Regular Board meeting North Monterey County USD September 18, 2014 7:00PM District Office Board Room 8142 Moss Landing Road Moss Landing, CA
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The meeting was called to order at 6:30 p.m. |
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The Board reconvened to open session at 7:03 p.m. |
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The Pledge of Allegiance to the Flag of the United States of America was led by Board President Gary De Amaral. |
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There were no action taken in closed session. |
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Motion made by: Jennifer Skidgel Clark
Seconded by: Polly Jimenez
Votes
Gary De Amaral Yes
Mike Deckleman Yes
Polly Jimenez Yes
Linda Lines Yes
Jennifer Skidgel Clark Yes
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Martha L Martinez, Assistant Superintendent of Curriculum & Instruction |
Informational. |
Noemy Loveless, Director of Student and Family Services, will be presenting the most current information about the Child Development/After School Program. |
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It is recommended that the Board of Trustees receive information as presented. |
Ms. Noemy Loveless, Director of Student and Family Services, gave a powerpoint presentation on the overview of the programs that the Family Resource Center offers. She stated that they are working with partnerships in order to bring in enrichment programs for our children. She reported on the Central Coast Collaborative meetings and the Healthy Kids Survey.
She reported on the next steps: Gear Up Grant, Early Head Start Partnership, Early Childhood Initiative, Engagement Opportunities Request, Strategic Plan, Current Services and Future needs, and Mentorship Leadership for Male Youth.
Ms. Linda Lines stated that she would link Noemy with the Boy Scouts. |
Please refer to attached PowerPoint Presentation. |
Student and Family Services
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Ms. Linda Lines reported that she attended former NMCUSD Superintendent Keith Parkhurst funeral. She also reported that she attended Hartnell College summit.
Mr. Mike Deckelmann reported that both his daughter's former North County High School students are studying in Ireland.
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There were no public comments. |
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Motion made by: Jennifer Skidgel Clark
Seconded by: Michael Deckelman
Votes
Gary De Amaral Yes
Mike Deckleman Yes
Polly Jimenez Yes
Linda Lines Yes
Jennifer Skidgel Clark Yes
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Liann Reyes, Assistant Superintendent Business Services |
Approve the bylaws as presented. |
North Monterey County Unified School District was successful at the election conducted on November 5, 2013 in obtaining authorization from the District?s voter to issue up to $23,800,000 aggregate principal amount of the District?s general obligation bonds, pursuant to a 55% vote. The election was conducted under Proposition 39, being chaptered as the Strict Accountability in Local School Construction Bonds Act of 2000, at Section 15274 et seq. of the Education Code of the State. Pursuant to Section 15278 of the Education Code, the District established the Citizens? Bond Oversight Committee to satisfy the accountability requirement of Prop 39. |
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It is recommended that the Board of Trustees accept these bylaws as presented. |
The Board of Trustees of the North Monterey County Unified School District established the Citizens? Bond Oversight Committee which shall have the duties and rights set forth in the attached bylaws. The Committee does not have independent legal capacity from the District. |
Citizens Bond Oversight Committee Bylaws
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Yvette Padilla, Administrative Assistant to the Superintendent |
Approve August 7, 2014 Regular Board Meeting Minutes |
Minutes August 7th
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Yvette Padilla, Administrative Assistant to the Superintendent |
Approve August 21st Regular Board Meeting Minutes |
Minutes August 21
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Craig Chavez, Assistant Superintendent - Human Resources |
It is recommended that the Board of Trustees approve the submission of a Declaration of Need for Fully Qualified Educators to the Commission on Teacher Credentialing. |
1. Submission of a Declaration of Need for Fully Qualified Educators by the employing agency shall be a prerequisite to the issuance of any emergency permit and/or limited assignment permit for that agency.
2. The Declaration of Need for Fully Qualified Educators by an employing agency shall be valid for no more than twelve months, and shall expire on June 30 following its submission to the Commission.
3. A Declaration of Need for Fully qualified Educators by a school district shall be adopted by the governing board in a regularly-scheduled, public meeting of the board. The entire Declaration of Need for Fully Qualified Educators shall be included in the board agenda.
