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Regular Board Meeting
Los Gatos Un. ESD
June 09, 2020 3:15PM
The June 9, 2020 Board Meeting will be conducted via teleconference. Instructions for public participation are posted in the agenda.

A. CALL TO ORDER (3:15 p.m.)
Quick Summary / Abstract:
The June 9, 2020 Board Meeting will be conducted via teleconference. Interested parties and members of the public may connect to and participate in the meeting using the following instructions:

HOW TO CONNECT TO THE BOARD MEETING and PUBLIC COMMENT

Interested parties and members of the public may view the meeting via LIVE STREAM (link: https://youtu.be/8FIGJ5bCSjk)
and submit comments on items on the agenda and on any item within the jurisdiction of the Governing Board using a GOOGLE FORM.

General public comments on non-agenda items must be received by 3:30 p.m. on Tuesday, June 9, 2020 to be read aloud at the board meeting. If a comment is received after Public Comment has been closed, it will be considered written communication and will be forwarded to the Governing Board.

Comments may not exceed three (3) minutes. If a comment takes longer than three (3) minutes to read aloud, the remainder will be considered written communication and forwarded to the Governing Board.
A.1. Roll Call
A.2. Approval/Amendment of the Closed Session Agenda
A.3. Public Comment on Closed Session
Quick Summary / Abstract:

This is the opportunity for members of the public to address the Governing Board on any Closed Session item described in this notice. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

Public comments on closed session must be submitted via the GOOGLE FORM (link: https://www.lgusd.org/apps/pages/index.jsp?uREC_ID=221154&type=d&pREC_ID=1910003no later than 3:15 p.m. on Tuesday, June 9, 2020 to be read aloud at the board meeting. Any comments received after that will be considered written communication and will be forwarded to the Governing Board.

Comments may not exceed three (3) minutes. If a comment takes longer than three (3) minutes to read aloud, the remainder will be considered written communication and forwarded to the Governing Board.
B. CLOSED SESSION
B.1. Conference with Labor Negotiators Marla Rodriguez, Terese McNamee and Superintendent Paul Johnson regarding negotiations with LGETA and LGUCEA pursuant to Government Code §54957.6Confidential agenda item.
B.2. Public Employee Performance Evaluation: Superintendent Year-End Performance Evaluation Pursuant to Government Code §54957 Confidential agenda item.
C. REGULAR SESSION (4:00 p.m.)
C.1. Flag Salute
C.2. Report Out of Closed Session
C.3. Approval/Amendment of Agenda
C.4. Public Comment
Quick Summary / Abstract:

This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

General public comments on non-agenda items must be submitted via the GOOGLE FORM (link: https://www.lgusd.org/apps/pages/index.jsp?uREC_ID=221154&type=d&pREC_ID=1910003no later than 3:30 p.m. on Tuesday, June 9, 2020 to be read aloud at the board meeting. Any comments received after that will be considered written communication and will be forwarded to the Governing Board.

Comments may not exceed three (3) minutes. If a comment takes longer than three (3) minutes to read aloud, the remainder will be considered written communication and forwarded to the Governing Board.


C.5. Remarks & Communication
Quick Summary / Abstract:

This is the opportunity for community partners listed below to provide an update to the Governing Board regarding their respective organization. In accordance with the Brown Act, the Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

• Home & School Club - Blossom Hill Elementary School

• Home & School Club - Daves Avenue Elementary School

• Home & School Club - Lexington Elementary School

• Home & School Club - Louise Van Meter Elementary School

• Home & School Club - R.J. Fisher Middle School

• Los Gatos Elementary Teachers Association

• Los Gatos Union Classified Employees Association

• Los Gatos Education Foundation

C.6. Superintendent's ReportWas edited within 72 hours of the Meeting
Quick Summary / Abstract:
  • District-wide Update
  • Reopening School Task Force Update
D. CONSENT AGENDA
Quick Summary / Abstract:
Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda will be approved with one motion which is not debatable and which requires unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the section and placed on the regular order of business following the approval of the consent agenda.
D.1. Minutes
Quick Summary / Abstract:

The minutes for the Special Board Meeting, May 7, 2020 and the Regular Board meeting, May 21, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

Recommended Motion:

It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

Financial Impact:

There is no financial impact at this time.

