Regular Board Meeting
North Monterey County USD
February 26, 2015 7:00PM
District Office Board Room
8142 Moss Landing Road
Moss Landing, CA

0. CALL TO ORDER Minutes: The meeting was called to order at 6:00 p.m.

1. ROLL CALL

2. PUBLIC COMMENT ON CLOSED SESSION ITEMS

2.1. This is an opportunity for visitors to make comments regarding any closed session items within the Board's subject matter jurisdiction. When the President recognizes a member of the public for oral comments, such comments shall be limited to three (3) minutes

3. RECESS TO CLOSED SESSION

3.1. In accordance with Government Code, Sections 54950-54962, the Board of Education must disclose the items to be discussed in closed session. This may be done by referring to the closed session agenda items as they are listed on the closed session agenda or by number or letter on the agenda. After closed session, the Board shall report out actions taken in closed session as required by law, including members' vote and abstention. The Board of Education may convene in closed session at any time during this meeting to give direction to its representatives regarding negotiations with represented and unrepresented employees.

4. CLOSED SESSION

4.1. Public Employee Discipline/Dismissal/Release (Gov. Code section 54957)

4.2. CONFERENCE WITH LABOR NEGOTIATORS

5. RECONVENE TO OPEN SESSION Minutes: The Board reconvened to open session at 7:02 p.m.

6. FLAG SALUTE Minutes: The Pledge of Allegiance to the Flag of the United States of America was led by Board President Gary DeAmaral.

7. REPORT OF ACTION TAKEN IN CLOSED SESSION Minutes: Mr. De Amaral reported that in closed session the Board took action to issue a notice of non-reelection/release to two probationary and thirteen 2 probabtion and 13 temporary certificated employees pursuant to Education Code sections 44929.21 and 44954, effective at the end of the 2014-2015 school year, and directed the Superintendent or Designee to send out appropriate legal notices. The Board took action: Gary De Amaral Yes Polly Jimenez Yes Linda Yes Jennifer Skidgel Clark Yes

8. ADOPTION OF THE AGENDA Minutes: Motion made by: Linda Polly Jimenez Seconded by: Jennifer Skidgel Clark Votes Gary De Amaral Yes Polly Jimenez Yes Linda Lines Yes Jennifer Skidgel Clark Yes

9. RECOGNITION AND PRESENTATION

9.1. E-Rate Program Presentation PREPARED BY: Michael Zarevich, Director of Technology, Information, and Assessment Systems RECOMMENDATION: Informational presentation regarding the E-Rate program. INFORMATION: Russell Selken, Senior Consultant for Advanced Technology Group will present the recent changes to the E-Rate Program and an overview of North Monterey County Unified School District's E-Rate applications and related funding . The District contracts with Advanced Technology Group to consult, recommend, and apply for E-Rate funding.   SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees receive updated information regarding the E-Rate Program. Minutes: Mr. Michael Zaverich gave a brief overview of the E-rate program. It is based on the free and reduces lunch.

10. STUDENT BOARD REPORT

11. BOARD REPORTS Minutes: Ms. Polly Jimenez reported that she participated in the senior interviews at the high school. Ms. Linda Lines reported that she also participated in the seniors interview.

12. SUPERINTENDENT'S REPORT

12.1. Superintendent's Report Minutes: Superintendent Kari Yeater gave a Superintendent Report. Attachments: Superintendent's Report Feb. 26th 2015

13. PUBLIC COMMENT ON NON-AGENDA MATTERS

13.1. i. At this time, an opportunity is provided for individuals to address the Board on topics within the subject matter jurisdiction of the Board not listed on this agenda. If you wish to address the Board on an agenda item, please do so when that item is called. Presentations will be limited to a maximum of three (3) minutes

14. ADOPTION OF THE CONSENT

14.1. Items listed under the Consent agenda are considered to be routine and are acted on by the Board in one motion. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent agenda. It is understood that the administration recommends approval on all Consent items. Each item on the Consent agenda approved by the Board shall be deemed to have been considered in full and adopted as recommended Actions: Motion - Motion made by Linda Lines and a seconded by Jennifer Skidgel Clark. Vote: Yes Jennifer Skidgel Clark. Yes Polly Jimenez. Yes Gary De Amaral. Yes Linda Lines.

