Regular Board Meeting
North Monterey County USD
April 24, 2014 7:00PM
District Office Board Room
8142 Moss Landing Road
Moss Landing, CA

0. CALL TO ORDER Minutes: The meeting was called to order at 5:45 p.m.

1. ROLL CALL

2. PUBLIC COMMENT ON CLOSED SESSION ITEMS Minutes: There was no public comments.

2.1. This is an opportunity for visitors to make comments regarding any closed session items within the Board's subject matter jurisdiction. When the President recognizes a member of the public for oral comments, such comments shall be limited to three (3) minutes

3. RECESS TO CLOSED SESSION

3.1. In accordance with Government Code, Sections 54950-54962, the Board of Education must disclose the items to be discussed in closed session. This may be done by referring to the closed session agenda items as they are listed on the closed session agenda or by number or letter on the agenda. After closed session, the Board shall report out actions taken in closed session as required by law, including members' vote and abstention. The Board of Education may convene in closed session at any time during this meeting to give direction to its representatives regarding negotiations with represented and unrepresented employees

4. CLOSED SESSION

4.1. Expulsion Student "A", 5:30 p.m.

4.2. Public Employee Discipline/Dismissal/Release (Gov. Code section 54957)

4.3. Conference with Labor Negotiator

5. RECONVENE TO OPEN SESSION

6. FLAG SALUTE Minutes: The Pledge of Allegiance to the Flag of the United States of America was led by Board President Gary De Amaral.

7. REPORT OF ACTION TAKEN IN CLOSED SESSION

7.1. Expulsion "Student A"

8. ADOPTION OF THE AGENDA Minutes: Motion Made by: Jennifer Skidgel Clarke Seconded by: Linda Lines Votes: Unanimously

9. RECOGNITION AND PRESENTATION

9.1. Recognition of English Learner Task Force Members PREPARED BY: Martha L Martinez, Assistant Superintendent of Curriculum & Instruction RECOMMENDATION: Recommended that the Board of Trustees recognize the English Learner Task Force members for the extensive time and contributions in providing recommendations for the revised Master Plan for English Learners. INFORMATION: The English Learner Task Force convened in the fall of 2013 for the purpose of providing an in-depth review of the District's programs and services for English Learners. The EL Task Force reviewed data, programs, services and researched best practices for the purpose of defining and recommended revisions to the Master Plan for English Learners. The EL Task Force represents a variety of stakeholders with background and expertise in serving English Learner students. Parents, teaches, principals, a university professor, and other District staff with extensive background and expertise meet ongoing throughout the past seven months.   SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustee recognize the members of the English Learner Task Force in contributing their time and efforts to assist the District in revising the Master Plan for English Learners. Minutes: Ms. Martha Martinez recognized the English Learner Task Force members for the extensive time and contributions in providing recommendations for the revised Master Plan for English Learners. She also recognized Mr. Adrian Ayala a Elkhorn Elementary School parent that is very involved and active in the District. SUPPORTING DATA: Attached list of EL Task Force members. Attachments: EL Task Force Members

9.2. Presentation on North Monterey County High School WASC Self Study Process, Findings and Recommendations for Action PREPARED BY: Kari Yeater, Superintendent RECOMMENDATION: Receive the overview presentation on the NMC High School's WASC Self-Study Process, Findings and Recommendations for Action. INFORMATION: The North Monterey County High School has been engaged in a Western Association for Schools and Colleges (WASC) accreditation process which begins with a Self Study Report. Staff at NMC High School have completed the Self Study process and report over the past 12 months. The Self Study also includes an Action Plan based upon the findings within the Self Study process. A WASC appointed visiting committee will be completing a visit at NMC High School from Sunday, April 27th through Wednesday, April 30th, 2014. The purpose of the WASC visiting committee is to validate the Self Study Report and Action Plan. The visiting committee are volunteers appointed by the WASC commission who have experience working in public high schools and with the WASC accreditation process. The visiting committee usually has five members who conduct interviews with stakeholders at the high school to include parents, students, community members, teachers, classified staff, the school's administration and the District office staff. They also visit classrooms and review student work, course outlines, and other documents. The visiting committee's role it to write a visiting committee report that validates the Self Study process completed by the high school staff. They will also provide additional recommendations, if necessary to ensure that the WASC Action Plan will help the school meet their goals and to ensure the Schoolwide Student Learning Results (ESLRs) are reached. The visiting committee will have a brief oral report out to the community as the conclusion of the visit on Wednesday, April 30th from 3:20-3:40 PM at the high school.   SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees receive the overview presentation on the North Monterey County High School's WASC Self Study. Minutes: Ms. Caroline Calero, North County High School Principal, gave an overview of the WASC process at the high school. SUPPORTING DATA: See Self Study Report attached. Attachments: NMCHS WASC Self Study and Action Plan April 2014 NMCHS WASC Board