Attachments:
Minutes 050720 060920
Minutes 052120 060920
D.2. Warrant Register
Quick Summary / Abstract:

The warrant register for the month of May 2020 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

Recommended Motion:

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

Financial Impact:

There is no financial impact at this time.

Attachments:
May Warrant Register
D.3. Service Contracts
Quick Summary / Abstract:

The service contracts as of June 9, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Recommended Motion:

The service contracts as of June 9, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Financial Impact:

The financial impact is outlined by each contract.

Attachments:
Service Contracts 060920
D.4. Personnel Report
Quick Summary / Abstract:
The personnel report as of June 9, 2020 is presented to the Governing Board for approval. It is the recommendation of the Superintendent that the Governing Board approve the report as presented.
Rationale:

CERTIFICATED EMPLOYMENT

Aryn Krijnen, Music Teacher at R.J. Fisher Middle School will increase to 1.0 FTE beginning August 10, 2020.

CERTIFICATED MANAGEMENT EMPLOYMENT

Mary Lonhart, has been offered the Principal position (1.0 FTE) at R.J. Fisher Middle School effective July 1, 2020.

CLASSIFIED EMPLOYMENT

Karen Briones, Communications Coordinator at the District Office will increase to 1.0 FTE beginning July 1 2020.

CLASSIFIED RESIGNATION

Lisa Montrezza, Health Clerk (.45 FTE) at  Louise Van Meter has submitted her resignation effective June 4,  2020.



 
Recommended Motion:
It is the recommendation of the Superintendent that the Governing Board approve the report as presented.
Financial Impact:
The financial impact will be approximately $80,000.
D.5. Employment Agreement Administrator on Special Assignment
Quick Summary / Abstract:

An employment agreement for an Administrator on Special Assignment is presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the employment agreement as presented.

Rationale:
The Administrator on Special Assignment shall support the Human Resources and Labor Relations and Educational Services functions of the District, as assigned by the Superintendent.
 
Recommended Motion:
It is the recommendation of the Superintendent that the Governing Board approve the employment agreement as presented.
Financial Impact:
The financial impact is outlined in the Employment Agreement.
Attachments:
Employment Agreement Administrator on Special Assignment
D.6. Quarterly Investment Report
Quick Summary / Abstract:

The Quarterly Investment Report as of March 2020 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board accept the Quarterly Investment Report as presented.

Rationale:

The California Department of Education recommends that school districts provide regular reports on how surplus funds are invested. Currently, the Los Gatos Union School District funds are on deposit with the County of Santa Clara and are included in the County Investment Portfolio. The Los Gatos Union School District Portfolio reflects cash balances as of  March 31, 2020 in the amount of  $15,497,419.

 
Recommended Motion:

It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board accept the Quarterly Investment Report as of March 31, 2020 as presented.

Financial Impact:
There is no financial impact at this time.
Attachments:
March 2020 Quarterly Investment Report Dist
March 2020 Quarterly Investment Report SCC
E. STRATEGIC OBJECTIVE #6: SUSTAINABLE FINANCE & INFRASTRUCTURE
E.1. PUBLIC HEARING: Budget Adoption for 2020-2021
Quick Summary / Abstract:

The public hearing is an opportunity for the public to provide input to the Governing Board regarding the budget adoption for the 2020-2021 fiscal year. 

Members of the public may submit comments to the Governing Board using a GOOGLE FORM.
Rationale:

 
Attachments:
Notice of Public Hearing 2020-2021 Budget Adoption 060920
F. STRATEGIC OBJECTIVE #4: ACADEMIC EXCELLENCE/CURRICULUM & INSTRUCTION
F.1. Approval of COVID-19 LCAP Operations Report
Quick Summary / Abstract:

The COVID-19 Local Control Accountability Plan (LCAP) Operations Report is presented to the Governing Board for approval and action.

