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Background

The passage of the District’s Parcel Tax Measure (Measure LC) on March 3, 2020, requires the appointment of members to an Oversight Committee. Specifically, Board Resolution No. 6-19-20 December 2, 2020) provides that the Governing Board shall appoint or designate an oversight committee to ensure that the parcel tax proceeds are spent for their authorized purposes and to report annually to the Governing Board and the public regarding the expenditure of such funds. Special Notes: (1) Prior to the appointment of community and school site representatives to the Measure LC (March 2020) Parcel Tax Oversight committee, staff believes it appropriate for the Governing Board to approve the Bylaws for the operation of the Committee originally approved on March 23, 2010. (2) The Governing Board, at a future meeting will consider the appointment of seven community members to the Measure LC (March 2020) Parcel Tax Oversight Committee.

Financial Implications

There are no financial costs associated with this item.

Background 

At an emergency meeting of the LCUSD Governing Board on Thursday, March 12, 2020, the Board voted to enact district-wide school closures effective on Friday, March 13, 2020 in response to the COVID-19 pandemic and to exercise its Local Educational Agency responsibility to ensure the health and safety of its students, staff, and families by engaging exigent measures to flatten the coronavirus infection curve.  Subsequently, at each meeting of the LCUSD Governing Board, staff has prepared a comprehensive presentation wherein each LCUSD Department and School Site reviewed its actions and services in response to the COVID-19 pandemic, the “Safer at Home” order, and the requirements to move to a distance learning instructional model. 

Current Considerations 

Since the last LCUSD Governing Board meeting, LCUSD has successfully closed the 2019-2020 school year. Tonight’s update will cover topics of interest related to finishing the current school year and now planning for the reopening of the 2020-2021 school year. 

Financial Implications 

Introduction 

The June budget adoption is considered a “place holder” budget because by necessity it is primarily based on estimates and assumptions as of publication. The 2019-20 data is “projected actuals”, the numbers are currently estimates since the year has not yet closed.  The 2020-21 State Budget has not been finalized, therefore the State revenues, program changes and other factors are not finalized.  The budget is built off the Governor’s May Revision. There will likely be many changes as the legislature is still debating the budget. Additionally, since tax collection deadlines were postponed until July 15 due to the COVID 19 pandemic, there may even be changes later in the summer. 

However, the June budget adoption is important not only to meet the State requirements but also to provide a general overview as to the fiscal health of the district.  The 2020-21 June budget for La Cañada Unified School District reflects the severity of the economic situation in the state, and the challenges of maintaining programs multiple years. 

May Revise 

On May 14, 2020, Governor Gavin Newsom released his May Revise Budget.  Recent “Fiscal Reports” received from School Services of California, Inc. (SSC) provided the following summary of the Proposition 98 (K-12) portion of the Proposed Budget for 2020-21 that will have an impact on funding for the La Cañada Unified School District. 

Current year revenue collections will not be fully known until after the July 15 deadline. The May Revise reflects a reduction to the LCFF over the 2019-20 allocation of 7.92%. This will result in a loss of $3.2 Million in State funding for LCUSD.

Budgetary Overview 

This agenda item provides the following budgetary information:  

• Two scenarios reflecting the 2019-20 Estimated Actuals and 2020-21 Budget Financial Report and multi-year projections through 2022-2023. One scenario with no reductions, simply attrition savings (Attachment A) and another scenario reflecting a reduction study (Attachment A1) 

• Revised Enrollment Projections   (Attachment B) 

• District Budgetary Assumptions   (Attachment C) 

• School Services of California, Inc.  Financial Projection Dartboard (Attachment D) 

• Other Funds Estimated Balances  (Attachment E) 

• 2019-2020 All Fund Summary  (Attachment F) 

  Special Note: The budget recommendation for the Governing Board includes a cash transfer of $50,000 from the Special Reserve Capital Outlay (40.0) to the Cafeteria Fund (13.0) in the 2020-21 budget year. This is to offset expenses beyond revenues. Additional transfers recommended in the budget include $335,000 from the General Fund to Fund 14.0 – Deferred Maintenance, and another $125,000 from the General Fund to Fund 20.0 – GASB 45 Post Retirement Benefits.

It is recommended that the Governing Board discuss and direct staff regarding the 2019-20 Estimated Actuals and 2020-21 budget.

BACKGROUND 

Executive Order (EO) N-56-20 was established on April 22, 2020, to address the impact of continued school closures in response to the COVID-19 pandemic and the local educational agencies’ ability to conduct meaningful annual planning, and the ability to meaningfully engage stakeholders in these processes.  

