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Regular Board Meeting
Los Gatos Un. ESD
October 15, 2020 5:30PM
The October 15, 2020 Regular Board Meeting will be conducted via teleconference. Instructions for public participation are posted in the agenda.

A. CALL TO ORDER (5:30 p.m.)
Quick Summary / Abstract:
The October 15, 2020 Board Meeting will be conducted via teleconference. Interested parties and members of the public may connect to and participate in the meeting using the following instructions:

HOW TO CONNECT TO THE BOARD MEETING and PUBLIC COMMENT

Interested parties and members of the public may view the meeting via LIVE STREAM (link: https://youtu.be/I5USW-MmIzc).
and submit comments on items on the agenda and on any item within the jurisdiction of the Governing Board using a GOOGLE FORM.

Comments on Closed Session items must be received by 5:15 p.m. on Thursday, October 15, 2020 to be read aloud at the board meeting. General public comments on non-agenda items must be received by 5:30 p.m. on Thursday, October 15, 2020 to be read aloud at the board meeting.  Comments on agenda items may be received up until the item is under consideration. If a comment is received after Public Comment has been closed, it will be considered written communication and will be forwarded to the Governing Board.

Comments may not exceed three (3) minutes. If a comment takes longer than three (3) minutes to read aloud, the remainder will be considered written communication and forwarded to the Governing Board.
A.1. Roll Call
A.2. Approval/Amendment of the Closed Session Agenda
A.3. Public Comment on Closed Session
Quick Summary / Abstract:

This is the opportunity for members of the public to address the Governing Board on any Closed Session item described in this notice. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

B. CLOSED SESSION
B.1. Conference with Legal Counsel – Anticipated LitigationConfidential agenda item.
Quick Summary / Abstract:

Significant Exposure to Litigation Pursuant to Government Code Section § 54956.9, Subdivision (d)(2) (three cases)

B.2. Public Employee Discipline/Dismissal/Release pursuant to Government Code §54957Confidential agenda item.
C. REGULAR SESSION (6:30 p.m.)
C.1. Flag Salute
C.2. Report Out of Closed Session
C.3. Approval/Amendment of Agenda
C.4. Public Comment
Quick Summary / Abstract:

This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

C.5. Remarks & Communication
Quick Summary / Abstract:

This is the opportunity for community partners listed below to provide an update to the Governing Board regarding their respective organization. In accordance with the Brown Act, the Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.

• Home & School Club - Blossom Hill Elementary School

• Home & School Club - Daves Avenue Elementary School

• Home & School Club - Lexington Elementary School

• Home & School Club - Louise Van Meter Elementary School

• Home & School Club - R.J. Fisher Middle School

• Los Gatos Elementary Teachers Association

• Los Gatos Union Classified Employees Association

• Los Gatos Education Foundation

C.6. Superintendent's Report
D. CONSENT AGENDA
Quick Summary / Abstract:
Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda will be approved with one motion which is not debatable and which requires unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the section and placed on the regular order of business following the approval of the consent agenda.
D.1. Minutes
Quick Summary / Abstract:
The minutes for the Regular Board meeting, September 10, 2020 and Special Board meetings September 17, 24 and October 5, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.
Recommended Motion:

It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

Financial Impact:

There is no financial impact at this time.

Attachments:
Minutes 091020 101520
Minutes 091720 101520
Minutes 092420 101520
Minutes 100520 101520
D.2. Warrant Register
Quick Summary / Abstract:

The warrant register for the month of September 2020 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

Recommended Motion:

It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented.

Financial Impact:

There is no financial impact at this time.

Attachments:
September Warrant Report
D.3. Service Contracts
Quick Summary / Abstract:

The service contracts as of October 15, 2020 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Recommended Motion:

The service contracts as of October 15,2020 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented.

Financial Impact:

Financial impact is outlined by each contract.

Attachments:
October Service Contracts
D.4. Personnel Report
Quick Summary / Abstract:
The personnel report as of October 15, 2020 is presented to the Governing Board for approval. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the report as presented.
Rationale:

CERTIFICATED EMPLOYMENT

Loretta O'Donnell has increased to (.80 FTE) Temporary 5th Grade Teacher at Blossom Hill Elementary School effective Monday, September 28, 2020.

CERTIFICATED RESIGNATION

Alison Buchter, Math Specialist (.2 FTE) at Lexington Elementary has submitted her resignation effective September 14, 2020.