Rationale:

The interruption of the 2019-20 school year due to school closures relating to the COVID-19 pandemic delayed the regular Local Control Accountability Plan (LCAP) cycle.  Arcia Dorosti (Director of Curriculum, Instruction, and Assessment for LGUSD) will be presenting the COVID-19 LCAP Operations Report detailing the district's response to the school closures.     

Districts are required to adopt the COVID-19 LCAP Operations Report by July 1, 20120.

 
Recommended Motion:

The COVID-19 Local Control Accountability Plan Operations Report for the 2019-2020 school year is presented to the Governing Board for approval and action.

Financial Impact:
The proposed financial impact is aligned with the District's budget.
Attachments:
COVID-19 LCAP Operation Report Full Document
COVID-19 LCAP Operations Report Presentation
G. STRATEGIC OBJECTIVE #6: SUSTAINABLE FINANCE & INFRASTRUCTURE
G.1. Los Gatos Union School District Budget Adoption for 2020-2021
Quick Summary / Abstract:

Chief Business Official Terese McNamee will present the proposed LGUSD 2020-2021 budget to the Governing Board as required by Education Code before its submission to the California Department of Education. Discussion and action will be taken on June 9, 2020.

Rationale:

As required by Education Code the 2020-21 Adopted Budget is presented to the Governing Board with a positive certification. The adopted budget assumes a 5.5% property tax growth based on the latest projections from the Santa Clara County Assessor.

A positive certification is assigned if the district will be able to meet its financial obligations for the current fiscal year and subsequent two fiscal years. A qualified certification will be assigned to any district that may not meet its financial obligations for the current fiscal year or two subsequent fiscal years. A negative certification will be assigned to any district that will be unable to meet its financial obligations for the remainder of the fiscal year or the subsequent fiscal year per Education Code Section 42131.

The District's budget maintains a positive certification for the next three years.
 
Recommended Motion:

The discussion and action will be taken on June 9, 2020.

Financial Impact:
The financial impact is detailed in the budget presentation.
Attachments:
Executive Budget Summary
FY 20-21 Adopted Budget SACS
H. STRATEGIC INITIATIVES #1-5
H.1. Approval of 2020-2021 Strategic Plan Action Plans
Quick Summary / Abstract:
The LGUSD administrative team will present 2020-2021 Strategic Plan Action Plans to the Governing Board for approval and action.
Rationale:
The 2020-2025 LGUSD Strategic Plan was approved by the Governing Board on March 12, 2020. It represents a comprehensive effort to bring all stakeholders together to create a five year vision and direction for LGUSD. The vision describes where we want to be as a District in the year 2025.
 
The 2020-2021 Action Plans represent the first year of implementation of the 2020-2025 Strategic Plan. The Action Plans have been adjusted slightly to align with the fiscal year 2020-21 projected budget.
 
Recommended Motion:

The 2020-2021 Strategic Plan Action Plans are presented to the Governing Board for approval and action.

Financial Impact:

There is no 2020-21 additional financial impact expected.

Attachments:
Strategic Plan with 2020_2021 Action Plans 060920
I. STRATEGIC OBJECTIVE #5: STAFF PROFESSIONAL GROWTH AND SUPPORT
I.1. PUBLIC HEARING - Ratification of Negotiated Agreement between LGUSD and LGETA, and between LGUSD and Unrepresented Certificated Employees, and Certificated Management Employees for 2019-2020 school year
Quick Summary / Abstract:

The public hearing is an opportunity for the public to provide input to the Governing Board regarding the ratification of the negotiated agreement between the Los Gatos Union School District and the Los Gatos Elementary Teachers Association and between the Los Gatos Union School District and Unrepresented Certificated Employees, as well as Certificated Management.

