banner

REGULAR MEETING
Mill Valley ESD
August 13, 2020 6:00PM
Join meeting via Zoom (link below) https://www.mvschools.org/Page/8445 PUBLIC SESSION - 6:00pm

A. CALL TO ORDER
B. APPROVAL OF AGENDA & BOARD PRESIDENT’S OPENING REMARKS
B.1. Roll Call
B.2. Approval of Agenda (v)
Actions:
Motion
Passed with a motion by Bob Jacobs and a second by Todd May.
Vote:
Yes Bob Jacobs.
Yes Todd May.
Yes Marco Pardi.
Yes Emily Uhlhorn.
Yes Leslie Wachtel.
C. COMMUNICATIONS TO THE BOARD
C.1. Opportunity for Public Comment
Quick Summary / Abstract:
The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda. The Board can take no action at this time. Each speaker is requested to identify him/herself prior to addressing the Board and will be heard for up to three (3) minutes. The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers. 
C.2. California School Employees Association (CSEA) Update
Quick Summary / Abstract:

California School Employees Association (CSEA) will provide an update to the Board on current items of interest.

C.3. Mill Valley Teachers Association (MVTA) Update
Quick Summary / Abstract:

Mill Valley Teachers Association (MVTA) will provide an update to the Board on current items of interest.

D. BOARD MEMBER REPORTS & COMMENTS
E. SUPERINTENDENT'S REPORT
F. APPROVAL of CONSENT AGENDA (v)
Actions:
Motion
Passed with a motion by Bob Jacobs and a second by Leslie Wachtel.
Vote:
Yes Bob Jacobs.
Yes Todd May.
Yes Marco Pardi.
Yes Emily Uhlhorn.
Yes Leslie Wachtel.
Quick Summary / Abstract:
All items appearing on the Consent Agenda are approved in one action by the Board. Trustees may have board discussion or members of the staff or public may make a comment prior to Consent Agenda approval.
G. CONSENT AGENDA
G.1. Minutes
Quick Summary / Abstract:

Minutes for meetings on May 27, June 10 and June 17, 2020.

Attachments:
1. Draft Minutes - May 27, 2020
2. Draft Minutes - June 10, 2020
3. Draft Minutes - June 17, 2020
G.2. Warrants
Quick Summary / Abstract:

These are the methods by which the District pays its bills: 20267783 - 20267822 dated 6/12/20 - $98,747.95; 20268077 - 20268100 dated 6/17/20 - $549,558.88; 20268359 - 20268390 dated 6/19/20 - $101,495.75; 20269053 - 20269089 dated 6/26/20 - $333,837.59; 20269662 - 20269688 dated 7/6/20 - $440,242.66; 20270000 - 20270027 dated 7/10/20 - $652,889.04; 20270213 - 20270235 dated 7/15/20 - $917,344.78; 20270471 - 20270501 dated 7/17/20 - $134,892.52; 20270721 - 20270731 dated 7/22/20 - $18,178.78; 20271082 - 20271102 dated 7/29/20 - $475,898.98; 20271374 - 20271394 dated 7/31/20 - $57,607,56.

G.3. Payroll Certifications
Quick Summary / Abstract:

Payroll Certifications: June Special Mid-Month dated 6/15/20 - $9,509.58; June End-of-Month dated 6/18/20 - $2,269,255.15; July Mid-Month dated 7/6/20 - $39,677.62; July Special Mid-Month dated 7/14/20 - $270.00; July End-of-Month dated 7/22/20 - $356,728.90.

G.4. Personnel Agenda #2021-01
Quick Summary / Abstract:

Personnel Agenda #2021-1

Attachments:
Personnel Agenda #2021 - 01 - REVISED
G.5. Williams Uniform Complaints
Rationale:
As required by Education Code section 35186, all school districts must submit a quarterly report to their county offices of education, regarding any complaints received regarding textbooks and instructional materials, teacher vacancy or misassignment, and facilities conditions.
 
Quick Summary / Abstract:

Quarterly report on Williams Uniform Complaints for April 1, 2020 through June 30, 2020.

Attachments:
Williams Uniform Complaint - July 2020
G.6. Legal Services 2020-21
Quick Summary / Abstract:

Extension of Agreement for legal services with Atkinson, Andelson, Loya, Ruud & Romo (AALRR) for 2020-21.

Attachments:
2020-21 Agreement for Services AALRR
G.7. California Department of Education (CDE) Approval of Request for Allowance Because of Emergency Conditions (Fiscal Year 2019-20), Form J-13A
Rationale:

CDE Approval of Request for Allowance of Attendance Because of Emergency Conditions for school closure due to five emergency days on October 9-10 and 28-30, 2019 at Tamalpais Valley Elementary and three emergency days on October 28-30, 2019 for all other schools in Mill Valley School District.

