This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

General public comments on non-agenda items must be submitted via the GOOGLE FORM (link: https://www.lgusd.org/apps/pages/index.jsp?uREC_ID=221154&type=d&pREC_ID=1910003) no later than 3:30 p.m. on Thursday, May 21, 2020 to be read aloud at the board meeting. Any comments received after that will be considered written communication and will be forwarded to the Governing Board.

This is the opportunity for community partners listed below to provide an update to the Governing Board regarding their respective organization. In accordance with the Brown Act, the Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

• Home & School Club - Blossom Hill Elementary School

• Home & School Club - Daves Avenue Elementary School

• Home & School Club - Lexington Elementary School

• Home & School Club - Louise Van Meter Elementary School

• Home & School Club - R.J. Fisher Middle School

• Los Gatos Elementary Teachers Association

• Los Gatos Union Classified Employees Association

• Los Gatos Education Foundation

• COVID-19 Update
• Strategic Plan Update

The minutes for the Regular Board meeting, April 16, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

There is no financial impact at this time.

The warrant register for the month of April 2020 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

There is no financial impact at this time.

The service contracts as of May 15, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

The service contracts as of May 15, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Financial impact is outlined by each contract.

CERTIFICATED EMPLOYMENT

Ashley Himan has been offered the History Social Science Teacher position (1.0 FTE) at R.J. Fisher Middle School effective August 9, 2020.

Corey Miller has been offered the Music Teacher (Choral) position (1.0 FTE) at R.J. Fisher Middle School effective August 9, 2020.

CERTIFICATED MANAGEMENT EMPLOYMENT

Jason Deppong has been offered the Principal position (1.0 FTE) at Lexington Elementary School effective July 1, 2020.

CERTIFICATED MANAGEMENT RESIGNATION

Matt Baldwin, Principal at R.J. Fisher Middle School has submitted his resignation effective June 30, 2020.

CLASSIFIED RETIREMENT

Susan Esquivel, Administrative Assistant I (1.0 FTE) at Daves Avenue Elementary has submitted her retirement effective June 19, 2020.

Maureen Howard, Instructional Assistant I (.75 FTE) at R.J. Fisher Middle School effective June 30, 2020.

A recommendation for Financial Advisory Committee (FAC) membership is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the recommendation as presented.

The FAC is a Board appointed committee and is a working group operating under the direction of the Board of Trustees. Due to membership term expirations, there have become vacancies for the 20/21 school year.

Organizations who have representation on the FAC with expiring terms provided a nomination for consideration by the Board of Trustees.

The summary of the FAC nominees and the group they represent is as follows:

Current Vacancy:
Blossom Hill Parent Rep

It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the recommendation as presented.

Form J-13A, Request for Allowance of Attendance Due to Emergency Conditions, is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the Request for Allowance of Attendance Due to Emergency Conditions as presented.

Due to rotating Pacific Gas and Electric (PG&E) scheduled power outages during fire season, the battery back-up for the fire alarm system at Lexington Elementary School was drained. This resulted in malfunctioning of the fire alarm system. As a safety precaution, Lexington was closed on October 28, 2019. Multiple battery back-ups have been purchased to prevent this from recurring.

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the Request for Allowance of Attendance Due to Emergency Conditions as presented.

There is no financial impact at this time.

Occasionally, despite a diligent search, the District is unable to find fully credentialed teachers to place in hard-to-fill vacancies. In such cases, it may be necessary to hire a teacher on a limited permit. In order to do that, we must have a valid Declaration of Need for Fully Qualified Educators on file with the California Commission on Teacher Credentialing. 

The Los Gatos Union School District employs only qualified teachers who hold a valid California teaching credential. There are special circumstances where there is a need to employ teachers who hold limited assignment permits, or who are enrolled in the Pre-Intern Program authorized through the California State Department of Education and the California Commission on Teacher Credentialing (CCTC). These special circumstances may include: 

1) Teachers from other states who are authorized to teach and need to take the California Basic Educational Skills Test (CBEST), or provide proof of completion of an equivalent alternative verification of basic education competencies recognized by the CCTC, may be employed but must pass the test within one year. 