Members of the public may submit comments to the Governing Board using a GOOGLE FORM.


Attachments:
Notice of Public Hearing Ratification LGETA 060920
I.2. Ratification of Negotiated Agreement Between Los Gatos Union School District (LGUSD) and Los Gatos Elementary Teachers Association (LGETA) for 2019-2020
Quick Summary / Abstract:

Administrator on Special Assignment, Marla Rodriguez, will present an agreement that has been reached by the District and Los Gatos Elementary Teachers Association for the 2019-20 school year to the Governing Board for approval and action.

Attached to this agenda item is the Financial Disclosure Form for the Certificated Bargaining Agreement.

Rationale:


The agreement settles and closes negotiations for the 2019-20 school year.  The summary of the changes to the contract are attached to this item including the amended salary schedule. The District and the Los Gatos Elementary Teachers Association reached an agreement in the area of compensation.

Salary Schedule increase of 2% on the salary schedule as follows:

  • Salary Schedules, Appendix A shall be increased retroactively by 2% effective July 1, 2019 for all LGETA unit members actively employed by the District on June 4, 2020.
  • Items indexed to the Salary Schedule, Appendix B, shall be increased retroactively by 2% effective July 1, 2019 for all LGETA members actively employed by the District on June 4, 2020.
 
Recommended Motion:

An agreement has been reached by the District and Los Gatos Elementary Teachers Association for 2019-20 school year and is presented to the Governing Board for approval and action.

Financial Impact:

The financial impact to the budget is $401,269 for FY19-20.  This increase was already included in the 19-20 and multi-year projections and therefore, there is no additional financial impact.  Based on the projected budget for this year and the subsequent two years the District is able to meet its financial obligations.

Attachments:
Appendix B Stipends
Certificated Salary Schedule 2019-20
Disclosure of Bargaining Agreement
Tentative Agreement LGETA 2019-20
I.3. Ratification of Agreement Between Los Gatos Union School District and Los Gatos Union School District Certificated Unrepresented and Certificated Management Employees for 2019-2020.
Quick Summary / Abstract:

Administrator on Special Assignment, Marla Rodriguez, will present an agreement that has been reached by the District and Certificated Unrepresented and Management employees for 2019-20 school year to the Governing Board for approval and action.

Rationale:

The District reached an agreement in the area of compensation for 2019-20 school year.

Salary Schedule shall be increased retroactively by 2% effective July 1, 2019 for all certificated management and unrepresented employees actively employed by the District on June 4, 2020.

 
Recommended Motion:

 An agreement has been reached by the District and Certificated Unrepresented and Management employees for 2019-20 and is presented to the Governing Board for approval and action.


Financial Impact:

The financial impact to the budget is $69,195 for FY19-20.  Based on the projected budget for this year and the subsequent two years the District is able to meet its financial obligations.




Attachments:
Management Salary Schedule 2019-20
Unrepresented Salary Schedule 2019-20
I.4. PUBLIC HEARING 4:00 p.m. - Ratification of Negotiated Agreement Between LGUSD and LGUCEA and Between LGUSD and the Confidential and Classified Management Employees for 2019-2020
Quick Summary / Abstract:
The public hearing is an opportunity for the public to provide input to the Governing Board regarding the ratification of the negotiated agreement between the Los Gatos Union School District and the Los Gatos Union Classified Employees Association and between the Los Gatos Union School District and the Confidential and Classified Management Employees.

Members of the public may submit comments to the Governing Board using a GOOGLE FORM.

Financial Impact:

The financial Impact for this salary change is $133,581.  This includes salary, statutory benefits and pension contributions.  As this change was already factored into the budget there is not a budgetary impact for 19-20 or beyond.  

