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REGULAR MEETING OF THE GOVERNING BOARD
La Cañada USD
April 16, 2019 7:00PM
Round Building 4490 Cornishon Avenue La Cañada, California

1. CALL TO ORDER at 5:00 p.m.
2. OPPORTUNITY FOR PUBLIC TO ADDRESS THE BOARD ON CLOSED SESSION AGENDA
3. CLOSED SESSION at 5:00 p.m.
Attachments:
Closed Session Agenda
4. REPORT OUT OF CLOSED SESSION
5. PLEDGE OF ALLEGIANCE
6. APPROVAL OF MINUTES
6.a. Minutes of January 30, 2019
Attachments:
Minutes of January 30, 2019
6.b. Minutes of February 5, 2019
Attachments:
Minutes of February 5, 2019
7. REPORTS
7.a. Superintendent's Report
7.b. President's Report
7.c. Associate Superintendent of Business & Administrative Services' Report
7.d. Student Representative's Report
8. REVIEW OF AGENDA
9. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDIZED ITEMS
Quick Summary / Abstract:
Members from the community are free to speak on a specific item on the Agenda once the item is on the floor for discussion. The President will recognize any individual who wishes to speak. If you would like to speak on an item not on the agenda you are asked to complete a speaker request, located at the back of the room, and turn it in to the secretary. Please limit remarks to three (3) minutes. The President may limit discussion on each topic and each speaker if it appears that additional time is required to dispose of a particular concern or proposal.
10. PROPOSED ACTION AND DISCUSSION ITEMS
11. SECOND READING ITEMS
11.a. Memorandum of Understanding (MOU) Regarding Dual Enrollment Agreement between The Pasadena Community College District (PCC) and the La Cañada Unified School District (LCUSD), R121-18-19
Speaker:
Wenn
Rationale:

BACKGROUND: 

In order to provide LCUSD students with access to advanced level courses not currently offered at LCHS, we would like to partner with Pasadena Community College.  We have some students who perform two or three grade levels above their peers in mathematics and reach the highest level of math course offered at LCHS prior to their senior year.  These students have no other options but to take math courses off campus.  This partnership agreement will allow them to take college level courses at LCHS taught by PCC faculty and earn college credit.  

CURRENT CONSIDERATION: 

If approved by the Governing Board, LCHS may start offering a college level math course beyond Advanced Placement Calculus BC.  This agreement will be effective from March 12, 2019- June 30, 2029. The provisions of this agreement may be terminated, altered, changed, or amended by mutual consent of either the district or Pasadena Community College.  

FINANCIAL IMPACT: 

There are no financial impacts related to this MOU.  If approved by the Governing Board, there will be costs associated with the purchase of instructional materials.
 
Recommended Motion:
It is recommended that the Governing Board approve the Memorandum of Understanding regarding dual enrollment agreement between The Pasadena Community College and the La Cañada Unified School District.
Quick Summary / Abstract:
The Governing Board is requested to approve the Memorandum of Understanding regarding dual enrollment agreement between The Pasadena Community College and the La Cañada Unified School District.
Attachments:
R121-18-19
R121-181-9
11.b. Adoption of The Living Earth, Houghton Mifflin Harcourt, 2020, R129-18-19
Speaker:
Wenn/Cartnal
Rationale:

BACKGROUND 

The LCHS Science Chairperson and science faculty members have evaluated textbooks to be used for the newly redesigned Next Generation Science Standards class called Biology: The Living Earth.  After reviewing several textbooks, the teachers have selected The Living Earth, published by Houghton Mifflin Harcourt, 2020. 

CURRENT CONSIDERATIONS

LCHS  Science teachers reviewed NGSS Biology textbooks and decided upon: 

California HMH Science Dimensions The Living Earth © 2020 —High School 

This textbook is a college preparatory textbook aligned to the Next Generation Science Standards. The book will be available for interested parents and community members to review at the District Office from March 11 to May 11, 2019.   

FINANCIAL IMPACT 

The cost of this adoption is not to exceed $30,000.

 
Recommended Motion:

It is recommended that the Governing Board adopt the textbook  California HMH Science Dimensions The Living Earth © 2020 —High School.

Quick Summary / Abstract:

The Governing Board is requested to adopt the textbook California HMH Science Dimensions The Living Earth © 2020 —High School.

Attachments:
R129-18-19
11.c. Potential New Course at LCHS for 2019-2020 School Year: Peer Support 2, R136-18-19
Speaker:
Wenn/Cartnal
Rationale:

BACKGROUND 

LCHS and District administrators in collaboration with LCHS faculty propose to offer Peer Support 2. This course will provide students who have completed Peer Support 1 with on-going skill development and supervision for delivering individual or group peer support. Students will gain experience in leadership and outreach activities in an effort to develop empathy, wellbeing, adaptive help-seeking and coping skills among students. 

CURRENT CONSIDERATIONS 

Please see attached course description for Peer Support 2.           

FINANCIAL IMPLICATIONS 

The financial impact will be the cost associated with offering this class in the master schedule, as well as compensation for the work required to complete the instructional plans for this course. 


 
Recommended Motion:
The Governing Board is requested to approve the attached course description for Peer Support 2.
Quick Summary / Abstract:

The Governing Board is requested to approve the attached course description for Peer Support 2.