10. STUDENT BOARD REPORT Minutes: North Monterey High School student Miriam reported on the following activities: -ASB cabinet has been elected -Sachi Taniguchi is the high school band drum major -The Smarter Balance testing was just taken by Juniors. -AP testing -Beach week is on May 5th-May 9th.

11. BOARD REPORTS Minutes: Ms. Linda Lines reported that she attended the Brown Act and LCAP training at the county. She announced that Elkhorn Elementary School is having their annual Spring Carnival on April 26th from 1:00 a.m.-3:00 p.m. In addition she expressed that she was impressed with her visit to second grade classrooms. Ms. Jennifer Skidgel Clarke reported that she also attended the county training.

12. SUPERINTENDENT'S REPORT

12.1. Superintendent Report Minutes: Superintendent Kari Yeater presented her report (see online for full report). Superintendent Kari presented the LCAP video. Attachments: Superintendent Report NMC Community Forum

13. PUBLIC COMMENT ON NON-AGENDA MATTERS

13.1. At this time, an opportunity is provided for individuals to address the Board on topics within the subject matter jurisdiction of the Board not listed on this agenda. If you wish to address the Board on an agenda item, please do so when that item is called. Presentations will be limited to a maximum of three (3) minutes Minutes: There was no public comment.

14. CONSENT

14.1. Items listed under the Consent agenda are considered to be routine and are acted on by the Board in one motion. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent agenda. It is understood that the administration recommends approval on all Consent items. Each item on the Consent agenda approved by the Board shall be deemed to have been considered in full and adopted as recommended Actions: Motion - Motion made by Jennifer Skidgel Clark and a seconded by Linda Lines. Vote: Yes Jennifer Skidgel Clark. Yes Gary De Amaral. Yes Michael Deckelmann. Yes Linda Lines.

14.2. Accept the Amendment to the Grant Award Notification for the School Improvement Grant for Castroville Elementary School for the 2013-2014 School Year. PREPARED BY: Emily Tsai, Director of 21st Century Learning & Innovation RECOMMENDATION: Accept the Amendment to the Year 2 Grant Award Notification for the School Improvement Grant for Castroville Elementary School for the 2013-2014 School Year for a total of $1,399,898.00 INFORMATION: The Year 2 amount of the School Improvement Grant was amended due to the federal government providing full funding for Year 2. This amount was adjusted to reflect the original amount requested, which is $40,832 more than the original Grant Award Notification.   FISCAL IMPACT: No fiscal impact to the general fund. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees accept the amended grant award as presented. Attachments: Grant Award Notification for SIG

14.3. Approve Schools' Single Plan for Academic Achievement (SPSA) for the 2013-14 school year for Echo Valley Elementary and NMC High School. PREPARED BY: Martha L Martinez, Assistant Superintendent of Curriculum & Instruction. RECOMMENDATION: It is recommended that the Board of Trustees approve Echo Valley Elementary School and North Monterey County High School Single Plans for Academic Achievement (SPSA) for the 2013-14 school year. INFORMATION: The California Education Code sections 41507, 41572, and 64001 and the federal Elementary and Secondary Education Act (ESEA) require each school to consolidate all school plans for programs funded through Consolidated Application into a Single Plan, known as the "Single Plan for Student Achievement (SPSA)." The following schools are submitting their 2013-14 plans for approval. --Echo Valley Elementary School --North Monterey County High School **A binder containing all the Single School Plans is available in the Superintendent's office for public comment.   FISCAL IMPACT: Funding allocations for each school's plan were based upon the Consolidated Application approved in June 2013 for the 2013-2014 school year and were included within the District's 2013-2014 Budget. SUPERINTENDENT'S COMMENTS: Recommended that the Board of Trustees approve the Schools' Single Plan for Academic Achievement (SPSA) for the 2013-14 school year. SUPPORTING DATA: Please refer to the attached School Single Plans. Attachments: EV SPSA 2013-14 HS SPSA 2013-14

