Background 

At an emergency meeting of the LCUSD Governing Board on Thursday, March 12, 2020, the Board voted to enact district-wide school closures effective on Friday, March 13, 2020 in response to the COVID-19 pandemic and to exercise its Local Educational Agency responsibility to ensure the health and safety of its students, staff, and families by engaging exigent measures to flatten the coronavirus infection curve. 

Current Considerations 

Subsequent to the 3/12/2020 meeting, the LCUSD Governing Board held another emergency meeting on Friday, March 20, 2020.  That meeting was, in part, a response to Governor Newsom’s “Safer at Home” order issued on Thursday, March 19, 2020.  The Safer at Home order, issued as a measure to stop the spread of COVID-19, required that all individuals living in the State of California stay at home or at their place of residence through April 19, 2020.  At the Governing Board’s emergency meeting, the Board voted to extend LCUSD’s school closures through the April 19 date.  Additionally, the Board directed staff to prepare a full report on LCUSD’s response to COVID-19 and Distance Learning to be presented at its regularly scheduled meeting on March 31, 2020.  The Board directed that each District department prepare a comprehensive review of its actions and services during the initial weeks of the school closures. 

Financial Implications 

It is recommended that the Governing Board review the presentation by staff and engage in discussion of this topic, providing on-going direction to staff on this agenda item.

The Governing Board is requested to review the presentation by staff and engage in discussion of this topic, providing on-going direction to staff on this agenda item.

Background 

At an emergency meeting of the LCUSD Governing Board on Thursday, March 12, 2020, the Board voted to enact district-wide school closures effective on Friday, March 13, 2020 in response to the COVID-19 pandemic and to exercise its Local Educational Agency responsibility to ensure the health and safety of its students, staff, and families by engaging exigent measures to flatten the coronavirus infection curve.  Initially the districtwide school closures extended through March 27, 2020. 

Current Considerations 

Subsequent to the March 12, 2020 meeting, the LCUSD Governing Board held another emergency meeting on Friday, March 20, 2020.  That meeting was, in part, a response to Governor Newsom’s “Safer at Home” order issued on Thursday, March 19, 2020.  The Safer at Home order, designed as a measure to stop the spread of COVID-19, required that all individuals living in the State of California stay at home or at their place of residence through April 19, 2020.  At the Governing Board’s emergency meeting, the Board voted to extend LCUSD’s school closures through the April 19, 2020 date.  Following that, the Los Angeles County Office of Education (LACOE) recommended to all of its 80 districts that schools remain closed until May 5, 2020.  The Governing Board has committed to extending school closures in an incremental fashion. LCUSD will reopen schools as soon as it is safe to do so and will be ready to welcome students and staff back to its campuses upon the direction of the Board and/or Superintendent.  Throughout this time, it is important to engage in all the requisite health practices to fight the spread of COVID-19 and act as effective agents in efforts to protect public health. 

Financial Implications 

It is recommended that the Governing Board discuss the recommendation and vote to extend district-wide school closures until May, 5, 2020.

The Governing Board is requested to discuss the recommendation and vote to extend district-wide school closures until May, 5, 2020.

Background 

This project would replace existing sewer and domestic water lines throughout the site, and storm drains at the south side of the Library bldg. The existing utilities on campus are more than 50 years old and have been on the list of Deferred Maintenance repair work planned for the campus.  This project also supports the Facility Master Plan. 

The District issued an invitation for formal bids in accordance with Public Contract Code 22000.  More than forty contractors were invited to bid on the project.  Additionally, advertisement for bids was published in La Canada Valley Sun, the Glendale News Press and five other general publications for bidding.  Staff received eight bids in response to the invitation.  The lowest responsive bid of $465,777 was submitted by Golden Sun Enterprise.  Staff has determined that Golden Sun Enterprise is a responsible bidder. 

Current Considerations 

Approval of this item would authorize staff to execute a contract with Golden Sun Enterprise for Bid No. LCF 19/20-06; Palm Crest Elementary School Site Utilities Improvement. 

Financial Implications 

The contract is for lump sum $465,777. Funds will come from Measure LCF.

Background 

This project would repair, replace and enhance the landscaping in the front of the school and along the fence line on Gould.  This work would replace irrigation and plants removed or damaged during the perimeter fencing project, and improve the aesthetic of the site.  The project supports the Facility Master Plan for the site.   