Attachments:
R136-18-19
11.d. Potential New Course at LCHS for 2019-2020 School Year: Vocal Ensemble, R137-18-19
Speaker:
Wenn/Cartnal
Rationale:

BACKGROUND 

Staff members create new courses in consultation with their department chairperson.  The administration reviews all proposed new courses and is making a recommendation to add this course to our offerings.   

CURRENT CONSIDERATIONS 

A new course, Vocal Ensemble, will be added to the Visual and Performing Arts Department offerings during the 2019-20 school year.  This course focuses on the beginning, developing singer and involves beginning content and instruction. Using a wide variety of skill appropriate challenging choral literature, this course is designed to introduce any student to the fundamentals of singing and music. Students will learn techniques to improve their individual voice, and demonstrate their knowledge of music theory, music reading, familiarity with music periods, composers and styles, concepts of interpretation, and overall performance skills learned throughout the class.  

FINANCIAL IMPLICATIONS 

Staffing will come from the overall staffing allotment. 


 
Recommended Motion:
It is recommended that the Governing Board approve the attached course description for Vocal Ensemble.
Quick Summary / Abstract:
The Governing Board is requested to approve the attached course description for Vocal Ensemble.
Attachments:
R137-18-19
11.e. Adoption of Financial Algebra: Advanced Algebra with Financial Applications textbook for Mathematics for Financial Literacy course, Grade 12; 2nd Edition, © 2018, published by South Western Cengage Learning, R138-18-19
Speaker:
Wenn/Cartnal
Rationale:

BACKGROUND 

The LCHS Mathematics Chairperson and mathematics faculty members have evaluated textbooks to be used for the newly developed course, Mathematics for Financial Literacy. After reviewing several textbooks, the teachers have selected Financial Algebra: Advanced Algebra with Financial Applications, 2nd Edition, © 2018, published by South Western Cengage Learning.  

CURRENT CONSIDERATIONS 

The Mathematics Department members reviewed several books and decided upon: 

Financial Algebra: Advanced Algebra with Financial Applications; 2nd Edition, © 2018, published by South Western Cengage Learning.  

The book will be available for interested parents and community members to review at the District Office from March 12 through May 12, 2019.   

FINANCIAL IMPACT 

The cost of this adoption is not to exceed $8,500. 


 
Recommended Motion:
The Governing Board is requested to approve the adoption of the Financial Algebra: Advanced Algebra with Financial Applications textbook, 2nd Edition, © 2018, published by South Western Cengage Learning. 
Quick Summary / Abstract:
The Governing Board is requested to approve the adoption of the Financial Algebra: Advanced Algebra with Financial Applications textbook, 2nd Edition, © 2018, published by South Western Cengage Learning. 
Attachments:
R138-18-19
12. FIRST READING ITEMS
12.a. *LCHS School Site Safety Plan, R119-18-19
Speaker:
Evans
Rationale:

Background

Pursuant to Education Code (EC) 32280 every school in California is required to develop a comprehensive School Safety Plan to address safety concerns identified through a systematic planning process.  A School Site Council or safety planning committee shall review and update the plan.  Each school shall report on the status of its plan I the annual School Accountability Report Card.

Current Considerations

The plans explain how each site has addressed the required key components.  All plans were approved by the School Site Councils to which community members, representatives from LCTA, CSEA, PTA, and student government were invited. We continue to follow the requirements as set forth in the categorical requirements, however, the categorical funding no longer exists under the new Local Control Funding Formula.  Components of the plans (as per Ed Code 32282) include the following:

  1. Assessment of the current status of the school or school-related crimes
  2. Child Abuse reporting procedures
  3. Disaster procedure, routing and emergency
  4. Policies related to suspension, expulsion, or mandatory expulsion and other school designated serious acts which would lead to suspension or expulsion
  5. Procedures regarding teacher notification of dangerous students pursuant to EC 49079
  6. Sexual harassment policy pursuant to EC 212.5
  7. Provisions of any school wide dress code established pursuant to EC 35183
  8. Procedures for safe ingress and egress to and from school
  9. A safe and orderly environment conducive to learning
  10. Rules and procedures pursuant to Chapter 1.2 of Title 15 of the Penal Code
  11. Hate crime reporting procedures pursuant to Chapter 1.2 of Title 115 of the Penal Code

The plans will be in effect for the 2019-2020 school year.

Financial Implications

There is no financial impact to approving the School Safety Plans.

 
Recommended Motion:

It is recommended that the Governing Board receive this report as informational and no action be taken.

Quick Summary / Abstract:

The Governing Board is requested to receive this report as informational and no action be taken.

Attachments:
R119-18-19 LCHS Part 1
R119-18-19 LCHS Part 2
12.b. *Amendment No. 1 to Agreement for Architectural & Engineering Services – Gonzalez Goodale Architects, R124-18-19
Speaker:
Evans
Rationale:

Background 

At its meeting on July 30, 2018 the Board selected Gonzalez Goodale Architects for the New Outdoor Pool Facility at La Cañada High School.  The design services provided under the agreement was to be procured in two (2) phases:  Phase 1 Services which was awarded on July 30, 2018, included Site Investigation, Scope Development, Programming, and Conceptual Design, as defined in Article II of the Agreement. Because the scope of the project and location on campus of the new pool was not yet fully developed, the architect was directed to proceed with just the Phase 1 Services.  Phase 2 Services which is to be awarded under this Amendment includes Schematic Design, Design Development, Construction Document and Contract Administration & Construction Monitoring, as defined in Article II.  