14.4. Approve Classified Release from Probationary Status as Submitted. PREPARED BY: Eli Ruelas, Confidential Administrative Assistant - Human Resources RECOMMENDATION: It is recommended that the Board of Trustees approve the following classified release from probationary status. INFORMATION: Employee #159848 effective 4/4/14.   SUPERINTENDENT'S COMMENTS: Presented to the Board of Trustees to accept the above-listed classified release from probationary status.

14.5. Ratify Certificated Job Status as submitted. PREPARED BY: El Ruelas, Confidential Administrative Assistant-Human Resources RECOMMENDATION: It is recommended that the Board of Trustees approve the employment of the following certificated employees for the 2013-14 school year. INFORMATION: Knox, Corey Joe, Substitute Teacher, District Wide, effective 2/24/14.   FISCAL IMPACT: No additional impact. Already in approved budget. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the employment recommendation as presented.

14.6. Ratify Change in Classified Employment Status as submitted. PREPARED BY: Eli Ruelas, Confidential Administrative Assistant - Human Resources RECOMMENDATION: It is recommended that the Board of Trustees approve the change of employment status for the following classified employee for the 2013-14 school year. INFORMATION: Furtado, Elaine, Preschool Assistant I (175 day) to Unpaid Leave, Echo Valley Elementary School, effective 4/07/14.   FISCAL IMPACT: None. The position has been budgeted. SUPERINTENDENT'S COMMENTS: Presented to the Board of Trustees to approve the change of employment status for the above-listed classified employee for the 2013-14 school year.

14.7. Approve the April 3 and April 10, 2014 Warrants Lists. PREPARED BY: Debbie Duncan, Confidential Administrative Assistant, Business Services RECOMMENDATION: Approve the April 3 and April 10, 2014 Warrants Lists. FISCAL IMPACT: The total warrants on the lists for April 3, 2014 is $1,068,470.09. The total warrants on the lists for April 10, 2014 is $986,752.92. The grand total of the warrants on the attached lists is $2,055,223.01. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the warrants as presented. Attachments: April 3, and April 10, 2014 Warrants Lists Warrants - 04.03.14 Warrants - 04.10.14