4. The adopted Statement shall be signed by the superintendent or administrator. |
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The Superintendent recommends that the Board of Trustees approve the submission of a Declaration of Need for Fully Qualified Educators to the Commission on Teacher Credentialing. |
See attached Declaration of Need |
Declaration of Need 2014-15
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Eli Ruelas, Confidential Administrative Assistant - Human Resources |
Presented to the Board of Trustees to approve the employment of the above-listed certificated employees for the 2014-15 school year.
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Selene Mendez, Substitute Teacher, District Wide, effective 9/11/14.
Cristy Shauck, English Secondary Teacher, NMCMS, effective 9/09/14.
Christina Pira, Substitute Teacher, District Wide, effective 8/19/14.
Lindsey Hendrickson, Substitute Teacher, District Wide, effective 9/18/14.
Kundi Hess, Substitute Teacher, District Wide, effective 8/29/14.
Iraida Pisano, Substitute Teacher, District Wide, effective 8/29/14.
Sara White, Substitute Teacher, District Wide, effective 9/11/14.
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The positions have been approved within the 2014-2015 budget. |
The Superintendent recommends that the Board of Trustees approve the employment of the above-listed certificated employees for the 2014-15 school year.
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Eli Ruelas, Confidential Administrative Assistant - Human Resources |
It is recommended that the Board of Trustees approve the employment of the following classified employees for the 2014-15 school year.
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Nancy Magana Gonzalez, Yard Duty Supervisor, CV, effective 9/15/14.
Rosa Ruiz, Substitute Yard Duty Supervisor, PD, effective 8/13/14.
Rigoberto Espinoza, Substitute Campus Supervisor, MS, effective 8/18/14.
Christine Teraji, Substitute Child Nutrition Assistant, Child Nutrition Services, effective 9/12/14.
Yazmin Gutierrez, Substitute Paraprofessional, District Wide, effective 9/18/14.
Jesse Obas,Substitute Paraprofessional, District Wide, effective 9/15/14.
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The positions are within the approved 2014-2015 budget. |
The Superintendent recommends that the Board of Trustees approve the employment of the above-listed classified employees for the 2014-15 school year.
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Craig Chavez, Assistant Superintendent - Human Resources |
It is recommended that the Board of Trustees approve part-time leaves of absence without pay for the 2014-15 school year for Ms. Valadez and Ms. Fernandez Castillo at Elkhorn Elementary for the purpose of sharing an assignment for the 2014-15 school years.
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Ms. Valadez and Ms. Fernandez Castillo completed a job share for the 2013-14 school year and submitted a request to extend the job share for another year. Both employees met with Principal Sandra Cuevas in the spring to review the submitted proposal for the 2014-15 school year and to address any concerns of the Principal, which arose during the 2013-14 school year. Agreement was reached and the proposal was signed off by the Principal. |
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It is recommended that the Board of Trustees approve part-time leaves of absence without pay for the 2014-15 school year for Ms. Valadez and Ms. Fernandez Castillo at Elkhorn Elementary for the purpose of sharing an assignment for the 2014-15 school years. |
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Approve the September 4 and 11, 2014 Warrant Lists |
Yvette Padilla, Administrative Assistant |
Attached are the spreadsheets and details supporting warrants for August 4 and 11, 2014. |
Warrants 9-4-14 Warrants 9-11-14
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Emily Tsai
Director, 21st Century Learning & Innovation |
Accept the Adjusted Grant Award to the School Improvement Grant for Castroville Elementary for the 2013-2014 to Reflect Amended Amount of $1,399,898.00. |
The original grant award notification accepted by the Board for 2013-2014 was in the amount of $1,359,066.00. The amended amount of $40,832 brings the grant award to the original amount requested to a total of $1,399,898.00 for the 2013-2014 school year. Carryover from 2013-2014 is allowable and funds will be used to continue implementation of the SIG Transformation at Castroville Elementary. |
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The 2013-2014 approved budget has been adjusted to reflect the change in the final award amount. |
It is recommended that the Board of Trustees accepts the adjusted award for the School Improvement Grant as presented. |
Adjusted SIG Award for 2013-2014
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Emily Tsai
Director, 21st Century Learning & Innovation |
Accept Grant Award Notification for School Improvement Grant for the 2014-2015 school year to continue to implement the SIG Transformation plan at Castroville Elementary School. |
The School Improvement Grant Year 3 Renewal was accepted by the California Department of Education. This is the final grant award for the School Improvement Grant for Castroville Elementary, concluding September 30, 2015. |
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$1,387,412 allocated grant funding-already within the approved 2014-2015 Budget |
