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Regular Board Meeting
Los Gatos Un. ESD
March 12, 2020 4:00PM
Daves Avenue Elementary School 17770 Daves Avenue Monte Sereno, CA 95030

A. CALL TO ORDER (4:00 p.m.)
A.1. Roll Call
B. REGULAR SESSION
B.1. Flag Salute
Quick Summary / Abstract:

A Daves Avenue Elementary School student will lead the flag salute.

B.2. School Showcase - Daves Avenue Elementary School
Quick Summary / Abstract:

Principal Jenna Mittleman will present a Project Based Learning (PBL) Mini Showcase at Daves Avenue Elementary School.

B.3. Approval/Amendment of Agenda
B.4. Public Comment
Quick Summary / Abstract:

This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

B.5. Remarks & Communication
Quick Summary / Abstract:

This is the opportunity for community partners listed below to provide an update to the Governing Board regarding their respective organization. In accordance with the Brown Act, the Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

• Home & School Club - Blossom Hill Elementary School

• Home & School Club - Daves Avenue Elementary School

• Home & School Club - Lexington Elementary School

• Home & School Club - Louise Van Meter Elementary School

• Home & School Club - R.J. Fisher Middle School

• Los Gatos Elementary Teachers Association

• Los Gatos Union Classified Employees Association

• Los Gatos Education Foundation

B.6. Superintendent's Report
Quick Summary / Abstract:
  • District updates
  • Coronavirus district efforts and update

C. CONSENT AGENDA
Quick Summary / Abstract:
Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda will be approved with one motion which is not debatable and which requires unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the section and placed on the regular order of business following the approval of the consent agenda.
C.1. Minutes
Quick Summary / Abstract:

The minutes for the Regular Board meeting, February 27, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

Recommended Motion:

It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

Financial Impact:

There is no financial impact at this time.

Attachments:
Minutes 022720 031220
C.2. Warrant Register
Quick Summary / Abstract:

The warrant register for the month of February 2020 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

Recommended Motion:

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

Financial Impact:

There is no financial impact at this time.

Attachments:
February Warrant Register
C.3. Service Contracts
Quick Summary / Abstract:

The service contracts as of March 12, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Recommended Motion:

The service contracts as of March 12, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Financial Impact:

Financial impact is outlined by each contract.

Attachments:
FY19-20 Service Contracts March
C.4. Personnel Report
Quick Summary / Abstract:
The personnel report as of March 12, 2020, includes an updated Hourly and Substitute Salary Schedule, and is presented to the Governing Board for approval. It is the recommendation of the Superintendent that the Governing Board approve the report as presented.
Rationale:

CERTIFICATED EMPLOYMENT

Savannah Henry has been offered a Temporary Intern Counselor position (.80 FTE) at R.J. Fisher Middle School effective Thursday, March 12, 2020 to June 4, 2020.

CERTIFICATED RESIGNATION

Jessica Baker, 4th Grade Teacher (1.0 FTE) at Daves Avenue Elementary School has submitted her resignation effective Thursday, June 4, 2020.

Cameron Clarno, Music Teacher (1.0 FTE) at R.J. Fisher Middle School has submitted his resignation effective Thursday, June 4, 2020.

Christine Erskine, Science Teacher (1.0 FTE) at R.J. Fisher Middle School has submitted her resignation effective Thursday, June 4, 2020.

Tandem Hayden, LOA (1.0) with the Los Gatos Union School District has submitted her resignation effective Thursday, June 4, 2020.

CERTIFICATED RETIREMENT

Barry Siebenthall, History Teacher (1.0) at R.J. Fisher Middle School has submitted his retirement effective Thursday, June 4, 2020.

Leslie Wooley, Kindergarten Teacher (1.0 FTE) at Daves Avenue Elementary School has submitted her retirement effective Thursday, June 4, 2020.

 
Recommended Motion:
It is the recommendation of the Superintendent that the Governing Board approve the report as presented.
Financial Impact:
There is no financial impact at this time.
Attachments:
Hourly and Substitute Salary Schedule
C.5. Quarterly Investment Report
Quick Summary / Abstract:

The Quarterly Investment Report as of December 2019 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board accept the Quarterly Investment Report as presented.

Rationale:

The California Department of Education recommends that school districts provide regular reports on how surplus funds are invested. Currently, the Los Gatos Union School District funds are on deposit with the County of Santa Clara and are included in the County Investment Portfolio. The Los Gatos Union School District Portfolio reflects cash balances as of  December 31, 2019 in the amount of  $14,289,291.

 
Recommended Motion:

It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board accept the Quarterly Investment Report as of December 31, 2019 as presented.

Financial Impact:
There is no financial impact at this time.
Attachments:
Quarterly Investment Report December 2019 Dist
Quarterly Investment Report December 2019 SCC
C.6. Disposal of Surplus Equipment
Quick Summary / Abstract:

The disposal of surplus equipment as of February 27, 2020 is presented to the Governing Board for approval and action. It is the recommendation of Chief Business Official and the Superintendent that the Governing Board approve the surplus list as presented.

