Regular Board Meeting
Los Gatos Un. ESD
December 15, 2020 5:00PM
The December 15, 2020 Regular Board Meeting will be conducted via teleconference. Instructions for public participation are posted in the agenda.
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The December 15, 2020 Board Meeting will be conducted via teleconference. Interested parties and members of the public may connect to and participate in the meeting using the following instructions:
HOW TO CONNECT TO THE BOARD MEETING and PUBLIC COMMENT
Comments on Closed Session items must be received by 4:45 p.m. on Tuesday, November 19, 2020 to be read aloud at the board meeting. General public comments on non-agenda items must be received by 5:30 p.m. on Tuesday, November 15, 2020 to be read aloud at the board meeting. Comments on agenda items may be received up until the item is under consideration. If a comment is received after Public Comment has been closed, it will be considered written communication and will be forwarded to the Governing Board.
Comments may not exceed three (3) minutes. If a comment takes longer than three (3) minutes to read aloud, the remainder will be considered written communication and forwarded to the Governing Board. |
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This is the opportunity for members of the public to address the Governing Board on any Closed Session item described in this notice. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.
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This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.
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This is the opportunity for community partners listed below to provide an update to the Governing Board regarding their respective organization. In accordance with the Brown Act, the Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda. • Home & School Club - Blossom Hill Elementary School • Home & School Club - Daves Avenue Elementary School • Home & School Club - Lexington Elementary School • Home & School Club - Louise Van Meter Elementary School • Home & School Club - R.J. Fisher Middle School • Los Gatos Elementary Teachers Association • Los Gatos Union Classified Employees Association • Los Gatos Education Foundation |
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| Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda will be approved with one motion which is not debatable and which requires unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the section and placed on the regular order of business following the approval of the consent agenda. |
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The minutes for the Regular Board meeting, November 19,2020 are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.
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It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.
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There is no financial impact at this time. |
Minutes 11920 121520
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The warrant register for the month of November 2020 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented. |
It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented. |
There is no financial impact at this time.
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November Warrant Register
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The service contracts as of December 15, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented. |
The service contracts as of December 15, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented. |
Financial impact is outlined by each contract.
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December Contracts
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The personnel report as of December 15, 2020, includes a Short Term Hybrid Learning Support Aide/Health Screener Job Description and updates to the Hourly and Substitute Salary Schedule, is presented to the Governing Board for approval. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the report as presented.
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CLASSIFIED EMPLOYMENT
Angelie Castro has been offered a Probationary Instructional Assistant I position (.75 FTE) at Louise Van Meter Elementary School effective Monday, December 7, 2020. Shannon Hawkes has been offered a Probationary Library Media Specialist position (.75 FTE) at Daves Avenue Elementary School effective Monday, December 14, 2020. Jonathan Lo has been offered a Probationary IT Technician position (1.0 FTE) at the District Office effective Friday, December 18, 2020. CLASSIFIED RESIGNATION Kathleen Houk, Registrar (.75 FTE) at R.J. Fisher Middle School has submitted her resignation effective December 14, 2020. |
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It is the recommendation of the Assistant Superintendent-Educational Services/HR and Superintendent that the Governing Board approve the report as presented.
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There is no financial impact at this time.
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Hourly and Substitute Pay Rate 20_21
Hybrid Learning Support Aide Job Description
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The updated Injury and Illness Prevention Program (IIPP) is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the IIPP as presented.
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The Injury and Illness Prevention Program (IIPP) has been updated to include District protocols and procedures surrounding COVID-19 safety measures.
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It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the Injury and Illness Prevention Program (IIPP) as presented.
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There is no financial impact at this time.