It is recommended that the Board of Trustees approve the award letter as presented. |
SIG 2014-2015 award letter
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Noemy Loveless, Director of Student and Family Services |
It is recommended that the Board of Trustees approve the Memorandum of Understanding between Girls Inc. and North Monterey County Unified School District, After School Education Safety Program. |
Girls Inc will offer Will Power/Won't Power and Friendly PEERsusaion Programs at North Monterey County Middle School. Friendly PEERsusaion will recruit 7th grade girls to participate in the extension of Friendly PEERsusaion to 4th and 5th girls at Castroville School. Girls Inc. will also provide Growing Together Parenting series over four sessions for mothers and daughters at the Castro Plaza Family Resource Center. |
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It is recommended that the Board of Trustees approve the MOU with Girls Inc. as presented. |
Girls Inc 14/15 MOU
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Noemy Loveless, Director of Student and Family Services |
It is recommended that the Board of Trustees approve the Memorandum of Understanding between Girl Scouts of California's Central Coast and North Monterey County Unified School District, After School Education Safety Program. |
Girl Scouts of California's Central Coast will offer five after school series across the four elementary school sites and the middle school within the After School Education Safety (ASES) Program. Each series will be offered over a six week period. |
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It is recommended that the Board of Trustees approve the MOU with the Girl Scouts as presented. |
Girl Scouts MOU 14/15
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Martha L Martinez, Assistant Superintendent of Curriculum & Instruction |
It is recommended that the Board of Trustees approve the revised Echo Valley Elementary School Single Plan for Academic Achievement (SPSA) for the 2013-14 school year which includes the centralized funds for Academic Coach. |
The California Education Code sections 41507, 41572, and 64001 and the federal Elementary and Secondary Education Act (ESEA) require each school to consolidate all school plans for programs funded through Consolidated Application into a Single Plan, known as the "Single Plan for Student Achievement (SPSA)."
The following school is submitting their revised 2013-14 plan.
--Echo Valley Elementary School
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Recommends that the Board of Trustees approve the revised Single Plan for Academic Achievement (SPSA) for Echo Valley Elementary School the 2013-14 school year. |
Please refer to the attached School Single Plan. |
EV Revised SPSA 2013-14
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Kari Yeater, Superintendent |
Superintendent Kari Yeater gave her Superintendent report (see online). In addition, she expressed that she was very impressed with the parents during Back to School night.
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Superintendent's Report
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Liann Reyes, Assistant Superintendent Business Services |
Approve the 2013-14 Unaudited Actuals Report that includes the financial statements presented in the SACS financial reporting format. |
Approve the 2013-14 Unaudited Actuals Report that includes the financial statements presented in the SACS financial reporting format. - Motion made by Polly Jimenez and a seconded by Linda Lines. |
Yes Jennifer Skidgel Clark. Yes Polly Jimenez. Yes Mike Deckleman. Yes Gary De Amaral. Yes Linda Lines.
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The attached financial statements represent the unaudited actuals for the District for the period ending June 30, 2014. They encompass all funds of the District, which must demonstrate both positive cash and ending fund balances at the end of the fiscal year. Education Code 42100(a) requires that this information be submitted to the County Office of Education by September 15. Due to the timing of the District?s board meeting, the Monterey County Office of Education granted an extension of time in order for the District to complete the closing of the 2013-14 books and submit the information to the Board at this meeting. |
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It is recommended that the Board of Trustees approve the 2013-2014 Unaudited Actuals as presented. |
Ms. Liann Reyes, Assistant Superintendent of Business, she gave a powerpoint on an overview of the unaudited actuals. She gave a overview on the 2013-2014 fiscal years and gave an outline on the impact of the state. She also went over the LCAP and LCFF. |
Attached are the 2013-2014 Unaudited Actuals financial statements in the SACS financial reporting format. |
1314 Unaudited Actuals SACS 1314 Debt Service Fund 56 1314 Unaudited Actuals Powerpoint
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Liann Reyes, Assistant Superintendent Business Services |
Approve the Gann Spending Limit Resolution No. 2014-1503 and attached calculations to demonstrate compliance with Education Code Sections 1629 and 42132. |
Approve the Gann Spending Limit Resolution No. 2014-1503 and attached calculations to demonstrate compliance with Education Code Sections 1629 and 42132. - Motion made by Jennifer Skidgel Clark and a seconded by Polly Jimenez. |
Yes Jennifer Skidgel Clark. Yes Polly Jimenez. Yes Mike Deckleman. Yes Gary De Amaral. Yes Linda Lines.
