Regular Board Meeting Agenda
Newhall SD
October 07, 2014 6:15PM
Newhall School District Board Room
25375 Orchard Village Road #200
Valencia, CA 91355

0. Call to Order

1. Roll Call

1.1. Roll Call Additional Agenda Information: Philip C. Ellis, Jr. Michael Shapiro Christy Smith Suzan Solomon Brian Walters

2. Adjourn to Closed Session

2.1. Item #1 pursuant to Government Code Section 54957: Public Employee - Possible employment/discipline/dismissal/release of an employee.

2.2. Item #2 pursuant to Government Code Section 54957.6: Labor Negotiations - Status of negotiations with NTA and NESP. Negotiator for the District: Alexis Yannich, Assistant Superintendent of Human Resources

2.3. Item #3 pursuant to Government Code 54957.9 - Potential Litigation: Case #2012/2013-1

2.4. Item #4 pursuant to Government Code 54957.9 - Potential Litigation: Case #2012/2013-3 and Case #2012/2013-4.

2.5. Item #5 pursuant to Government Code 54957.9 - Potential Litigation: Case #2012/2013-5 and Case #2012/2013-6.

2.6. Item #6 pursuant to Government Code section 54956(d)(1): Phone Conference with Legal Counsel - Existing Litigation; Newhall School District v. Acton-Agua Dulce Unified School District, et. al, Case No. BS149061 Phone Conference with Legal Counsel

3. Reconvene to Regular Session

4. Report Out of Closed Session

4.1. The President announces in Open Session the items that were discussed in Closed Session.

5. Pledge of Allegiance

6. Approval of Agenda

7. Approval of Minutes

7.1. Consideration of approving Minutes of the Regular Meeting of September 16, 2014 and the Special Meeting of September 23, 2014. Submitted By: Wendy Stimson   Recommendation: Approve Reviewed by: Marc Winger Attachments: bd_minutes__sept_16_2014.pdf bd_minutes__sept_23_2014.pdf

8. Announcements

9. Public Comments

9.1. Any citizen may address the Board on items of interest to the public that are within the jurisdiction of the Board. No action will be taken on any item not appearing on the agenda.

10. CORRESPONDENCE

11. PUBLIC INTEREST

12. CONSENT CALENDAR

12.1. Removal of items from Consent Calendar

12.2. Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the items are approved at one time by the Governing Board. The action taken by the Board in approving Consent items is set forth in the explanation of the individual items.

12.3. Consideration of approving items on Consent Calendar.

13. Consent Calendar - Business Services

13.1. Consideration of approving Purchase Orders, B Warrants and Payroll Warrants. Submitted By: Ronna Wolcott   Recommendation: Consideration of approving purchase orders through #0000024997; B warrants #21579378-21631877; all payroll warrants issued through October 6, 2014; Attachments: warrant_list_09_09_14_-_09_29_14.pdf

13.2. Consideration of approving Gift Report #14/15-06. Submitted By: Ronna Wolcott   Recommendation: Approve. Attachments: gift_report.pdf

13.3. Consideration of Refund of Developer Fee Due to Reclassification of the Utility Structure as Non-Habitable Submitted By: Ronna Wolcott   Recommendation: Approve refund of developer fee due to reclassification of the utility structure as non-habitable, as presented. Fiscal Implications: Reimbursement of $933.18 from the Capital facilities Fund. Background: The City of Santa Clarita Building and Safety Division reclassified the subject structure as non-habitable. Only habitable structures, including mobile or manufactured homes, are assessed a developer fee. Jelena Erceg, owner, is requesting a reimbursement of the fee previously paid of $933.18 for the School Fees Certificate Number 010792. Attachments: Refund 010792 Developer Fee

14. Consent Calendar - Human Resources

14.1. Consideration of approving Personnel Report #14/15-06. Submitted By: Alexis Yannich.   Recommendation: Approve. Attachments: pr-06_for__2014-2015.pdf amended_pr-06_for__2014-2015.pdf

15. Consent Calendar - Administrative Services

15.1. Consideration of approving contract with Leadership Associates for superintendent recruiting and selection services Submitted By: Christy Smith   Recommendation: Approve contract as presented Reviewed by: Marc Winger Background: The board interviewed four search firms at the September 23rd meeting and selected Leadership Associates. Attachments: newhall_sd_tiered_contract_draft1.pdf