Attachments:
Notice of Public Hearing Ratification LGUSCEA 060920
I.5. Ratification of the Negotiated Agreement Between Los Gatos Union School District and Los Gatos Union Classified Employees Association for 2019-2020
Quick Summary / Abstract:

Administrator on Special Assignment, Marla Rodriguez, will present an agreement that has been reached by the District and Los Gatos Union Classified Employees Association (LGUCEA) for 2019-20 to the Governing Board for approval and action.

Attached to this agenda item is the Financial Disclosure Form for the Classified Bargaining Agreement.



Rationale:

The agreement settles and closes negotiations for the 2019-20 school year.  The tentative agreement is attached to this item including the amended salary schedule. The District and the Los Gatos Union Classified Employees Association (LGUCEA) reached an agreement in the area of compensation as follows:

  • Salary Schedules, shall be increased retroactively by 2% effective July 1, 2019 for all LGUCEA unit members actively employed by the District on June 4, 2020.
  • Professional Growth Increments shall be increased retroactively by 2% effective July 1, 2019 for all LGUCEA members who have Professional Growth Increments and are actively employed by the District on June 4, 2020.
 
Recommended Motion:

An agreement has been reached by the District and Los Gatos Union Classified Employees Association (LGUCEA) for 2019-20 and is presented to the Governing Board for approval and action.


Financial Impact:

The financial impact to the budget is $117,261 for FY19-20. Based on the projected budget for this year and the subsequent two years the District is able to meet its financial obligations.



Attachments:
Classified Salary Schedule 2019-20
Disclosure of Public Bargaining
Tentative Agreement LGUCEA 2019-20
I.6. Ratification of Agreement Between Los Gatos Union School District Confidential, Classified Management, Classified Unrepresented Employees, and Supervisory for 2019-2020.
Quick Summary / Abstract:

Administrator on Special Assignment, Marla Rodriguez, will present an agreement that has been reached by the District and Confidential, Classified Management, Classified Unrepresented, and Supervisory employees for 2019-2020 to the Governing Board for approval and action.

Rationale:

The District reached an agreement in the area of compensation for 2019-20 school year.

Salary Schedule increase of 2% on the salary schedule as follows:

  • Salary Schedules, shall be increased retroactively by 2% effective July 1, 2019 for all classified management, confidential, classified unrepresented, and Supervisory employees actively employed in the District on June 4, 2020.
  • Professional Growth Increments shall be increased retroactively by 2% effective July 1, 2019 for all employees who have Professional Growth Increments and are actively employed by the District on June 4, 2020.
 
Recommended Motion:

An agreement has been reached by the District and Confidential, Classified Management, Classified non-represented employees, and Supervisory for 2019-2020 and is presented to the Governing Board for approval and action.

Financial Impact:

The financial impact to the budget is $24,537 for FY19-20.  Based on the projected budget for this year and the subsequent two years the District is able to meet its financial obligations.

Attachments:
Confidential Salary Schedule 2019-20
Management Salary Schedule 2019-20 (Classified)
Supervisor Salary Schedule
Unrepresented Salary Schedule 2019-20 (Classified)
I.7. Approval of the Renewal and Extension of the Employment Agreement for District Superintendent
Quick Summary / Abstract:
The Employment Agreement for the District Superintendent provides that upon receipt of a satisfactory overall evaluation, the Board and Superintendent may agree to extend his Employment Agreement for one year.  The Board gave the Superintendent a satisfactory evaluation and the term of his Employment Agreement may be renewed and extended for the term of July 1, 2020 through June 30, 2024.
Recommended Motion:
It is recommended that the Board move, second and approve the Renewal and Extension of the Employment Agreement for the District Superintendent.
Financial Impact:
There is no financial impact at this time.
Attachments:
Superintendent Renewal and Extension
I.8. Approval of the Renewal and Extension of the Employment Agreement for Chief Business Officer
Quick Summary / Abstract:

The Employment Agreement for the Chief Business Officer provides that upon receipt of a satisfactory evaluation, the Board may extend her Employment Agreement for one year.  The Chief Business Officer received a satisfactory evaluation and the term of her Employment Agreement may be renewed and extended for the term of July 1, 2020 through June 30, 2024.

