Regular Board Meeting
North Monterey County USD
July 24, 2014 7:00PM
District Office Board Room
8142 Moss Landing Road
Moss Landing, CA

0. CALL TO ORDER Minutes: The meeting was called to orderat 6:00 p.m.

1. ROLL CALL

2. PUBLIC COMMENT ON CLOSED SESSION ITEMS

2.1. This is an opportunity for visitors to make comments regarding any closed session items within the Board's subject matter jurisdiction. When the President recognizes a member of the public for oral comments, such comments shall be limited to three (3) minutes

3. RECESS TO CLOSED SESSION

3.1. In accordance with Government Code, Sections 54950-54962, the Board of Education must disclose the items to be discussed in closed session. This may be done by referring to the closed session agenda items as they are listed on the closed session agenda or by number or letter on the agenda. After closed session, the Board shall report out actions taken in closed session as required by law, including members' vote and abstention. The Board of Education may convene in closed session at any time during this meeting to give direction to its representatives regarding negotiations with represented and unrepresented employees

4. CLOSED SESSION

4.1. Appointment of Assistant Principals: North Monterey County High School, Echo Valley Elementary, and Prunedale Elementary

4.2. Appointment: Middle School Principal

4.3. Appointment: Director for Special Services

4.4. Public Employee Discipline/Dismissal/Release (Gov. Code section 54957)

4.5. Conference with Labor Negotiator

4.6. Superintendent's Evaluation

5. RECONVENE TO OPEN SESSION Minutes: The Board reconvened to closed session at 7:00 p.m.

6. FLAG SALUTE Minutes: The Pledge of Allegiance to the Flag of the United States of America was led by Board President Gary De Amaral.

7. REPORT OF ACTION TAKEN IN CLOSED SESSION Minutes: The Board appointed the following unanimously: North Monterey County Assistant Principals: Garret Quindmil, and David Burke Echo Valley Assistant Principal: Margarita Palacios Director of Special Services: Olivia Mandilk

8. ADOPTION OF THE AGENDA Minutes: It was moved by Jennifer Skidgel Clarke, and seconded by Michael Deckelman. Motion Carried -0.

9. RECOGNITION AND PRESENTATION

9.1. Child Nutrition Services Presentation Minutes: This item was tabled.

10. STUDENT BOARD REPORT

11. BOARD REPORTS Minutes: There were no Board reports.

12. SUPERINTENDENT'S REPORT

12.1. Superintendent's Report Minutes: Superintendent Kari Yeater gave her Superintendent report (see online for full report). Attachments: Superintendent's Report July 24, 2014

13. PUBLIC COMMENT ON NON-AGENDA MATTERS

13.1. At this time, an opportunity is provided for individuals to address the Board on topics within the subject matter jurisdiction of the Board not listed on this agenda. If you wish to address the Board on an agenda item, please do so when that item is called. Presentations will be limited to a maximum of three (3) minutes

14. CONSENT

14.1. Items listed under the Consent agenda are considered to be routine and are acted on by the Board in one motion. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent agenda. It is understood that the administration recommends approval on all Consent items. Each item on the Consent agenda approved by the Board shall be deemed to have been considered in full and adopted as recommended Actions: Motion - Motion made by Jennifer Skidgel Clark and a seconded by Michael Deckelmann. Vote: Yes Jennifer Skidgel Clark. Yes Gary De Amaral. Yes Michael Deckelmann.

