Background

The Facilities Master Plan identifies several projects related to modernization and construction of buildings. Palm Crest Elementary is the first site to be modernized. Consistent with guiding principles of the Facilities Master Plan, the design intent of the project is to reduce the portable buildings on the campus, modernize the existing classrooms, increase playground areas, update infrastructure systems, create a designated drop-off area, and upgrade safety and accessibility on the campus. After initial discussions on design concepts, the Board gave direction to research options for modular construction. 

Current Considerations

The architect has developed two modular concepts that would meet the program needs of the site to replace many of the portable classrooms with a new two-story building. Plan A is a 2-story building with interior corridor circulation. Plan B is two 2-story buildings with exterior circulation arranged in a V-configuration. The options were presented to the school site staff on May 29, 2019. Both options were viewed favorably by school staff.  Plan B was slightly more favored because of its openness and opportunities for outdoor learning spaces. 

Financial Implications

It is recommended that the Governing Board approve the attached Declaration of Need for Fully Qualified Educators, so that the District may apply to the California Commission on Teacher Credentialing (CTC) for new or renewed emergency permits if the need arises in the 2019-20 school year.

Background 

At its meetings on 12/16/2013, 10/28/2014, 11/18/2014, 9/26/2017, and 10/30/2018 the LCUSD Governing Board discussed in open sessions its concerns regarding the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project, passing two resolutions which identified its concerns for student, staff, and community health as well as engaging in discussions regarding health, safety, and traffic impacts. 

Current Considerations 

The District has engaged environmental consultants to review the Project and to provide expert guidance on potential remediation and monitoring measures. Since November 2018, the Governing Board has requested a standing discussion agenda item for the foreseeable future to provide an opportunity to update stakeholders regarding progress and the District’s related responses or activities. 

Financial Implications 

Currently, any financial implications to the District in relation to the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project are unknown, however concerns regarding student, staff, and community health, safety, and traffic impacts remain.  Current expert and legal fees are estimated at $90,000.

It is recommended that the Governing Board discuss the topic of the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project, review staff’s update on progress working with the environmental consultants and with regards to legal challenges to the project, and provide on-going direction to staff for future actions and for community outreach plans over the next several months.

The Governing Board is requested to discuss the topic of the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project, review staff’s update on progress working with the environmental consultants and with regards to legal challenges to the project, and provide on-going direction to staff for future actions and for community outreach plans over the next several months.

It is recommended that the Governing Board approve the Personnel Report as presented.

Background 

The Architect has completed the schematic design of the proposed new Outdoor Pool & South Campus Improvement Project at LCHS.  District desired to have an independent estimate prepared for the project.  This independent estimate would allow the District a basis on which to compare the architect’s estimate of the probable construction cost in order to evaluate the accuracy of the architect’s estimate.  This agreement is for cost estimating services for the schematic design phase only.   

Current Considerations 

The approval of this item will authorize staff to execute the agreement with Sierra West Consulting Group for cost estimating services for the LCHS New Outdoor Pool & South Campus Improvement Project.   

Financial Implications 

The contract is not to exceed $6,500. Funds will come from Measure LCF.

Background 

At its meeting on April 16, 2019, the Board approved Agreement with Park Planet for the purchase and installation of the lunch shelters for Paradise Canyon Elementary School.  During the course of installation of the lunch shelters, the vendor encountered site conditions, specifically subsurface obstructions that were not expected, and which required the use of specialized equipment and additional labor to resolve.  In addition, the vendor was required to work overtime to maintain the construction schedule. The District investigated the conditions and finds that such conditions do materially so differ and caused an increase in the vendor’s cost of, and the time required for, performance of the work under the Agreement.  

Current Considerations 

The agreement is being amended to provide reasonable compensation for the additional services, equipment, labor and supervision employed by the vendor to mitigate the differing site conditions encountered.    

Financial Implications 

Background 

At its meeting on April 17, 2018, the Board approved Agreement with LPA, Inc to provide architectural and engineering services for the project to install perimeter fencing at the three elementary school sites.   At the time of the Agreement, the District had not decided on the design for the main entrance of the sites.  Final decision on the design of the main gates was made after the design was completed and approved by DSA. This Amendment is to compensate the architect for additional time and effort in redesigning the main gate entry for each of the sites and obtaining DSA approval of the design changes.     

Current Considerations 

The agreement is being amended to incorporate the additional scope for redesigning the main entrance gates.  The total contract amount would be increased by $15,300.  

Financial Implications 

The final contract amount is increased from $152,000 to $167,300. Funds will come from Measure LCF.

It is recommended that the Governing Board approve Amendment No. 002 to Agreement with LPA Inc., for engineering and design services for perimeter fencing at the elementary school sites.

The Governing Board is requested to approve Amendment No. 002 to Agreement with LPA Inc., for engineering and design services for perimeter fencing at the elementary school sites.

BACKGROUND

Assistance League of Flintridge is granted physical space to provide an instrumental music program for La Cañada Unified School District for grades four through six.

CURRENT CONSIDERATIONS

The 2019-2020 instrumental music programs in grades 4-6 will be scheduled before and after the regular school day and will utilize a consistent designated classroom at each site.

FINANCIAL IMPLICATIONS

No additional cost to the District.  The District will grant use of the classroom space.

It is recommended that the Governing Board approve the 20109-2020 agreement with Assistance League of Flintridge for grant of classroom space for the instrumental music program, grades four through six.

BACKGROUND

The district is mandated to provide Special Education for learning handicapped three to six year olds. The “Sprouts” program meets some of our legal preschool responsibilities and is offered on Monday and Wednesday afternoons from 3:00 to 4:00 with a goal of providing an individualized program for students and parents.  Parents are expected to attend the Wednesday sessions with their child.  The district also offers its own pre-school class at Paradise Canyon.

CURRENT CONSIDERATIONS

The Cañada Auxiliary of Professionals, Assistance League of Flintridge, is offering the attached agreement to conduct the "Sprouts" program for the 2019-2020 school year.

FINANCIAL IMPLICATIONS

The district will be responsible for the maintenance of the facility used for the class.

It is recommend that the Governing Board approve entering into an agreement with the Cañada Auxiliary of Professionals, Assistance League of Flintridge, for the "Sprouts" Program.

The Governing Board is requested to approve the agreement with the Cañada Auxiliary of Professionals, Assistance League of Flintridge, for the "Sprouts" Program.

Background

On-going inadequate state funding has presented the District with the task of maintaining a balanced budget while meeting the needs of the students.  With the high cost of providing a summer school program to the students of La Cañada High School, the district decided to eliminate the program beginning with Summer School 2011.  A community committee approached the La Cañada Educational Foundation with a tuition based non-profit summer school program concept that would provide the needed summer school program.  The program provided a wide range of classes for full credit for 9^th – 12^th grade students.  The classes offered followed the District curriculum and California content standards.  The La Cañada Flintridge Educational Foundation is again planning to provide their 9^th-12^th grade summer school program.

Current Considerations

The attached 2019 Agreement for Use of School Property with the La Cañada Flintridge Educational Foundation is submitted for approval.  The agreement includes the cost of facilities use , technology support, and the educational materials associated with the classes offered.

Financial Implication

The Educational Foundation will fund administrative and technology support, will pay a facility use rate, and incudes fees for the use of educational materials.

It is recommended that the Governing Board approve the Agreement for Use of School Property between the La Cañada Unified School District and the La Cañada Flintridge Educational Foundation.

The Governing Board is requested to approve the Agreement for Use of School Property between the La Cañada Unified School District and the La Cañada Flintridge Educational Foundation.