 
Quick Summary / Abstract:

CDE Approval of Request for Allowance of Attendance Because of Emergency Conditions for school closure due to Public Safety Power Shut-offs (PSPS) on October 9-10, 2019 for Tamalpais Valley Elementary School and October 28-30, 2019 for all six Mill Valley School District schools.

Attachments:
J-13A 2019-20 Approval for Attendance Allowance PSPS Days
G.8. Declaration of Surplus Technology Property
Quick Summary / Abstract:
Declaration of surplus technology property for obsolete and/or damaged equipment/supplies; and disposal/destruction by any economical means.
Attachments:
Surplus Technology Property 08132020
G.9. Salary Schedules for Administration and Confidential 2015-16, 2016-17, 2017-18, 2018-19, 2019-20, 2020-21
Quick Summary / Abstract:
For payroll reporting purposes, the salary schedules for administration and confidential as noted for 2015-16, 2016-17, 2017-18, 2018-19, 2019-20, 2020-21 reflect any additional compensation, including advanced degrees, longevity and additional duties within the base salary rather than being reported in the narrative as "Additions to the Base Salary."  For Administrative staff, a Master's degree is required.  There are no new/additional costs, no retroactive pay nor financial impact to the district.
Attachments:
Salary Schedules BOT 08/13/2020
G.10. Confidential Payroll and Benefits Specialist Job Description and Salary Schedule 2020-21
Rationale:

Confidential Payroll and Benefits Specialist Job Description and Salary Schedule 2020-21.  While not formally represented by a collective bargaining unit, confidential staff receive comparable salaries and benefits in order to attract and retain high quality staff.  Staff has evaluated all Payroll and Benefits Specialist job duties and responsibilities as it relates to payroll and benefits duties and functions.  Increased functions include salary and benefits review, billing and reconciliations.  Comparability is determined by total compensation.

 
Quick Summary / Abstract:

Confidential Payroll and Benefits Specialist Job Description and Salary Schedule 2020-21. This role include now includes Benefits. When the district changed medical benefits from CalPERS to SISC in 2018, the district took on a greater responsibility in the calculations and communications for billing of medical benefits. 

Attachments:
Payroll & Benefits Specialist JD SS 08132020
G.11. Special Education Coordinator Job Description & Salary Schedule
Quick Summary / Abstract:

Staff seeks approval of the job description and accompanying salary schedule for the Special Education Coordinator position. This position replaces the Program Specialist job description and adds additional duties along with management and supervision responsibilites. The per diem rate remains the same with the addition of ten working days to the calendar.

Attachments:
Special Education Coordinator JD & SS 08142020
G.12. Memorandum of Understanding - California School Employees Association (CSEA)
Rationale:

Education Code
Property maintenance control; contracts

EC 17604

Wherever in this code the power to contract is invested in the governing board of the school
district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no districtsuperintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted. In the event of malfeasance in office, the school district official invested by the governing board with the power of contract shall be personally liable to the school district employing him or her for any and all moneys of the district paid out as a result of the malfeasance.
(Added by Stats. 1996, Ch. 277, Sec. 3. Operative January 1, 1998.)




 
Quick Summary / Abstract:

Memorandum of Understanding between California School Employees Association (CSEA) Chapter 360 and Mill Valley School District (MVSD) concerning the impacts and effects of resumed District operations under post COVID-19 conditions..


Attachments:
MOU CSEA & MVSD - 08132020
G.13. Memorandum of Understanding - Mill Valley Teachers Association (MVTA)
Rationale:
Education Code
Property maintenance control; contracts

EC 17604

Wherever in this code the power to contract is invested in the governing board of the school
district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no districtsuperintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted. In the event of malfeasance in office, the school district official invested by the governing board with the power of contract shall be personally liable to the school district employing him or her for any and all moneys of the district paid out as a result of the malfeasance.
(Added by Stats. 1996, Ch. 277, Sec. 3. Operative January 1, 1998.)
 
Quick Summary / Abstract:

Memorandum of Understanding (MOU) between the Mill Valley School District (MVSD) and Mill Valley Teachers Association (MVTA) regarding the COVID-19 pandemic and school opening during the 2020-2021 school year.