As part of the Phase 1 services, Gonzalez Goodale completed the Conceptual Design study wherein the architect investigated the feasibility of three pool sizes, a 33 M pool, a 40 M and a 50 M. The impacts of a 50 M pool on the other campus facilities shifted the focus of the study to the 33 M and the 40 M options. The architects compared two different pool sizes and two different pool locations.  Studies of a 33 M pool and a 40 M pool were done for each location. Gonzalez Goodale recommended the 40 M pool sited south of the South Gym as the best alternative.  The comparison of the options is attached for information.  The project also includes the following site improvements:

  • Construction of new outdoor basketball courts at the existing pool location

  • Expansion of the student parking lot at the south part of the campus

  • Landscaping & courtyard improvements around the new outdoor basketball courts  

The estimated construction cost is $9.3 million.  Staff has negotiated the terms of the agreement for Phase 2 services and has determined them to be fair and reasonable for the services enumerated in the agreement.  

Current Considerations 

The approval of this item will authorize staff to execute the agreement for Phase 2 services with Gonzalez Goodale Architects for New Outdoor Pool Facility & South of Campus Improvement at La Cañada High School.  The recommended pool size is 40M to be located south of the South Gym. 

Financial Implications 

The contract amount for Phase 2 Services including reimbursable expenses is not to exceed $884,483.  Funds will come from Measure LCF.


 
Recommended Motion:
It is Recommended that the Governing Board Approve Amendment No. 001 to Agreement No. 18/19-02 for Architectural & Engineering Services with Gonzalez Goodale Architects for New Outdoor Pool Facility & South of Campus Improvement at La Cañada High School.
Quick Summary / Abstract:
The Governing Board is requested to approve Amendment No. 001 to Agreement No. 18/19-02 for Architectural & Engineering Services with Gonzalez Goodale Architects for New Outdoor Pool Facility & South of Campus Improvement at La Cañada High School.
Attachments:
R124-18-19
12.c. First Read-Adoption of French Language Textbook - Bien dit! published by Houghton Mifflin Harcourt, 2018, R160-18-19
Speaker:
Wenn/Kalb
Rationale:

BACKGROUND 

The LCHS French language teachers have been evaluating textbooks during the past two years and have selected Bien dit! published by Houghton Mifflin Harcourt, 2018.  


CURRENT CONSIDERATIONS 

LCHS  French language teachers have reviewed several textbooks and decided upon: 

Bien dit! published by Houghton Mifflin Harcourt, 2018.  


FINANCIAL IMPACT 

The cost of this adoption is not to exceed $42,000.
 
Recommended Motion:
This is a First Read item.  This item will come back at the next regularly scheduled meeting for adoption. 
Quick Summary / Abstract:
This is a First Read item.  This item will come back at the next regularly scheduled meeting for adoption. 
Attachments:
R160-18-19
12.d. First Read-Adoption of German Language Textbook - Mosaik by Jose Blanco, Vista Higher Learning (2018), R159-18-19
Speaker:
Wenn/Kalb
Rationale:

BACKGROUND 

The LCHS German language teacher has been evaluating textbooks during the past two years and has selected Mosaik by Jose Blanco, published by Vista Higher Learning, 2018. 


CURRENT CONSIDERATIONS 

LCHS  German language teacher reviewed several textbooks and decided upon: 

Mosaik by Jose Blanco, © 2018, published by Vista Higher Learning.  

 

FINANCIAL IMPACT 

The cost of this adoption is not to exceed $35,000. 


 
Recommended Motion:
This is a First Read item.  This item will come back to the Governing Board at the next regularly scheduled Governing Board meeting for adoption.
Quick Summary / Abstract:

This is a First Read item.  This item will come back to the Governing Board at the next regularly scheduled Governing Board meeting for adoption.

Attachments:
R159-18-19
12.e. *Modernization at Palm Crest Elementary – Modular Study, R158-18-19
Speaker:
Evans
Rationale:

Background

The Facilities Master Plan identifies several projects related to modernization and construction of buildings. Palm Crest Elementary is the first site to be modernized. Consistent with guiding principles of the Facilities Master Plan, the design intent of the project is to reduce the portable buildings on the campus, modernize the existing classrooms, increase playground areas, update infrastructure systems, create a designated drop-off area, and upgrade safety and accessibility on the campus. After initial discussions on design concepts, the Board gave direction to research options for modular construction. 

Current Considerations

In a previous Board item on Palm Crest modernization, the architect presented two options for a new classroom building to replace many of the portable classrooms. Plan A is a two story building along the Jessen border of the site. Plan B is a two story building sited on the slope north of the baseball field. Based on costs and constructability, the Board asked for research about modular construction options. Modular construction will provide reductions in building costs and time lines. Modular construction is only viable on Site A. 

Financial Implications

The budget for modernization at Palm Crest Elementary is approximately $27,500,000. Funds from Measure LCF, Fund 21.1, will be the predominant source of revenues. Modular construction will provide savings on the per square foot cost for new construction.
 
Recommended Motion:
It is recommended that the Governing Board direct District staff to develop a detailed plan for a modular building on the Plan A site, or to plan for site built new construction identifying preference for Site A or Site B.
Quick Summary / Abstract:
The Governing Board is requested to direct District staff to develop a detailed plan for a modular building on the Plan A site, or to plan for site built new construction identifying preference for Site A or Site B.
Attachments:
R158-18-19
12.f. *Accept Bid for Bid No. LCF 18/19-06; New Sewer Line at Palm Crest Elementary School, R159-18-19
Speaker:
Evans
Rationale:

Background 

The Facilities Master Plan identifies this project as a needed site improvement project at Palm Crest Elementary School to be constructed as part of Measure LCF Bond Program.  At its workshop on January 29, 2018, the Board instructed staff to move forward with the planning of this project as a District priority. This project would connect the sewer system at the school to the city sewer system and disconnect the site sewer from the septic tanks.   