14.2. Approve Master Agreement for Construction Services with Perma-Green Hydroseeding Inc. PREPARED BY: Rick Diaz, Bond Program Manager RECOMMENDATION: Approve Master Agreement for Construction Services with Perma-Green Hydroseeding Inc. INFORMATION: Attached is a copy of the NMCUSD District Master Agreement for Construction Services including Exhibit A, a proposal from Perma-Green Hydroseeding Inc. for rehabilitation to the Varsity Girls Softball Field at NMCHS and removal of infield decomposed granite and placement of infield clay mix. District staff has requested multiple quotes for repair and determined that the proposal from Perma-Green Hydroseeding Inc. is the best value for the district.   FISCAL IMPACT: Per Attached Exhibit ?A? ? Turf rehabilitation and infield grading at NMCHS Softball field To be Funded by Fund 21 Measure H Bond - Deferred Maintenance Project $16,790.00 SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustee approve Exhibit A to the Master Agreement for Construction Services as presented, SUPPORTING DATA: Perma-Green Hydroseeding Inc. is a locally owned and operated Landscaping Construction company based in Gilroy, CA, and has been a licensed California Contractor since 1993. Perma-Green has extensive experience in similar projects with neighboring school districts and other public agencies with a successful and proven track record. Therefore, it is the recommendation of district staff to approve the Master Agreement for Construction Services with Perma-Green Hydroseeding Inc.. Attachments: Construction Services Master Agreement-Perma-Green

14.3. Approve Revised MOU Between North Monterey County Unified School District and Monterey County Office of Education (MCOE) for Transportation Support for 2014-15 Replacing MOU Approved January 29, 2015. PREPARED BY: Liann Reyes, Assistant Superintendent of Business Services RECOMMENDATION: Approve Revised MOU Between North Monterey County Unified School District and Monterey County Office of Education (MCOE) for additional transportation support for 2014-15 that replaces the MOU that was approved at the January 29, 2015 Board meeting. This will result in a total of two Special Education routes contracted with MCOE for 2014-15. INFORMATION: Due to a continued shortage of available and trained bus drivers, the District needs to utilize MCOE for an additional Special Education route for the 2014-15 school year. This will be a total of two routes for the 2014-15 year with Monterey County Office of Education.   FISCAL IMPACT: $45,147, already budgeted as a result of action taken at the January 29, 2015 Board meeting. Due to the additional bus route, the MOU will be increased by $18,319. The grand total for the revised 2014-15 MOU will be $63,466. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approval revised MOU with MCOE as presented. SUPPORTING DATA: The District is in the process of implementing the approved increases to four current bus driver positions. We still are in need of an additional Special Education route for 2014-15 due to the increase of Special Education students that are returning to North Monterey County Unified School District. Attachments: NMCUSD - MCOE - Revised Transportation MOU - 02.26.15

14.4. Approve the Agreement between North Monterey County Unified School District and Jump into English- JIM Enterprises Inc. for the 2014-15 school year. PREPARED BY: Martha L Martinez, Assistant Superintendent of Curriculum & Instruction RECOMMENDATION: It is recommended that the Board of Trustees approve the Agreement between North Monterey County Unified School District and Jump into English- JIM Enterprises Inc. for the 2014-15 school year for parent education. INFORMATION: Jump into English is an engaging and interactive technology based curriculum that offers English language development to parents. Through the use of technology parents will have the opportunity to develop English language skills. This program directly supports NMCUSD LCAP Parent Involvement goal. Jump into English will provide parents the opportunity to engage in English language development and support their children's learning at home and at school.   FISCAL IMPACT: Categorical Funds Title I- 3010 $16,470 SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the agreement with Jump into English- JIM Enterprises Inc. as presented. SUPPORTING DATA: Please refer to the attached agreement between North Monterey County Unified School District and Jump into English- JIM Enterprises Inc. for the 2014-15 school year. Attachments: JIE - NMCUSD Contract JIE- Description of services