Recommended Motion:

It is recommended that the Board move, second and approve the Renewal and Extension of the Employment Agreement for the Chief Business Officer.

Financial Impact:
No financial impact at this time.
Attachments:
CBO Renewal and Extension
J. STRATEGIC OBJECTIVE #4: ACADEMIC EXCELLENCE/CURRICULUM & INSTRUCTION
J.1. PUBLIC HEARING - Los Gatos Union School District Science Curriculum Adoption for Grades 6-8
Quick Summary / Abstract:
The public hearing is an opportunity for the public to provide input to the Governing Board regarding 6-8 Science materials adoption for the 2020-2021 school year
 
Members of the public may submit comments to the Governing Board using a GOOGLE FORM.
Attachments:
Notice of Public Hearing 6_8 Science Adoption Materials 060920
J.2. Grades 6-8 Science Curriculum Adoption for 2020-2021 school year.
Quick Summary / Abstract:

Director of Curriculum, Instruction, and Assessment, Arcia Dorosti will present the Middle School science adoption process and make a recommendation for official adoption of California Elevate Science for grade 6 -8 to the Governing Board for approval and action.



Rationale:
Los Gatos Union School District's curriculum materials for Science are currently out of date. The new materials will be aligned to the Next Generation Science Standards and California Common Core State Standards.
 
Recommended Motion:

It is the recommendation of the Director of Curriculum, Instruction and Assessment, Assistant Superintendent and Superintendent that the Governing Board approve the Adoption of new curriculum materials for Science for grades 6-8, California Elevate Science.


Financial Impact:

The financial impact is approximately $250,000 with additional yearly costs for the replenishment of lab kits.  The adoption will be for 8 years.


Attachments:
Fisher Science Adoption Process Presentation
K. BOARD ITEMS
K.1. Resolution #09-19-20, Order of Election, Specifications of the Election Order and Consolidation Request
Quick Summary / Abstract:

Resolution #09-19-20, Order of Election, Specifications of the Election Order and Consolidation Request, is presented to the Governing Board for approval and action.

Rationale:

In preparation for the election of trustees on November 3, 2020, the District must provide the Registrar of Voters with documentation relative to the specifications of the election order.

By adoption of Resolution #09-19-20, member of the Board of Trustees will determine the specifics for candidate statements, resolution of tie vote, and who pays for the statements. These declaration and instructions must be forwarded to the Registrar's Office prior to June 1, 2020.

Candidate filing period is July 13, 2020 through August 7, 2020. Candidate packets will be available for distribution at the office of the Registrar of Voters located at 1555 Berger Drive in San Jose beginning July 13, 2020.

 
Recommended Motion:

Resolution #09-19-20 is presented to the Governing Board for approval and action.


Attachments:
Resolution 09_19_20 Board Election 060920
K.2. Board Comments and Subcommittee Reports
K.3. Los Gatos Union School District Governance and Planning Calendar 2020-2021
Quick Summary / Abstract:
This information is provided to the Governing Board for discussion and planning purposes. Agenda items are subject to changes and modifications throughout the year.
Attachments:
Governance Calendar 2020_21 060920
K.4. Future Board Meetings
Quick Summary / Abstract:
  • Special Board Meeting (Retreat) - Thursday, July 30, 2020 at 4:00 p.m.
  • Regular Board Meeting - Thursday, August 13, 2020 at 6:30 p.m.
  • Regular Board Meeting - Thursday, September 10, 2020 at 6:30 p.m.
  • Regular Board Meeting - Thursday, October 15, 2020 at 6:30 p.m.
  • Regular Board Meeting - Thursday, November 19, 2020 at 6:30 p.m.
  • Regular Board Meeting - Thursday, December 10, 2020 at 6:30 p.m.
L. ADJOURNMENT

Published: June 6, 2020, 2:58 PM

The resubmit was successful.