The District issued an invitation for formal bids in accordance with Public Contract Code 22000.  More than forty contractors were invited to bid on the project.  Additionally, advertisement for bids was published in La Canada Valley Sun, the Glendale News Press and five other general publications for bidding.  Staff received six bids in response to the invitation.  The lowest responsive bid of $427,000 was submitted by ABNY General Engineering.  Staff has determined that ABNY General Engineering is a responsible bidder. 

Current Considerations 

Approval of this item would authorize staff to execute a contract with ABNY General Engineering for Bid No. LCF 18/19-06; New Sewer Line at Palm Crest Elementary School..

Financial Implications 

The contract is for lump sum $427,000. Funds will come from Measure LCF.


 
Recommended Motion:

It is recommended that that Governing Board accept bid from ABNY General Engineering for Bid No. LCF 18/19-06; New Sewer Line at Palm Crest Elementary School.

Quick Summary / Abstract:

The Governing Board is requested to accept bid from ABNY General Engineering for Bid No. LCF 18/19-06; New Sewer Line at Palm Crest Elementary School.

Attachments:
R159-18-19
12.g. *Accept Bid for Bid No. LCF 18/19-13, Playground Improvement at La Cañada Elementary School, R153-18-19
Speaker:
Evans
Rationale:

Background 

The Facilities Master Plan identifies this project as a needed site improvement project at La Cañada Elementary School to be constructed as part of Measure LCF Bond Program.  This project is part of the safety and security improvements planned for the site.  At its workshop on January 29, 2018, the Board instructed staff to move forward with the planning of the safety and security improvement for the site. This project would repair and renovate the kindergarten and the main playground. The work includes drainage improvement, resurfacing of both playgrounds, and replacement of safety surfacing.  

The District issued an invitation for formal bids in accordance with Public Contract Code 22000.  Forty (40) contractors were invited to bid on the project.  Additionally, advertisement for bids was published in La Canada Valley Sun, the Glendale News Press and five other general publications for bidding.  Staff received two bids in response to the invitation.  The lowest responsive bid $702,260 submitted by Asphalt Fabric & Engineering, Inc.  Staff has determined that Asphalt Fabric & Engineering, Inc is a responsible bidder. 

Current Considerations 

Approval of this item would authorize staff to execute a contract with Asphalt Fabric & Engineering, Inc for Bid No. LCF 18/19-13, Playground Improvement at La Cañada Elementary School.  

Financial Implications 

The contract is for lump sum $702,260.  Funds will come from Measure LCF.

 


 
Recommended Motion:

It is recommended that the Governing Board accept the bid from Asphalt Fabric & Engineering, Inc. for Bid No. LCF 18/19-13, Playground Improvement at La Cañada Elementary School.

Quick Summary / Abstract:

The Governing Board is requested to accept the bid from Asphalt Fabric & Engineering, Inc for Bid No. LCF 18/19-13, Playground Improvement at La Cañada Elementary School.

Attachments:
R153-18-19
12.h. *Resolution 13-18-19 Declaring the District’s Membership in the National Purchasing Partners and Authorization to Utilize League of Oregon Cities Contract to Purchase Certain Equipment
Speaker:
Evans
Rationale:

Public Contract Code (PCC) 20111 requires school district governing boards to competitively bid and award any contracts for goods and services involving an expenditure of more than $90,000.00 to the lowest responsible bidder. 

Notwithstanding PCC 20111, PCC 20118 and Administrative Regulation 3311(g) state that without advertising for bids and upon a determination that it is in the best interest of the District, the Board may authorize District staff by contract, lease, requisition, or purchase order of another public corporation or agency, to lease data-processing equipment, or to purchase materials, supplies, equipment, automotive vehicles, tractors and other personal property for the District in the manner that the other public corporation or agency is authorized to make the leases or purchases from a vendor. Alternatively, if there is an existing contract between a public corporation or agency and a vendor for the lease or purchase of personal property, the District may authorize the lease or purchase of personal property directly to the vendor under the same terms that are available to the public corporation or agency under the contract. 

Title I, Division 7, Chapter 5, Article I (Section 6500 et seq.) of the Government Code of the State of California authorizes joint exercise by two or more public agencies of any power common to them. Staff requests approval of the following resolution to provide authorization for the District to utilize League of Oregon Cities Contract to purchase of three metal shelters for Paradise Canyon Elementary.  The metal structures will be used to replace the existing lunch shelter at the site. Approval of this item supports the site master plan for Paradise Canyon. 

Financial Implications

The contract is not to exceed $179,060.57. Funds will come from Measure LCF.


 
Recommended Motion:

It is recommended the Governing Board adopt Resolution 13-18-19 for authorization to utilize League of Oregon Cities Contract to Purchase Certain Equipment.

Quick Summary / Abstract:

The Governing Board is requested to adopt Resolution 13-18-19 for authorization to utilize League of Oregon Cities Contract to Purchase Certain Equipment.