14.5. Approve the February 5, 2015 and February 12, 2015 Warrants Lists. PREPARED BY: Debbie Duncan, Confidential Administrative Assistant, Business Services RECOMMENDATION: Approve the February 5, 2015 and February 12, 2015 Warrants Lists. INFORMATION: Attached are spreadsheets and details supporting warrants for February 5, 2015 and February 12, 2015 Warrants Lists.   FISCAL IMPACT: The grand total of the warrants on the attached lists is $312,749.65. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the warrants as presented. SUPPORTING DATA: The total warrants on the lists for February 5, 2015 are $175,655.96. The total warrants on the lists for February 12, 2015 are $137,093.69. Attachments: Warrants - 02.05.15 Warrants - 02.12.15

14.6. Approve the Proposed Engagement Letter with Goodell, Porter, Sanchez, & Bright, LLP to Prepare the Annual Performance Bond Fund Audit. PREPARED BY: Liann Reyes, Assistant Superintendent of Business Services RECOMMENDATION: Approve the Proposed Engagement Letter with Goodell, Porter, Sanchez, & Bright, LLP to prepare the Annual Building Bond Fund Audit. INFORMATION: The bond audit will include both the financial and the performance audit. The financial audit will also be presented in the District?s annual audit. Following California Education Code Section 15278(c), the District's bond must be overseen by a Citizens' Oversight Committee. This committee is required to receive and review an annual performance audit. Per California Education Code Section 15280(b), the Citizens' Oversight Committee is required to supply to the Board, in an open meeting, an annual report of this audit. This annual bond fund audit will also satisfy the requirements of California Constitution Article XIII, 1(b)(3), as it pertains to Proposition 39 and district bond funds.   FISCAL IMPACT: It is expected that the fees for this audit will be approximately $4,000 and will be paid from Fund 21. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the proposed engagement letter for Goodell, Porter, Sanchez, & Bright, LLP that would be ending June 30, 2015. SUPPORTING DATA: The engagement letter presented is for the audit period ending June 30, 2015 and will cover Fiscal Years July 1, 2013 - June 30, 2015. Attachments: NMCUSD - Building Fund Bond Audit - 14-15

14.7. Accept the Claire Giannini Fund Grant for the Castro Plaza Family Resource Center PREPARED BY: Noemy Loveless, Director of Student and Family Services. RECOMMENDATION: It is recommended that the Board of Trustees accept the Claire Giannini Fund Grant for $70,000 to North Monterey County Unified School District, Castro Plaza Family Resource Center. INFORMATION: This grant will extend services to families and children by providing expansion of Parents As Teachers (Home Visiting 0-3), extended program hours at Castroville Kid Zone and Preschool from April - November opening at 6:00AM, and the implementation of ASQ-3/ASQ-SE screening with staff support across all 10 preschool classrooms.   SUPERINTENDENT'S COMMENTS: It is recommended the Board of Trustees ratify the agreement as presented. SUPPORTING DATA: The agreement and grant proposal to the Claire Giannini Fund Grant between North Monterey County Unified School District is attached for detailed information. Attachments: Claire Giannini Fund Grant Proposal Claire Giannini Grant Award Letter