15.2. Consideration of approving Williams Quarterly Summary Report. Submitted By: Marc Winger   Recommendation: Approve. Attachments: williams_qtrly_summary.pdf

16. Consent Calendar - Curriculum/Instructional Services

16.1. Consideration of approving NSD parent representatives to The Santa Clarita Valley Special Education Local Plan Area (SELPA)- Community Advisory Committee (CAC) Submitted By: Todd Fine   Recommendation: Approve representatives Reviewed by: Marc Winger Background: The Community Advisory Committee (CAC) is a SELPA-established committee under the provisions of Education Code, Section 56190. The superintendent or designee shall recommend their respective candidates to the governing Board for appointment. The terms of membership shall be no more than 2 years. Candidates are recommended for the 2014-2015 and 2015-2016 school years. The Board took action on 2 names on September 17, 2013. Unfortunately, one of those parents resigned her membership due to their child aging out of NSD and their desire to serve as a CAC member for Hart. Rather than having different 2 year term cycles for these parents, it is recommended that the Board vote again and not have to revisit this issue next year. The following candidates (parents of students in NSD)are recommended and have agreed to serve: Stacie James Jessica Bradley

16.2. Consideration of approving 2014/2015 invoice for COC PAC K-12 Arts Outreach Program for Wiley Canyon School. Submitted By: Tim Lankford   Recommendation: Approve Fiscal Implications: The cost of $2772.00 would be funded through Site Funds Reviewed by: Marc Winger Background: For the past two years, as part of the K12 Arts Education Outreach Program Agreement, The Tiffany Bong Hip Hop program had been partially funded by the California Arts Council and by the Thelma Pearl Howard Foundation. This year funding is not available; however, Wiley Canyon would like to continue this enrichment opportunity for 6th grade students. Tiffany Bong, a LA Music Center teaching artist, presents a ten week residency on hip-hop dance to all sixth graders at Wiley Canyon. The program provides an additional enrichment opportunity for the students and improves students? self-esteem and social interactions. Attachments: hip_hop_invoice__2_.pdf

16.3. Consideration of approving field trip for Pico Canyon Gifted and Talented Education (GATE) students to Manzanar National Historic Site in March 2015 Submitted By: Laura Banda   Recommendation: Approve Fiscal Implications: Pico Canyon Site funds will be utilized. Admission is free for approximately 67 students. $ FREE Four teachers and 1 health clerk attending Substitute Teacher charge $ 500.00 Charter buses (late arrival) $1,600.00 Reviewed by: Marc Winger Background: The Pico Canyon GATE focus for the 2013-2014 school year was Pearl Harbor and its effects on the United States. This year?s GATE focus, ?Remembering Manzanar? is an extension of last year?s focus. GATE students will be reading expository text, creating a timeline of events, listening to radio/TV broadcasts of events and complete a historical book study. Studies will focus on how the attack on Pearl Harbor directly impacted Japanese Americans. The culmination of the unit will be a visit to the Manzanar War Relocation Center in Independence, CA. Students will leave campus at 6:30 a.m. and arrive back to Pico Canyon at approximately 5:00 p.m. During the visit students will participate in a docent led, in depth tour of the barracks, mess hall, and other features of Block 14 at Manzanar, and have an opportunity to view a film and visit the onsite museum. The trip is planned for Monday, March 9th, 2015.

17. STAFF REPORTS

18. Staff Reports - Business Services

18.1. Consideration of approving Agreement for Design Modification Services with American Modular Systems, Inc. for Kindergarten and Classroom Modular Buildings for Peachland Elementary School Submitted By: Ronna Wolcott   Recommendation: Approve Agreement for Design Modification Services with American Modular Systems, Inc. for Kindergarten and Special Education Classroom Buildings for Peachland Elementary School, as presented Fiscal Implications: Cost to Measure E of $52,000. Reviewed by: Marc Winger Background: On September 17, 2013 the board approved the concept of installing a new kindergarten building and Special Education classroom building at Peachland Elementary School. On July 17, 2014 Lundgren Builders accepted bids for such buildings and American Modular Systems, Inc. was selected as the lowest bidder. The buildings require some design modification from the current stock plan to meet the needs of Peachland Elementary School and lower the cost of the building. The cost for the design modifications is $52,000. This amount is within the budget for this project. Attachments: newhall__agmnt_design_modification_services__american_modular__peachland_es.pdf