Attachments:
Res 13-18-19 Agreement
Resolution 13-18-19
12.i. *Award Contract to Chalmers Construction Services, Inc., R152-18-19
Speaker:
Evans
Rationale:

Background 

It is District desire to convert the existing bookroom at La Cañada High School to a Wellness Center that would provide a space on campus where students and families can access resources in the areas of behavioral support and social emotional learning. This project will renovate the space to make it functional as a Wellness Center.

The District is subject to the uniform construction cost accounting procedures set forth in the Public Contract Code and enacted an informal bidding ordinance to govern the selection of contractors to perform public projects pursuant to subdivision (b) of Section 22032 of the Public Contract Code. Therefore, the District is authorized by the laws of the State of California to award contract pursuant to Alternative Bidding Procedures. 

In accordance with Section 22034 of the Public Contract Code, the District solicited informal bids for the Project. Staff received two bids in response to the request for informal bids.   The District is authorized to award the contract to the lowest responsible bidder. 

Current Considerations 

This contract is for the award of informal Bid No. LCF 18/19-16 for the Conversion of Book Room to Wellness Center at La Cañada High School.   

Financial Implications 

The contract amount is $93,000. The project is partially funded through donations and Fund 01.0.


 
Recommended Motion:

It is recommended that the Governing Board award Contract to Chalmers Construction Services, Inc. for Bid No. LCF 18/19-16 for the Conversion of Book Room to Wellness Center at La Cañada High School.

Quick Summary / Abstract:

The Governing Board is requested to award Contract to Chalmers Construction Services, Inc. for Bid No. LCF 18/19-16 for the Conversion of Book Room to Wellness Center at La Cañada High School.

Attachments:
R152-18-19
12.j. First Read - Potential New Course at LCHS 7/8 for 2019-2020 School Year: Medical Biology, R147-18-19
Speaker:
Wenn/Cartnal
Rationale:

BACKGROUND 

Staff members create new courses in consultation with their department chairperson.  The administration reviews all proposed new courses and is making a recommendation to add this course to our offerings.   

CURRENT CONSIDERATIONS 

A new course, Medical Biology, will be added to the elective offerings at LCHS 7/8 during the 2019-20 school year. Medical Biology is a semester long course that will provide students with a thorough understanding of the terminology of body systems and their interrelationships.  Students will engage in labs and have the opportunity to hear presentations from health care field experts.  

Please see attached course description for Medical Biology.              

FINANCIAL IMPLICATIONS 

The financial impact will be in instructional material acquisition.  Staffing will come from the overall staffing allotment.
 
Recommended Motion:

This is a First Read item.  This item will come back at the next regularly scheduled Governing Board meeting for approval.

Quick Summary / Abstract:
This is a First Read item.  This item will come back at the next regularly scheduled Governing Board meeting for approval.
Attachments:
R147-18-19
12.k. First Read - Potential New Course at LCHS for 2019-2020 School Year: Robotics, R145-18-19
Speaker:
Wenn/Cartnal
Rationale:

BACKGROUND 

Staff members create new courses in consultation with their department chairperson.  The administration reviews all proposed new courses and is making a recommendation to add this course to our offerings. 

 CURRENT CONSIDERATIONS 

A new course, Robotics, will be added to the Science Department offerings during the 2019-20 school year. Robotics is a laboratory science course which will provide students the opportunity to work in engineering teams to design, build, and test increasingly complex robots.  Students will solve challenges using physical robots and computer simulations and participate in local and regional competitions.    

Please see attached course description for Robotics. 

FINANCIAL IMPLICATIONS 

The financial impact will be in instructional material acquisition.  Staffing will come from the overall staffing allotment.   

 


 
Recommended Motion:

This is a First Read item.  This item will come back at the next regularly scheduled Governing Board meeting for approval.

 

Quick Summary / Abstract:

This is a First Read item.  This item will come back at the next regularly scheduled Governing Board meeting for approval.

 

Attachments:
R145-18-19
12.l. First Read - Approval of Board Policy Revisions, R144-18-19
Speaker:
Wenn/Cartnal
Rationale:

Background 

It is important to continually review and update the district’s board policies in order to stay on top of changing state requirements and/or district needs. 

Current Considerations 

As part of this continual review, the district has the following policy revision for the Board’s consideration:            

    BP 5125.1       Students: Release of Directory Information

    BP 5022          Students: Student and Family Privacy Rights

    BP 5111.1       Students:  District Residency

    BP 6145.3       Students:  Nondiscrimination/Harassment

    BP 5125          Students:  Student Records

    BP 5145.13     Students: Response to Immigration Enforcement

    BP 5111          Students:  Registration/Enrollment of Students

    BP 5145.6       Students:  Parental Notification

    BP 5131.2       Students:  Bullying

    BP 1312.3       Community Relations: Uniform Complaint Procedures                   

Financial Implications 

There are no financial implications associated with the recommended Board Policy revisions.

 


 
Recommended Motion:

This is a First Read item.  This item will come back at the next regularly scheduled Governing Board meeting for adoption.

Quick Summary / Abstract:

This is a First Read item.  This item will come back at the next regularly scheduled Governing Board meeting for adoption.

