Regular Board Meeting
Los Gatos Un. ESD
October 12, 2015 6:30PM
Thomas P. O'Donnell District Office
17010 Roberts Road
Los Gatos, CA 95032-4510
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Principal Lauren Honda and teachers will showcase a program offering at Lexington Elementary School.
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This is for informational purposes only. No action will be taken.
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There is no financial impact at this time.
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| This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, or 3) refer the matter to the next Board meeting agenda. |
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| Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda will be approved with one motion which is not debatable and which requires unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the section and placed on the regular order of business following the approval of the consent agenda. |
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The minutes for the Special Board meetings, August 31, 2015 and September 15, 2015 are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.
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It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.
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There is no financial impact at this time.
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Minutes 083115, 101215
Minutes 091515, 101215
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The warrant register for the month of September is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.
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It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the warrant register for the payment invoices for goods and services as presented.
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The financial impact as presented in the September, 2015 Warrant Register.
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September Warrent Register 101215
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The service contracts as of October 12, 2015 are presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the service contracts for the payment of services as presented.
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The following service contracts are requested by various departments and listed for your approval:
Jerry Falek
"Kinder programs at Blossom Hill”
Contract Term: 12/14/15 – 12/14/15
Restricted – Gifts/Donations
$400 JCC
"Gym rental for Fisher sports, basketball practice”
Contract Term: 10/12/15 – 12/15/15
Unrestricted – General Fund
$4,675 Jared Milos
"Chorus programs at Blossom Hill”
Contract Term: 11/4/15 – 11/6/15
Restricted – Gifts/Donations
$1,000 Kenneth Porush
"Chemical safety storage training at Fisher”
Contract Term: 7/21/15 – 7/21/15
Unrestricted – General Fund
$100 CPR Training Solutions
"Provide re-certification training for secretarial and health office staff”
Contract Term: 9/14/15 – 06/30/16
Unrestricted – General Fund
$1,000 Chaz Koontz
"Provide accompanying music for Blossom Hill chorus”
Contract Term: 11/4/15 – 11/6/16
Restricted – Gifts/Donations
$300 Los Gatos Birdwatcher
"Nesting science lessons at Blossom Hill”
Contract Term: 04/11/16 – 04/12/16
Restricted – Gifts/Donations
$306
Contract Amendment Precision Communications Systems "Fire alarm and smoke detector repairs"
Contract Term: 07/01/15 – 06/30/16 Restricted – Routine Maintenance Original Amount: $26,000, Amendment: $10,000
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The service contracts as of October 12, 2015 are presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the service contracts for the payment of services as presented.
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Financial impact is outlined by each contract.
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The personnel report as of October 12, 2015 is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the personnel report as presented.
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CLASSIFIED STAFF
Karen Briones (.3875 FTE) - Health Clerk at Blossom Hill and R.J. Fisher Middle has been offered an additional (.2 FTE) as Safe Routes to School Coordinator effective October 19, 2015. CONFIDENTIAL STAFF Michelle Strachan (1.0 FTE) has accepted the position of Executive Assistant to the Superintendent and the Board of Trustees with an effective transition plan beginning October 19, 2015 through November 30, 2015. In addition, Ms. Strachan, current Administrative Assistant at Blossom Hill Elementary School, will also assist with the transition plan until the position is filled.
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It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve all actions as presented.