18.2. Consideration of waiving first and second readings and approving Board Policy and Administrative Regulation 1330 regarding Use of School Facilities Submitted By: Ronna Wolcott   Recommendation: Waive first and second readings and approve Board Policy and Administrative Regulation 1330 regarding Use of School Facilities, as presented. Background: CSBA has made suggested some minor changes to Board Policy 1330 Community Use of Facilities to clarify that administrative salary and benefit costs for facility use are allowable for inclusion in the calculation of direct cost fees and to provide additional regulatory references. The accompanying AR 1330 contains some clarifying language suggested by our attorney to reflect the applicability of the fingerprinting requirement for facility use in specified circumstances. The board is requested to waive first and second readings so this revised AR can be implemented immediately. Attachments: bp_1330__ar_1330.pdf

19. Staff Reports - Administrative Services

19.1. State of the District Planning Submitted By: Marc Winger   Background: Board members provided direction at the last meeting. The event will be from 5:30PM - 7:30PM, at Wiley Canyon School. A draft planning document for discussion is attached as an exhibit. Attachments: SOTD draft planning doc

19.2. Status report on Newhall Auditorium restoration project fundraising and operations Submitted By: Christy Smith and Suzan Solomon   Recommendation: Information only Reviewed by: Marc Winger Background: Board members Smith and Solomon have been exploring options for fundraising for enhancements to the Newhall Auditorium project and models for operating the facility after it is completed. They will provide a status report on their findings to date, and background on the next two agenda items.

19.3. Consideration of approving contract with Mellady Direct Marketing for public relations and marketing services for the Newhall Auditorium restoration project. Memorandum of Intent for Repayment of District Funds from fundraising proceeds Submitted By: Christy Smith, Suzan Solomon   Recommendation: Approve retainer contract, as presented Fiscal Implications: Not to exceed $15,000 from Fund 40, Capital Projects Reserve, with the intent of reimbursement by Newhall Auditorium fund raising efforts. Reviewed by: Marc Winger/Ronna Wolcott Background: Board members Smith and Solomon, who are chairing the fundraising effort for the Newhall Auditorium restoration, recommend that Mellady Direct be retained for marketing and fundraising strategy services. District funds are needed to initiate the retainer agreement, with the intent of repaying the funds from the fundraising effort. Attachments: Retainer proposal - auditorium fund raising Memo - Intent to repay

19.4. Consideration of approving Fiscal Sponsorship Agreement with the SCV Education Foundation for Newhall Auditorium fundraising effort Submitted By: Christy Smith and Suzan Solomon   Recommendation: Approve agreement as presented Attachments: fiscal_sponsorship_newhall__3_.pdf

19.5. Reconsideration of membership in Los Angeles County School Trustees Association (LACSTA) Submitted By: Suzan Solomon   Fiscal Implications: $100 membership fee Background: LACSTA membership was considered along with all annual membership considerations and was declined. Mrs. Solomon has monitored changes in the organization and suggests that NSD reconsider membership. Attachments: lacsta_page_1.pdf lacsta_page_2.pdf

19.6. Board Policy Packet Revision: 14/15-01 - First Reading Submitted By: Marc Winger   Attachments: policy_packet_01.pdf

19.7. First month enrollment report Reviewed by: Marc Winger Background: Our opening day enrollment report provided to the board on August 19th reflected a total enrollment of 6738, a decline of 107 students from the close of 2013-14. The first month report reflects a total enrollment of 6726, a decline of 119 from the close of 2013-14. The demographer had predicted a total 2014-15 decline of 156. Attachments: enrollment_report.pdf

20. Staff Reports - Human Resources

21. Staff Reports - Curriculum/Instructional Services

22. Adjourn to a Continuation of Closed Session

23. Return to Public Session

24. Report out of Second Closed Session

24.1. The President announces in Open Session the items that were discussed in Closed Session.

25. Adjournment

26. Agenda Items for Upcoming Meetings of the Governing Board

26.1. Single Plans for Student Achievement: Meadows and Stevenson Ranch Elementary Schools