15. DISCUSSION

15.1. Adopt Resolution No. 2013-1421, the Board of Education of the North Monterey County Unified School District Authorizing the Issuance and Sale of the District's General Obligation Bonds, Election of 2013, Series A (2014), in the Aggregate Principal Amount of Not to Exceed $15,500,000 PREPARED BY: Kari Yeater, Superintendent RECOMMENDATION: Adopt the Resolution No. 2013-1421, the Board of Education of the North Monterey County Unified School District Authorizing the Issuance and Sale of the District's General Obligation Bonds, Election of 2013, Series A (2014), in the Aggregate Principal Amount of Not to Exceed $15,500,000 Actions: Motion Adopt the Resolution No. 2013-1421, the Board of Education of the North Monterey County Unified School District Authorizing the Issuance and Sale of the District's General Obligation Bonds, Election of 2013, Series A (2014), in the Aggregate Principal Amount of Not to Exceed $15,500,000 - Motion made by Jennifer Skidgel Clark and a seconded by Linda Lines. Vote: Yes Jennifer Skidgel Clark. Yes Gary De Amaral. Yes Michael Deckelmann. Yes Linda Lines. INFORMATION: The District passed a General Obligation Bond on November 5, 2013. On December 12, 2013, the Board approved Resolution No. 2013-1414 Canvassing the Results of the General Obligation Election and then approve the Resolution No. 2013-1415 which was the Official Intent Regarding Capital Expenditures to be Reimbursed from Proceeds of a Tax-Exempt Obligation. The District has convened a Citizens Oversight Committee as required by law and is now ready to adopt a resolution to authorize the issuance and sale of the first series (Series A-2014) of the general obligation bond.   FISCAL IMPACT: The General Obligation Bond Series A proceeds and any related cost of issuance are part of the overall bond financing plan are do not have a direct impact on the District's unrestricted or restricted budget. All bond proceeds will be recorded and accounted for in a separate budget as required under the Schools Accounting Code Structure (SACS) and permitted by law, monitored by the Citizens Oversight Committee. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees adopt the Resolution No. 2013-1421, the Board of Education of NMCUSD Authorizing the Issuance and Sale of the District's General Obligation Bonds, Election of 2013, Series A (2014), in the Aggregate Principal Amount of Not to Exceed $15,500,000. Minutes: Superintendent Kari Yeater presented the Resolution and Mr. Brian Quint was available for questions. Mr. Quint reported that he has been working with Ms. Liann Reyes and the attached documents had to be updated to reflect the new funding model. Mr. Quint reported on the first series of bonds which will be official and will plan to go into the market next week. SUPPORTING DATA: The District's Bond Council, Brian Quint from Quint & Thimmig, LLP along with the Assistant Superintendent for Business Services, Liann Reyes, have revised the Preliminary Official Statement document which is on file for public review at the District office. Attached is the full Resolution No. 2013-1421 document that outlines the following: Article I: Definitions, authority Article II: The Series A Bonds Article III Issue of Series A Bonds, Application of Series A Bond Proceeds, Security for the Series A Bonds Article IV:Sale of Series A Bonds; Application of Series A Bond Proceeds, Security for the Series A Bonds, Sale of Bonds; Approval of Paying Agent Agreement, Approval of Official Statement Article V: Other Convenants of the District Article VI: The Paying Agent Article VII: Events of Default and Remedies of Bondowners Article VIII: Supplemental Resolutions Article IX: Miscellaneous *Forms will be completed upon the sale of the Series A Bond. Exhibit A: Form of Series A Bond Exhibit B: Form of Bond Purchase Agreement Exhibit C: Form of Paying Agent Agreement Exhibit D: Form of Continuing Disclosure Certificate Exhibit E: Estimated Cost of Issuance Exhibit D: Attachments: Resolution No. 2013-1421 Issuance and Sale of the District's General Obligation Bond Series A (2014)

15.2. English Learner Task Force Report and Overview of the Master Plan for English Learner Services PREPARED BY: Martha L Martinez, Assistant Superintendent of Curriculum & Instruction RECOMMENDATION: Receive information about the EL Task Force's recommendations and highlights of the Master Plan for English Learner Services. INFORMATION: The English Learner Task Force was convened to review the District's programs and services provided to English Learners and to provide guidance for the revisions to the District's Master Plan for English Learner Services. The Master Plan for English Learner Services was last updated in 2003 and is out of date in terms of providing appropriate programs and services that address the current needs of English Learners in North Monterey County Unified School District. The Master Plan for English Learners will be presented for Board approval at the May 1st Board meeting under the consent agenda.   FISCAL IMPACT: Programs and services for English Learners found within the Master Plan for English Learners incorporate budget expenditure recommendations for Title III and Supplemental/Concentration funding (previously EIA-LEP funding). SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees receive the recommendations from the EL Task Force for updating the Master Plan for English Learners. Minutes: Martha Martinez presented a powerpoint presentation on the year long process of the English Language Learner Task Force. She explained the framework of the ELA/ELD and the process of the task force. Martha expressed that she had the pleasure of leading the EL program. Linda Sosa, gave an overview of a successful Dual Immersion Program. She reported that the Dual Immersion students are the most successful. Dr, Tellez reported on the English Language Learner Data. Margarita Palacios reported on the CABR conference and the success of a Dual Immersion Program. She expressed the importance to start thinking about multiple pathways of learning more than one language. SUPPORTING DATA: Please refer to attached PowerPoint Presentation. Attachments: Powerpoint Presentation