15. DISCUSSION

15.1. Adopt the North Monterey County Unified School District Sunshine Proposal for 2015-2016 Collective Bargaining with CSEA Chapter 6 PREPARED BY: Craig Chavez, Assistant Superintendent - Human Resources RECOMMENDATION: It is recommended that the Board adopt the North Monterey County Unified School District Sunshine Proposal for 2015-2016 Collective Bargaining with CSEA Chapter 6. Actions: Motion It is recommended that the Board adopt the North Monterey County Unified School District Sunshine Proposal for 2015-2016 Collective Bargaining with CSEA Chapter 6. - Motion made by Jennifer Skidgel Clark and a seconded by Polly Jimenez. Vote: Yes Jennifer Skidgel Clark. Yes Polly Jimenez. Yes Gary De Amaral. Yes Linda Lines. INFORMATION: The Education Employment Relations Act (EERA) requires the District and its bargaining units to "sunshine" their initial proposals prior to commencing negotiations. The "sunshining" process is described in Government Code, section 3547. The District is required to present its initial proposal at a public meeting (February 12, 2015) to enable the public to become informed and have the opportunity to express public comment. Following such public comment, the Governing Board must adopt the district's initial proposal at a subsequent public meeting. CSEA previously "sunshined" their proposal on January 29, 2015, making it a public document. CSEA proposed the following: Article 9 - Leaves Article 10 - Transfers, Vacancies and Promotions Article 14 - Pay Article 19 - Health & Welfare Benefits At this meeting the District is presenting its initial proposal and making it a public document. The District proposes the following: Articles of Mutual Interest: Article 9 - Leaves Article 14 - Pay Article 19 - Health & Welfare Benefits Articles Relating to Legislative Updates: Article 7 - Professional Due or Fees and Payroll Deductions Article 8 - Hours of Employment Article 21 - Extended Day and State Preschool Programs Article 23 - Term of Agreement General Contract Clean-up Other Articles Requiring Language Updates: Article 11 - Evaluation Procedures Article 15 - Professional Growth Program Article 22 - Transportation Handbook   FISCAL IMPACT: Contained within CSEA's "sunshined" articles are the areas of Leaves, Transfers, Vacancies and Promotions, Pay and Health & Welfare Benefits. These areas may result in financial implications to the District, depending upon the outcome of negotiations. SUPERINTENDENT'S COMMENTS: It is recommended that the Board adopt the North Monterey County Unified School District Sunshine Proposal for 2015-2016 Collective Bargaining with CSEA Chapter 6. Minutes: Mr. Craig Chavez presented the Sunshine Proposal. SUPPORTING DATA: See attached document. Attachments: NMCUSD Sunshine Proposal for CSEA 2015-2016

15.2. Approve Two Certificated Positions for the 2015-2016 School Year PREPARED BY: Craig Chavez, Assistant Superintendent - Human Resources RECOMMENDATION: It is recommended that the Board of Trustees approve two Certificated Positions for the 2015-2016 as presented. Castroville Elementary School 1. Intervention (Academic/Behavioral) Specialist 2. Curriculum Instructional Specialist Actions: Motion It is recommended that the Board of Trustees approve two Certificated Positions for the 2015-2016 as presented. Castroville Elementary School 1. Intervention (Academic/Behavioral) Specialist 2. Curriculum Instructional Specialist - Motion made by Jennifer Skidgel Clark and a seconded by Linda Lines. Vote: Yes Jennifer Skidgel Clark. Yes Polly Jimenez. Yes Gary De Amaral. Yes Linda Lines. INFORMATION: As part of the Local Accountability Control Plan (LCAP) and the Single School Planning process, two Specialist positions were identified for the 2015-2016 school year at Castroville Elementary school to ensure that each school has the necessary support to implement the Common Core and 21st Century skills, provide a system for interventions both academically and behaviorally, and ensure English learners are supported and monitored. Castroville Elementary continued their School Improvement Grant (SIG) plan for the 2014-2015 school year that funded additional positions. These SIG positions are ending in June 2015 and therefore these two Specialist position would replace two of the current academic coaching positions.   FISCAL IMPACT: Estimated cost for the two positions is $148,000; to be multi-funded from Title I, Title II, Title III, Supplemental funding. This funding exists in the approved LCAP for the 2015-2016 and 2016-2017 years. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the two certificated Specialist positions as presented. Minutes: Superintendent Kari Yeater explained the two certificated positions are under the LCAP and school process.