14.2. Approve April 3, 2014 Regular Board Meeting Minutes Attachments: April 3, 2014

14.3. Approve April 24, 2014 Regular Board Meeting Minutes Attachments: Minutes April 24th

14.4. Approve May 1, 2014 Regular Board Meeting Minutes Attachments: May 1st minutes

14.5. Approve May 15, 2014 Regular Board Meeting Minutes

14.6. Approve June 12, 2014 Regular Board Meeting Minutes Attachments: June 12, 2014

14.7. Approve June 24, 2014 Regular Board Meeting Minutes Attachments: June 24, 2014 Minutes

14.8. Approve Agreement with Theresa Hancock and Associates for Professional Development Service at Castroville Elementary School. PREPARED BY: Emily Tsai, Director of 21st Century Learning & Innovation RECOMMENDATION: Approve Agreement with Theresa Hancock and Associates to provide professional development and coaching follow-up support on the implementation of the Academic Vocabulary Toolkit for Grades 3-6 at Castroville Elementary School. INFORMATION: Castroville Elementary School has been undergoing a Transformation process with the support of School Improvement Grant funds. The school is committed to ensuring teachers receive quality professional development, especially n meeting the needs of English Language Learners. In examining the data, Castroville Elementary has determined that academic vocabulary development needs to be a focus in order to accelerate the progress of English Learners in the development of Academic English. The Academic Vocabulary Toolkit is designed to support students in mastering high-use words for academic achievement by: -Preparing students to be agile communicators -Expanding understanding of new words with embedded grammar and syntax targets -Teach words for cross curricular needs. Theresa Hancock is a certified specialist associate of Dr. Kate Kinsella, the author of the Academic Vocabulary Toolkit. Dr. Kate Kinsella is well-known and respected for her work with struggling readers and English Learners. This agreement will provide training, as well as follow up support and coaching throughout the school year, currently scheduled for August 7, 2014 for training; and September 30, 2014; February 10, 2015; and March 31, 2015 for follow-up support and coaching.   FISCAL IMPACT: Not to exceed $12,000 to paid from School Improvement Grant funds and site allocated Supplemental Concentration Grant funds. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the agreement with Theresa Hancock and Associates as presented. Attachments: My Uploaded File

14.9. Approve the 2014-2015 Consolidated Application for Funding Categorical Aid Programs. PREPARED BY: Martha L Martinez, Assistant Superintendent of Curriculum & Instruction RECOMMENDATION: It is recommended that the Board of Trustees approve the 2014-2015 Consolidated Application for Funding Categorical Aid Programs (ConApp). INFORMATION: The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and direct-funded charter schools throughout California. Annually, in June, each local educational agency (LEA) submits the application to document participation in these programs and provide assurances that the district will comply with the legal requirements of each program. Program entitlements are determined by formulas contained in the laws that created the programs.   SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the 2014-2015 Consolidated Application for Funding Categorical Aid Programs (ConApp) as presented. SUPPORTING DATA: Please refer to the attached ConApp Reporting Documents. Attachments: ConApp Final for 2014-15

14.10. Approve the Agreement between Staffing Options and Solutions, Inc. and North Monterey County Unified School District for the 2014-15 school year. PREPARED BY: Clare Davies, Director of Special Services RECOMMENDATION: It is recommended that the Agreement between Staffing Options and Solutions, Inc. and North Monterey County Unified School District be approved. INFORMATION: District staff have met and reviewed all related costs for contracted Occupational Therapist services, an agreement of an estimated cost of $122,016 for the 2014-15 school year. The Occupational Therapist will provide services to students that are required per their Individual Educational Plan (IEP).   FISCAL IMPACT: Estimated $122,016 is budgeted within the Special Education Resource 6500 fund for 2014-2015. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the Agreement between Staffing Options and Solutions, Inc. and North Monterey County Unified School District as presented. SUPPORTING DATA: Please refer to the attached agreement which describes the Occupational therapist services that will be provide for North Monterey County Unified School District. Attachments: SOS Contract