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LGUSD Injury and Illness Prevention Program
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| The Phase Two portion of a network upgrade is presented to the Governing Board for approval and action. It is the recommendation of the Director of Technology, Assessment & Accountability and the Superintendent that the Governing Board approve the upgrade. |
| The Phase Two portion of the elementary school data network upgrade was postponed briefly to seek a 40% Erate funding and to allow for Phase One to be completed in a timely manner. Phase Two will complete the network installation by replacing network cabinets, installing wireless access points in the district office and warehouse, installing battery backups for data network (and telephones), testing cabling at elementary schools and completing a fiber connection between the district office and the district data center in the warehouse. By approving these three contracts (AMS Sales Order and two ATOs - Authorization to Order for SPURR) LGUSD will be in position to apply for the 40% Erate discount and the work can commence as early as April 1st, 2021. |
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| It is the recommendation of the Director of Technology, Assessment & Accountability and the Superintendent that the Governing Board approve the upgrade. |
| The total cost for the Phase Two Elementary School Network Upgrade project is $289,345.35 with the 40% Erate discount of $115,738.17 which will bring the cost to LGUSD down to an estimate of $173,607. By approving these three contracts (AMS Sales Order and two ATOs - Authorization to Order for SPURR). |
E-Rate Sales Order Agreement
LGUSD Erate 24
LGUSD Erate 24
Phase 2 Network Install
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| Independent investigator, Melissa Phung, will present a summary report of her findings of an internal investigation regarding District practices and protocols involving personnel to the Governing Board for discussion. |
| After the conclusion of the 2019-2020 school year, the district learned of a criminal investigation of a district teacher and placed the teacher on administrative leave. In September 2020, the district was informed the teacher had been arrested for engaging in felony lewd and lascivious acts with a minor and misdemeanor acts of annoying and molesting a minor. The district cooperated with the District Attorney's Office and the Santa Clara Sheriff's Department in the criminal investigation. In addition, the district retained an independent investigator, Melissa Phung, to conduct a full and thorough internal investigation of the matter, including a review of the District's practices and protocols involving personnel. Tonight's presentation will include a summary report of Ms. Phung's findings and recommendations. |
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Summary Report 121520
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Chief Business Official, Terese McNamee will present the Los Gatos Union School District First Interim Budget Report for the 2020-21 School Year to the Governing Board as required by Education Code before its submission to the California Department of Education. This is an action item. |
The District is required to submit two reports to the Governing Board during each fiscal year. The first report (First Interim) shall cover the financial and budgetary status of the district for the period ending October 31, 2020. The second report (Second Interim) shall cover the period ending January 31, 2021. The District shall certify in writing within 45 days after the close of the period being reported whether or not the District is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, the subsequent two fiscal years.
A positive certification is assigned if the district will be able to meet its financial obligations for the current fiscal year and subsequent two fiscal years. A qualified certification will be assigned to any district that may not meet its financial obligations for the current fiscal year or two subsequent fiscal years. A negative certification will be assigned to any district that will be unable to meet its financial obligations for the remainder of the fiscal year or the subsequent fiscal year per Education Code Section 42131. The Los Gatos Union School District will submit a First Interim Report to the Santa Clara County Office of Education with a positive certification. |
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It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the Los Gatos Union School District First Interim Budget Report for the 2020-2021 School Year as presented. |
There is no financial impact at this time.
