDEA) for an Elementary Special Education Student to meet the needs outlined in the Individualized Education Plan (IEP). 



 
Financial Impact:

Not to exceed $80,000 from the Special Education fund for FY2019-20, including the extended school year 



Attachments:
2019-20 Nonpublic Master Contract Appendix A Schools
2019-20 Nonpublic Master Contract Community School of San Diego
5.6. Approval to Renew Nonpublic Master Contract between Bonsall Unified School District and TERI Country School for FY2019-20
Speaker:
Julie Hong, Ed.D.
Rationale:

The Bonsall Unified School District will renew the Nonpublic Master Contract with TERI Country School to provide Free and Appropriate Public Education (FAPE) under the Individuals with Disabilities Education Act (IDEA) for a Special Education student attending the adult transition program to meet the needs outlined in the Individualized Education Plan (IEP). 








 
Financial Impact:
Not to exceed $80,000 from the Special Education fund for FY2019-20, including the extended school year 


Attachments:
2019-20 Nonpublic Master Contract Appendix A Schools TERI Country School
2019-20 Nonpublic Master Contract TERI Country School
5.7. Approval of Independent Contractor Agreement between Bonsall Unified School District and Adapted Child's Play for Adapted Physical Education (APE) Services for the 2019 Extended School Year
Speaker:
Julie Hong, Ed.D.
Rationale:

The Bonsall Unified School District will enter into an Independent Contractor Agreement with Adapted Child's Play. Adapted Child's Play will provide Adapted Physical Education services at  Norman L. Sulllivan Middle School and Bonsall High School for the 2019 Extended School Year.  

Adapted Child's Pay provides Adapted Physical Education (APE) Services under the Individuals with Disabilities Education Act (IDEA) for special education students to meet the needs outlined in the Individualized Education Plan. 







 
Financial Impact:

$7,300 from the special education fund is needed to cover adapted physical education services for the extended school year. 






Attachments:
2019-20 Independent Contractor Agreement Adapted Child's Play
5.8. Approval of Medi-cal Administrative Activities Program (MAA) Random Moment Time Survey (RMTS) Service Agreement between Bonsall Unified School District and MCF Consulting, Incorporated for FY2019-20
Speaker:
Julie Hong, Ed.D.
Rationale:

The Bonsall Unified School District will enter into an agreement with MCF Consulting, Incorporated to provide reimbursement for services related to claims for Random Moment Time Survey (RMTS) in accordance with United States Medicaid and California Medi-Cal programs. BUSD is entitled to reimbursable claims for certain expenses incurred in providing services to California Medi-Cal recipients. RMTS is moving towards the state mandated process for reimbursable claims and is planning for the integration of the LEA Billing Option Program to occur with the 2019-20 school year. Local educational agencies are required to work with their local LEC to ensure continued participation in both programs. The BUSD will work with the Orange County Superintendent of Schools, as part of the Local Educational Consortium (LEC). 






 
Financial Impact:

The financial impact to the district is dependent on the number of participants. The district will pay $75 per participant but will be reimbursed 50% of the total cost after the first invoice is paid to MCF Consulting, Incorporated. The first scheduled payment for services will occur for FY2021-22. 






Attachments:
Medi-cal Administrative Activities Program (MAA) Random Moment Time Survey (RMTS)
5.9. Approval of School-Based Medi-cal Administrative Activities Participation Agreement between Bonsall Unified School District and Orange County Superintendent of Schools for FY2019-20
Speaker:
Julie Hong, Ed.D.
Rationale:

The Bonsall Unified School District will enter into an agreement with Orange County Superintendent of Schools, as part of the Local Educational Consortium (LEC) to provide reimbursement for services related to claims for Random Moment Time Survey (RMTS) in accordance with United States Medicaid and California Medi-Cal programs.

BUSD is entitled to claim reimbursements for certain expenses incurred in providing services to California Medi-Cal eligible and potentially eligible individuals and their families. As a requirement for reimbursement, the BUSD is required to maintain a response rate of eighty-five percent (85%) of the moments assigned per time study quarter.  






 
Financial Impact:

The BUSD will be responsible for their share of the RMTS Software Platform Fee, which is based on the District's participation rate of 85% of the RMTS Software Platform through MCF Consulting, Incorporated. For FY2019-20, the district will pay a fee of $1.34 per participant per quarter for approximately 40 participants, a total of $53.60.










Attachments:
School-Based Medi-cal Administrative Activities Participation Agreement
5.10. Approval to Renew Independent Contractor Agreement with Annette Rodriguez, Occupational Therapist for FY2019-20
Speaker:
Julie Hong, Ed.D.
Rationale:

The Bonsall Unified School District will renew the Independent Contractor Agreement with Annette Rodriguez to provide Occupational Therapy (OT) services and supervision for special education students to meet the needs outlined in the Individualized Education Plan. Services include consultation and direct service and supervision.

Services to be provided by Contractor shall be amended by adding the following definition:

1. Contractor shall provide occupational therapy services for Bonsall Elementary, Bonsall West, Bonsall Preschool, Vivian Banks Charter, Bonsall High, Norman L. Sullivan Middle, and Home and Hospital Instruction.

Services to be provided by Contractor shall be amended by deleting and adding the following definition:

The district may, at any time, with or without reason, terminate this Agreement and compensate Contractor for services satisfactorily rendered to the date of termination. 