CLASSIFIED EMPLOYMENT

Rance Hodge Jr. has been offered a Probationary Health Clerk position (.4750 FTE) at Daves Avenue Elementary School effective Monday, September 21, 2020.

CLASSIFIED RETIREMENT

Catherine Naveau, Instructional Assistant I (.75 FTE) at Daves Avenue Elementary School has submitted her retirement effective October 16, 2020.

 
Recommended Motion:
It is the recommendation of the Assistant Superintendent-Educational Services/HR and Superintendent that the Governing Board approve the report as presented.
Financial Impact:
There is no financial impact at this time.
D.5. Disposal of Surplus Equipment
Quick Summary / Abstract:

The disposal of surplus equipment as of September 24, 2020 is presented to the Governing Board for approval and action. It is the recommendation of Chief Business Official and the Superintendent that the Governing Board approve the surplus list as presented.

Rationale:

The Business Services Department requests the attached list of equipment to be declared as surplus. The equipment has been determined to be obsolete or broken. Our Administrative Regulations (AR 3270) states if the value of the property is insufficient to defray costs or arranging a sale, the property may be donated to a charitable organization deemed appropriate by the Board or may be disposed of by dumping (Education Code 17546). In order for us to dispose of the items, The Board of Trustees must first declare them surplus in accordance with education Code provisions.

The equipment list has been verified by Tim Landeck, Director of Technology, Assessment and Accountability on September 24, 2020.

 
Recommended Motion:

It is the recommendation of Chief Business Official and the Superintendent that the Governing Board approve the surplus list as presented.

Financial Impact:

Any/all revenue generated from the recycling of these items will be used to support Technology projects.

Attachments:
Inventory surplus 9.24.20
D.6. Disposal of Surplus Textbooks
Quick Summary / Abstract:

The disposal list of surplus textbooks and materials as of September 30, 2020 is presented to the Governing Board for approval and action. It is the recommendation of the Director of Curriculum, Instruction, and Assessment and the Superintendent that the Governing Board approve the disposal of surplus textbooks and materials as presented.

Rationale:

The Curriculum Department requests the attached list of textbooks to be declared as surplus. The materials are no longer usable.  In order for us to dispose of these items, the Board of Trustees must first declare them surplus in accordance with the provisions of the Education Code.

 
Recommended Motion:

It is the recommendation of the Curriculum Department that the Governing Board approve the disposal of surplus as presented.

Financial Impact:
There is no financial impact at this time.
Attachments:
October 2020 Obsolete Books
D.7. Financial Advisory Committee (FAC) Applicant Summary and Appointments
Quick Summary / Abstract:

A recommendation for Financial Advisory Committee (FAC) membership is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the recommendation as presented.

Rationale:

The FAC is a Board appointed committee and is a working group operating under the direction of the Board of Trustees. The application process and the notice for applicants for the Blossom Hill Parent Representative position were posted on the LGUSD website, school website, and on The Beehive, the Blossom Hill weekly newsletter. In addition to the nomination, there is also a transfer in representation being presented for approval.

Board liaisons to the FAC, John Kuntzmann and Daniel Snyder, interviewed the Blossom Hill Parent Representative applicant on September 28, 2020.  This is for final approval of the FAC nomination and representation transfer.

The summary of the FAC nominees and the group they represent is as follows:

Nominee(s) Rep Position  
Michael Paige Blossom Hill Parent  
     
Rep. Transfer From To 
Erica Cummings Daves Parent Blossom Hill Parent


Current Vacancy
:

none

 
Recommended Motion:

It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the recommendation as presented.

Attachments:
FAC Nomination 101520
D.8. Williams Uniform Complaints Quarterly Report
Quick Summary / Abstract:
The Williams Complaints Quarterly Report as of September 30, 2020 is presented to the Governing Board for approval and action.  It is the recommendation of the Assistant Superintendent and the Superintendent that the Governing Board approve the report as presented.
Rationale:

According to the settlement of the Williams case, school districts are required to report quarterly to their governing boards any complaints they have received with regard to textbooks and instructional materials, teacher vacancy or misassignment, or facilities conditions, as required by Education Code 35186.

Between July 1, 2020 through September 30, 2020 there were no complaints received by the District.

These quarterly reports will be filed with the Santa Clara County Office of Education.

