Due to the current COVID-19 crisis, changes have been made to the Brown Act by the Governor (Governor’s Executive Orders N-25-20 and N-2 9-20 – Brown Act Requirements)

Public comments on non-agendized and agendized items can be submitted on Tuesday beginning at 4:30 pm via the following link:

https://forms.gle/fJCy3iqQs1eNZ9hR6

Please note, the public comment link is not live until Tuesday at 4:30pm.  All comments will be read by a moderator during the meeting.

Public Comments can also be made in person at 4490 Cornishon Avenue in La Canada, California.  COVID-19 protocols will be followed.

Background

At an emergency meeting of the LCUSD Governing Board on Thursday, March 12, 2020, the Board voted to enact district-wide school facility closures effective on Friday, March 13, 2020 in response to the COVID-19 pandemic and to exercise its Local Educational Agency responsibilities to ensure the health and safety of its students, staff, and families.  Subsequently, at meetings of the LCUSD Governing Board, staff has prepared presentations to update the LCUSD Community regarding its actions and services in response to the COVID-19 pandemic related school facility closures, distance learning, and reopening progress. 

Current Considerations

With Los Angeles County in the less restrictive Red Tier (although in this COVID-19 metric tier, infection and transmission rates are still considered substantive) LCUSD intends to continue its reopening progress, initiating its reopening of LCHS 7-12.  The official reopening for the Senior Class of 2021 is set for Wednesday, March 31, with their Return to School Event.  In-person instruction on a hybrid schedule will commence for all grade levels at LCHS 7-12 on Tuesday, April 13, 2021.  This evening’s report will provide a comprehensive update on LCUSD’s district wide reopening.

Financial Implications

There are no financial implications directly associated with this presentation and discussion item.  However, expenditures for reopening, specifically those associated with staffing, facilities’ preparations, and the purchase of personal protective equipment have been incurred since March 2020.

Background

This project includes the construction of the two-story modular classroom building. The work in this bid is for sitework to include demolition, site clearing, grading, paving, landscaping, concrete foundation, site utilities and utilities connection, fire alarm, communications systems. The two-story modular classroom building will be furnished and installed by American Modular Systems under a separate contract approved by the board on July 14, 2020. 

The District issued an invitation for formal bids in accordance with Public Contract Code 22000.  More than 60 contractors were invited to bid on the project.  Additionally, advertisement for bids was published in La Cañada Outlook and the Glendale News Press for bidding.  Staff received 10 bids in response to the invitation as follows:

Monet Construction (“Monet”) submitted the lowest bid in the amount of $6,500,000 in response to the District’s solicitation.  Monet has requested to withdraw its bid due to clerical error made at time of bid.  The District has reviewed Monet’s request for withdrawal and the supporting evidence submitted by the contractor.  It has been determined that the contractor has made a clerical error and that its request to withdraw should be approved. 

Current Considerations

Approval of this item would approve Monet’s request to withdraw its bid.  The Board may consider accepting the second lowest responsive bid.

Financial Implications

None.

Background

This project includes the construction of the two-story modular classroom building. The work in this bid is for sitework to include demolition, site clearing, grading, paving, landscaping, concrete foundation, site utilities and utilities connection, fire alarm, communications systems. The two-story modular classroom building will be furnished and installed by American Modular Systems under a separate contract approved by the board on July 14, 2020. 

The District issued an invitation for formal bids in accordance with Public Contract Code 22000.  More than 60 contractors were invited to bid on the project.  Additionally, advertisement for bids was published in La Cañada Outlook and the Glendale News Press for bidding.  Staff received 10 bids in response to the invitation as follows:

Current Considerations

Approval of this item would accept bid from ABNY General Engineering (“ABNY”) and authorize staff to execute a contract with ABNY for Bid No. LCF 20/21-07.  ABNY General Engineering was pre-qualified on February 19, 2021.  ABNY successfully completed two previous projects for the District and is currently performing the ADA Barrier Removal/Electrical upgrade work at Palm Crest.

Financial Implications

Background

The Facility Use Fee Schedule is reviewed on an annual basis.

Current Considerations

Background

The Executive Assistant to the Superintendent supports the work of the Superintendent’s Office but also serves directly as the administrative assistant to the Governing Board.

Current Considerations

After twenty-three years of service to LCUSD, the Executive Assistant to the Superintendent is retiring effective April 9, 2021.  The Governing Board, Superintendent, and Cabinet members wish to take the opportunity afforded with this agenda item to recognize the dedication, commitment, and exemplary service provided by the retiring employee, Ms. Kim Bergner.

Financial Implications

There are no financial implications associated with this agenda item.

It is recommended that the Governing Board, Superintendent, and Cabinet engage in a presentation of appreciation for the dedicated service of the retiring Executive Assistant to the Superintendent.

The Governing Board, Superintendent, and Cabinet are requested to engage in a presentation of appreciation for the dedicated service of the retiring Executive Assistant to the Superintendent.

It is recommended that the Governing Board approve the Personnel Report as presented.

Background

The Crescenta-Cañada YMCA has submitted a request for use of District property for its 2021 Summer Day Camp.

Current Considerations

La Canada Elementary School is the site being considered for this purpose. Payment for the use of the property is based on square footage.  As a deposit against damage to the facility, the District is requiring $1,500.00.

Financial Implications

If this Agreement is approved by both parties, the estimated revenue for the District would be approximately $28,406.02.

Background

On-going inadequate state funding has presented the District with the task of maintaining a balanced budget while meeting the needs of the students.  With the high cost of providing a summer school program to the students of La Cañada High School, the district decided to eliminate the program beginning with Summer School 2011.  A community committee approached the La Canada Educational Foundation with a tuition based non-profit summer school program concept that would provide the needed summer school program.  For the summer of 2021, grades 7 and 8 will be added.  The program provided a wide range of classes for full credit for 7th - 12th grade students.  The classes offered followed the District curriculum and California content standards.  This summer the La Canada Flintridge Education Foundation is planning to provide their 7th - 12th grade summer school program.

Current Considerations

The attached 2021 Agreement for Use of School Property with the La Canada Flintridge Educational Foundation is submitted for approval.  As a means of assisting families after a year of COVID 19 hardships, the facilities fees will be waived.  The agreement will cover the direct costs to the District.  The agreement includes the cost of custodial supplies, equipment, technology support, and the educational materials associated with the classes offered.  The La Canada Flintridge Educational Foundation will pass any reduced costs on to families through lower tuition rates.

Financial Implications

The Educational Foundation will fund administrative and technology support, and includes fees for the use of educational materials.