14.11. Approve the June 19, June 27, July 3, and July 10, 2014 Warrants Lists. PREPARED BY: Debbie Duncan, Confidential Administrative Assistant, Business Services RECOMMENDATION: Approve the June 19, June 27, July 3, and July 10, 2014 Warrants Lists. FISCAL IMPACT: The total warrants on the lists for June 19, 2014 is $544,056.06. The total warrants on the lists for June 27, 2014 is $303,143.53. The total warrants on the lists for July 3, 2014 is $432,813.42. The total warrants on the lists for July 10, 2014 is $303,291.07. The grand total of the warrants on the attached lists is 1,583,304.08. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the warrants as presented. SUPPORTING DATA: Attached are spreadsheets and details supporting warrants for June 19, June 27, July 3, and July 10, 2014. Attachments: Warrants - June 19 and 27, July 3 and July 10, 2014 Warrants - 06.27.14 Warrants - 07.03.14 Warrants - 07.10.14 Warrants - 06.19.14

14.12. Receive the Williams Quarterly Report PREPARED BY: Kari Yeater, Superintendent RECOMMENDATION: Receive the Williams Quarterly Report as presented. INFORMATION: County Superintendent of Schools. These reports determine local school districts status on the following items: 1. Sufficiency of standards-aligned instructional materials 2. Facility conditions 3. Annual School Accountability Report Cards 4. Teacher assignments and vacancies 5. Uniform complaints Attached is the Second Quarterly Report for the district for fiscal year 2013-14 This report represents the results of the review for North Monterey County Unified School District for the period of April through June 2014.   SUPERINTENDENT'S COMMENTS: The Williams Quarterly Report meets the compliance reporting requirements. SUPPORTING DATA: Please refer to attached Williams Quarterly Report. Attachments: Williams 4th Quarterly Report April-June 2014

14.13. Approve the Certificated Changes in Employment as Submitted PREPARED BY: Craig Chavez, Assistant Superintendent - Human Resources RECOMMENDATION: It is recommended that the Board of Trustees approve the Certificated changes in employment as submitted INFORMATION: Julie Carriere, Teacher, NMC High School, Resignation effective 6/30/14 Adam Eslami, Teacher, NMC Middle School, Resignation effective 6/30/14 Michelle Menczkowski, Teacher, Elkhorn, Resignation effective 6/30/14 Sharon Prather, Teacher, Prunedale, Resignation effective 6/30/14 Vivian Rhone, Teacher, NMC Middle School, Resignation effective 6/30/14 Candice Saddora, Teacher, NMC Middle School, Resignation effective 6/30/14 Erick Saenz, ASES Coordinator, NMC Middle School, Resignation effective 6/25/14 Andrew Settlemire, Teacher, NMC High School, Resignation effective 6/30/14 Linda Sosa, Teacher, Prunedale, Resignation effective 6/30/14 Mario Torres, Teacher, NMC Middle School, Resignation effective 6/30/14   FISCAL IMPACT: All changes in positions are reflected in the adopted budget for 2014-15 SUPERINTENDENT'S COMMENTS: The Superintendent recommends that the Board of Trustees approve the Certificated changes in employment as submitted

14.14. Approve the Classified Changes in Employment as Submitted PREPARED BY: Craig Chavez, Assistant Superintendent - Human Resources RECOMMENDATION: It is recommended that the Board of Trustees approve the Classified changes in employment as submitted. INFORMATION: Antoinette Cabral, Account Specialist IV, District Office, retirement effective 7/18/14 Patricia Perea, Bus Driver, FMOT, resignation effective 6/30/14 Martha Espinosa, Instructional Aid, Prunedale, resignation effective 6/6/14 John Cunningham, Custodian, NMC High School, retirement effective 8/1/14 Valerie Bigham, Account Specialist II to Secretary to the HS Principal, NMC High School, effective 7/1/14 Rebecca Budke Hodder, Account Specialist, District Office, effective 7/14/14   FISCAL IMPACT: None, all positions are in the adopted 2014-15 adopted budget. SUPERINTENDENT'S COMMENTS: The Superintendent recommends that the Board of Trustees approve the Classified changes in employment as submitted.