2) Teachers who are completing the requirements for an additional credential or require a supplementary authorization to teach a subject other than the one(s) authorized on their credential. Supplementary authorizations are often needed in order to staff an extensive elective program such as the one offered at R.J. Fisher Middle School. 

3) Authorization for a teacher to work with an English Language Learner in a classroom setting. 

The district’s submission of a Declaration of Need for Fully Qualified Educators is a prerequisite to the issuance of any limited assignment permit by the California Commission on Teacher Credentialing.  The Declaration of Need for Fully Qualified Educators is valid for no more than twelve months and will expire on June 30, 2021. The District staff use multiple strategies to recruit fully qualified staff; however, in the event that we may not find a “fully qualified” teacher for a particular position, we are required to submit the Declaration of Need for Fully Qualified Educators for the 2020-2021 school year. 

The budget assumptions are presented to the Governing Board for discussion. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board finalize the budget assumptions in preparation of the budget presentation for the 2020-21 budget and multi-year forecast.

The assumptions determine the operating budget for 20-21 and multi-year projections and the financial impact will be reviewed and approved during the budget presentation. 

Chairperson Andrew Howard, along with subcommittee chairs David Wells (Long-term Planning - Finance Model), Ryan Rosenberg (Communications) and Ryan Fenchel (Facilities), will present a 2019-2020 Financial Advisory Committee (FAC) update to the Governing Board. This is for informational purposes only. No action will be taken.

The FAC chairperson historically presents an annual update to the Governing Board in May, with updates provided each of the subcommittee chairs.

This is for informational purposes only. No action will be taken.

There is no financial impact at this time.

Resolution # 09-19-20: Resolution Authorizing and Approving the Borrowing of Funds for Fiscal Year 2020-21; The Issuance and Sale of a 2020-21 Tax and Revenue Anticipation Note Therefor and Participation in the California Education Notes Program is presented to the Governing Board for approval and action.

The Los Gatos Union School District (the “District”) currently projects that it will experience a cash flow shortfall during fiscal year 2020-21 created by timing differences between its anticipated expenditures and estimated receipt of revenues, including State funding and the District’s share of property tax collections.  Resolution # 09-19-20 is presented to the Governing Board authorizes a borrowing by the District to address this cash flow shortfall through the issuance of a tax and revenue anticipation note (a “TRAN”). 

TRAN Resolution.  The resolution authorizes the issuance of a TRAN by the District in an amount not-to-exceed $5,500,000, at legal interest rates, and the participation by the District in the California Education Notes Program (the “Program”).  By participating in the Program, the District’s TRAN will be marketed together with TRANs of other similarly-rated school districts. 

Resolution # 09-19-20 is presented to the Governing Board for approval and action.

Borrowing will be repaid when property tax payments are received from the County.

Director of Maintenance and Operations Thomas Lettiere will present a summary of summer maintenance projects to the Governing Board for discussion. No action will be taken.

A summary of summer maintenance projects will be presented to the Governing Board for discussion. No action will be taken.

Arcia Dorosti (Director of Curriculum, Instruction, and Assessment) will present the results from the remote learning survey given to parents.  This update will summarize the efforts of LGUSD teachers during the school closures.

With the school closures beginning on March 13, 2020, LGUSD had to implement remote learning for the remainder of the school year.  Parent feedback from the remote learning survey will be presented for discussion.  

This is for informational purposes only. No action will be taken.

There is no financial impact at this time.

• Regular Board Meeting - Tuesday, June 9, 2020 at 4:00 p.m.
• Special Board Meeting (Retreat) - Thursday, July 30, 2020 at 4:00 p.m.
• Regular Board Meeting - Thursday, August 13, 2020 at 6:30 p.m.