Attachments:
LCUSD BP 1312.3
LCUSD BP 5022
LCUSD BP 5111
LCUSD BP 5111.1
LCUSD BP 5125
LCUSD BP 5125.1
LCUSD BP 5131.2
LCUSD BP 5145.13
LCUSD BP 5145.3
LCUSD BP 5145.6
12.m. *Approval of Change Order for Wireless Upgrade and Expansion, R157-18-19Was edited within 72 hours of the Meeting
Speaker:
Lewsadder
Rationale:

Background 

Over the past six years, the instructional and operational demands on the school infrastructure have grown. We see on average over 2000 devices on our wireless network and bandwidth utilization of 60% of our current capacity each day, with occasional spikes to 70%. The current hardware can reach a maximum capacity of 1Gbps. National technology guidelines are referenced in the table below. To meet the projections for 2020, we would need to increase our bandwidth from 1Gb to 12Gb. While this number seems unfathomable, we’ve jumped from 60Mbps in 2012 to daily use of over 500Mbs in 2019. Also important to note is our current fiber connections and hardware can reach a maximum capacity of 1Gbps.

 Current Considerations

With conservative estimates, projections for our district show growth to be beyond what our current infrastructure can support. For our wide area network contract, we’ve had to postpone full implementation of the new contract as the lowest they could offer us was 2Gbps. This translates to paying for more than we can use due to limitations in our hardware capacity. The network hardware along with the fiber lines need to be upgraded. This project will be scheduled for this summer and will include replacing all network switch gear and fiber runs between buildings at La Canada High School and the District Office, with plans for the elementary sites next summer. The last fiber installation was done in 1999 and we are choosing a cable type that will give us the capacity to go up to 40Gbps. The network switchgear is designed for a 10Gbps network with the capacity at the core switches to move to 40Gbps with some modules upgrades. The expectation is that the fiber runs will last 12-15 years and the network switch gear at least 10 years. The equipment comes with a lifetime warranty and our experience with the hardware vendor has been positive for many years.  

We’ve chosen the high school and district office as starting points due to the higher capacity needs at LCHS currently and most of the network systems are based at the district office and feed all schools. The elementary sites will benefit from this upgrade in terms of reliability and speed.   

Financial Implications 

Early in the bond program conversation, the growing network and infrastructure needs were identified as a priority. The estimate for the project with contingencies is $432,000. We have applied for a discount from the federal E-Rate program and this will give us access to up to $186,873.63 if approved. We qualify for a 40% discount on approved infrastructure projects based on our national school lunch program availability.


 
Recommended Motion:

It is recommended that the Governing Board engage in a discussion and approve the infrastructure project for La Canada High School and the District Office.

Quick Summary / Abstract:

The Governing Board is requested to engage in a discussion and approve the infrastructure project for La Canada High School and the District Office.

 

Attachments:
R157-18-19
R157-18-19
12.n. *Resolution 11-18-19 Proclaiming May 5 - 11, 2019 as Week of the Teacher
Speaker:
Sinnette
Rationale:

Background

For thirty seven years, the state of California has proclaimed one day in May to be Day of the Teacher to bring attention to California teachers for their fine work and dedication.  In 1982, a California law was passed calling for the Day of the Teacher to be observed the second Wednesday in May each year.

Current Considerations

California public schools have been asked to set aside May 8, 2019, as Day of the Teacher to honor their teachers.  In an effort to express the District’s sincere appreciation of its entire certificated staff, it is being requested that the Governing Board declare May 5 -11, 2019 as the Week of the Teacher. 

Financial Implications

There are no costs associated with this

 
Recommended Motion:
It is recommend that the Governing Board approve Resolution 11-18-19 to proclaim May 5 - 11, 2019, as the Week of the Teacher in La Cañada Unified School District.
Quick Summary / Abstract:
The Governing Board is requested to approve Resolution 11-18-19 to proclaim May 5-11, 2019, as the Week of the Teacher in La Cañada Unified School District.
Attachments:
Resolution 11-18-19
12.o. *Resolution 12-18-19 Proclaiming May 19 - 25, 2019 Classified School Employee Week
Speaker:
Sinnette
Rationale:

Background
Annually, the State of California proclaims one week in May to be Classified School Employee Week to give special recognition to classified employees.

Current Considerations
This year, California public schools have been asked to set aside May 19-25, 2019, as Classified School Employee Week to honor their classified employees.

Financial Implications
There are no costs associated with this resolution.


 
Recommended Motion:
It is recommended that the Governing Board approve Resolution 12-18-19 to proclaim May 19-25, 2019, Classified School Employee Week in La Cañada Unified School District.
Quick Summary / Abstract:
The Governing Board is requested to approve Resolution 12-18-19 to proclaim May 19 - 25, 2019, Classified School Employee Week in La Cañada Unified School District.
Attachments:
Resolution 12-18-19
12.p. *CSBA Delegate Assembly Run-off Election, R151-18-19
Speaker:
Sinnette
Recommended Motion:
It is recommended that the Governing Board members choose a candidate and instruct the Superintendent how to mark the election ballot on their behalf.
Quick Summary / Abstract:
The Governing Board is requested to choose a candidate and instruct the Superintendent how to mark the election ballot on their behalf.
Attachments:
R151-18-19
12.q. *Approval of Classified Job Description, R148-18-19
Speaker:
Evans
Rationale:

All job descriptions must be negotiated with the appropriate bargaining union and approved by the Governing Board.  The following job description has been updated or newly created to more accurately outline a classified position.

 
Recommended Motion:
It is recommended the Governing Board approve the attached job description.
Quick Summary / Abstract:
The Governing Board is requested to approve the attached job description.
Attachments:
R148-18-19
13. DISCUSSION ITEMS
13.a. Discussion Regarding the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project – District Actions and Updates, R143-18-19
Speaker:
Sinnette
Rationale:

Background 

At its meetings on 12/16/2013, 10/28/2014, 11/18/2014, 9/26/2017, and 10/30/2018 the LCUSD Governing Board discussed in open sessions its concerns regarding the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project, passing two resolutions which identified its concerns for student, staff, and community health as well as engaging in discussions regarding health, safety, and traffic impacts. 