14.15. Approve the Management Changes in Employment as Submitted PREPARED BY: Craig Chavez, Assistant Superintendent - Human Resources RECOMMENDATION: It is recommended that the Board of Trustees approve the Management changes in employment as submitted. INFORMATION: Benjamin Slyder, Assistant Principal, NMC High School, resignation effective 6/30/14 Elizabeth Armenta, Principal, Prunedale, resignation effective 6/30/14 Lisa Frustaci, Assistant Principal, NMC Middle School, resignation effective 6/30/14 Clare Davies, Director of Special Services, District Office, resignation effective 7/31/14 Kathleen Cleary, Supervisor of Child Nutrition to Director of Child Nutrition, change in position effective 7/1/14 Marisa Martinez, Assistant Principal, NMC Middle School, new hire effective 7/1/14 Melissa Lewington, Principal, Prunedale, new hire effective 7/1/14 Kathleen King, Director of FMOT, FMOT, new hire effective 7/1/14   FISCAL IMPACT: None, all positions are reflected in the adopted 2014-15 budget. SUPERINTENDENT'S COMMENTS: The Superintendent recommends that the Board of Trustees approve the Management changes in employment as submitted.

14.16. Approve the Updated Salary Schedules for Classified Employees for the 2014-15 School Year PREPARED BY: Craig Chavez, Assistant Superintendent - Human Resources RECOMMENDATION: It is recommended that the Board approve the updated salary schedules for Classified employees for the 2014-15 school year. INFORMATION: The Board took action at the June 24, 2014 board meeting to accept the negotiated settlement agreement with CSEA. The attached salary schedules reflect the action taken to increase compensation to the identified employee group.   FISCAL IMPACT: No additional impact beyond what was identified in the June 24, 2014 Board meeting and is reflected in the 2014-2015 Budget. SUPERINTENDENT'S COMMENTS: The Superintendent recommends that the Board of Trustees approve the updated salary schedules as presented. SUPPORTING DATA: See attached salary schedules Attachments: Classified PERS Salary Schedule Classified Non-PERS Salary Schedule

15. DISCUSSION

15.1. Approve the Revised Job Description for the Middle School Principal PREPARED BY: Kari Yeater, Superintendent RECOMMENDATION: Approve the revised job description for the MIddle School Principal. Actions: Motion Approve the revised job description for the MIddle School Principal. - Motion made by Jennifer Skidgel Clark and a seconded by Michael Deckelmann. Vote: Yes Jennifer Skidgel Clark. Yes Gary De Amaral. Yes Michael Deckelmann. INFORMATION: The job description for the middle school principal has not been updated in several years. The attached revised job description outlines the essential components in hiring and evaluating an instructional leader at the middle school level. The components are based upon the Standards for the Leadership Profession and aligns with the current needs of the District in implementation of the Common Core and 21st Century learning.   FISCAL IMPACT: There is a $4,516 increase in the salary range difference. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the revised job description as presented. Minutes: Superintendent Kari Yeater explained that the job desciption was updated and aligned to the leadership professional standards. It is in a different salary range. SUPPORTING DATA: When comparing local districts that have both elementary and middle school sites, there is a difference in the job description and related salary range. This revised job description is reflective of that difference with the salary range placed at range 7. Attachments: Revised Middle School Job Description

15.2. Approve the Revised job description for the Director of Special Services PREPARED BY: Kari Yeater, Superintendent RECOMMENDATION: Approve the revised job description for the Director of Special Services as presented. Actions: Motion Approve the revised job description for the Director of Special Services as presented. - Motion made by Jennifer Skidgel Clark and a seconded by Michael Deckelmann. Vote: Yes Jennifer Skidgel Clark. Yes Gary De Amaral. Yes Michael Deckelmann. INFORMATION: The revised job description for the Director of Special Services reflects the essential duties of the position that include oversight of all Special Education programs that include a full range of programs and services. Currently, the District has over 400 students that are provided services through an Individual Educational Plan (IEP) that include moderate to server programs in preschool, K-12 and adult transition. In addition, the Director of Special Services will be responsible for providing training and oversight for the Student Study Team (SST) process, section 504 services and compliance, home/hospital instruction program, foster youth coordination of services, homeless identification and services and all health and medical services.   FISCAL IMPACT: There is estimated increase $15,321 SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the revised job description for the Director of Special Services as presented. Minutes: Superintendent Kari Yeater explained that the job description was revised. She explained that Special Services Department has taken back a lot of programs including health services and foster youth. It is a LCAP requirement. SUPPORTING DATA: The revised job description for the DIrector of Special Services reflects areas of responsibility that are in alignment with the District current needs. The salary range 9 is more in alignment with the level and types of administrative responsibilities and is comparable to other local Districts. Attachments: Revised Director of Special Services

