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Regular Board Meeting
Los Gatos Un. ESD
December 13, 2018 6:00PM
Thomas P. O'Donnell District Office 17010 Roberts Road Los Gatos, CA 95032-4510

A. CALL TO ORDER (6:00 p.m.)
A.1. Oath of Office
B. Approval of Agenda and Board President's Opening Remarks
B.1. Roll Call
B.2. Flag Salute
Quick Summary / Abstract:

A Louise Van Meter Elementary School student will lead the flag salute.

B.3. Approval/Amendment of Agenda
C. Annual Organizational Meeting
C.1. Election of Officers: President
C.2. Election of Officers: Clerk
C.3. Appointment of Superintendent as Authorized Agent and Secretary to the Board
C.4. Appointment of Board Representatives to the Financial Advisory Committee (2)
C.5. Appointment of Board Representative to Vote for County Committee on School District Organization and to Act as County School Boards Association Representative (1)
C.6. Appointment of Board Liaison Committees: Home & School Club Council (1), Town Liaisons (2), Los Gatos Education Foundation (2), Los Gatos Elementary Teachers Association (2), Los Gatos Union Classified Employees Association (2), LGUSD Schools (5) and Los Gatos High School (2)
C.7. Recognition of Outgoing Board President, Peter Noymer
C.8. Recognition of Outgoing Board Member, Alex Potts
C.9. Short Recess - Celebrate Outgoing Board Member, Alex Potts
D. REGULAR SESSION (6:30 p.m.)
D.1. Public Comment
Quick Summary / Abstract:

This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

D.2. Remarks & Communication
Quick Summary / Abstract:

This is the opportunity for community partners listed below to provide an update to the Governing Board regarding their respective organization. In accordance with the Brown Act, the Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

• Home & School Club - Blossom Hill Elementary School

• Home & School Club - Daves Avenue Elementary School

• Home & School Club - Lexington Elementary School

• Home & School Club - Louise Van Meter Elementary School

• Home & School Club - R.J. Fisher Middle School

• Los Gatos Elementary Teachers Association

• Los Gatos Union Classified Employees Association

• Los Gatos Education Foundation

D.3. Superintendent's Report
E. CONSENT AGENDA
Quick Summary / Abstract:
Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda will be approved with one motion which is not debatable and which requires unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the section and placed on the regular order of business following the approval of the consent agenda.
E.1. Minutes
Quick Summary / Abstract:

The minutes for the Regular Board meeting, November 15, 2018 are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

Recommended Motion:

It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

Financial Impact:

There is no financial impact at this time.

Attachments:
Minutes 111518 121318
E.2. Warrant Register
Quick Summary / Abstract:

The warrant register for the month of November is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

Recommended Motion:

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

Financial Impact:

There is no financial impact at this time.

Attachments:
November Warrant Register
E.3. Service Contracts
Quick Summary / Abstract:

The service contracts as of December 13, 2018 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Recommended Motion:

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Financial Impact:

Financial impact is outlined by each contract.

Attachments:
FY18-19 Service Contracts 12.13.18
E.4. Personnel Report
Quick Summary / Abstract:
The personnel report as of December 13, 2018 is presented to the Governing Board for approval. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the report as presented.
Rationale:

CLASSIFIED EMPLOYMENT

Charanjit Dhaliwal has been offered a Probationary Instructional Assistant I (.75 FTE) position at Louise Van Meter/Daves Avenue Elementary Schools effective January 7, 2019.

Gloria Prado has been offered a Probationary Administrative Assistant to the Assistant Superintendent of Educational Services/HR (1.0 FTE) position at the District Office effective January 7, 2019.

CLASSIFIED RETIREMENT

Nancy Roan, Administrative Assistant to the Assistant Superintendent of Educational Services/HR (1.0 FTE) at the District Office has revised her retirement to be effective February 1, 2019.

 
Recommended Motion:
It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the report as presented.
Financial Impact:
There is no financial impact at this time.
E.5. Bequests and Grants for 2018-2019 School Year
Quick Summary / Abstract:

The bequests and grants for the 2018-2019 school year are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the referenced grants as presented.

Rationale:

The following grants for the 2018-2019 school year are presented to the Governing Board for approval and action. The Governing Board may accept any bequest or gift on behalf of the District as stated in Board Policy 3290. 

RJ Fisher HSC Total Grant $161,000

  1. Student & Teacher Supplies        $46,500
  2. Technology                                  $15,000
  3. Other Wish List items                  $99,500
 
Recommended Motion:

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the referenced grants as presented.