Amended

2. The Agreement is terminable by either party with thirty (30) days' written notice. 







 
Financial Impact:

Not to exceed $70,000 from the Special Education fund for FY2019-20



Attachments:
2019-20 Annette Rodriguez Addendum
Independent Contractor Agreement Annette Rodriguez
5.11. Approval of Agreement with Franklin Covey Inc. The Leader in Me Online Resources and One Day Training for Bonsall West Staff Members
Speaker:
Tina Calabrese
Rationale:

Bonsall West (BW) staff was granted a $250,000 DoDEA Grant in August of 2017. One of the action items in the grant was training for staff and students on the Leader in Me traits.  We have the opportunity to pay for training for 45 staff members, purchase resources, and have a consultant for our staff to provide quality lifelong leadership/character development traits for our students for years to come.  We have our grant and donation monies, and ongoing partnerships available to keep this program alive/vibrant at our school for the next three years. 

A one year contract requires a signature to pay for the online resources membership of $10, 350, and $875.69 for staff/student training materials for fall training with a Camp Pendleton certified trainer for The Leader in Me. 

Future costs: In the spring of 2020 Bonsall West will be launching leadership/creating culture and 7 Habits Signature 4.0. at a cost of $11.086.

 
Financial Impact:

General fund – Department of Defense EA Grant $10,368

General fund – Donations $11,943.92

Attachments:
TLIM BW Agreement
5.12. Approval of 2019-20 Consolidated Application for Funding for Title I, II, III, and IV
Speaker:
William Pickering II
Rationale:

The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from federal programs to school districts. Bonsall USD must complete and submit the ConApp to inform the CDE that the District is applying for Title I, II, III, and IV. The CDE will inform the District of the program entitlements in January 2020.

 
Financial Impact:

Funding estimated to be $519,841 to be placed in the restricted general fund.



Attachments:
2019-20 ConApp
5.13. Approval of the 2017-2020 BUSD Local Control and Accountability Plan (LCAP).
Speaker:
David Jones
Rationale:

At the June 13th, 2019 board meeting, BUSD held a Public Hearing for the 2017-2020 Local Control and Accountability Plan.  A Public Hearing must be held prior to board approval of the District LCAP.  The LCAP provides a comprehensive overview of the District's goals, actions and funding to improve BUSD programs and student achievement.  The LCAP is developed and implemented on a three-year cycle, and the current LCAP will end at the conclusion of the 2019-20 school year.


 
Financial Impact:

The details of the financial impact related to each of the goals and actions are outlined in the LCAP.

Attachments:
2017-20 BUSD LCAP
5.14. Approval of the BUSD Local Control and Accountability Plan Federal Addendum.
Speaker:
David Jones
Rationale:

The LCAP Federal Addendum is meant to supplement the LCAP to ensure that eligible LEAs have the opportunity to meet the Local Educational Agency (LEA) Plan provisions of the Every Student Succeeds Act (ESSA).  The Federal Addendum provides a comprehensive overview of how the District will utilize Title funding to support the programs and needs of our students.

 
Financial Impact:

The financial impact is outlined in the CONAPP (Consolidated Application for Funding), which is agenda item 8.12.


Attachments:
LCAP Federal Addendum
5.15. Approval of the 2019-20 Budget and the Use of Education Protection Account for Bonsall Unified School District
Speaker:
William Pickering II
Rationale:

Bonsall USD’s budget and multi-year projections (2019-20 to 2021-22) show that the district’s unrestricted general fund is on course to exit a pattern of deficit spending and enter a period of surplus spending. This trend is due to the approved on-going budget solutions from 2016-17 ($165,860), 2017-18 ($250,000), 2018-19 ($335,000), and increasing the class sizes in the elementary schools by reducing four teaching positions ($450,00) in 2019-20. The district’s budget also include the savings from the STRS buy-down ($121,000) adopted by the Legislature in the State’s budget.

As for the enrollment, the multi-year projections have a relatively stable student population with the growth of only two students over of period 2018-19 to 2021-22.

After seven years, the district’s 2018-19 unrestricted general fund balance will end with more than it began with by $124,000. This will be a hard trend to maintain with the district’s cost factors increasing at a faster rate than its revenues.

The district is projecting to have a reserve for economic uncertainties of 4.3% in 2019-20, 3.9% in 2020-21, and 3.9% in 2021-22. In addition, the district has set aside a reserve for unexpected cost in special education of $148,196 in 2019-20 and $200,000 in 2020-21 and 2021-22.

 
Financial Impact:

General fund revenues of approximately $26.2 million and expenditures of $25.9 million.

Attachments:
2019-20 Budget EPA Gen Fund and VBCS
2019-20 Budget Presentation
2019-20 Budget SACS
2019-20 MYP
6. Planning
Quick Summary / Abstract:

The next regular meeting of the Governing Board of Trustees is scheduled for Wednesday, August 14, 2019 at 5:00 p.m. in the Bonsall Community Center.

7. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications, or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District governing Board, please contact the district office at 760-631-5200 (31505 Old River Road, Bonsall). Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting. Upon request, the District shall also make available this agenda and all other public records associated with the meeting in appropriate alternative formats for person with disabilities. ------ In compliance with Government code Section 54957.5, non-exempt written materials related to an item on this agenda that are distributed to the Board within 72 hours before the meeting will be made available for public inspection at the District office during normal business hours and on the District website [www.bonsallusd.com].

Published: June 21, 2019, 4:17 PM

The resubmit was successful.