Current Considerations 

The District has engaged environmental consultants to review the existing Health Risk Assessments and to provide expert guidance on potential remediation and monitoring measures.  Additionally, the District is working with legal counsel to evaluate the possibility of filing an amicus brief in the existing challenge to the Devil’s Gate Project which is currently pending.  The Governing Board has requested a standing discussion agenda item for the foreseeable future to provide an opportunity to update stakeholders regarding progress related to both courses of action.

Financial Implications 

Currently, any financial implications to the District in relation to the the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project are unknown, however significant concerns regarding student, staff, and community health, safety, and traffic impacts remain.


 
Recommended Motion:

It is recommended that the Governing Board discuss the topic of the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project, review staff’s update regarding progress related to work with the environmental consultants and with regards to a potential legal challenge, and provide on-going direction to staff for future actions and for community outreach plans over the next several months.

Quick Summary / Abstract:

The Governing Board is requested to discuss the topic of the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project, review staff’s update regarding progress related to work with the environmental consultants and with regards to a potential legal challenge, and provide on-going direction to staff for future actions and for community outreach plans over the next several months.

14. CONSENT AGENDA
14.a. Personnel Report, P20-18-19
Speaker:
Evans
Recommended Motion:

It is recommended that the Governing Board approve the Personnel Report as presented.

Quick Summary / Abstract:
The Governing Board is requested to approve the Personnel Report as presented.
Attachments:
Personnel report 4-16-19
14.b. Extra Duty Report, P21-18-19
Speaker:
Evans
Recommended Motion:
It is recommended that the Governing Board approve the attached extra duty report.
Quick Summary / Abstract:
The Governing Board is requested to approved the extra duty report as presented.
Attachments:
Extra Duty 4-16-19 revised
14.c. Spec Acts: LCHS FIRST World Championship, R141-18-19
Speaker:
Sinnette
Rationale:

 

ITEM

SCHOOL

DATES

COST

FUNDING SOURCE

SUB CHARGED TO

FIRST World Championship

Houston, Texas


 

 

LCHS

Wednesday, April 17, 2019

to

Saturday, April 20, 2019



 

 

$1,220/student

$22,600/group

Parent donations

N/A

 
Recommended Motion:
It is recommended that the Governing Board approved the La Canada High School Special Activity request to attend the FIRST World Championship in Houston, Texas Wednesday, April 17 - Saturday, April 20, 2019.
Quick Summary / Abstract:

The Governing Board is requested to approved the La Canada High School Special Activity request to attend the FIRST World Championship in Houston, Texas Wednesday, April 17 - Saturday, April 20, 2019. 

Attachments:
R141-18-19
14.d. Spec Acts: LCHS Instrumental Music Trip to New York City, R150-18-19
Speaker:
Sinnette
Rationale:

 

ITEM

SCHOOL

DATES

COST

FUNDING SOURCE

SUB CHARGED TO

Instrumental Music Trip

 

New York City, New York


 

 

LCHS

Saturday,

April 4, 2020

to

Wednesday,

April 8, 2020



 

 

$2,800/student

$252,000/group

Parent donations

N/A

 
Recommended Motion:
It is recommended that the Governing Board approved the La Canada High School Special Activity request to attend the Instrumental Music Trip to New York City, New York Saturday, April 4 - Wednesday, April 8, 2020.
Quick Summary / Abstract:

The Governing Board is requested to approved the La Canada High School Special Activity request to attend the Instrumental Music Trip to New York City, New York Saturday, April 4 - Wednesday, April 8, 2020.

Attachments:
R150-18-19
14.e. Agreement with Premier Inspection Services for Construction Inspection Services, R154-18-19
Speaker:
Evans
Rationale:

Background 

To comply with the California Administrative Code Section 4-333, the District is required to employ the services of inspectors approved by the Division of State Architect to provide competent, adequate and continuous construction inspections for projects.  The construction inspections and material testing are critical to the delivery of code compliant projects. The Project Inspector is part of the District’s quality assurance team who carries out its duties to ensure all construction work is completed in compliance with the construction documents.   

During the course of the bond program, the District will employ one or more inspectors to provide the inspection services.  This agreement is a time-and-material agreement that allows the District the flexibility to finding qualified DSA approved inspectors when projects are ready for construction.  There is no minimum guarantee of work. The term of the agreement is for three years with option to renew for two years. 

Current Considerations 

The approval of this item will authorize staff to execute the agreement with Premier Inspection Services to provide construction inspections for various projects upon assignment by the District.  The agreement is a three-year, time & materials agreement for a Not-To-Exceed contract amount of $250,000. The services will be performed on an as-needed basis when and if a project is assigned to the firm.   

Financial Implications 

The contract is not to exceed $250,000. Funds will come from Measure LCF.


 
Recommended Motion:

It is recommended that the Governing Board approve the Agreement with Premier Inspection Services for Construction Inspection Services.

Quick Summary / Abstract:

The Governing Board is requested to approve the Agreement with Premier Inspection Services for Construction Inspection Services.