Attachments:
MVTA - MVSD Tentative Agreement MOU 08132020
G.14. Revision to 2020-21 School Calendar
Quick Summary / Abstract:

Revision to 2020-21 board approved school calendar to move the first day of school from August 20 to August 24, 2020 in order to move the staff development days from January 15, 2021 and March 19, 2021 to August 20 and 21, 2020 to allow time for teacher training, collaboration and preparation to begin the school year in a robust distance-learning environment.  

Attachments:
Revision to 2020-21 School Calendar 08132020
G.15. 2020-2021 Consolidated Application Part 1
Quick Summary / Abstract:

2020-2021 Consolidated Application for Funding Categorical Programs - Part 1

Attachments:
2020-21 Consolidated Application - Part I
H. STUDENT LEARNING & SCHOOL PROGRAMS
H.1. Learning Continuity and Attendance Plan Presentation (d)
Quick Summary / Abstract:
The draft 2020-2021 Learning and Attendance Continuity Plan (LeCAP) outlines how Mill Valley School District will address ongoing learning and attendance monitoring for students during the 2020-2021 school year due to the impact of COVID-19.  This is an informational item and public input will be heard following this item during the Public Hearing for the LeCAP.  After receiving input, this item will be brought back for approval at the September 14, 2020 board meeting.
Attachments:
Draft LeCAP Board Presentation - 08132020
Draft MVSD LeCAP 08132020
H.2. Public Hearing Learning Continuity and Attendance Plan
Quick Summary / Abstract:
This item offers the public an opportunity to comment on the Learning Continuity and Attendance Plan for 2020-21. The Board President will preside over the hearing.
H.3. In-Person Elementary Waiver Process Information (d)
Quick Summary / Abstract:

California schools have been closed for in-person instruction since mid-March 2020 due to the COVID-19 pandemic. School closures to in-person instruction were part of a broader set of recommendations intended to reduce transmission of SARS-CoV-2, the virus that causes COVID-19. The California Department of Public Health (CDPH) developed the COVID-19 and Reopening In-Person Learning Framework (PDF) to support school communities as they decide when and how to implement in-person instruction for the 2020-21 school year.

This framework permitted schools and school districts to reopen for in-person instruction at any time if they are located in a local health jurisdiction (LHJ) that has not been on the county monitoring list within the prior 14 days. If the LHJ has been on the monitoring list within the last 14 days, the school must conduct distance learning only, until their LHJ has been off the monitoring list for at least 14 days.

The framework authorized local health officers (LHO) to grant a waiver of this criteria, in order for elementary schools to open for in-person instruction under specified conditions. Applicants must satisfy all waiver requirements in order to be granted a waiver. 

Staff will provide information regarding the waiver criteria and process.

Attachments:
Board Presentation - Waivers 08132020
In-Person CDPH Waiver Process Information
I. BOARD OPERATIONS
I.1. First Reading - BP 6158 Independent Study (d)
Quick Summary / Abstract:
Staff will present Policy 6158 - Independent Study for a first reading and board discussion. 
Attachments:
First Reading - BP6158 Independent Study
I.2. Resolution #1-20/21 - Acquisition of DataCenter Refresh Products and Services (California Multiple Award Schedule) (d)(v-roll)
Rationale:
Section 10299 of the California Public Contract Code permits public agencies such as school districts to contract directly with suppliers that have been awarded contracts, master agreements, multiple award schedules, cooperative agreements or other types of agreements that leverage the state’s buying power. The District seeks to acquire this equipment to facilitate distance learning.
 
Actions:
Motion
Passed with a motion by Leslie Wachtel and a second by Todd May.
Vote:
Yes Bob Jacobs.
Yes Todd May.
Yes Marco Pardi.
Yes Emily Uhlhorn.
Yes Leslie Wachtel.
Quick Summary / Abstract:
At the June 10, 2020 board meeting, Development Group, Inc., (DGI) presented a comprehensive analysis on the status of the District's technology infrastructure, including information regarding the data center, network infrastructure, telephone system, and classroom projectors and equipment. As a result of board input, the district seeks approval of Resolution #1-20/21.
Attachments:
1. DGI Proposal - 062020
2. Resolution #1-20/21 - DGI Datacenter Refresh Products & Services CMAS
3. Master Agreement for Products & Services - DGI
J. BUILDINGS & GROUNDS
J.1. Contract for Middle School Main Building Roof Project (d)(v)
Actions:
Motion
Passed with a motion by Todd May and a second by Leslie Wachtel.
Vote:
Yes Bob Jacobs.
Yes Todd May.
Yes Marco Pardi.
Yes Emily Uhlhorn.
Yes Leslie Wachtel.
Quick Summary / Abstract:

At its June 17, 2020, meeting the Board took action to publicly bid the roof resurfacing of the Middle School main building, utilizing a fluid applied roofing system with urethane coating. The anticipated budgetary cost for this project was $800,000.00 and to be funded from Fund 40. 