Rationale:

The Business Services Department requests the attached list of equipment to be declared as surplus. The equipment has been determined to be obsolete or broken. Our Administrative Regulations (AR 3270) states if the value of the property is insufficient to defray costs or arranging a sale, the property may be donated to a charitable organization deemed appropriate by the Board or may be disposed of by dumping (Education Code 17546). In order for us to dispose of the items, The Board of Trustees must first declare them surplus in accordance with education Code provisions.

The equipment list has been verified by Tim Landeck, Director of Technology, Assessment and Accountability on February 27, 2020.

 
Recommended Motion:

It is the recommendation of Chief Business Official and the Superintendent that the Governing Board approve the surplus list as presented.

Financial Impact:

Any/all revenue generated from the recycling of these items will be used to support Technology projects.

Attachments:
Inventory surplus 3.12.20
C.7. Financial Advisory Committee (FAC) Applicant Summary and Appointment
Quick Summary / Abstract:

A recommendation for Financial Advisory Committee (FAC) membership is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the recommendation as presented.

Rationale:

The FAC is a Board appointed committee and is a working group operating under the direction of the Board of Trustees. There has become a FAC Lexington Parent Rep vacancy as a result of the current Rep, Meghan Kenney, moving from the area.

Board liaisons to the FAC, Daniel Snyder and John Kuntzmann interviewed the Lexington Parent Representative applicants on January 9, 2019, when there was a prior vacancy. The current nominee had been declined the nomination at that time. Given the new vacancy, the applicant’s continued interest, and with the strongest recommendation of the FAC Chair, Andrew Howard, this nomination is being put forth for final approval of the Board of Trustees at the March 12, 2020 Board meeting.

The summary of the FAC nominee(s) and the group they represent is as follows:

Nominee(s) Rep Position:

John Curtis Lexington Parent

Current Vacancy:

none

 
Recommended Motion:

It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the recommendation as presented.

Attachments:
Letter to BOT FAC Nominee 031220
C.8. Network Erate Contracts
Quick Summary / Abstract:

The Erate contracts are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Rationale:

Not all of the networking items contained within these contracts will necessarily be purchased over the next school year. The Sales Order and Erate SPURR ATOs (Authorization To Order) contracts ensure we receive a 40% discount for items we may need to purchase and install in the future. Wireless Access Points, Cabling installation and repair, Switches and Battery backups are critical infrastructure items that at times need to be replaced to keep the network functioning.

 
Recommended Motion:

The Erate contracts are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Financial Impact:

Financial impact is outlined in each contract and summarized in the Sales Order Contract. Costs associated with these contracts are budgeted over the next few years. The Erate 40% discount provides an opportunity to purchase needed equipment at a greatly reduced rate.

Attachments:
ATO-Network Infrastructure and Services
Blossom Hill ATO - Network Infrastructure
Daves ATO - Network Infrastructure
E-Rate Sales Order Agreement
Fisher ATO - Network Infrastructure
Fisher ATO - Wireless Network
Lexington ATO - Network Infrastructure
Van Meter ATO - Network Infrastructure
D. STRATEGIC INITIATIVE #3: OPERATIONS
D.1. Second Interim Budget Report
Quick Summary / Abstract:
Chief Business Official, Terese McNamee will present the Los Gatos Union School District Second Interim Budget Report for the 2019-20 School Year to the Governing Board as required by Education Code before its submission to the California Department of Education. This is an action item.
Rationale:

The District is required to submit two reports to the Governing Board during each fiscal year. The first report (First Interim) shall cover the financial and budgetary status of the district for the period ending October 31, 2019. The second report (Second Interim) shall cover the period ending January 31, 2020. The District shall certify in writing within 45 days after the close of the period being reported whether or not the District is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, the subsequent two fiscal years.

A positive certification is assigned if the district will be able to meet its financial obligations for the current fiscal year and subsequent two fiscal years. A qualified certification will be assigned to any district that may not meet its financial obligations for the current fiscal year or two subsequent fiscal years. A negative certification will be assigned to any district that will be unable to meet its financial obligations for the remainder of the fiscal year or the subsequent fiscal year per Education Code Section 42131.

The Los Gatos Union School District will submit a Second Interim Report to the Santa Clara County Office of Education with a positive certification.


 
Recommended Motion:
It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the Los Gatos Union School District Second Interim Budget Report for the 2019-2020 School Year as presented.
Financial Impact:
The financial impact includes scenarios to evaluate the strategic planning initiatives.  The financial impact is discussed in the budget report. 
Attachments:
2nd Interim Budget Presentation
FY19-20 SACS 2nd Interim report
D.2. Financial Advisory Committee (FAC) Finance Model Projections
Quick Summary / Abstract:

The Long Term Financial Planning Committee has a goal to develop a sustainable financial plan to support the LGUSD education program and incorporate strategic initiatives into the long term plan.  This independent forecast includes multiple economic scenarios, strategic planning initiatives, review and assessment of the District Budget Assumptions.  They will provide an updated forecast model to support the strategic plan and provide discussion on long term planning for the Board, Parents and Community.  