Financial Impact:

There is no financial impact at this time.

E.6. Disposal of Surplus Equipment
Quick Summary / Abstract:

The disposal of surplus equipment as of October 18, 2018 is presented to the Governing Board for approval and action. It is the recommendation of Chief Business Official and the Superintendent that the Governing Board approve the surplus list as presented.

Rationale:

The Business Services Department requests the attached list of equipment to be declared as surplus. The equipment has been determined to be obsolete or broken. Our Administrative Regulations (AR 3270) states if the value of the property is insufficient to defray costs or arranging a sale, the property may be donated to a charitable organization deemed appropriate by the Board or may be disposed of by dumping (Education Code 17546). In order for us to dispose of the items, The Board of Trustees must first declare them surplus in accordance with education Code provisions.

 
Recommended Motion:

It is the recommendation of Chief Business Official and the Superintendent that the Governing Board approve the surplus list as presented.

Financial Impact:

Anticipated income will be used to support planned technology projects.

Attachments:
Surplus List 2018 12 13
E.7. Quarterly Investment Report
Quick Summary / Abstract:

The Quarterly Investment Report as of September 30, 2018 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board accept the Quarterly Investment Report as presented.

Rationale:

The California Department of Education recommends that school districts provide regular reports on how surplus funds are invested. Currently, the Los Gatos Union School District funds are on deposit with the County of Santa Clara and are included in the County Investment Portfolio. The Los Gatos Union School District Portfolio reflects cash balances as of  September 30, 2018 in the amount of  $10,251,948.

 
Recommended Motion:

It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board accept the Quarterly Investment Report as of September 30, 2018 as presented.

Financial Impact:
There is no financial impact at this time.
Attachments:
2018 Q1 September Quarterly Investment Report SCC
2018 Q1 Sept Quarterly Investment Report Ending Dist
E.8. Approval of Out-of-State Professional Development Workshop - January 18-21, 2019 - Dallas, TX
Quick Summary / Abstract:

An out-of-state professional development workshop for Blossom Hill teachers is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent of Educational Services/HR and the Superintendent that the Governing Board approve the conference as presented.

Rationale:

Kagan Winter Academiy - Win-Win Discipline Workshop
Attendee:  Bertucelli, Milos, Weatherson
Date: 01/18/19 – 01/21/19 
Location: Dallas, TX
Conference: $ 2,247.00
Restricted General Fund

 
Recommended Motion:

It is the recommendation of the Assistant Superintendent of Educational Services/HR and the Superintendent that the Governing Board approve the professional development workshop as presented.

Financial Impact:



F. STRATEGIC INITIATIVE #3: OPERATIONS
F.1. LGUSD Demographic & Student Population Projections Presentation
Quick Summary / Abstract:

Chief Business Official, Terese McNamee, along with Scott Torlucci from Davis Demographics, will present the Los Gatos Union School District Demographic and Student Projections Report to the Governing Board for discussion. This is for information purposes only. No action will be taken.

Rationale:
Davis Demographics will present the results of the latest demographic report detailing student generation factors and projected enrollment for the District. The report was prepared to assist the District's efforts in evaluating future site requirements and attendance area changes.
 
Recommended Motion:
This is for information purposes only. No action will be taken.
Financial Impact:
There is no financial impact at this time.
Attachments:
Davis Demographics Report 18-19
F.2. Los Gatos Union School District First Interim Budget Report for the 2018-19 School Year
Quick Summary / Abstract:

Chief Business Official, Terese McNamee will present the Los Gatos Union School District First Interim Budget Report for the 2018-19 School Year to the Governing Board as required by Education Code before its submission to the California Department of Education. This is an action item.

Rationale:

The District is required to submit two reports to the Governing Board during each fiscal year. The first report (First Interim) shall cover the financial and budgetary status of the district for the period ending October 31, 2018. The second report (Second Interim) shall cover the period ending January 31, 2019. The District shall certify in writing within 45 days after the close of the period being reported whether or not the District is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, the subsequent two fiscal years.

A positive certification is assigned if the district will be able to meet its financial obligations for the current fiscal year and subsequent two fiscal years. A qualified certification will be assigned to any district that may not meet its financial obligations for the current fiscal year or two subsequent fiscal years. A negative certification will be assigned to any district that will be unable to meet its financial obligations for the remainder of the fiscal year or the subsequent fiscal year per Education Code Section 42131.