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In November 1979, the California electorate adopted Proposition 4, commonly called the ?Gann Amendment?, which added Article XIIIB to the California Constitution. The provisions of that Article establish maximum appropriation limitations, commonly called the ?Gann Limit? for public agencies, including school districts. Government Code 7906(f) states, ?Each school district shall report to the Superintendent of Public Instruction and to the Director of Finance at least annually its appropriation limit, its appropriations subject to limitation, the amount of its State aid apportionments and subventions included within the proceeds of taxes of the school district, and amounts excluded from its appropriations limit, at a time and in a manner prescribed by the Superintendent of Public Instruction and approved by the Director of Finance.? Gann Limits only constrain the appropriations from state and local tax sources, and so federal aid is excluded, as well as nontax incomes, such as revenues from cafeteria sales and adult education fees.
Education Code Sections 1629 and 42132 specify that by September 15, district governing boards shall adopt a resolution identifying their estimated appropriations limits for the current year and their actual appropriations limit for the preceding year. The documentation supporting the adoption resolution shall be made available to the public.
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Since the District was able to demonstrate compliance, there is no fiscal impact. |
It is recommended that the Board of Trustees approve the 2013-2014 and 2014-2015 Gann Limit. |
Ms. Liann Reyes went over the Resolution for the Gann Limit. |
Attached is Form GANN which demonstrates that the District has not exceeded this limit for fiscal 2013-14 (page 3, Line 11 and 12). Line 11 on the far right hand side shows what the Adjusted Appropriations Limit is for the 2014-15 year based on the adopted budget.
Also, Form CA in the SACS financial packet demonstrates that no adjustments to the appropriations limit per government code Section 7902.1 are required. |
2013-14 Gann Resolution 1314 Form Gann
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Liann Reyes, Assistant Superintendent - Business Services
Rick Diaz, Bond Program Manager |
Approve the Master Agreement for Construction Services with Mark Harris Construction |
Approve the Master Agreement for Construction Services with Mark Harris Construction - Motion made by Jennifer Skidgel Clark and a seconded by Mike Deckleman. |
Yes Jennifer Skidgel Clark. Yes Polly Jimenez. Yes Mike Deckleman. Yes Gary De Amaral. Yes Linda Lines.
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On August 7, 2014 the North Monterey County Unified School District Board approved a District Master Agreement for Construction Services. The Master Agreement gives the district the flexibility to assign projects to qualified contractors while maintaining the protection included in a Master Agreement Contract.
Mark Harris Construction is a locally owned and operated construction company based in Seaside, CA, and has more than 30 years of experience in the construction industry. Mark Harris Construction has completed several successful projects with North Monterey County Unified and has proven to be an asset to the district for completing construction related alteration projects.
Therefore, it is the recommendation of district staff to approve the Master Agreement for Construction Services with Mark Harris Construction.
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Per Attached Exhibit "A": Emergency repair work at the District Office to be funded from Deferred Maintenance Fund 14 in the estimated amount of $45,000.00 (repair cost is estimated until investigative work is complete).
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It is recommended that the Board approve the construction services contract with Mark Harris Construction. |
Mr. Rick Diaz, Bond Manager, reported that the emergency repair work is being completed by Mark Harris Construction and gave a brief overview on the work that is being completed. He stated that it is only an estimate at this point.
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Contract drafted and revised by District Legal Counsel to fit the needs of North Monterey County Unified School District. Maintaining a Master Services Construction Agreement for contractors performing work on projects for the district will limit repetitious review of contracts by staff and Board members for minor alteration projects.
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Emergency Repair Electrical Est Contract Mark Harris Construction Sept 2014
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Mr. Michael Deckelman asked the District to research School Board Compensation that are not utilizing the District's health benefits. . |
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The meeting was adjourned at 8:25 p.m. |
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Present | Jennifer Skidgel Clark |
Present | Polly Jimenez |
Present | Mike Deckleman |
Present | Gary De Amaral |
Present | Linda Lines |
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