The Mill Valley School District requests authorization from the Board of Trustees for the Superintendent to sign an agreement with the lowest responsible and responsive bidder Allied Construction Services in the amount of seven hundred, forty-eight thousand, four hundred and three dollars ($748,403.00).  Work is scheduled to conclude by September 25, 2020.

The district received 5 bids ranging from $900,000 to $748,403.

Attachments:
MS Roof Contract
J.2. Outdoor Tents for Outdoor Learning Environments (d)(v)
Quick Summary / Abstract:

Staff seeks approval to purchase outdoor tent structures from Top Productions Inc. or other competitive vendor, for school sites in order to allow for covered learning environments due to COVID-19.

District staff will continue to prepare to bring forward next steps for permanent shade structures. The next step for permanent shade structures will be geotechnical evaluations and Geologic Hazard Assessments. 

Permanent structures are currently slated to not be installed until summer of 2021. 

Attachments:
Tent/Shade Structures - Top Production Inc. - Quote
K. BUSINESS & FINANCIAL MATTERS
K.1. Resolution #2-20/21 - Imposing Special Parcel Tax (d)(v-roll)
Actions:
Motion
Passed with a motion by Leslie Wachtel and a second by Todd May.
Vote:
Yes Bob Jacobs.
Yes Todd May.
Yes Marco Pardi.
Yes Emily Uhlhorn.
Yes Leslie Wachtel.
Quick Summary / Abstract:

As provided in General Election on November 6, 2012 the Board imposes a parcel tax for 2020-2021; presented by Dr. Kimberly Berman, Superintendent. This is for the supplemental parcel tax which is set to expire on June 30, 2021.

Attachments:
Resolution #2-20/21 - Imposing Special Parcel Tax
K.2. State Budget Act 45-Day Revision and Approval of Budget Revision 2020-21 (d) (v)
Rationale:

Budget Revision as a result of the State Budget Act and since Budget Adoption.


 
Recommended Motion:

Approval of Budget Revision 2020-21.

Actions:
Motion

Approval of Budget Revision 2020-21.

Passed with a motion by Todd May and a second by Bob Jacobs.
Vote:
Yes Bob Jacobs.
Yes Todd May.
Yes Marco Pardi.
Yes Emily Uhlhorn.
Yes Leslie Wachtel.
Quick Summary / Abstract:

Presentation of the 2020-21 Budget Revision by Assistant Superintendent of Business Services, Michele Rollins.

Comments:


Attachments:
Budget Revision 2020-21
MCOE Common Message 45-Day Revision
State Budget 45-Day Revision
L. PERSONNEL
L.1. Amendment and Extension to Mill Valley School District Agreement - Superintendent (d)(v)
Rationale:
Annually, the Board of Trustees addresses terms of the current Superintendent's Contract. The term will extend through June 30, 2024. 
 
Actions:
Motion
Passed with a motion by Todd May and a second by Leslie Wachtel.
Vote:
Yes Bob Jacobs.
Yes Todd May.
Yes Marco Pardi.
Yes Emily Uhlhorn.
Yes Leslie Wachtel.
Quick Summary / Abstract:
Annual approval of amendment to Employment Agreement with Dr. Kimberly Berman.
Attachments:
Supt Contract 07012020 Rev
L.2. Amendment and Extension to Mill Valley School District Agreement - Assistant Superintendent of Business Services (d)(v)
Rationale:
As provided in the agreement between Mill Valley School District and Assistant Superintendent of Business Services, a recommendation for an amendment to that agreement will be considered by the Board of Trustees.
 
Actions:
Motion
Passed with a motion by Todd May and a second by Leslie Wachtel.
Vote:
Yes Bob Jacobs.
Yes Todd May.
Yes Marco Pardi.
Yes Emily Uhlhorn.
Yes Leslie Wachtel.
Quick Summary / Abstract:
Amendment to Mill Valley School District Agreement - Assistant Superintendent of Business Services extending the current term through June 30, 2024.
Attachments:
Amendment to Contract - Rollins 2020-21 Extension to 2024
M. ADJOURNMENT
Disability Information:
Assistance will be provided to those requiring accommodations for disabilities in compliance with the American with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415/389-7705. --- Any writings or documents that are public records and are provided to a majority of the governing board regarding an open session item on this agenda will be available for public inspection in the District Office, located at 411 Sycamore Avenue, Mill Valley, during normal business hours.

Published: August 10, 2020, 5:32 PM

The resubmit was successful.