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The financial impact is approximately $8,000 - $10,000 a year. |
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It is the recommendation of the Assistant Superintendent-Educational Services/HR, the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the revised Confidential Salary Schedule effective December 1, 2015 to reflect a competitive and consistent salary structure for confidential employees. |
The Confidential Salary Schedule was revised for consistency amongst each Step for each confidential 12-month employee. Advancement for each step is calculated at 5% effective December 1, 2015. In addition, after a rigorous study for the position of the Executive Assistant to the Superintendent and Board of Trustees, the Board approved a revised job description at the August 31, 2015 Board meeting with increased job responsibilities and duties. The updated salary schedule also reflects a competitive salary structure for this position with an increase of $5,000 for STEP 5 in alignment with comparable districts. This increase was based on an average of STEP 5 for the following districts: • Saratoga Union School District $80,901 • Los Altos School District $77,100 • Union School District $80,766 • Campbell High School District $70,574 • Los Gatos-Saratoga High $97,742 Average salary for the five districts $81,416 Proposed change for LGUSD $81,446 effective December 1, 2015 The following districts were also reviewed but not included in the calculation because they were outliers. • Campbell Elementary $110,731 • Cambrian Elementary $61,904 Further, the district staff is in the process of seeking assistance from School Services, Inc. to complete a comprehensive comparison analysis of district positions/structures, job descriptions, and salary schedules with the intent to seek benchmark data for future consideration and alignment.
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It is the recommendation of the Assistant Superintendent-Educational Services/HR, the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the revised Confidential Salary Schedule effective December 1, 2015 to reflect a competitive and consistent salary structure for confidential employees. |
At this time, there is no net financial impact. |
LGUSD Confidential Salary Schedule Revised 10_12_15
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It is recommended to raise the substitute pay rate from $135 to $150 for daily substitutes and $145 to $160 for long-term substitutes respectively. The effective date is October 19, 2015. This is an action item.
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Santa Clara County has been experiencing a substitute teacher shortage during the 2015-16 school year. This shortage is affecting our ability to attract qualified substitute teachers. After researching substitute pay rates across the county for this school year, it is believed a pay increase is warranted and may assist the District in attracting an increased substitute pool, as well as, more qualified individuals. It is recommended to raise the substitute pay rate from $135to $150 for daily substitutes and $145 to $160 for long-term substitutes respectively. The effective date will be October 19, 2015.
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It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the increase in the substitute pay rate as presented.
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The financial impact is approximately $35,000 - $50,000.
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The bequests and grants are presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the reference grants as presented.
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The following bequests and grants are presented to the Board of Trustees for approval. The Governing Board may accept any bequest or gift on behalf of the District as stated in Board Policy 3290.
Lexington Home & School Club: Classroom Materials - $7,800 IB Professional Development - $11,810. Van Meter Home & School Club: Classroom Materials - $18,323 Blossom Hill Home & School Club: Student Enrichment - $24,300 Daves Ave Home & School Club: Classroom Material - $29,250 Professional Development - $18,745 Student Enrichment - $7,000 |
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It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the referenced personnel grants as presented.
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| There is no financial impact at this time. |
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The list of administrators competent to evaluate for the 2015-2016 school year is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board certify the listed administrators as competent to evaluate.
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The following administrators have been assigned as evaluators for the 2015-2016 school year:
CERTIFICATED MANAGEMENT:
Diana G. Abbati, Superintendent
Marla Rodriguez, Assistant Superintendent-Educational Services/HR
Maggi Reser, Director of Information Technology, Assessment and Accountability
Kit Bragg, Principal of Daves Avenue Elementary School
Rick Rauscher, Principal of Louise Van Meter Elementary School
Lisa Reynolds, Principal of Blossom Hill Elementary School
Lauren Honda, Principal of Lexington Elementary School
Lisa Fraser, Principal of R.J. Fisher Middle School
Paul Brennan, Assistant Principal of R.J. Fisher Middle School
Clare Vickers, Assistant Principal of R.J. Fisher Middle School
CLASSIFIED MANAGEMENT:
Martin Fregoso, Assistant Superintendent-Business Services/CBO
Neal Lansing, Director of Maintenance and Operations
Tom Gray, Director of Fiscal Services
Lupe Pena, Food Services Supervisor
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It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board certify the listed administrators as competent to evaluate.
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There is no financial impact at this time
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The appointment of candidates to the Financial Advisory Committee (FAC) is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the appointment of the candidates as presented.