EO N-56-20 issued timeline and approval waivers for the Local Control and Accountability Plan (LCAP) and Budget Overview for Parents as well as waving certain budgetary requirements. The Executive Order also established the requirement that a local educational agency (LEA) adopt a written report (COVID-19 Operations Written Report) explaining to its community the changes to program offerings the LEA has made in response to school closures to address the COVID-19 emergency and the major impacts of such closures on students and families.  

CURRENT CONSIDERATIONS 

This presentation serves to inform the Governing Board and the public of La Canada Unified School District of the changes made to program offerings in response to school closures due to the COVID-19 emergency, and the impacts of such closures on students and families. The COVID-19 Operations Written Report will be submitted to the County Superintendent of Schools in conjunction with the submission of the adopted annual budget. The report will be posted on the LCUSD website.  

FINANCIAL IMPLICATIONS 

There is no financial impact to this discussion item.

Background 

Public Contract Code (PCC) 20111 requires school district governing boards to competitively bid and award any contracts for goods and services involving an expenditure of more than $95,200 to the lowest responsible bidder. 

Notwithstanding PCC 20111, PCC 20118 and Administrative Regulation 3311(g) state that without advertising for bids and upon a determination that it is in the best interest of the District, the Board may authorize District staff by contract, lease, requisition, or purchase order of another public corporation or agency, to lease data-processing equipment, or to purchase materials, supplies, equipment, automotive vehicles, tractors and other personal property for the District in the manner that the other public corporation or agency is authorized to make the leases or purchases from a vendor (piggyback). 

Alternatively, if there is an existing contract between a public corporation or agency and a vendor for the lease or purchase of personal property, the District may authorize the lease or purchase of personal property directly to the vendor under the same terms that are available to the public corporation or agency under the contract. 

Staff requests approval of the following resolution to provide authorization for the District to participate by piggyback in the contract for the purchase of the modular classroom buildings for Palm Crest Elementary.  The modular structures will be used for the new classroom building addition as part of the site overall master plan. 

Approval of this item supports the site master plan for Palm Crest. 

Financial Implications

Background 

The La Cañada Unified School District is seeking a food services management company to support the district with its Food Service program. The California Department of Education requires districts to seek proposals after having a company for five years. After working with the California Department of Education, a process of Requests for Proposals, was done. We received one proposal from our current Food Service Management Company – Chartwells. The proposal met all requirements of the RFP, and we are proposing this contract with Chartwells as the district’s food service management company. 

Current Considerations 

The district’s current Food Services Management Company, Chartwells, has served out its five year contract with the Distirct. As required, we went out for new proposals. Two companies attended the job walk to learn about the program. One proposal was  received from our existing company – Chartwells. The proposal was reviewed, an evaluation rubric considered completeness of proposal, experience, completeness of answers, financial stability of the company, and cost of the proposal. After review of the proposal from Chartwells, it was chosen as the best option. The contract, per state requirements, is only for one year, but it can be renewed annually for up to five years. In the spring of 2021 the contract will be reviewed and renewed if both parties wish to continue the relationship.

Financial Implications

The fee proposal estimates approximately 305,000 meals being served district-wide. This includes formal lunch sales as well as ala carte sales. The cost per meal is $2.05. Based on those sales the annual cost for the service, which includes the purchase of food, is estimated to be $440,362. The goal is tocontinue the growth of sales and improve revenues  to reach a positive fund balance.  

BACKGROUND

Prior to November 2002, delinquent property taxes were collected by the County and distributed to the District as part of the Base Revenue Limit.  In October 2002, the Governing Board approved District participation in a new program, governed by a JPA, which changed the manner in which these delinquent taxes were collected and distributed.  The new system provided participating districts with revenue which was not included in the Base Revenue limit formula.

CURRENT CONSIDERATIONS

Since November 2002, the District has participated in this program.  The JPA has contracted with Tower Capital management LLC of Delaware, to be its underwriter for the next three years.  Tower Capital will be funding the LEA's share of the 1% levy delinquent property taxes for years 2020, 2021, and 2022.

 The JPA is maintaining the premium for these three years of 10% - which is additional unrestricted income for participating LEAs that is not offset by any reduction in state aid.

It is recommended that the district continue participation in the program for the three year period cited above.

FINANCIAL IMPACT 

Background 

This project would provide acoustic treatments on the ceiling and walls of the cafeteria to improve the acoustic of the space.   