15.3. Approve a Change in Funding for a Certificated Position for the 2015-2016 School Year PREPARED BY: Craig Chavez, Assistant Superintendent - Human Resources RECOMMENDATION: It is recommended that the Board of Trustees approve a change in funding for a Certificated Position for 2015-2016 as presented. 1. 0.6 FTE Music Teacher (CV) SIG Grant funded to 0.6 FTE Music Teacher (CV, EV, EH and PD) Supplemental and Concentration Grant funded effective July 1, 2015. Actions: Motion It is recommended that the Board of Trustees approve a change in funding for a Certificated Position for 2015-2016 as presented. 1. 0.6 FTE Music Teacher (CV) SIG Grant funded to 0.6 FTE Music Teacher (CV, EV, EH and PD) Supplemental and Concentration Grant funded effective July 1, 2015. - Motion made by Polly Jimenez and a seconded by Jennifer Skidgel Clark. Vote: Yes Jennifer Skidgel Clark. Yes Polly Jimenez. Yes Gary De Amaral. Yes Linda Lines. INFORMATION: As part of the Local Accountability Control Plan (LCAP) and the Single School Planning process, 0.6 FTE Music Teacher position was identified for the 2015-2016 school year to serve all district elementary schools. Castroville Elementary continued their School Improvement Grant (SIG) plan for the 2014-2015 school year that funded additional positions. This SIG position is ending in June 2015 and it was recommended and approved in the LCAP to continue to fund the Music Teacher position through supplemental and concentration grant funds in order to serve students from all district elementary school sites.   FISCAL IMPACT: Estimated cost for the position is $38,000; to be funded from Supplemental and Concentration Grant funding. This funding exists in the approved LCAP for the 2015-2016 and 2016-2017 years. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve a change in funding for a Certificated Position for 2015-2016 as presented.

15.4. Approve Master Services Agreement with Kasavan Architects and Architectural Services for North Monterey County High School Gym Bleacher and Floor Replacement. PREPARED BY: Rick Diaz, Bond Program Manager RECOMMENDATION: Approve Master Services Agreement with Kasavan Architects and Architectural Services for North Monterey County High School Gym Bleacher and Floor Replacement. Actions: Motion Approve Master Services Agreement with Kasavan Architects and Architectural Services for North Monterey County High School Gym Bleacher and Floor Replacement. - Motion made by Jennifer Skidgel Clark and a seconded by Polly Jimenez. Vote: Yes Jennifer Skidgel Clark. Yes Polly Jimenez. Yes Gary De Amaral. Yes Linda Lines. INFORMATION: District staff recommends engaging Kasavan Architects to perform Architectural Services for the NMCHS Gym Bleacher and Flooring Replacement project. The Gym bleachers and floor are original and in need of replacement. Additional projects with Kasavan Architects will be brought to the Board for approval as an additional ?Exhibit? to this Master Services Agreement prior to beginning any work. The approval is for the agreement and Exhibit A for Architectural Services.   FISCAL IMPACT: The Architectural Services project cost is $33,336 to be paid out of Fund 21. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees approve the Master Services Agreement and Exhibit A as presented. Minutes: Mr. Rick Diaz, Bond Manger, gave a brief overview on the high school gym bleacher and floor replacement. SUPPORTING DATA: In April of 2014 district staff advertised for a ?Request for Qualifications? (RFQ-AOR 2014) from qualified Architectural and Engineering firms to perform architectural services on upcoming construction projects. After an extensive screening and interview process, the Board approved three firms to serve as architect/consultants; Kasavan Architects is one of the three firms selected. Attachments: Master Agreement-Kasavan Architects