The Los Gatos Union School District will submit a First Interim Report to the Santa Clara County Office of Education with a positive certification.

 
Recommended Motion:

It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the Los Gatos Union School District First Interim Budget Report for the 2018-2019 School Year as presented.

Financial Impact:
There is no financial impact at this time.
Attachments:
1st Interim Budget
1st Interim Summary
2018-19 First Interim SACS report
F.3. Attendance Calendars (2019-2020 and 2020-2021)
Quick Summary / Abstract:
Assistant Superintendent-Educational Services/Human Resources, Marla Rodriguez, will present the proposed Los Gatos Union School District Attendance Calendars for the 2019-20 and 2020-21 school years to the Governing Board for discussion, approval and action.
Rationale:
Beginning in September, 2018 the District participated in joint calendar committee meetings comprised of feeder schools to the high school district and members of the high school district.  The draft for each school year  2019-20 and 2020-21 are attached for discussion and action.  Input has been solicited through a survey instrument.  The proposed calendars are in close alignment, while not exact alignment, with the high school district's attendance dates, holidays and break periods.
 
Recommended Motion:

It is the recommendation of the Assistant Superintendent-Educational Services/Human Resources and the Superintendent that the Governing Board approve the proposed attendance calendars for the 2019-20 and 2020-21 school years as presented.

Financial Impact:
There is no financial impact at this time.
Attachments:
19-20 Attendance Calendar Draft
20-21 Attendance Calendar Draft
G. STRATEGIC INITIATIVE #1: LEARNING
G.1. California Healthy Youth Act Update
Quick Summary / Abstract:

Heidi Winig, from Cardea Services, and Abby Karlin-Resnick, from Health Connected, will present the tenets of the California Healthy Youth Act and the process that the middle school, 7th-grade science teachers followed to select curriculum materials to pilot. This is for informational purposes only. No action will be taken.

Rationale:
The California Healthy Youth Act, which took effect January 1, 2016, requires school districts to provide students with integrated, comprehensive, accurate, and inclusive comprehensive sexual health education and HIV prevention education, at least once in high school and once in middle school.  Los Gatos Union School District is in the process of selecting updated seventh grade curriculum to ensure compliance with the law.
 
Recommended Motion:
This is for informational purposes only. No action will be taken.
Financial Impact:

There is no financial impact at this time. 

Attachments:
CHYA Presentation
H. BOARD ITEMS
H.1. Board Comments
H.2. Subcommittee Reports of the Board of Trustees
H.3. Correspondence
Quick Summary / Abstract:
  • California Department of Education - December 3, 2018, Public Hearing and Action (Alta Vista Petition) and corresponding April 2015 board resolution.
Attachments:
CDE Notice 120318 121318
Resolution #12-14-15 121318
H.4. Los Gatos Union School District Governance and Planning Calendar 2017-2018
Quick Summary / Abstract:
This information is provided to the Governing Board for discussion and planning purposes. Agenda items are subject to changes and modifications throughout the year.
Attachments:
Governance Calendar 2018_19 121318
H.5. Future Board Meetings
Quick Summary / Abstract:
  • Special Board Meeting (Retreat) – January 17, 2019 at 4:00 p.m.
  • Regular Board Meeting – January 31, 2019 at 6:30 p.m.
  • Regular Board Meeting – February 28, 2019 at 6:30 p.m.
  • Regular Board Meeting – March 14, 2019 at 6:30 p.m.
  • Regular Board Meeting – April 25, 2019 at 6:30 p.m.
  • Regular Board Meeting – May 23, 2019 at 6:30 p.m.
  • Regular Board Meeting – June 11, 2019 at 6:30 p.m.
  • Special Board Meeting – June 13, 2019 at 6:30 p.m.
H.6. Public Comment on Closed Session
Quick Summary / Abstract:

This is the opportunity for members of the public to address the Governing Board on any Closed Session item described in this notice. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

I. CLOSED SESSION (7:30 p.m.)
I.1. Conference with Labor Negotiators Marla Rodriguez, Terese McNamee and Superintendent Paul Johnson regarding negotiations with LGETA pursuant to Government Code §54957.6Confidential agenda item.
J. REGULAR SESSION
J.1. Report Out of Closed Session
K. ADJOURNMENT (9:00 p.m.)

Published: December 10, 2018, 4:01 PM

The resubmit was successful.