The District issued an informal bid package in accordance with Public Contract Code 22034.  Staff received one bid in response to the invitation in the amount of $137,500 from Chalmers Construction Services.  Chalmers Construction Services completed the renovation work in the Cafeteria last fall and is a responsible bidder. 

Current Considerations 

Approval of this item would authorize staff to execute a contract with Chalmers Construction Services for Bid No. LCF 19/20-10; Acoustic Improvement at LCHS Cafeteria..

Financial Implications 

It is recommended that the Governing Board approve the Contract for Bid No. LCF 19/20-10; Acoustic Improvement at LCHS Cafeteria.

It is recommended that the Governing Board approve the Personnel Report as presented.

It is recommended that the Governing Board approve the Personnel Report as presented.

Background

To avoid any potential year-end budgetary allocation issues, the Governing Board has routinely authorized the Los Angeles County Office of Education (LACOE) to make year-end transfers as may be needed to eliminate possible shortages in one or more “objects” of expenditure.  Specifically Education Code Section 42601 provides:

“At the close of any school year a school district may, with the approval of the governing board, identify and request the county superintendent of schools to make (within each Fund) transfers between the designated fund balance or the unappropriated fund balance and any expenditure classification or classifications, or balance any expenditure classifications of the budget of the district for that school year as necessary to permit the payments of obligations of the district incurred during the school year.”

The Governing Board of the La Cañada Unified School District, in accordance with the provisions of Section 42601 of the Education Code, is requested to authorize the County Superintendent of Schools to make appropriation transfers necessary at the close of the 2019-2020 fiscal year to permit payment of obligations of the District that have been incurred during the fiscal year. 

Background

Under Article XVI, Section 6, of the California Constitution school districts are allowed to borrow from the School Pools Fund maintained by the Los Angeles County Treasurer if cash is needed to pay obligations for current operating requirements lawfully incurred in the fiscal year.

• No more than 85 percent of the anticipated revenues accruing to the district may be borrowed.

• No transfer may be made prior to the first day of the fiscal year nor after the last Monday in April of the current fiscal year.
•  
• Any borrowed money shall be repaid from revenues accruing to the district before any other obligation of the district is met from such revenue.

Current Considerations

Although in past years the District has had no need to borrow from the School Pools Fund, the Los Angeles County Office of Education recommends that Governing Boards plan for this contingency prior to the beginning of each new fiscal year.

The Governing Board is requested to approve the ability to make temporary transfers from the School Pools Fund.

Background

Under current state law (Education Code 42603) the Governing Board of a school district may direct that moneys held in any fund be temporarily transferred to another fund of the district for payment of obligations under the following restrictions:

• No more than 75 percent of the maximum of moneys held in any fund during a current fiscal year may be transferred.

• The transfer shall not be available for appropriation or be considered income to the borrowing fund.

• Borrowing shall occur only when the fund receiving the money will earn sufficient income, during the current fiscal year, to repay the amount transferred.

• Amounts transferred shall be repaid either in the same fiscal year or in the following fiscal year if the transfer takes place within the final 120 calendar days of a fiscal year.

  Current Considerations

  Although in past years the District has had no need for interfund borrowing, the Los Angeles County Office of Education recommends that Governing Boards plan for this contingency prior to the beginning of each new fiscal year.

  Financial Implications

  Currently, there are no fiscal implications associated with approval of Resolution 18-19-20.  Additionally, no interfund borrowing would take place prior to specific Governing Board authorization.

   

It is recommended that the Governing Board adopt Resolution 18-19-20 providing for the temporary borrowing of cash between various District funds should that be needed to address any short-term/temporary cash-flow needs.

The Governing Board is requested to adopt Resolution 18-19-20 providing for the temporary borrowing of cash between various District funds should that be needed to address any short-term/temporary cash-flow needs.

BACKGROUND 

CIF requests the attached form to be completed to affirm the District’s authorization to the Principal (Mr. Jim Cartnal) and his designees (Ms. Kristina Kalb, Assistant Principal and Ms. Carrie Saks, Athletic Director) to represent La Canada High School in the Rio Hondo League to provide guidance on matters related to athletics.  

From the CIF Form: The education code gives the authority for high school athletics to high school governing boards. The code also requires that the boards, after joining CIF, designate their representatives to CIF leagues. (Ed. Code 33353 (a) (1)) 

CURRENT CONSIDERATIONS 

This is a requirement by CIF and a continuation of past practice. If the Governing Board approves the representatives, site administration can vote at Rio Hondo League meetings. Without the Governing Board’s approval, site administration’s voting privileges will be revoked until the completed form is submitted.            

FINANCIAL IMPLICATIONS