Regular Board Meeting
Los Gatos Un. ESD
March 11, 2021 4:00PM
The March 11, 2021 Regular Board Meeting will be conducted via teleconference. Instructions for public participation are in the agenda.
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The March 11, 2021 Board Meeting will be conducted via videoconference. Interested parties and members of the public may observe and provide comment during the meeting using the following instructions: HOW TO OBSERVE TO THE BOARD MEETING Interested parties and members of the public may observe the meeting via LIVE STREAM (link: https://youtu.be/Lov2JTJa-_0) HOW TO PROVIDE PUBLIC COMMENT Individuals who wish to provide public comment during the meeting may join the meeting by Zoom at the following link (link: https://lgusd-org.zoom.us/j/94763972795?pwd=czZvbUQvd1pSRmtjUE4xMXVqTG9HZz09). At the designated times, individuals may provide comment on items on the agenda and on any item within the jurisdiction of the Governing Board. You may use the Raise Your Hand feature in Zoom to indicate your request to provide comment when the Board calls for public comment. District staff will announce and unmute each individual when it is their time to comment. When you are called upon, you may introduce yourself, turn on your microphone and camera, and provide your comment. Comments may not exceed three (3) minutes. |
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| A Lexington Elementary School student will lead the flag salute. |
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| Principal Jason Deppong will showcase Lexington Elementary School. |
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This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.
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This is the opportunity for community partners listed below to provide an update to the Governing Board regarding their respective organization. In accordance with the Brown Act, the Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda. • Home & School Club - Blossom Hill Elementary School • Home & School Club - Daves Avenue Elementary School • Home & School Club - Lexington Elementary School • Home & School Club - Louise Van Meter Elementary School • Home & School Club - R.J. Fisher Middle School • Los Gatos Elementary Teachers Association • Los Gatos Union Classified Employees Association • Los Gatos Education Foundation |
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| Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda will be approved with one motion which is not debatable and which requires unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the section and placed on the regular order of business following the approval of the consent agenda. |
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The minutes for the Special Board meeting, February 4, 2021 and Regular Board meeting, February 25, 2021 are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.
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It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.
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There is no financial impact at this time. |
Minutes 020421 031121
Minutes 022521 031121
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The warrant register for the month of February 2021 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented. |
It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented. |
There is no financial impact at this time.
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February Warrant report
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The service contracts as of March 2021 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented. |
The service contracts as of March 2021 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and Superintendent that the Governing Board approve the service contracts for the payment of services as presented. |
Financial impact is outlined by each contract.
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March 20-21 Service Contracts
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The personnel report as of March 11, 2021, is presented to the Governing Board for approval. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the report as presented. |
CERTIFICATED LEAVE OF ABSENCE
Jeffrey Kaefer, History Teacher (1.0 FTE) at R.J. Fisher Middle School has requested an unpaid leave of absence from March 3, 2021 through June 3, 2021. Erin Scribner, First Grade Teacher at Louise Van Meter Elementary has requested an unpaid leave of absence from March 8, 2021 through April 16, 2021.
CERTIFICATED RESIGNATION
Tjeerd Alberda, Math Teacher (1.0 FTE) at R.J. Fisher Middle School has submitted his resignation effective June 3, 2021. Erika Elvert, Science Teacher (1.0 FTE) at R.J. Fisher Middle School has submitted her resignation effective June 3, 2021. Christopher Nestlerode, Science Teacher (1.0 FTE) at R.J. Fisher Middle School has submitted his resignation effective June 3, 2021. CLASSIFIED EMPLOYMENT
Chitra Shah has been offered a Health Clerk position (.475 FTE) at Daves Avenue Elementary School effective Thursday, March 4, 2021.
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It is the recommendation of the Assistant Superintendent-Educational Services/HR and Superintendent that the Governing Board approve the report as presented.
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There is no financial impact at this time.
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| Joy Kummer from TBWBH Props & Measures and Jessica Polsky-Sanchez from EMC Research, will present to the Governing Board results from a recent voter survey for discussion. |
EMC Exec Summary 031121
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Chief Business Official, Terese McNamee will present the Los Gatos Union School District Second Interim Budget Report for the 2020-2021 School Year to the Governing Board as required by Education Code before its submission to the California Department of Education. This is an action item.
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The District is required to submit two reports to the Governing Board during each fiscal year. The first report (First Interim) shall cover the financial and budgetary status of the district for the period ending October 31, 2020. The second report (Second Interim) shall cover the period ending January 31, 2021. The District shall certify in writing within 45 days after the close of the period being reported whether or not the District is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, the subsequent two fiscal years.