Recommended Motion:
Discussion item only. 
Financial Impact:
There is no financial impact but illustrates the impact of economic and political forces on our ongoing program. 
Attachments:
LGUSD FAC LTP Presentation 031220
D.3. 2020-2025 LGUSD Strategic Plan Approval
Quick Summary / Abstract:

Superintendent Paul Johnson will present the 2020-2025 LGUSD Draft Strategic Plan to the Governing Board for approval and action.

Rationale:

The 2020-2025 LGUSD Draft Strategic Plan is brought to the Board of Trustees for approval.  This represents a comprehensive effort to bring all stakeholders together to create a five year vision and direction for LGUSD. The vision represents where we want to be as a District in the year 2025.
The following input process was conducted:
  • Focus group outreach to the staff, students, parents, and the Los Gatos community (28 focus group meetings with over 500 individuals attending) Focus Group Summary
 
The Draft Strategic Plan (2020-2025) that was brought to the Board in January represented the following components:
    1. Student Wellness
    2. STEAM and Social Innovation
    3. Community and Global Citizenship
    4. Academic Excellence/Curriculum & Instruction
    5. Staff Professional Growth and Support
    6. Sound Finance & Infrastructure
During the past two months, (January/February) there has been additional outreach to the LGUSD staff through early morning coffee meetings and after school pizza meeting.  Based on additional feedback of the staff, modifications have been made to the Strategic Plan.   Some of the changes include:
  • Semantic word changes.  
  • A revision to the Mission Statement changing “Service Before Self” to “Service Above Self”.    This brings Objective #3 (Community and Global Citizenship)  in harmony with the mission statement.  
  • Adjustments have been made to the projected 6 year timeline implementation.  After feedback from teachers, the Physical Education analysis/planning team has been moved from the 2021-2022 school year to next year (2020-2021) 
  • Objective #6 has been reworded to reflect “Sustainable” Finance and Infrastructure. 
  • The Points of Pride have been condensed and simplified.  
  • Footnotes regarding technology infrastructure and IB implementation at Lexington Elementary

 
Recommended Motion:

The 2020-2025 LGUSD Draft Strategic Plan is presented to the Governing Board for approval and action.

Financial Impact:

The financial impact was outlined in the Financial Advisory Committee (FAC) Finance Model Projections.


Attachments:
Draft StrategicPlan 031220
Strategic Plan Timeline 2020-2026 with Finance Allocation 031220
E. STRATEGIC INITIATIVE #1: LEARNING
E.1. Curriculum, Instruction, and Assessment Update 2019-2020
Quick Summary / Abstract:

The Director of Curriculum, Instruction and Assessment (Arcia Dorosti) will present an update to the Governing Board regarding curriculum, instruction and assessment (including the new Local Control Accountability Plan, the new California Science Test, and the California School Dashboard). This is for informational purposes only. No action will be taken.

Rationale:

Arcia Dorosti, Director of Curriculum, Instruction and Assessment, will be presenting LGUSD's proposed Local Control Accountability Plan goals for the new 3-year cycle.  Arcia will explain the alignment between the LCAP and LGUSD's new strategic plan.  Arcia will also present the first year of results for the new California Science Test.  The CAST was given to all 5th and 8th graders last spring.  Finally, Arcia will present a summary of the California School Dashboard for the district.

 
Recommended Motion:
This is for informational purposes only. No action will be taken.
Financial Impact:

There is no financial impact at this time.

Attachments:
Curriculum Update 3/12/20
F. BOARD ITEMS
F.1. Board Comments and Subcommittee Reports
F.2. Los Gatos Union School District Governance and Planning Calendar 2019-2020
Quick Summary / Abstract:
This information is provided to the Governing Board for discussion and planning purposes. Agenda items are subject to changes and modifications throughout the year.
Attachments:
Governance Calendar 2019_20 031220
F.3. Future Board Meetings
Quick Summary / Abstract:
  • Regular Board Meeting – April 16, 2020 at 4:00 p.m. (at Fisher)
  • Regular Board Meeting – May 21, 2020 at 6:30 p.m.
  • Regular Board Meeting – June 9, 2020 at 6:30 p.m.
  • Special Board Meeting – June 11, 2020 at 6:30 p.m.
G. CLOSED SESSION (6:00 p.m.)
G.1. Government Code section §54956.9 Conference with Legal Counsel – Anticipated LitigationConfidential agenda item.
G.2. Conference with Labor Negotiators Marla Rodriguez, Terese McNamee and Superintendent Paul Johnson regarding negotiations with LGETA pursuant to Government Code §54957.6 Confidential agenda item.
H. REGULAR SESSION
H.1. Report Out of Closed Session
I. ADJOURNMENT (7:00 p.m.)

Published: March 9, 2020, 3:57 PM

The resubmit was successful.