15.3. Status Report on the Transitional Kindergarten (TK) Program PREPARED BY: Martha L Martinez, Assistant Superintendent of Curriculum & Instruction RECOMMENDATION: Receive information regarding the Transitional Kindergarten (TK) Program. INFORMATION: The District created Transitional Kindergarten classes at 3 elementary schools at the beginning if this school year. The State legislature passed a bill in mid-July of 2012 that required District's to serve students who were considered Transitional Kindergarten as a result of moving the Kindergarten birth date back. These "Transitional Kindergarten" students were previously being served as young Kindergarten students. This year, the TK student is an incoming "Kindergarten" student born between October 1st and December 2nd. Next year, the TK student will be an incoming "Kindergarten" student born between September 1st and December 2nd. Incoming Kindergarten students born between July 1st and September 1st may be considered for a TK class based upon a Kindergarten Readiness assessment and a signed waiver by the parent that acknowledges that the TK program is a two-year Kindergarten program. We expect to have enough TK students to create one TK class at each elementary school and these classes would include students who are also born between July 1st and September 1st that would benefit from a two year program. Currently, the Kindergarten class size averages are   FISCAL IMPACT: The Transitional Kindergarten program allows the District to enroll and collect ADA on students who would have previously been considered Kindergarten students. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees receive the report on the Transitional Kindergarten program. Minutes: Ms. Martha Martinez went over the TK program in the District. She reported that once the TK curriculum is in full implementation, student enrollment will go up. SUPPORTING DATA: Please refer to the attached PowerPoint Presentation. Attachments: TK Presentation

15.4. Review and Discuss Job Descriptions as Presented PREPARED BY: Craig Chavez, Assistant Superintendent - Human Resources RECOMMENDATION: It is recommended that the Board review the draft job descriptions for discussion and comment. INFORMATION: The change from State Categorical programs to Supplemental and Concentration Grants under the Local Control Funding Formula requires that the District review positions funded previously by State and Federal Categorical resources and identify "new" positions which will be funded by Supplemental and Concentration grants, in addition to Federal Categorical funds. Positions funded by Supplemental and Concentration Grant funds will require that job descriptions take into account job scope and impact on student performance indicators which will show how we do more with what we already have, provide more than we currently do and/or facilitate greater achievement by students. These job descriptions will be provided to both NMCFT and CSEA Chapter 6, as required fpr consult, prior to final approval by the Board. This item is for discussion and comment only by the Board.   FISCAL IMPACT: Any additional fiscal impact will be identified through the budget development process, in conjunction with the LCAP adoption. Positions funded under these new job descriptions may be a reallocation of current funds (previous categorical) and/or identified as additional positions that would require approval and allocation from the additional supplemental/concentration grant funds. SUPERINTENDENT'S COMMENTS: The Superintendent recommends that the Board review the draft job descriptions for discussion and provide comment as necessary. Minutes: Mr. Craig Chavez presented the job descriptions and is allowing for the federation to review and an opportunity for Board to review. Attachments: Curriculum/Instruction Media Specialist - Secondary Curriculum/Instructional Specialist English Language Learner Specialist Intervention Specialist - Academic and Behavioral Licensed Professional Clinical Counselor

