This is the opportunity for members of the public to address the Governing Board on any Closed Session item described in this notice. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

A student from Daves Avenue Elementary School will lead the flag salute.

This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

This is the opportunity for community partners listed below to provide an update to the Governing Board regarding their respective organization. In accordance with the Brown Act, the Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

• Home & School Club - Blossom Hill Elementary School

• Home & School Club - Daves Avenue Elementary School

• Home & School Club - Lexington Elementary School

• Home & School Club - Louise Van Meter Elementary School

• Home & School Club - R.J. Fisher Middle School

• Los Gatos Elementary Teachers Association

• Los Gatos Union Classified Employees Association

• Los Gatos Education Foundation

It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

There is no financial impact at this time.

The warrant register for the month of September 2019 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

There is no financial impact at this time.

The service contracts as of October 24, 2019 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

The service contracts as of October 24, 2019 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Financial impact is outlined by each contract.

The bequests and grants for the 2019-20 school year are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the referenced grants as presented.

The following grants for the 2019-20 school year are presented to the Governing Board for approval and action. The Governing Board may accept any bequest or gift on behalf of the District as stated in Board Policy 3290. 

Blossom Hill HSC Grants - $ 136,000

• Classroom School Supplies $38,000
• Consumable Workbooks   26,000
• Student Enrichment   38,000
• Cleaning Wipes   24,000
• School Safety program    10,000

RJF HSC Grants - $200,600

• Classroom Support (“Wish List”) $93,600
• Camp Trojan & Summer Success   15,000
• Student & Teacher Supplies   15,000
• Administrative Discretionary    2,000
• Printer Ink  20,000
• Chromebooks (Tech grant MOU)  40,000
• Other Technology Needs  15,000

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the referenced grants as presented.

There is no financial impact at this time.

The disposal of surplus equipment as of October 24, 2019 is presented to the Governing Board for approval and action. It is the recommendation of Chief Business Official and the Superintendent that the Governing Board approve the surplus list as presented.

The Business Services Department requests the attached list of equipment to be declared as surplus. The equipment has been determined to be obsolete or broken. Our Administrative Regulations (AR 3270) states if the value of the property is insufficient to defray costs or arranging a sale, the property may be donated to a charitable organization deemed appropriate by the Board or may be disposed of by dumping (Education Code 17546). In order for us to dispose of the items, The Board of Trustees must first declare them surplus in accordance with education Code provisions.

The equipment list has been verified by Tim Landeck, Director of Technology, Assessment and Accountability on October 24, 2019.

It is the recommendation of Chief Business Official and the Superintendent that the Governing Board approve the surplus list as presented.

Any/all revenue generated from the recycling of these items will be used to support Technology projects.

The Williams Uniform Complaints Quarterly Report as of September 30, 2019 is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent and the Superintendent that the Governing Board approve the report as presented.

According to the settlement of the Williams case, school districts are required to report quarterly to their governing boards any complaints they have received with regard to Textbooks and Instructional Materials, Teacher Vacancy or Misassignment, or Facilities Conditions, as required by Education Code 35186.

In the first quarter of 2019, July 1 through September 30, 2019 there were no complaints received by the District.

There is no financial impact at this time.

A recommendation for Financial Advisory Committee (FAC) membership is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the recommendation as presented.

The FAC is a Board appointed committee and is a working group operating under the direction of the Board of Trustees. The application was received after the applicant was approached by another FAC member.

Board liaisons to the FAC, Daniel Snyder and John Kuntzmann interviewed the Blossom Hill Representative applicants on October 3 and 11, 2019. Final approval of the FAC nominee is to be granted at the October 24, 2019 regular board meeting.

The summary of the FAC applicant and the represented group is as follows: 

Nominee Rep Position           

Andrew Ferguson          Parent - Blossom Hill Elementary

Jacquie Thyen       Parent - Blossom Hill Elementary

Current Vacancy:

none

There is no financial impact at this time.

The Community Advisory Committee (CAC) is a state-mandated committee whose primary purpose is to facilitate communication and understanding leading to improved special education programs and related services.

The Special Education/Student Services Department would like to nominate Veronica Rajasekar to represent LGUSD.

The CAC is a group of parents and educators interested in helping children who have special educational needs.  Our CAC represents eleven school districts in Santa Clara County.  The CAC meets during the school year to work with school district staff and administration to promote our children's needs and educate parents in our districts.

 The CAC is where parents have the opportunity to come together to:

• Meet other parents who face similar challenges
• Provide input to special education directors and school superintendents
• Exchange information and share "tribal knowledge"
• Help set priorities for workshop topics and other resources

Director of Curriculum, Instruction and Assessment, Arcia Dorosti, will present to the Governing Board an analysis of Los Gatos Union School District California Assessment of Student Performance and Progress (CAASPP) test results from Spring 2019 (Math, ELA and PE), along with strategies for responding to the data.

Each year, beginning in the 2014-2015 school year, students grades 3-8 are given the California Assessment of Student Performance and Progress (CAASPP) also known as the Smarter Balanced Assessment (SBAC). Director of Curriculum, Instruction and Assessment, Arcia Dorosti, will present the Spring 2019 test results and district-wide trends.

Principals met with the Director of Curriculum, Instruction and Assessment to study the results and create a set of strategies for responding to the data at both the district and site levels.

There is no financial impact at this time.

The State of California requires school district's to report local indicators.  In order to be approved, the local indicators must be presented to the district's governing board.  Arcia Dorosti (LGUSD's Director of Curriculum, Instruction, and Assessment) will present the local indicator information that will be uploaded to the California School Dashboard for LGUSD.

This is a state requirement.

Approval of local indicators

None

Chief Business Official, Terese McNamee will present to the Governing Board the Annual and Five Year Developer Fee Report for 2019-20, which includes certain findings for developer fees collected from residential and commercial projects, for approval and action.

Once the District adopts a resolution to levy a school fee on either residential or commercial development, it is required to make an Annual and Five Year Report on certain findings pursuant to Government Code Sections 66001 and 66006. This report is to be made available to the public, upon request, 180 days from the close of the fiscal year. The Board is to adopt the report at a public meeting.

The findings report must include the following:

• the amount of the fees collected;
• the beginning and ending balances of the developer fee account, and the interest earned;
• details on which projects the fees that were collected were spent on, including the percentage of the project actually funded by the fees;
• any incomplete projects with estimated dates for commencement of construction; and any inter-fund loans, including amount and date of repayment.

The collected developer fees are being spent according to prescribed guidelines, specifically within five years from collection.

For FY 2018-19, the District collected $246,695 in revenue at a rate of $3.48 per square foot for residential and .55 per square foot for commercial. The District had  $0  in expenses, leaving an ending balance of $690,346.

It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the annual and five year developer fee report as presented.

There is no financial impact at this time.

• Regular Board Meeting – November 21, 2019 at 6:30 a.m.
• Regular (Organizational) Board Meeting – December 12, 2019 at 6:30 p.m.
• Regular Board Meeting – January 16, 2020 at 6:30 p.m.
• Special Board Meeting (Retreat) – January 23, 2020 at 4:00 p.m.
• Regular Board Meeting – February 27, 2020 at 4:30 p.m.