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Regular Meeting of the Board of Trustees - Revised
Los Altos ESD
January 28, 2019 7:00PM
Covington School Multi-Purpose Room 205 Covington Road, Los Altos Closed Session - 5:00 PM -- Open Session - 7:00 PM

A. CALL TO ORDER
B. PUBLIC COMMENT ON CLOSED SESSION AGENDA
Quick Summary / Abstract:
Anyone wishing to address the Board of Trustees regarding the closed session agenda may do so at this time.
C. ADJOURN TO CLOSED SESSIONConfidential agenda item.
C.1. Conference with Real Property NegotiatorsConfidential agenda item.
Quick Summary / Abstract:
Property: Approximately 11.5 gross acres comprising all or portions of APNs: 148-22-009, 148-22-010, 148-22-012, 148-22-013, and 148-22-011 Agency Negotiators: Jeffrey Baier, Superintendent and Randall Kenyon, Assistant Superintendent, Business Services Negotiating Parties: Los Altos School District and San Antonio Center II LLC Under Negotiation: Price and Terms of Payment (Discussion)
C.2. Anticipated LitigationConfidential agenda item.
Quick Summary / Abstract:
Conference with Legal Counsel - Anticipated Litigation. Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2)(3)(one case). (Discussion)
C.3. Conference with Labor NegotiatorConfidential agenda item.
Quick Summary / Abstract:
Negotiations pursuant to Government Code section 54957.6 Agency Designated Representatives: Jeffrey Baier, Superintendent and Randall Kenyon, Assistant Superintendent, Business Services Employee Organizations: Los Altos Teachers Association and California School Employees Association Chapter 103 (Discussion)
C.4. Public Employee Performance EvaluationConfidential agenda item.
Quick Summary / Abstract:
Title: Superintendent (Discussion)
D. RECONVENE TO OPEN SESSION
D.1. Pledge of Allegiance
D.2. Agenda Approval
D.3. Closed Session Report
D.4. Superintendent's Update
E. SCHOOL PRESENTATION
E.1. Oak School
Quick Summary / Abstract:
Representatives from Oak School will share why they love Writing Workshop. (Mr. Baier) [15 minutes - Discussion]
F. CONSENT
Quick Summary / Abstract:
All matters listed under Consent are considered to be routine and will be approved in one motion. There will be no separate discussion of these items. If discussion is required, items may be removed for separate consideration.
F.1. Minutes of the January 14, 2019 Regular Meeting and January 16, 2019 Special Meeting
Attachments:
A. Board Minutes - 01/14/19
B. Board Minutes - 01/14/19 (Approved)
C. Board Minutes - 01/16/19
D. Board Minutes - 01/16/19 (Approved)
F.2. Purchase Orders
Attachments:
A. Purchase Orders
F.3. 2018-19 Certificated Staff Seniority List
Attachments:
A. 2018-19 Certificated Staff Seniority List
F.4. Resolution #18/19-11, Inter-Fund Transfer
Attachments:
A. Resolution #18/19-11
F.5. 2019-20 Budget Development Calendar
Attachments:
A. 2019-20 Budget Development Calendar
F.6. Denial of Interdistrict Transfer Request #19/20-01, Does Not Meet Criteria of BP/AR 5117
Attachments:
A. Interdistrict Transfer Denial
F.7. Disposal of Surplus Property
Attachments:
A. Disposal of Surplus Property
F.8. Personnel Actions
Attachments:
A. Personnel Actions
G. EMPLOYEE REQUESTS TO ADDRESS THE BOARD
G.1. Mrs. Roberta Pyne, Los Altos Teachers Association
G.2. Mrs. Suzanne Lowe, California School Employees Association
H. COMMUNITY COMMENTS
Quick Summary / Abstract:
This time is reserved for citizens and employees to address the board on items that are not on the agenda. Community members wishing to address the board are allotted up to three (3) minutes per speaker. The board and administration welcome this opportunity to listen; however, the board is not permitted to discuss or take action on non-agenda items, except to instruct the superintendent to review the matter further, report back to the board at a subsequent meeting or place the matter on a future agenda. The board may make a brief comment or ask clarifying questions. (Government Code section 54954.2)
I. ACTION/DISCUSSION ITEMS
I.1. Audited Financial Report
Quick Summary / Abstract:
Mr. Kenyon and the district's auditor will present the 2018-19 audited financial report and audit findings for review and approval. (Mr. Kenyon) [15 minutes - Action]
Attachments:
A. Presentation - Chavan & Associates 2017-18 Audit Results
B. 2017-18 Annual Financial Report
I.2. 2019-20 State Budget
Quick Summary / Abstract:
Mr. Kenyon will provide an overview on the Governor's proposals for the 2019-20 state budget and the impact on our district. (Mr. Kenyon) [10 minutes - Discussion]
Attachments:
A. Presentation - Financial Update
B. 2019-20 Pocket Budget
I.3. Citizens Advisory Committee for Finance (CACF) Mid-Year Report
Quick Summary / Abstract:
The Citizens Advisory Committee for Finance (CACF) will present a mid-year report of findings and recommendations. (Mr. Kenyon) [20 minutes - Discussion]
Attachments:
A. CACF Letter to LASD
B. CACF Mid-Year Report to Board
I.4. Selection of Underwriter for Sale of Bond Anticipation Notes
Quick Summary / Abstract:
Staff and the district’s financial advisor will share the process used in selecting an underwriter and make a recommendation to the board. (Mr. Kenyon) [15 minutes - Action]
Attachments:
A. PFM Recommendation Memo
B. PFM Presentation
I.5. Preliminary Offer of Facilities to Bullis Charter School for 2019-20
Quick Summary / Abstract:
The Board of Trustees will consider approving the Preliminary Offer of Facilities to the charter school for 2019-20. (Mr. Kenyon) [60 minutes - Action]
Attachments:
A. Presentation - 2019-20 Preliminary Facilities Offer to Bullis Charter School
B. Draft Proposition 39 Preliminary Offer 2019-2020
I.6. Memorandum of Understanding (MOU) with City of Mountain View
Quick Summary / Abstract:
The board will consider authorizing the superintendent to execute the MOU with the City of Mountain View regarding the Transfer of Development Rights Program. (Mr. Kenyon) [10 minutes - Action]
Attachments:
A. MOU with City of Mountain View
I.7. Adoption of 2019-20 District Calendar
Quick Summary / Abstract:
The Board of Trustees will consider approving the 2019-20 District Calendar. (Mr. Baier) [10 minutes - Action]
Recommended Motion:
It is recommended the 2019-20 District Calendar be approved as presented.
Rationale:
Each year the Board adopts a District calendar for the following school year. The calendar is important for planning as it identifies a number of key dates for the year including start and end dates, breaks, professional learning days, and minimum days. We have historically used the MVLA High School District as a starting point in order to create as much consistency as possible for our shared families. Please review the attached calendar in preparation for board discussion.
 
Attachments:
A. Draft 2019-20 District Calendar
B. Adopted 2019-20 MVLA Calendar
J. BOARD AND ADMINISTRATION COMMENTS
Quick Summary / Abstract:
This time is for the administration and board to report on non-agenda items such as committee reports, school activities, legislation and future agendas.
K. ADJOURN
L. AGENDA ITEMS FOR FUTURE REGULAR BOARD MEETINGS
Quick Summary / Abstract:
• Egan School Presentation • 2019-20 Preliminary Budget
Disability Information:
Individuals with disabilities attending this meeting who are in need of special accommodations should call the Superintendent’s Office (650-947-1152) at least two days prior to the meeting date to make special arrangements.

Published: January 25, 2019, 5:02 PM

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