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1st Interim Presentation
FY20-21 SACS report 1st interim
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| For the annual LCAP adoption approval from the Board of Trustees, the Board shall review and approve the Budget Overview for Parents. The template has been updated to reflect the changes in the LCAP template. |
| As part of the annual review of the LCAP, the budget components highlight how resources are prioritized to meet the LCAP priorities serving the most needy students. This overview outlines those priorities and highlights that we are anticipating meeting our budget projections for the 20-21 LCAP. |
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| It is the recommendation of the Chief Business Official and Superintendent that the Govering Board approve the Budget Overview for Parents. |
Budget Overview
Budget Overview for Parents
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| The public hearing is held for the purpose of taking testimony from the public, regarding Los Gatos Union School District entering into an Energy Service Contract with Forefront Power LLC. The Chief Business Official Terese McNamee will present a summary of the proposal. |
Notice of Public Hearing Energy Service Contract 121520
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Chief Business Official Terese McNamee will present the proposed Resolution regarding Energy Savings and provide the Energy Service Agreements with Forefront Power LLC to the Governing Board for adoption, including the approval of related contracts. |
District is interested in reducing the costs of energy at our facilities and is proposing to enter into Power Purchase Agreements " PPA" and related documents with ForeFront Power LLC. As part of the policy and intent of the State of California to promote energy conservation and all feasible uses of alternative energy supply sources, Government Code section 4217.12 outlines the Energy Service Agreements approval requirements that must be met for the Board to approve the power purchase agreement: 1). Financial analysis of the PPA must show net saving for each site and the Board must determine that the PPA and related agreements are in the best interests of the District 2). District has adopted the SPURR Renewable Energy Aggregated Procurement Program "REAP" (a competitive statewide solar request for proposals process) as its own process. 3. Forefront Power LLC was selected vendor for School Project through the SPURR REAP program and will be the supplier in the PPA. 4. The Board must hold a public hearing to receive public comments 5. The Districts proposed approval of the PPA is a project for the purposes of CEQA and is categorically exempt from the CEQA evaluation. |
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Adopt the Resolution on Energy Savings and approve the Energy Service Contracts with Forefront Power LLC as presented to the Governing Board for discussion. Authorize the Superintendent or designee to negotiate any further changes, insertions and omissions to the PPA as reasonably deemed necessary to execute and deliver the PPA, and all other documents or acts necessary, to carry out the resolution and said agreements. |
The financial impact is outlined as follows: SITE SYSTEM SIZE YEAR 1 SAVINGS % ENERGY OFFSET
Blossom Hill 266 $12,066 73%
Daves 196 $10,071 53%
Fisher 376 $22,810 90%
Lexington 86 $597 90%
Van Meter 180 $3,135 78%
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Blossom Hill Solar Contract
Board Presentation
Board Resolution
Daves Avenue Solar Contract
Lexington Solar Contract
Louise Van Meter Solar Contract
RJF Solar Contract
SPURR General Conditions Solar Contract
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| District administrators will provide an update on the reopening plan to the Governing Board for discussion. |
Reopening Update 121520
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Assistant Superintendent-Educational Services/Human Resources, Sarah Tellez, will present the proposed Los Gatos Union School District Attendance Calendars for the 2021-22 and 2022-23 school years to the Governing Board for discussion, approval and action.
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Beginning in October 2020, the District participated in joint calendar committee meetings comprised of feeder schools to the high school district and members of the high school district. The drafts for each school year (2021-22 and 2022-23) are attached for discussion and action. Input has been solicited from staff through a survey instrument. The proposed calendars are in close, while not exact, alignment with the high school district's attendance dates, holidays and break periods.
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It is the recommendation of the Assistant Superintendent-Educational Services/Human Resources and the Superintendent that the Governing Board approve the proposed attendance calendars for the 2021-22 and 2022-23 school years as presented. |
There is no financial impact at this time.
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School Attendance Calendar 2021-2022
School Attendance Calendar 2022-2023
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| This information is provided to the Governing Board for discussion and planning purposes. Agenda items are subject to changes and modifications throughout the year. |
Governance Calendar 2020_21 121520
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- Special Board Meeting - January 7, 2021 at 4:00 p.m.
- Regular Board Meeting - January 14, 2021 at 6:30 p.m.
- Special Board Meeting (Retreat) - January 21, 2021 at 4:00 p.m.
- Regular Board Meeting - February 25, 2021 at 4:00 p.m.
- Regular Board Meeting - March 11, 2021 at 4:00 p.m.
- Regular Board Meeting - April 15, 2021 at 4:00 p.m.
- Regular Board Meeting - May 20, 2021at 6:30 p.m.
- Regular Board Meeting - June 8, 2021 at 6:30 p.m.
- Special Board Meeting - June 10, 2021 at 6:30 p.m.
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Published: December 11, 2020, 4:56 PM
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