Attachments:
R154-18-19
14.f. Agreement with Knowland Construction Services for Construction Inspection Services, R155-18-19
Speaker:
Evans
Rationale:

Background 

To comply with the California Administrative Code Section 4-333, the District is required to employ the services of inspectors approved by the Division of State Architect to provide competent, adequate and continuous construction inspections for projects.  The construction inspections and material testing are critical to the delivery of code compliant projects. The Project Inspector is part of the District’s quality assurance team who carries out its duties to ensure all construction work is completed in compliance with the construction documents.   

During the course of the bond program, the District will employ one or more inspectors to provide the inspection services.  This agreement is a time-and-material agreement that allows the District the flexibility to finding qualified DSA approved inspectors when projects are ready for construction.  There is no minimum guarantee of work. The term of the agreement is for three years with option to renew for two years. 

Current Considerations 

The approval of this item will authorize staff to execute the agreement with Knowland Construction Services to provide construction inspections for various projects upon assignment by the District.  The agreement is a three-year, time & materials agreement for a Not-To-Exceed contract amount of $250,000. The services will be performed on an as-needed basis when and if a project is assigned to the firm.   

Financial Implications 

The contract is not to exceed $250,000. Funds will come from Measure LCF.


 
Recommended Motion:

It is recommended that the Governing Board approve the Agreement with Knowland Construction Services Inc. for Construction Inspection Services.

 

Quick Summary / Abstract:
The Governing Board is requested to approve the Agreement with Knowland Construction Services Inc. for Construction Inspection Services.
Attachments:
R155-18-19 Agreement
14.g. Change Order #2 for Roofing Project, R156-18-19
Speaker:
Evans
Rationale:

BACKGROUND

The original contract for ChapmanCoast was $1,433,136.00.  Change order #1 previously approved increased the contract amount to $1,462,759.

Change Order #2 reflects an increase in the amount of $2,904.00 which changes the total contract to $1,465,663.00. The change order reflects deck replacement to PCY. 

FINANCIAL IMPACT

Funds for this project came from Fund 21.1.


 
Recommended Motion:

It is recommended that the Governing Board ratify Change Order #2 for ChapmanCoast in the amount of $2,904.00.


Quick Summary / Abstract:

The Governing Board is requested to ratify Change Order #2 for ChapmanCoast in the amount of $2,904.00.

Attachments:
R156-18-19
14.h. Change Order #3 for Roofing Project ChapmanCoast, R162-18-19
Speaker:
Evans
Rationale:

BACKGROUND

The original contract for ChapmanCoast was $1,433,136.00.  Change orders #1 and #2 previously approved increased the contract amount to $1,465,663.00.

Change Order #3 reflects an increase in the amount of $12,870.00 which changes the total contract to $1,478,533.00. The change order reflects drainage on building 600 at the high school.

FINANCIAL IMPLICATIONS

Funds for this project came from Fund 21.1.


 
Recommended Motion:

 It is recommended that the Governing Board ratify Change Order #3 for ChapmanCoast in the amount of $12,870.00.


Quick Summary / Abstract:

The Governing Board is requested to ratify Change Order #3 for ChapmanCoast in the amount of $12,870.00.

Attachments:
R162-18-19
14.i. Authorization to renew the contract with Fagen, Friedman & Fulfrost for legal services, R149-18-19
Speaker:
Evans
Rationale:
BACKGROUND

The District has utilized the services of Fagen, Friedman & Fulfrost for over fifteen years on an as needed basis.

CURRENT CONSIDERATIONS

This law firm has provided the district with knowledgeable advice and information and the district would like to continue to retain their services.  This renewal shall be effective July 1, 2019 - June 30, 2020.

FINANCIAL IMPACT

A purchase order is opened annually with Fagen, Friedman & Fulfrost for legal services and is budgeted for 2019-20.

 
Recommended Motion:
The Governing Board is requested to authorize staff to renew the contract with Fagen, Friedman & Fulfrost for legal services for 2019-20.
Quick Summary / Abstract:
The Governing Board is requested to authorize staff to renew the contract with Fagen, Friedman & Fulfrost for legal services for 2019-20.
Attachments:
R149-18-19
14.j. Quarterly Report on Williams Uniform Complaints, R142-18-19
Speaker:
Sinnette
Rationale:

Background

The Williams legislature and the Valenzuela lawsuit settlement require a school district to use its uniform complaint process to help identify and resolve any deficiencies related to: instructional materials, teacher vacancy or misassignment, facilities and CAHSEE intensive instructional and services.

Current Considerations

Los Angeles County school districts are required to report on a quarterly basis to LACOE whether or not complaints have been received. The district received no Williams Uniform Complaints.

Financial Impact

There is no financial impact for the district.

 
Recommended Motion:
It is recommended the Governing Board approved the Valenzuela/CAHSEE Lawsuit Settlement, Quarterly Report on Williams Uniform Complaints.
Quick Summary / Abstract:
It is recommended the Governing Board approved the Valenzuela/CAHSEE Lawsuit Settlement, Quarterly Report on Williams Uniform Complaints.
Attachments:
R142-18-19
14.k. Purchase Order List 15-18-19
Speaker:
Evans
Recommended Motion:
It is recommended that the Governing Board approve Purchase Order List 15-18-19 as presented.
Quick Summary / Abstract:
The Governing Board is requested to approve Purchase Order list 15-18-19.
Attachments:
PO List 15-18-19
15. COMMUNICATIONS
16. RECONVENE CLOSED SESSION (if needed)
17. ADJOURNMENT

Published: April 12, 2019, 3:08 PM

The resubmit was successful.