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Regular Board Meeting
Los Gatos Un. ESD
January 16, 2020 5:30PM
Thomas P. O'Donnell District Office 17010 Roberts Road Los Gatos, CA 95032-4510

A. CALL TO ORDER (5:30 p.m.)
A.1. Roll Call
A.2. Approval/Amendment of the Closed Session Agenda
A.3. Public Comment on Closed Session
Quick Summary / Abstract:

This is the opportunity for members of the public to address the Governing Board on any Closed Session item described in this notice. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

B. CLOSED SESSION (5:30 p.m.)
B.1. Conference with Labor Negotiators Chief Business Official Terese McNamee, Administrator on Special Assignment Marla Rodriguez and Superintendent Paul Johnson regarding the Los Gatos Union Classified Employees Association pursuant to Government Code §54957.6Confidential agenda item.
B.2. Conference with Labor Negotiators Chief Business Official Terese McNamee, Administrator on Special Assignment Marla Rodriguez and Superintendent Paul Johnson regarding the Los Gatos Elementary Teachers Association pursuant to Government Code §54957.6Confidential agenda item.
C. REGULAR SESSION (6:30 p.m.)
C.1. Flag Salute
Quick Summary / Abstract:
A Louise Van Meter Elementary School student will lead the flag salute.
C.2. Report Out of Closed Session
C.3. Approval/Amendment of Agenda
C.4. Public Comment
Quick Summary / Abstract:

This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

C.5. Remarks & Communication
Quick Summary / Abstract:

This is the opportunity for community partners listed below to provide an update to the Governing Board regarding their respective organization. In accordance with the Brown Act, the Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

• Home & School Club - Blossom Hill Elementary School

• Home & School Club - Daves Avenue Elementary School

• Home & School Club - Lexington Elementary School

• Home & School Club - Louise Van Meter Elementary School

• Home & School Club - R.J. Fisher Middle School

• Los Gatos Elementary Teachers Association

• Los Gatos Union Classified Employees Association

• Los Gatos Education Foundation

C.6. Superintendent's Report
D. CONSENT AGENDA
Quick Summary / Abstract:
Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda will be approved with one motion which is not debatable and which requires unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the section and placed on the regular order of business following the approval of the consent agenda.
D.1. Minutes
Quick Summary / Abstract:

The minutes for the Regular Board meeting, December 12, 2019 are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

Recommended Motion:

It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

Financial Impact:

There is no financial impact at this time.

Attachments:
Minutes 121219 011620
D.2. Warrant Register
Quick Summary / Abstract:

The warrant register for the month of December 2019 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

Recommended Motion:

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

Financial Impact:

There is no financial impact at this time.

Attachments:
December 2019 Warrant Register
D.3. Service Contracts
Quick Summary / Abstract:

The service contracts as of January 16, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Recommended Motion:

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Financial Impact:

The financial impact is outlined by each contract.

Attachments:
FY19-20 Service contracts January
D.4. Personnel Report
Quick Summary / Abstract:
The personnel report as of January 16, 2020 is presented to the Governing Board for approval. It is the recommendation of the Superintendent that the Governing Board approve the report as presented.
Rationale:

CLASSIFIED EMPLOYMENT

Rance Hodge, Jr., has been offered the PE Specialist (.375 FTE) position at Daves Avenue Elementary, effective January 14, 2020.

Marc Kevin Laureta, has been offered the PE Specialist (.40 FTE) position at Louise Van Meter Elementary, effective January 8, 2020.

CLASSIFIED RESIGNATION

Dylan Igoe, PE Specialist (.29375 FTE) at Daves Avenue Elementary has submitted his resignation effective Wednesday, December 18, 2019.

UNREPRESENTED EMPLOYMENT

Laura Macfarlane, has been offered the Elementary Counselor (.60 FTE) position at the District Office, effective January 21, 2020.
 
Recommended Motion:
It is the recommendation of the Superintendent that the Governing Board approve the report as presented.
Financial Impact:
There is no financial impact at this time.
D.5. Approval of Out-of-State Professional Development Workshop - February 13-15, 2020 - Your Exhibition/IB PYP Workshop, Houston, Texas
Quick Summary / Abstract:

An out-of-state professional development workshop for Lexington  teachers is presented to the Governing Board for approval and action. It is the recommendation of the Director of Curriculum, Instruction and Assessment and Superintendent that the Governing Board approve the conference as presented.

Rationale:

Your Exhitition/IB Workshop
Attendees:  Johnson, McWilliam-Hamilton
Date: 02/13/20 - 02/15/20
Location: Houston, Texas
Conference: $ 1,800
Travel/lodging/meal expenses:  $ 2,100
Fund - Restricted HSC

 
Recommended Motion:

It is the recommendation of the Director of Curriculum, Instruction and Assessment and Superintendent that the Governing Board approve the conference as presented.