The District issued an informal bid package in accordance with Public Contract Code 22034.  Staff received one bid in response to the invitation.  Staff negotiated the contract with Brightview Landscape Services for the final contract amount.  Brightview Landscape Services has previously successfully completed projects for the District and is deemed is a responsible bidder. 

Current Considerations 

Approval of this item would authorize staff to execute a contract with Brightview Landscape Services for Bid No. LCF 19/20-04; Landscaping Improvement Paradise Canyon Elementary School.

Financial Implications 

The contract is for lump sum $183,599.19. Funds will come from Measure LCF.

It is recommended that the Governing Board Approve Contract for Bid No. LCF 19/20-04; Landscaping Improvement Paradise Canyon Elementary School.

The Governing Board is requested to Approve Contract for Bid No. LCF 19/20-04; Landscaping Improvement Paradise Canyon Elementary School.

It is recommended that the Governing Board Approve Contract for Bid No. LCF 19/20-08; Installation of Fire Line & Fire Hydrant at Paradise Canyon Elementary School

The Governing Board is requested to Approve Contract for Bid No. LCF 19/20-08; Installation of Fire Line & Fire Hydrant at Paradise Canyon Elementary School

Background 

At its meeting on August 13, 2019, staff recommended and the Board approved that the proposed new two-story building addition at Palm Crest Elementary School be a modular constructed building. This agreement is for consulting, preliminary design and engineering services for the proposed two-story modular building.  The District has completed conceptual design of the project and is currently working in conjunction with a building manufacturer to prepare and evaluate technical data, establish basis of design, develop site logistics, consult with the Division of State Architect, all in preparation for the next phase of design.  This agreement is a stop-gap measure to allow the District to continue planning in order to meet the desired construction timeline for the overall site master plan.     

Current Considerations 

This agreement is an interim agreement for American Modular Systems to assist the District in planning, preliminary design and engineering for the project until a formal agreement is developed for the full design and construction of the two-story building.      

Financial Implications 

Background

For a number of years, the Child Educational Center (CEC) has submitted a request for use of District facilities for its Summer Program.  This year, La Cañada Elementary School is the site being requested for the following dates: June 8 through July 17, 2020.

Financial Implications

Background 

The District currently leases approximately 16,800 square feet of classroom and support space to the Child Education Center, Caltech/JPL Community (CEC).  The existing lease covers the period of July 1, 2019 through June 30, 2020. This ten-year extension would carry the lease forward through June 30, 2030. 

Current Considerations 

The CEC has requested consideration to extend the existing lease into another long term lease. This extension will provide an ongoing agreement from July 1, 2020 through June 30, 2030. 

Financial Implications

The extension will generate monthly revenues of $44,695.98 from July 1, 2020 through June 30, 2021. Inflation factors exist for future year’s monthly rent.

BACKGROUND

Contract Extension for Child Education Center, Cal Tech/JPL Community (CEC) to serve as LCUSD's Elementary School Sites school age child care provider.

FINANCIAL IMPACT

The financial implications are contained in the contract/leasing agreement to be offered to the provider pending the Governing Board's vote to approve the contract extension.

Background 

This Resolution is coming back to the Governing Board to reflect corrections to the Resolution based on recommendations from the Los Angeles County Office of Education.

Current Considerations 

The terms of Governing Board Members Brent Kuszyk and Ellen Multari are expiring and those seats are to be filled by election on November 3, 2020.

Financial Implications

The costs of the election will be shared with other entities having elections at that time.  The cost to the District is estimated to be approximately $100,000.

It is recommended that the Governing Board approve the Personnel Report as presented.

Background 

The construction contract for the playground improvement project (Bid No. LCF 18/19-13) at LCE was awarded to Asphalt Fabric & Engineering.  The project is completed.  The construction contract included a contract allowance $60,000 which was not fully used during the course of the project.  This change order returns the unused allowance to the District.  

Current Considerations 

This Change Order deletes the remaining allowance from the contract amount pursuant to the Change Order clause of the agreement.   

Financial Implications 

It is recommended that the Governing Board approve Change Order No 001 to Bid No. LCF 18/19-13, La Cañada Elementary School Playground Improvement Project. 

The Governing Board is requested to approve Change Order No 001 to Bid No. LCF 18/19-13, La Cañada Elementary School Playground Improvement Project.

The specified contracts and bid divisions included in the Notice of Completion have been fulfilled and all punch list items have been completed as of the date referenced.  All work under these contracts was completed in conformance with the Facilities Master Plan.

The Governing Board is requested to approve the work completed as listed in the Notice of Completion and the issuance of all final payments