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The Financial Advisory Committee (FAC) is a Board appointed committee and working group operating under the direction of the Board of Trustees. The application and the notice for applicants were posted on the LGUSD website, in the Los Gatos Weekly Times and the Home & School newsletters. The following candidates are recommended by the FAC Board Liaisons, Leigh-Anne Marcellin and Peter Noymer: • Carol Zolla - R.J. Fisher Middle School Parent Representative
• Janette Canare - Daves Avenue Parent Representative • Edgar Corral - Van Meter Parent Representative • Nancy Jackson - Blossom Hill Parent Representative |
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It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board appoint the candidates to the FAC as presented.
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There is no financial impact at this time.
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The Williams Uniform Complaints Quarterly Report as of September 30, 2015 is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the report as presented.
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According to the settlement of the Williams case, school districts are required to report quarterly to their governing boards any complaints they have received with regard to textbooks and instructional materials, teacher vacancy or misassignment, or facilities conditions, as required by Education Code 35186. In the third quarter of 2015, July 1 through September 30, 2015, there were no complaints received by the district.
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It is the recommendation of the Assistant Superintendent of Educational Services/HR and the Superintendent that the Governing Board approve the Quarterly Report on the Williams Uniform Complaints.
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There is no financial impact at this time.
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Principal Lauren Honda, along with International Baccalaureate (IB) Coordinator Patricia Vaden, will provide an update to the Governing Board on the process and timeline for completing the site evaluation visit scheduled for Spring 2016. This is for informational purposes only. |
Programme evaluation is a requirement of and a service provided by the International Baccalaureate Organization (IBO) for its authorized schools. The main purposes are to identify strengths and areas of improvement in a school's implementation of the programme and to define what actions might be necessary. The evaluation visit is scheduled for March, 2016, the district will prepare an action plan by May, 2016.
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This is for informational purposes only. No action will be taken. |
There is no financial impact at this time. |
Lexington School Evaluation Update 101215
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Assistant Superintendent-Educational Services/HR, Marla Rodriguez will present an update to the Governing Board on professional development for the 2015-2016 school year. This is for informational purposes only.
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The Curriculum and Instruction goals as agreed upon and discussed with school site principals and Board approved on 6/25/15 are as follows: Goal #1 Assessments Goal #2 Standards Based Grading and Reporting (K-5) To support collaborative teams across the district focused on the issues that directly impact student learning, teachers will be engaged in discussions and training focused on the stated goals for the 2015-16 school year.
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This is for informational purposes only. No action will be taken.
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There is no financial impact at this time.
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Professional Development Update 2015-16
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Assistant Superintendent-Business Services/CBO, Martin Fregoso will present an update report on the School Facilities Act to the Governing Board for discussion. Staff seeks further direction from the Board of Trustees regarding next steps.
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Assistant Superintendent-Business Services/CBO, Martin Fregoso will present to the Governing Board an update on the School Facilities Act.
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| This is for informational purposes only. No action will be taken. |
There is no financial impact at this time.
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School Facilities Act Update 101215
Summary Chart 101215
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Assistant Superintendent-Business Services/CBO, Martin Fregoso will present to the Governing Board the Annual and Five Year Developer Fee Report for 2014-15 which includes certain findings for developer fees collected from residential and commercial projects. This is an action item.
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Once the District adopts a resolution to levy a school fee on either residential or commercial development, it is required to make an Annual and Five Year Report on certain findings pursuant to Government Code Sections 66001 and 66006. This report is to be made available to the public, upon request, 180 days from the close of the fiscal year. The Board is to adopt the report at a public meeting.
The findings report must include the following:
• the amount of the fees collected;
• the beginning and ending balances of the developer fee account, and the interest earned;
• details on which projects the fees that were collected were spent on, including the percentage of the project actually funded by the fees;
• any incomplete projects with estimated dates for commencement of construction; and any inter-fund loans, including amount and date of repayment.
The collected developer fees are being spent according to prescribed guidelines, specifically within five years from collection. There were no construction costs or expenditures for 2014-15.