Financial Impact:



D.6. School Accountability Report Cards (SARCs) for 2018-2019
Quick Summary / Abstract:

The School Accountability Report Cards for 2018-2019 are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the School Accountability Report Cards for 2018-2019 school year as presented.

Rationale:
Pursuant to Education Code Section 35256, state law requires all public schools receiving state funding to prepare and distribute a School Accountability Report Card (SARC). The purpose of the report card is to provide parents and the community with important information about each public school. Attached are the following:

2018-19 Blossom Hill SARC
2018-19 Daves Avenue SARC
2018-19 Lexington SARC
2018-19 Van Meter SARC
2018-19 RJFisher SARC

 
Recommended Motion:

It is the recommendation of the Superintendent that the Governing Board approve the School Accountability Report Cards for 2018-2019 as presented.

Financial Impact:
There is no financial impact at this time.
Attachments:
20108-19 Blossom Hill SARC
2018-19 Daves Ave SARC
2018-19 Lexington SARC
2018-19 Van Meter SARC
RJ Fisher MS 2018-19 SARC
D.7. Williams Uniform Complaints Quarterly Report
Quick Summary / Abstract:

The Williams Uniform Complaints Quarterly Report as of December 31, 2019 is presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the report as presented.

Rationale:

According to the settlement of the Williams case, school districts are required to report quarterly to their governing boards any complaints they have received with regard to Textbooks and Instructional Materials, Teacher Vacancy or Misassignment, or Facilities Conditions, as required by Education Code 35186.

In the second quarter of 2019, October 1 through December 31, 2019 there were no complaints received by the District.

These quarterly reports will be filed with the Santa Clara County Office of Education.
 
Recommended Motion:
It is the recommendation of the Superintendent that the Governing Board approve the Quarterly Report on the Williams Uniform Complaints.
Financial Impact:

There is no financial impact at this time.

Attachments:
2019-2020 2nd Williams Quarterly Report
E. STRATEGIC INITIATIVE #2: TEACHING
E.1. R.J. Fisher Middle School Counselor Report
Quick Summary / Abstract:

R.J. Fisher Middle School Counselors Jolie Rutledge and Kristie Mullikin will present a report to the Governing Board. This is for informational purposes only. No action will be taken.

Attachments:
Middle School Counseling Presentation
F. STRATEGIC INITIATIVE #3: OPERATIONS
F.1. PUBLIC HEARING - Initial Collective Bargaining Proposal
Quick Summary / Abstract:

The public hearing is held for the purpose of taking testimony from the public, regarding the Initial Collective Bargaining Proposals from the Los Gatos Union Classified Employees Association (LGUCEA) to the Los Gatos Union School District (LGUSD) and LGUSD to LGUCEA for the 2019-2020 school year.

Attachments:
Notice of Public Hearing LGUCEA Collective Bargaining 011620
F.2. Initial Collective Bargaining Proposal between the Los Gatos Union School District (LGUSD) and the Los Gatos Union Classified Employees Association (LGUCEA) for the 2019-2020 contract reopener negotiations.
Quick Summary / Abstract:

The Superintendent will present the initial collective bargaining proposal from the Los Gatos Union School DIstrict Classified Employees Association  (LGUCEA) and the Los Gatos Union School District (LGUSD) to the Governing Board for approval.

Rationale:

This is the initial proposal for the 2019-20 negotiation cycle. Concentration will be  on Article 9 Leaves, Article 6 Evaluation, along with Article 10 Wages and Article 11 Health and Welfare Benefits.

We look forward to working together to continue the history of a strong relationship between the District and the Association during the upcoming negotiations.

 
Recommended Motion:

It is the recommendation of the Superintendent that the Governing Board approve the Los Gatos Union Classified Employees Association and District's  proposal for the 2019-20 negotiations cycle.

Financial Impact:
There is no financial impact at this time.
F.3. PUBLIC HEARING - Initial Collective Bargaining Proposals (6:30 p.m.)
Quick Summary / Abstract:

The public hearing is held for the purpose of taking testimony from the public, regarding the Initial Collective Bargaining Proposals from the Los Gatos Elementary Teachers Association (LGETA) to the Los Gatos Union School District (LGUSD) and LGUSD to LGETA for the 2019-2020 school year.


Attachments:
Notice of Public Hearing LGETA Collective Bargaining 011620
F.4. Initial Collective Bargaining Proposal from the Los Gatos Union School District to the Los Gatos Elementary Teachers Association (LGETA) and LGETA to the District for the 2019-20 negotiations cycle.
Quick Summary / Abstract:

The Superintendent will present the initial collective bargaining proposal from the Los Gatos Elementary Teachers Association  (LGETA) and the Los Gatos Union School District (LGUSD) to the Governing Board for approval.

Rationale:

This is the initial proposal between the Los Gatos Union School District (LGUSD) and the Los Gatos Elementary Teachers Association (LGETA) for the 2019-20 negotiations cycle.