A positive certification is assigned if the district will be able to meet its financial obligations for the current fiscal year and subsequent two fiscal years. A qualified certification will be assigned to any district that may not meet its financial obligations for the current fiscal year or two subsequent fiscal years. A negative certification will be assigned to any district that will be unable to meet its financial obligations for the remainder of the fiscal year or the subsequent fiscal year per Education Code Section 42131. The Los Gatos Union School District will submit a Second Interim Report to the Santa Clara County Office of Education with a positive certification.
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It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the Los Gatos Union School District Second Interim Budget Report for the 2020-2021 School Year as presented.
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The financial impact includes scenarios to evaluate the strategic planning initiatives. The financial impact is discussed in the budget report.
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2nd Interim Budget Presentation
FY20-21 SACS 2nd Interim report
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Chief Business Official Terese McNamee will present an evaluation of proposals for child nutrition to the Governing Board for approval and action. |
The Child Nutrition Parent Advisory Committee has been working on providing an appealing and nutritionally sound program that is financially sustainable. In particular the committee has been focused on improving the amount of healthy minimally processed ingredients in our meal program. The committee is currently reviewing two proposals for vended meal services and is seeking to make a recommendation on which provider is best able to meet the district standards. The scoring criteria is attached. The Child Nutrition program has struggled due to declining enrollment and changing standards. The Request for Proposals has allowed us to solicit providers to improve our meal quality and meet the priorities recommended by our parents and students. The RFP process allows us to evaluate the various elements of our meal program and determine the best process to deliver high quality appealing meals at a sustainable cost.
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Approve the selected vendor as presented at the Board Meeting for meal service. The committee will finalize the contract over the next month and return for contract approval at the April Board Meeting.
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It is anticipated that the financial impact will initially be consistent with the District subsidizing the program approximately $200,000 per year. Over time with increased participation this contribution is expected to decline to $0.
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Evaluation of Proposals
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| Board policies set guidelines and procedures for Governing Boards and school officials to follow and enforce. The California School Boards Association (CSBA) provides sample Board Policies to School Districts. A second reading of the proposed Board Policy is presented to the Governing Board for approval. |
| The Board is responsible for overseeing the development of and adopting Board Policies (BP). Policies set direction and goals for the District and its schools, assign authority, and are the means by which educators are accountable to the public. This board policy will help further ensure student safety. |
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| A second reading of the attached Board Policy is presented to the Governing Board for approval. The policy reflects mandates per CSBA and was revised by District staff based on feedback from the first reading on February 25th. Once adopted, CSBA will upload the policies to Gamut Online. |
BP 4119.24-Maintaining Appropriate Adult-Student Interactions
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| Arcia Dorosti will present an academic update for trimester 2 (grades TK-5) and quarter 2 (grades 6-8). Mr. Dorosti will show grade distributions for the elementary schools as well as Fisher Middle School. Misty Hartung will provide an update on social-emotional survey results. |
| Monitoring academic and social-emotional progress of students is an essential school function. This is of greater interest since schools have been closed for in-person instruction for most of the school year. |
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| Informational Only |
| None at this time. |
T2, Q2, and SEL Progress Check
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| Arcia Dorosti (Director of Curriculum, Instruction, and Assessment) will provide a brief update regarding summer school programs for LGUSD students. |
| The State of California will be providing additional funds to school districts to provide additional summer learning opportunities for students. |
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| Information Only |
| None at this time. |
Summer Program Planning
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| Arcia Dorosti (Director of Curriculum, Instruction, and Assessment) will present the goals and actions for the next Local Control Accountability Plan (LCAP) cycle. The goals and actions are aligned with the new LGUSD strategic plan. |
| To provide an opportunity for board and community feedback. |
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| Informational Only |
| None at this time. |
LCAP Goals and Actions
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| This information is provided to the Governing Board for discussion and planning purposes. Agenda items are subject to changes and modifications throughout the year. |
Governance Calendar 031121
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- Regular Board Meeting - April 15, 2021 at 4:00 p.m.
- Regular Board Meeting - May 20, 2021at 6:30 p.m.
- Regular Board Meeting - June 8, 2021 at 6:30 p.m.
- Special Board Meeting - June 10, 2021 at 6:30 p.m.
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This is the opportunity for members of the public to address the Governing Board on any Closed Session item described in this notice. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda.
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Published: March 8, 2021, 3:50 PM
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