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It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the annual and five year developer fee report as presented.
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There is no financial impact at this time. |
FY 2014-15 Developer Fee Report
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Assistant Superintendent-Business Services/CBO, Martin Fregoso will present an update on the construction, modernization, and budget of the R.J. Fisher Sports Complex to the Governing Board for approval and seek approval for upgrades for the audio visual equipment. |
A construction update on the Fisher Sports Complex will be provided. The update includes a summary of construction activities for the next two months and budget. Staff seeks direction regarding upgrades and change orders for the audio visual equipment.The original budget was $55,000. The net change in budget is $67,297.
The following change orders are presented for approval: Audio Visual Equipment = $96,061 The District intended to buy the equipment separately at a later time since final design was not finalized at bid time due to the various bid alternate scenarios. Audio Visual Cabling = $26,236 Additional cabling and labor is needed to accommodate the installation of upgraded equipment. |
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It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the change orders for upgrades for the audio visual equipment for the R.J. Fisher Sports Complex as presented.
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The financial impact is outlined by each change order. There is no change to the project budget. |
Fisher Sports Complex Update 101215
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| Board Policies set guidelines and procedures for Governing Boards and school officials to follow and enforce. The California School Boards Association (CSBA) sends quarterly updates to School Districts with recommended changes per mandates. A second and final reading of the revised Board Policies are presented to the Governing Board for approval and action. |
The Board is responsible for overseeing the development of and adopting Board Policies (BP). Policies set direction and goals for the District and its schools, assign authority and the means by which educators are accountable to the public. During the course of each school year the Board will review all policy changes as recommended by CSBA and staff.
BP/AR 0440: Philosophy, Goals, Objectives, and Comprehensive Plans, District Technology Plan
AR 1220: Community Relations, Citizen Advisory Committee
BP/AR 1240: Community Relations, Volunteer Assistance BP 1250: Community Relations, Visitors/Outsiders BP 3100: Business and Noninstructional Operations, Budget BP 3550: Business and Noninstructional Operations, Food Service/Child Nutrition Program BP 4030: All Personnel, Nondiscrimination in Employment
AR 4112.4/4212.4/4312.4: All Personnel, Health Examinations AR 4112.5/4212.5/4312.5: All Personnel, Criminal Record Check BP/AR 4118: Certificated Personnel, Dismissal/Suspension/Disciplinary Action BP 4121: Certificated Personnel, Temporary/Substitute Personnel AR 4161.2/4261.2/4361.2: All Personnel, Personal Leaves BP/AR 5125: Students, Student Records AR 5141: Students, Health Care and Emergencies AR 5141.21: Students, Administrating Medication and Monitoring Health Conditions AR 5141.27: Students, Food Allergies/Special Dietary Needs AR 5141.3: Students, Health Examinations BP/AR 5141.4: Students, Child Abuse Prevention and Reporting BP/AR 5144.1: Students, Suspension and Expulsion/Due Process AR 6159: Instruction, Individualized Education Program
AR 6162.51: Instruction, State Academic Achievement Tests AR 6173: Education for Homeless Children BB 9321: Board Bylaws, Closed Session Purposes and Agendas
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A second and final reading of the attached Board Policies are presented to the Governing Board for adoption. The policies reflect updated legal references and mandates per CSBA and were revised by District staff. The policies were presented to the Board for discussion at the September 21, 2015 Board meeting. Once adopted, CSBA will upload the policies to Gamut Online.
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| There is no financial impact at this time. |
BB 9000, Second Reading 101215
BP 0000, Second Reading 101215
BP 1000, Second Reading 101215
BP 3000, Second Reading 101215
BP 4000, Second Reading 101215
BP 5000, Second Reading 101215
BP 6000, Second Reading 101215
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| • Special Board Meeting, October 26, 2015 at 6:30 p.m. • Regular Board Meeting, November 16, 2015 at 6:30 p.m. • Organizational and Regular Board Meeting, December 7, 2015 at 6:00 p.m.
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