California School Employees Association (CSEA) will provide an update to the Board on current items of interest.

Mill Valley Teachers Association (MVTA) will provide an update to the Board on current items of interest.

MVSD Staff will discuss surveillance testing for students in Mill Valley School District and next steps for returning to full time learning. Dr. Lisa Santora, Deputy Health Officer, will share data and current Public Health Department Guidance. 

COVID-19 case rate per 100,000 in Marin County continues to steeply decline and current estimates indicate that all staff in Mill Valley will be able to receive the second and final dose of the COVID-19 by late March or early April.  

In anticipation of Marin County moving into less restrictive tiers, and pursuant to the legal requirements of SB 98, as well as County Health Department guidance, the District would like to work with both of our unions on a plan to return to full day instruction.

The District has suggested dates in the upcoming weeks to negotiate with our unions. We look forward to collaborating with our union partners to ensure that we keep health and safety as top priorities, while ensuring our students return to full day instruction. 

Minutes for meetings on January 6, January 13 and January 14, 2021.

These are the methods by which the District pays its bills: 20282711 - 20282749 dated 1/13/21 - $81,683.21; 20283129 - 20283168 dated 1/15/21 - $96,229.33; 20283645 - 20283658 dated 1/22/21 - $456,373.96; 20283904 - 20283945 dated 1/27/21 - $152,113.70.

Payroll Certifications: January Special Mid-Month dated 1/13/21 - $13,219.29; January End-of-Month dated 1/22/21 - $2,275,064.23.

Personnel Agenda #2021-07

The Mill Valley School District (MVSD) recognizes that the impact of COVID-19 has resulted in closures throughout the state. 

Pacific Discovery / Terra Marin had requested a significant monthly rent reduction.  On May 14, 2020, the MVSD Board agreed to a 50% monthly rent reduction during the COVID-19 public school closures through May 1, 2020.  This rent reduction was extended through June 1, 2020 in alignment with public school closures.  Effective July 1, 2020, Pacific Discovery / Terra Marin resumed full monthly rent.

All terms of the Lease currently in place between the District and Pacific Discovery School, Inc. (dba Terra Marin) will remain in effect and have not otherwise been modified or amended.  The District reserves all of its rights with respect to this matter.

The Mill Valley School District recognizes the continued impact of COVID-19 which has resulted in closures of afterschool childcare.  Due to the COVID-19 pandemic, Bright Horizons programs at Edna Maguire, Old Mill, Park, Strawberry Point and Tam Valley have been closed.  Bright Horizons will continue to maintain insurance coverage and fulfill all other obligations of the lease.  Bright Horizons anticipates resuming their programs in Fall 2021.

The loss of rental income for the district for the Bright Horizons Extended Day School Centers is $130,215 for January 2021 through June 2021.

Approval of Independent Audit Services of Stephen Roatch Accountancy Corporation for June 30, 2022 - June 30, 2024.

Independent Audit Services of Stephen Roatch Accountancy Corporation for June 30, 2022 - June 30, 2024.

The district requested proposals from three vendors and HY was the only responsive and responsible proposal received.

Approval of agreement between HY Architects and Mill Valley School District for Services with respect to the district's HVAC assessment for $15,300.

In January 2020, the Mill Valley School District board took action to approve permanent shade structures, including design and geotechnical evaluations of soil samples.  The structures will be designed for Old Mill, Park, Strawberry Point and Tam Valley Elementary Schools and will allow for a covered area for students to eat lunch and allow for outdoor learning.  Additional architect services per the attached proposal is required costing an additional $37,000.

The district is working with HY Architects for the design of four (4) shade structures, obtain DSA approval, provide construction documents and bid specifications. Once the design and approvals are obtained, the District will publicly bid this project. The expense for these shade structures will be funded from Fund 40.

To bring the district in line with the Marin County of Education reporting cycle, the Mill Valley School District is requesting the Board of Trustees to authorize the Superintendent of Schools to sign the Comprehensive Audit and Confirmation form, which is state required and began in the 2019-20 school year. Local school districts must approve safety plans for all schools in the district by March 1 of each year. School safety plans are mandatory and help ensure that schools are as prepared as possible for emergencies and maintain safe and secure learning environments.

MVTA informs the District that kindergarten teachers at Park, Old Mill, and Strawberry Point would like to use the CBA Article 1.8 to change the delivery of instruction of Art and Library sessions from in-class to during students' asynchronous times.

The teachers at Edna Maguire School and Tam Valley School are not requesting a change in instruction delivery, so their schedules will remain the same.

As required by Article 1.8, this change has been approved by the Association Members at Park, Old Mill, and Strawberry Point school.  This waiver process applies to the CBA and all other agreements.  They are ready to implement this change as of February 22, 2021.

CSEA has provided its proposal to the Governing Board and Superintendent for contract negotiations with the District for July 1, 2021 through June 30, 2022. The presentation of negotiation proposals is a required and customary component of the collective bargaining process.

Discussion and action to acknowledge receipt of 2021-22 initial reopener proposal from CSEA to MVSD.