15.5. Transportation Staffing Update and Recommendation for 2015-2016. PREPARED BY: Liann Reyes, Assistant Superintendent - Business Services RECOMMENDATION: Review transportation staffing needs for 2015-16 and possible action to approve increased staffing costs into the 2015-2016 budget development assumptions. Actions: Motion Review transportation staffing needs for 2015-16 and possible action to approve increased staffing costs into the 2015-2016 budget development assumptions. - Motion made by Jennifer Skidgel Clark and a seconded by Linda Lines. Vote: Yes Jennifer Skidgel Clark. Yes Polly Jimenez. Yes Gary De Amaral. Yes Linda Lines. INFORMATION: At the January 29, 2015 board meeting a presentation was provided regarding the current status of the Transportation department. Additional information regarding the Transportation program costs analysis and other recommendations for attracting and retaining qualified bus drivers will be presented to the Board tonight.   FISCAL IMPACT: An estimated $99,000 increase to the Transportation budget for 2015-2016. SUPERINTENDENT'S COMMENTS: It is recommended that the Board of Trustees receive the presented information and consider the recommendation to increase current bus driver positions, including those vacant, to 8 hour positions. Minutes: Ms. Liann Reyes gave a brief overview on the Transportation Department staffing needs for 2015-16. She gave an overview on what it would take to restore bus drivers at 8 hours a day. She explained that currently Michaels Transportation and MCOE are assisting with the District's transportation needs. She went over the overall cost of increasing the time compared to the cost of the outside providers. SUPPORTING DATA: There are several bus driver vacancies due to retirement and new job opportunities. As a result, the Director of Transportation, shop keepers, and dispatchers were driving buses in an attempt to cover all the routes necessary for Home to School and Special Education transportation. At the January 29, 2015 board meeting, the Board of Trustees approved contracts with Michael's Transportation and Monterey County Office of Education to provide assistance covering routes through the end of the current fiscal year. Tonight's discussion is to explore the possibility of addressing the loss of drivers by increasing all current bus driving positions to 8 hours, beginning July 1st 2015, in order to retain our current staff and attract new employees. Many bus drivers work supplemental hours for field trips and athletic events that often put those drivers at or above 8 hours. The presentation will include a cost analysis (see attached document). Attachments: Bus Driver Analysis

15.6. Nomination and Voting for 2015 CSBA Delegate Assembly Election PREPARED BY: Yvette Padilla, Administrative Assistant to the Superintendent RECOMMENDATION: This item is presented as an action item. Actions: Motion This item is presented as an action item. - Motion made by Jennifer Skidgel Clark and a seconded by Linda Lines. Vote: Yes Jennifer Skidgel Clark. Yes Polly Jimenez. Yes Gary De Amaral. Yes Linda Lines. INFORMATION: Enclosed is the ballot material for election of a representative to the CSBA Delegate Assembly from your region. Attached is additional information on the 2015 CSBA Delegate nominee-Lila Cann from Salinas Union High School District (incumbent). The Board may also nominate and write in a candidate.   SUPERINTENDENT'S COMMENTS: Please nominate and select a delegate for the two-year term beginning April 1, 2015-March 21, 2017. Minutes: The Board voted unanimously for the 2015 CSBA Delegate nominee-Lila Cann from Salinas Union High School District (incumbent). SUPPORTING DATA: The Board as a whole may vote for up to the number of vacancies in the region or subregion as indicated on the ballot. All districts, COEs and candidates will be notified of the results by April 1, 2015. Ballots must be postmarked by the U.S. Post Office on, or before, Monday, March 15, 2015. Attachments: CSBA

16. BOARD REQUEST(S) FOR INFORMATION AND/OR POSSIBLE AGENDA ITEMS Minutes: Research the cost for teachers field trip

17. ADJOURNMENT Minutes: The Board adjourned the meeting at 7:55 p.m.

( Original ) Present Jennifer Skidgel Clark Present Polly Jimenez Present Gary De Amaral Present Linda Lines