During the 2019-20 negotiation cycle the full contract will be open to discuss.

We look forward to working together to continue the history of a strong relationship between the District and the Association during the upcoming negotiations.

The "sunshine" clause of the Rodda Act requires that proposals be presented for public comment at a publicized school board meeting. 

 
Recommended Motion:

It is the recommendation of the Superintendent that the Governing Board approve the initial  proposal for the 2019-2020 contract negotiation cycle.

Financial Impact:
There is no financial impact at this time.
F.5. Los Gatos Union School District Financial Audit for the 2018-2019 School Year
Quick Summary / Abstract:

Stephen Roatch, Certified Public Accountant at Stephen Roatch Accountancy Corporation, will present the Los Gatos Union School District Financial Audit Report for 2018-2019 to the Governing Board as required by Education Code for discussion and action.

Rationale:
Education Code 41020.3 provides that by “January 31 of each year, the governing body of each local education agency shall review at a public meeting the annual audit of the local education agency of the prior year, any audit exceptions identified in that audit, the recommendations or findings of any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or management letter issue.”
 
Recommended Motion:

The Los Gatos Union School District Financial Audit Report for 2018-2019 is presented to the Governing Board as required by Education Code for discussion and action.

Financial Impact:
There is no financial impact at this time.
Attachments:
FY18-19 LGUSD Financial Audit
F.6. Strategic Plan Update
Quick Summary / Abstract:

Superintendent Paul Johnson will provide an update on the strategic planning process, including a draft copy of the plan, for discussion. No action will be taken.

Rationale:

A draft of the 2020-2025 LGUSD Strategic Plan is presented to the board for information.   This culminates a comprehensive effort to bring all stakeholders together to create a five year vision and direction for LGUSD.    The vision represents where we want to be as a District in the year 2025.  

The following input process was conducted:
  • Focus group outreach to the staff, students, parents, and Los Gatos community (28 focus group meetings with over 500 individuals attending)
  • Online surveys
    • Teachers (143)
    • Classified Support Staff (40)
    • Parents (953)
    • Community (96)
  • August 13th Staff Development Day — (staff participating to provide feedback for the Student Success Profile)
  • Student Success Profile Committee (comprised of staff and business leaders/parents) 3 meetings
  • Strategic Planning Steering Committee (wide range of represented stakeholders) 4 meetings

The administrative staff has reviewed the excellent work by the Steering Committee throughout the process and will be intricate in creating Action Plans for implementation in the 2020-2021 school year.  The Action Plans will come to the board in May 2020.   

The Draft Strategic Plan (2020-2025) includes the following components.  
  • Mission
  • Vision
  • Student Success Profile
  • Points of Pride
  • Five Year Objectives with Strategies and Indicators of Success
1) Student Wellness
2) STEAM and Social Innovation
3) Community and Global Citizenship 
4) Academic Excellence/Curriculum & Instruction
5) Staff Professional Growth and Support
6) Sound Finance & Infrastructure

The draft plan is presented to the Board for information only with final approval slated for March 2020.  

 
Financial Impact:

There is no financial impact at this time.

Attachments:
Draft Strategic Plan 010920 011620
F.7. Board of Trustees Proposed Meeting Schedule for 2020-2021
Quick Summary / Abstract:

A proposed Board of Trustees meeting schedule for 2020-2021 is presented to the Governing Board for approval and action.

Recommended Motion:
A proposed Board of Trustees meeting schedule for 2020-2021 is presented to the Governing Board for approval and action.
Financial Impact:

There is no financial impact at this time.

Attachments:
Board Meetings 2020_2021 DRAFT 011620
G. BOARD ITEMS
G.1. Board Comments and Subcommittee Reports
G.2. Los Gatos Union School District Governance and Planning Calendar 2019-2020
Quick Summary / Abstract:
This information is provided to the Governing Board for discussion and planning purposes. Agenda items are subject to changes and modifications throughout the year.
Attachments:
Governance Calendar 2019_20 011620
G.3. Future Board Meetings
Quick Summary / Abstract:
  • Special Board Meeting (Retreat) – January 23, 2020 at 4:00 p.m.
  • Regular Board Meeting – February 27, 2020 at 4:00 p.m. (at Blossom Hill)
  • Regular Board Meeting – March 12, 2020 at 4:00 p.m. (at Daves Avenue)
  • Regular Board Meeting – April 16, 2020 at 4:00 p.m. (at Fisher)
  • Regular Board Meeting – May 21, 2020 at 6:30 p.m.
  • Regular Board Meeting – June 9, 2020 at 6:30 p.m.
  • Special Board Meeting – June 11, 2020 at 6:30 p.m.
H. ADJOURNMENT (8:30 p.m.)

Published: January 13, 2020, 5:01 PM

The resubmit was successful.