15.3. Approve a .375 (up to 3 hours) Accountant IV position to support the Bond Program. PREPARED BY: Liann Reyes, Assistant Superintendent ? Business Services RECOMMENDATION: It is recommended that the Board of Trustees approve the addition of a .375 (up to three hours) Accountant IV to support the Bond Program. Actions: Motion It is recommended that the Board of Trustees approve the addition of a .375 (up to three hours) Accountant IV to support the Bond Program. - Motion made by Jennifer Skidgel Clark and a seconded by Michael Deckelmann. Vote: Yes Jennifer Skidgel Clark. Yes Gary De Amaral. Yes Michael Deckelmann. INFORMATION: With the passage of Measure H, the bond program manager has undertaken all aspects of the program. Due to the nature of the bond projects, assistance is required up to three hours per day to assist with the effective and efficient operation of the District accounting and business services related to the completion of the 2013 bond measure (Measure H).   FISCAL IMPACT: This assignment is for up to three hours per day until the bond proceeds are exhausted. The bond project is expected to last between three to four years. The anticipated cost to add the three hours of support for the first year is estimated at $18,850, including statutory taxes. These hours would be paid from Fund 21 bond proceeds. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees Approve the .375 (up to three hours) Accountant IV for the bond program manager. Minutes: Superintendent Kari Yeater explained that the account position would support the Bond Program. She explained all the tedious job duties and the accountability part of this job. They would be working closely with the Bond Manager. SUPPORTING DATA: Under the general supervision of the Bond Program Manager and within a broad framework of policies and procedures, the individual would perform calculations related to the bookkeeping and accounting functions of the district Bond Program. Support is required in the form of generation of purchase orders, writing letters, reports, and memoranda as necessary, attendance at and record minutes of the quarterly Bond Oversight Committee Meetings (BOC).

15.4. Approve the 45-Day Budget Revisions to the 2014-15 Adopted Budget. PREPARED BY: Liann Reyes, Assistant Superintendent ? Business Services RECOMMENDATION: Approve the budget revisions prepared as a result of the State Adopted Budget. Actions: Motion Approve the budget revisions prepared as a result of the State Adopted Budget. - Motion made by Jennifer Skidgel Clark and a seconded by Gary De Amaral. Vote: Yes Jennifer Skidgel Clark. Yes Gary De Amaral. Yes Michael Deckelmann. INFORMATION: The 2014-15 State Budget was approved on June 15, 2014. Once the budget is signed, Education Code 42127(i)(4) is triggered, which requires Districts to make changes within 45 days to their Adopted Budgets in order to be aligned with the State?s budget. EC 42124(i)(4) states ?Not later than 45 days after the Governor signs the annual Budget Act, the school district shall make available for public review any revisions in revenues and expenditures that it has made to its budget to reflect the funding made available by that Budget Act.?   FISCAL IMPACT: 1. The increased gap funding is resulting in additional revenue of $240,646 to the General Fund 01. 2. The CalSTRS rate change will result in a decrease of expense of $11,111 to the General Fund 01, $303 to the Child Development Fund 12, and $38 to the Adult Education Fund 11. 3. Until further guidance and an exact amount is provided, the District will not be adjusting its budget for the additional mandated cost claims. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees Approve the 45-Day Revise Budget as presented. Minutes: Danica Salazar, Director Fiscal Services, gave an overiew and Powerpoint presentation. SUPPORTING DATA: Important changes between the May Revise and the State?s Adopted Budget are: 1. Increased Local Control Funding Formula (LCFF) Funding: The gap closure percentage was increased from 28.05% to 29.56%, providing an additional $250 million statewide towards the implementation of the LCFF. 2.California State Teachers? Retirement System (CalSTRS) Rates: The CalSTRS rate schedule adopted increased the employer contribution rate from 8.25% to 8.88%, and the employee portion from 8.00% to 8.15%. 3.Mandates: For K-12 districts, $400.5 million statewide will be provided to chip away at the education mandates portion of the ?Wall of Debt?. Attachments: 45 Day Revise 1415 Budget