15.5. Critical Illness or Emergency Leave - Classified Request for Paid Leave PREPARED BY: Craig Chavez, Assistant Superintendent - Human Resources RECOMMENDATION: It is recommended that the Board deny the request to approve Critical Illness or Emergency Paid Leave under Article 9.3.14 of the Classified Bargaining Agreement for Bus Driver Michelle Rendon from April 30, 2014 to June 6, 2014. INFORMATION: Article 9.3.14 - Critical Illness or Emergency Leave states, "An emergency shall be held to mean a critical illness, an accident, or an emergency as defined below, involving a member of the immediate family." Ms. Rendon has an immediate family member as defined in the Classified Bargaining Agreement, who must undergo surgery for a critical illness. The Article goes on to state, "Any number of days may be granted without loss in pay in any one school year, subject to Board approval."   FISCAL IMPACT: An approximate $3,047 additional, unbudgeted, cost to the general fund to provide a substitute to fill the position during the requested leave from April 30, 2014 to June 6, 2014. SUPERINTENDENT'S COMMENTS: The Superintendent recommends the Board deny the request for paid Critical Illness or Emergency Leave under Article 9.3.14 due to the additional, unbudgeted cost to the District's budget. Minutes: Craig Chavez rported that the employee is requesting a paid leave for catrosphic leave. He stated that the recommendation is to deny the request due to the unbudgeted cost to the district. Erika Linares, CSEA President,stated that employee's daughter will be having heat surgery and has exhausted all her pay. President De Amaral encouraged the District to look at the contract for contributions and if there is a fund. There was no motion. SUPPORTING DATA: Ms. Rendon has been a district employee since February 2010. She presented a doctor's note with the submitted request, providing proof of the critical illness. She has exhausted all available sick leave. Due to a lack of sick leave, any day she takes off from this date forward, for her own illness or that of her immediate family members, would be paid differentially. Denying the request would mean that the employee would be paid differentially for the time from April 30, 2014 to June 6, 2014. In this instance Ms. Rendon is not able to request catastrophic leave donations, due to the fact that the situation is not for her own personal illness or emergency.

15.6. Expiration of Sick Leave Benefits - Classified Request for Paid Leave PREPARED BY: Craig Chavez, Assistant Superintendent - Human Resources RECOMMENDATION: The Superintendent recommends that the Board deny the request for paid leave due to the additional unbudgeted cost to the District and that the employee be granted unpaid leave as an alternative to placement on the 39 month reemployment list. Actions: Motion The Superintendent recommends that the Board deny the request for paid leave due to the additional unbudgeted cost to the District and that the employee be granted unpaid leave as an alternative to placement on the 39 month reemployment list. - Motion made by Jennifer Skidgel Clark and a seconded by Michael Deckelmann. Vote: Yes Jennifer Skidgel Clark. Yes Gary De Amaral. Yes Michael Deckelmann. Yes Linda Lines. INFORMATION: Pedro Diaz-Hernandez, NMCMS Custodian has worked for the District since March 1, 1996. Mr. Diaz-Hernandez has submitted a request for a six (6)month, paid leave under Article 9.3.7 - Expiration of Sick Leave Benefits. His request is based upon the fact that he has exhausted all of his sick leave and vacation time while dealing with a personal medical condition. In addition, he has been unable to medically return and a defined period of five months has expired. Due to the exhaustion of all leaves and the expiration of five (5) months, Mr. Diaz-Hernandez must either be placed on the 39 month reemployment list or he may be granted paid or unpaid leave, for up to an additional six (6) months. Mr. Diaz-Hernandez is currently working with the Human Resources office to begin the process of filing for a disability retirement with Cal-PERS.   FISCAL IMPACT: The approximate additional, unbudgeted cost to the District for granting a six (6) month paid leave to Mr. Diaz-Hernandez is $27,596. SUPERINTENDENT'S COMMENTS: The Superintendent recommends that the Board deny the request for paid leave due to the additional unbudgeted cost to the District and grant Mr. Diaz-Hernandez an unpaid leave for the same period of time being requested. Minutes: Craig Chavez reported that Pedro Diaz Hernandez is asking for an additional six months of paid leave for a personal medical condition. He is unable to medically return. The recommnedation is to deny the claim. SUPPORTING DATA: Mr. Diaz-Hernandez, exhausted all of his leaves and the current catastrophic leave donations on April 9, 2014. A third donation request was recently completed. The donation request will extend the time in which he is in full paid status, but does not extend the five month window for leave that has already expired. Not granting leave of any type will place him on the 39 month reemployment list.

16. BOARD REQUEST(S) FOR INFORMATION AND/OR POSSIBLE AGENDA ITEMS

17. ADJOURNMENT Minutes: The meeting adjourned at 8:48 p.m.

( Original ) Present Jennifer Skidgel Clark Present Gary De Amaral Present Michael Deckelmann Present Linda Lines