REGULAR MEETING OF THE GOVERNING BOARD La Cañada USD November 19, 2019 7:00PM Round Building
4490 Cornishon Avenue
La Cañada, California
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Members from the community are free to speak on a specific item on the Agenda once the item is on the floor for discussion. The President will recognize any individual who wishes to speak. If you would like to speak on an item not on the agenda you are asked to complete a speaker request, located at the back of the room, and turn it in to the secretary. Please limit remarks to three (3) minutes. The President may limit discussion on each topic and each speaker if it appears that additional time is required to dispose of a particular concern or proposal. |
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Sinnette |
Background The LCUSD Governing Board has made student safety and wellness a local priority as established in the Local Control Accountability Plan and the goals of the District’s Cabinet and Leadership Team. Current Considerations Recently the dangers of e-cigarette use and the outbreak of severe vaping associated pulmonary illnesses have been issues of local and national concern. The Governing Board has requested staff to present on the topic of vaping in order to better understand and inform the community on the health risks to students, the prevalence of vaping on our campuses, impacts from a law enforcement perspective, and available educational outreach resources and materials. Financial Implication There are no financial impacts associated with the Governing Board’s review and discussion of the presentation on the health risks, impacts, and educational resources associated with vaping.
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It is recommended that the Governing Board review the presentation and engage in subsequent discussion providing direction to staff as needed. |
The Governing Board is requested to review and discuss the presentation on vaping providing direction to staff as needed.
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R67-19-20
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Evans |
BACKGROUND Over the past twenty years the District has raised the per diem rate paid to substitute teachers twice. From 1999-00 to 2013-14 substitute teachers were paid $110.00 per day. In 2014-15 the per diem rate was increased to $130.00 and then to $142.00 in 2017-18. CURRENT CONSIDERATIONS The District is currently experiencing difficulty in attracting and maintaining a quality substitute pool, because the per diem rate offered by LCUSD is lower than neighboring districts. Action research regarding per diem rates offered to substitute teachers by comparable districts indicates the standard rate is between $135.00 and $160.00. It is recommended that the Governing Board approve an increased per diem rate for substitute teachers at $150.00, effective January 1, 2020. FINANCIAL IMPACT The financial implication is that the per diem rate paid to substitute teachers would be increased by $8.00 per full day of service. |
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It is recommended that the Governing Board approve an increase in per diem substitute teacher pay from $142.00 to $150.00, effective January 1, 2020.
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The Governing Board is requested to approve a recommended increase in per diem substitute teacher pay from $142.00 to $150.00, effective January 1, 2020.
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Hurley |
BACKGROUND
Each Local Education Agency (LEA) must submit a local board approved Every Student Succeeds Act (ESSA) Local Control and Accountability Plan (LCAP) Federal Addendum to the California Department of Education (CDE) to meet Federal LEA Plan requirements for receipt of federal funds under Title II (Part A) and Title III (Part A) of the Every Student Succeeds Act (ESSA). The Addendum must address specified federal provisions for receipt of these funds. Approval of the Federal Addendum, in conjunction with the Consolidated Application for Funding Categorical Aid Programs (ConApp), and the Local Control and Accountability Plan (LCAP), is required for all local education agencies as a condition of receipt of the federal program funds identified above. The LEA Plan is submitted to the State Education Agency each time the Elementary and Secondary Education Act (ESEA) is reauthorized and is subsequently reviewed and annually updated by the local governing board. The CDE and State Board of Education have determined that the ESSA LCAP Federal Addendum, the ConApp and the LEA’s approved LCAP meet federal requirements for local education agencies. LEA Plans were last required to be submitted for all LEAs under the No Child Left Behind Act (NCLB) of 2001. The LCAP Federal Addendum addresses certain programmatic requirements as well as coordination and integration of federally funded services with other educational services at the district and school level. This LCAP Federal Addendum provides LEAs with the opportunity to align program services to maximize the impact of federal investments in support of underserved student groups. The implementation of ESSA in California presents an opportunity for LEAs to innovate with their federally-funded programs and align them with the state’s Local Control Funding Formula (LCFF) to ensure the most effective use of state and federal resources for underserved student populations.
CURRENT CONSIDERATIONS
The LCAP Federal Addendum will be reviewed at the state and county level each year. This report will become another part of the annual LCAP writing process specifically reviewing the federal funding budget items. This year’s LCAP committee will review data associated with these programs to ensure alignment with student needs.
FINANCIAL IMPLICATIONS
This past school year, the LCUSD was allocated $42,000 in Title II funding and $30,761 in Title III funding. There is no financial impact to this discussion item.