 
Recommended Motion:
It is the recommendation of the Assistant Superintendent and the Superintendent that the Governing Board approve the Quarterly Report on the Williams Uniform Complaints.
Financial Impact:
There is no financial impact at this time.
Attachments:
2020-21 First Williams Quarterly Report
E. STRATEGIC INITIATIVES
E.1. 2020-2021 Reopening School Update
Quick Summary / Abstract:
District administrators will provide an update on the reopening plan to the Governing Board for discussion.
Rationale:
 
 
Recommended Motion:
 
F. OBJECTIVE #6 Sustainable Finance & Infrastructure
F.1. HVAC Commissioning Update
Quick Summary / Abstract:
Director of Maintenance and Operations Thomas Lettiere will present an update on the HVAC Commissioning to the Governing Board for discussion.
Recommended Motion:
This is for discussion purposes only. No action will be taken.
Attachments:
HVAC Commissioning Report 101520
F.2. Annual and Five Year Developer Fee Report for Fiscal Year 2020-21
Quick Summary / Abstract:

Chief Business Official, Terese McNamee will present to the Governing Board the Annual and Five Year Developer Fee Report for 2019-20, which includes certain findings for developer fees collected from residential and commercial projects, for approval and action.

Rationale:

Once the District adopts a resolution to levy a school fee on either residential or commercial development, it is required to make an Annual and Five Year Report on certain findings pursuant to Government Code Sections 66001 and 66006. This report is to be made available to the public, upon request, 180 days from the close of the fiscal year. The Board is to adopt the report at a public meeting.

The findings report must include the following:

• the amount of the fees collected;
• the beginning and ending balances of the developer fee account, and the interest earned;
• details on which projects the fees that were collected were spent on, including the percentage of the project actually funded by the fees;
• any incomplete projects with estimated dates for commencement of construction; and any inter-fund loans, including amount and date of repayment.

The collected developer fees are being spent according to prescribed guidelines, specifically within five years from collection.

For FY 2019-20, the District collected $204,363 in revenue at a rate of $3.48 per square foot for residential and .56 per square foot for commercial. The District had  $0  in expenses, leaving an ending balance of $910,306.  In FY 20-21,  $41K of this balance must be spent.  We anticipate using these funds for HVAC improvements, solar and battery backup and field upgrades.  


 
Recommended Motion:

It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the annual and five year developer fee report as presented.

Financial Impact:

There is no financial impact at this time.

Attachments:
Developer Fee Annual Report
F.3. Solar Feasibility Update
Quick Summary / Abstract:

The Chief Business Official will present a selection matrix for our solar and battery backup provider and recommend SPURR/Forefront Power as our provider.  Forefront Power will present an initial feasibility analysis during the meeting.  

Rationale:
Based on our strategic objectives of prioritizing sustainability and safety, the facilities committee has reviewed various options for providing solar and battery backup for our five sites.   The committee is recommending implementing a power purchase agreement for all five sites and is working on completing contract negotiations to be under contract before December 31, 2020.  The facilities committee has done a thorough review, as outlined in the selection matrix,  and will recommend SPURR/Forefront Power as our provider. 
 
Recommended Motion:
The Board will approve the selection of SPURR/Forefront Power and authorize staff to proceed with contract negotiations. 
Financial Impact:
There is no financial obligations at this time. 
Attachments:
Solar Matrix
G. BOARD ITEMS
G.1. Board Comments and Subcommittee Reports
G.2. Los Gatos Union School District Governance and Planning Calendar 2020-2021
Quick Summary / Abstract:
This information is provided to the Governing Board for discussion and planning purposes. Agenda items are subject to changes and modifications throughout the year.
Attachments:
Governance Calendar 2020_21 101520
G.3. Future Board Meetings
Quick Summary / Abstract:
  • Regular Board Meeting - November 19, 2020 at 6:30 p.m.
  • Regular & Organizational Board Meeting - December 10, 2020 at 6:00 p.m.
  • Regular Board Meeting - January 14, 2021 at 6:30 p.m.
  • Special Board Meeting (Retreat) - January 21, 2021 at 4:00 p.m.
  • Regular Board Meeting - February 25, 2021 at 4:00 p.m.
  • Regular Board Meeting - March 11, 2021 at 4:00 p.m.
  • Regular Board Meeting - April 15, 2021 at 4:00 p.m.
  • Regular Board Meeting - May 20, 2021at 6:30 p.m.
  • Regular Board Meeting - June 8, 2021 at 6:30 p.m.
  • Special Board Meeting - June 10, 2021 at 6:30 p.m.
H. ADJOURNMENT

Published: October 12, 2020, 5:27 PM

The resubmit was successful.