15.5. Public Hearing on the Sufficiency of Textbooks and Instructional Materials for the 2014-2015 School Year. PREPARED BY: Martha Martinez, Assistant Superintendent for Curriculum and Instruction RECOMMENDATION: Public Hearing. INFORMATION: Education Code Section 60119 requires the district to determine in a public hearing as to whether each pupil in each school in the district has, or will have prior to the end of this fiscal year, sufficient textbooks or instructional materials, or both, in each subject that are consistent with the content and cycles of the curriculum framework adopted by the California State Board of Education.   FISCAL IMPACT: No fiscal impact. SUPERINTENDENT'S COMMENTS: The Public Hearing on Textbooks and Instructional Materials is presented to the Board of Trustees as a discussion item. Minutes: Superintendent Kari Yeater reported that every year we need to account for the textbooks for the Williams and every student will have a text book. There were no public comments. SUPPORTING DATA: Education Code specifies that governing boards of school districts are to determine and certify through a public hearing each year that each pupil in the district will have sufficient textbooks or instructional materials are consistent with the content and cycles of the curriculum framework adopted by the state board. K-12 principals have verified that sufficient standards aligned textbooks or materials have been ordered for each enrolled pupil in North Monterey County Unified School District. Attachments: Notice of Public Hearing 14-15 NMCUSD Textbooks 14-15

15.6. Approve Resolution No. 2014-1501 Certifying Sufficiency of Textbooks or Instructional Materials for the 2014-2015 School Year. PREPARED BY: Martha L Martinez, Assistant Superintendent of Curriculum & Instruction RECOMMENDATION: Approve Resolution No. 2014-1501 which certifies for the 2014-15 school year each pupil in the North Monterey County Unified School District will have sufficient standards aligned textbooks or materials which are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education. Actions: Motion Approve Resolution No. 2014-1501 which certifies for the 2014-15 school year each pupil in the North Monterey County Unified School District will have sufficient standards aligned textbooks or materials which are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education. - Motion made by Jennifer Skidgel Clark and a seconded by Michael Deckelmann. Vote: Yes Jennifer Skidgel Clark. Yes Gary De Amaral. Yes Michael Deckelmann. INFORMATION: Education Code specifies that governing boards of school districts are to determine and certify through a public hearing each year that each pupil in the district will have sufficient textbooks or instructional materials are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education. K-12 principals have verified that sufficient standards aligned textbooks or materials have been ordered for each enrolled pupil in North Monterey County Unified School District.   FISCAL IMPACT: No Fiscal Impact. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve Resolution No. 2014-1501 as presented. Attachments: Resolution on Sufficiency of Instructional Materials 14-15 NMCUSD Textbooks 14-15

16. BOARD REQUEST(S) FOR INFORMATION AND/OR POSSIBLE AGENDA ITEMS

17. ADJOURNMENT Minutes: The Board meeting adjourned at 7:20 p.m.

( Original ) Present Jennifer Skidgel Clark Present Gary De Amaral Present Michael Deckelmann