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It is recommended that the Governing Board review and approve the LCAP Federal Addendum. |
The Governing Board is requested to review and approve the LCAP Federal Addendum. |
R59-19-20 R59-19-20 Presentation
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Evans |
BACKGROUND Last month Adam Bauer did a presentation for future issuances of the 2017 General Obligation Bond. Tonight Harold Pierre, the District’s Program Manager, will present an updated view of projects and cash flow based on two new scenarios. The presentation will show how timing of the money will impact cash and project timelines. Also, bond dollars need to be substantially spent within three years. Therefore another consideration before issuing bonds is to assure those funds can be spent. CURRENT CONSIDERATIONS The purpose of this presentation is to provide the Governing Board with updates on the overall bond program as it relates to the timing of the next tranche of bond dollars. FINANCIAL CONSIDERATIONS The voter approved bonding capacity of $149,000,000 cannot be increased. The timeline for moving toward the total bonding capacity will influence the amount of funds available, and when they are available.
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It is recommended that the Governing Board give direction for the timing of the next tranche of funds from Measure LCF. |
The Governing Board is requested to hear the Measure LCF Finance Update presentation and engage in subsequent discussion. The Board will be asked for direction related to next steps moving toward the second issuance of bonds from Measure LCF. |
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Evans |
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It is recommended that the Governing Board review the First Interim Financial Report 2019-2020 - First Reading. The First Interim Report meets a positive certification.
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This is a First Read item. This item will come back to the Governing Board for approval at the next regularly scheduled meeting. |
R53-19-20 R53-19-20 Presentation
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Sinnette |
Background At its meetings on 12/16/2013, 10/28/2014, 11/18/2014, 9/26/2017, and 10/30/2018 the LCUSD Governing Board discussed in open sessions its concerns regarding the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project, passing two resolutions which identified its concerns for student, staff, and community health as well as engaging in discussions regarding health, safety, and traffic impacts. Current Considerations The District has engaged environmental consultants to review the Project and to provide expert guidance on potential remediation and monitoring measures. Since November 2018, the Governing Board has requested a standing discussion agenda item for the foreseeable future to provide an opportunity to update stakeholders regarding progress and the District’s related responses or activities. Financial Implications Currently, any financial implications to the District in relation to the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project are unknown, however concerns regarding student, staff, and community health, safety, and traffic impacts remain. Current expert and legal fees are estimated at $180,000. |
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It is recommended that the Governing Board discuss the topic of the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project, review staff’s update on progress working with the environmental consultants and with regards to legal challenges to the project, and provide on-going direction to staff for future actions and for community outreach plans over the next several months. |
The Governing Board is requested to discuss the topic of the Devil’s Gate Reservoir Restoration (Sediment Removal and Maintenance) Project, review staff’s update on progress working with the environmental consultants and with regards to legal challenges to the project, and provide on-going direction to staff for future actions and for community outreach plans over the next several months. |
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Evans |
It is recommended that the Governing Board approve the Personnel Report as presented. |
The Governing Board is requested to approve the Personnel Report as presented.
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Personnel Report 11-19-19 revised
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Wenn |
BACKGROUND In order for new graduates to qualify for California Teaching Credentials they must have practical experience in a classroom. The district has provided this opportunity for local university students for many years. Some of our teachers started in the district as student teachers. CURRENT CONSIDERATIONS The approval of the agreement at this time does not mean that the district will have student teachers and/or interns but rather is contractually prepared for one to begin. This agreement is effective from January 1, 2020 to July 31, 2025. The provisions of this agreement may be terminated, altered, changed, or amended by mutual consent of either the district or Pepperdine University. |
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It is recommended that the Governing Board approve the Directed Teaching Agreement with Pepperdine University. |
The Governing Board is requested to approve the Directed Teaching Agreement with Pepperdine University.
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R57-19-20
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Evans |
Background This Change Order is being issued to establish the final contract amount. The original contact included $50,000 allowance for unknown and unforeseen conditions. Only a portion of the allowance was used. This change order reflects to overall cost savings on the project. Current Considerations Approval of this item would authorize staff to execute Change Order No.2 to the contract. Financial Implications The Change Order No. 1 would reduce the contract amount by $24,911.79 from $998,205 to $973,293.21
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It is recommended that the Governing Board approve Change Order No.2 to the Contract for Bid No. LCF 18/19-04, Wireless Locks & Access Control System at La Cañada High School. |
The Governing Board is requested to approve Change Order No.2 to the Contract for Bid No. LCF 18/19-04, Wireless Locks & Access Control System at La Cañada High School. |
R61-19-20
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Evans |
Background The District recently completed this project as a needed site improvement project at La Cañada High School as part of Measure LCF Bond Program. This project is part of the safety and security improvements that was planned for the site. This project replaced existing door locks with new wireless locks that is controlled via an access control software. The access control system allows site administrators to have maximum control over site access. Construction is completed at the high school. It is the District’s objective to implement this system districtwide. In addition, during the next year, the District may require that minor adjustments to hardware and software configuration be made to optimize performance of the system. Some of that work may require staff to consult with Ollivier for technical assistance. Current Considerations This agreement is for Ollivier to provide technical assistance and training to District staff on as-needed basis for system adjustments and optimization and to provide consultation for future projects. The term of the agreement is for one year. Financial Implications The contract is not to exceed $25,000. Funds will come from Measure LCF. These funds are from savings achieved in the course of construction of the project
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It is recommended that the Governing Board approve Agreement for Professional Services with Ollivier Corporation for Wireless Locks & Access Control Project. |
The Governing Board is requested to approve Agreement for Professional Services with Ollivier Corporation for Wireless Locks & Access Control Project. |
R62-19-20
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Evans |
The specified contracts and bid divisions included in the Notice of Completion have been fulfilled and all punch list items have been completed as of the date referenced. All work under these contracts was completed in conformance with the Facilities Master Plan. SITE | CONTRACT WITH VENDOR |
BID No# | BID DESCRIPTION |
DATE OF COMPLETION | LCHS | Ollivier Corporation | LCF 18/19-04 | Wireless Locks and Access Control System at La Canada High School | November 19, 2019 |
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It is recommended that the Governing Board approve the work completed as listed in the Notice of Completion and the issuance of all final payments |
The Governing Board is requested to approve the work completed as listed in the Notice of Completion and the issuance of all final payments |
R63-19-20 Ollivier NOC
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Evans |
Background At its meeting on April 17, 2018, the Board approved Agreement with KPFF Consulting Engineers to perform topographic & utilities surveys at La Cañada Elementary School to support planning efforts of future projects at this site. The time and effort spent to arrive at an acceptable solution was far greater that what was anticipated at the time the agreement was executed by the consultant and the District. Specifically, the site contains several easements which required extensive research to find accurate information related to the easements and to plot those easements accordingly. Current Considerations The agreement is being amended to increase the compensation amount to cover the additional services performed by KPFF. The total contract amount would be increased by $4,600 and be funded with Measure LCF funds. Financial Implications The final contract is increased from $44,000 to $48,600. Funds will come from Measure LCF.
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It is recommended that the Governing Board approve Amendment No. 001 to Agreement with KPFF Consulting Engineers, for Topographic & Utilities Surveying Services at La Cañada Elementary School. |
The Governing Board is requested to approve Amendment No. 001 to Agreement with KPFF Consulting Engineers, for Topographic & Utilities Surveying Services at La Cañada Elementary School |
R65-19-20
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Evans |
Background At its meeting on June 26, 2018, the Board approved Agreement with KPFF Consulting Engineers to perform topographic & utilities surveys at La Cañada High School to support planning efforts for future projects at this site. The time and effort spent to review existing records and survey the site was far greater that what was anticipated at the time the agreement was executed by the consultant and the District. Specifically, the historical record drawings of existing utilities at the site were either not available or contain erroneous information that required additional site investigative work to validate the drawing records. In addition, staff anticipates that additional surveys will be required for the area where the new pool will be located. Current Considerations The agreement is being amended to increase the compensation amount to cover the additional services performed by KPFF. The total contract amount would be increased by $11,000 and be funded with Measure LCF funds. Financial Implications The final contract is increased from $99,550 to $110,550. Funds will come from Measure LCF.
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It is recommended that the Governing Board approve Amendment No. 001 to Agreement with KPFF Consulting Engineers, for Topographic & Utilities Surveying Services at La Cañada High School. |
The Governing Board is requested to approve Amendment No. 001 to Agreement with KPFF Consulting Engineers, for Topographic & Utilities Surveying Services at La Cañada High School. |
R66-19-20
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Sinnette |
ITEM
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SCHOOL
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DATES
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COST
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FUNDING SOURCE
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SUB CHARGED TO
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Junior State of America Conference Garden Grove, CA
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LCHS
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Saturday, November 23, to Sunday, November 24, 2019
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$165/student $1,635/group
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Parent donations
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N/A
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It is recommended that the Governing Board approve the LCHS Special Activity request to attend the Junior State of America Conference in Garden Grove, California Saturday, November 23 - Sunday, November 24, 2019. |
The Governing Board is requested to approve the LCHS Special Activity request to attend the Junior State of America Conference in Garden Grove, California Saturday, November 23 - Sunday, November 24, 2019. |
R54-19-20
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Sinnette |
ITEM
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SCHOOL
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DATES
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COST
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FUNDING SOURCE
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SUB CHARGED TO
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CIF State Cross Country Championships Fresno, CA
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LCHS
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Friday, November 29, to Saturday, November 30, 2019
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$0/student $1,050/group
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Cross Country Budget
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N/A
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It is recommended that the Governing Board approve the LCHS Special Activity request to attend the CIF State Cross Country Championships in Fresno, California Friday, November 29 - Saturday, November 30, 2019. |
The Governing Board is requested to approve the LCHS Special Activity request to attend the CIF State Cross Country Championships in Fresno, California Friday, November 29 - Saturday, November 30, 2019. |
R56-19-20
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Evans |
The Governing Board is requested to accept the Gifts to District as presented. |
R58-19-20
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Evans |
It is recommended that the Governing Board approve Purchase Order List 8-19-20 as presented. |
The Governing Board is requested to approve Purchase Order list 8-19-20. |
Purchase Order List 8-19-20
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Published: November 15, 2019, 2:55 PM
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