Regular Board Meeting
North Monterey County USD
April 09, 2015 7:00PM
District Office Board Room
8142 Moss Landing Road
Moss Landing, CA
|
| The meeting was called to order at 6:00 p.m. |
|
|
| The Pledge of Allegiance to the Flag of the United States of America was led by Board President Gary DeAmaral. |
|
|
| Motion made by: Jennifer Skidgel Clarke
Seconded by: Linda Lines
Votes
Gary De Amaral Yes
Jennifer Skidgel Clarke Yes
Linda Lines Yes
|
|
|
| Martha L Martinez, Assistant Superintendent of Curriculum & Instruction |
| It is requested that the Board of Trustees recognize NMCUSD students for their outstanding participation in the 2014-15 Migrant Education Regional XVI Speech and Debate Tournament. |
| Students will be recognized as regional winners in 1st, 2nd, and 3rd place in the categories of Prepared Speech or Extemporaneous Speech. |
| |
| It is recommended the Board of Trustees recognize NMCUSD students for their outstanding participation in the 2014-15 Migrant Education Region XVI Speech and Debate Tournament. |
| Ms. Martha Martinez recognized the migrant students. Dr. Richard Diaz was present to give an example of the speech and debate program. He expressed that the students have done very well for several years. He also recognized coaches teachers and students. |
|
|
| Noemy Loveless, Director of Student and Family Services |
| Informational presentation |
| The presentation will provide an update in the process and goal of creating a Strategic Plan represented by all cross sectors. The Strategic Plan is part of North Monterey County Community Alliance, formally known as the Central Coast Community Collaborative. |
| |
| It is recommended that the Board of Trustee receive information on the Strategic Plan for the North Monterey County Alliance as presented. |
| Ms. Noemy Loveless, Director of Family Resource Center, Mr. Richard Diaz and Mr. Jordan Caballero, Community Member presented the strategic plan. They stated that this will be presented at the Central Coast Community.
|
NMCCA-Strategic Plan
|
|
|
| There was no student report. |
|
|
| Ms. Linda Lines reported that she attended the 6th grade orientation at the middle school.
Mr. Gary De Amaral expressed his perspective on the new funding model LCAP. He expressed that he is looking forward to a positive and productive agreement.
|
|
|
| Ms. Katherine Kriscunas thanked the district and administrators on the changes. She expressed concerns in regards to the rising health care cost. She asked the district to help resolve the health care cost because she will no longer be able to afford to work here.
Ms. Cassandra Cueller, 2nd grade teacher, expressed concerns in regards to the budget and the reserves. She stated that the District is offering a 0% raise because they cannot afford it. She doesn't believe that the District cannot give a raise.
Mr. Bob Veach, 5th grade teacher, expressed his concern on not receiving a raise due to rising health care cost. He expressed that with last year's increase, his checks are lower.
Mr. Kent Johnson thanked the Board for the opportunity at the high school. He expressed that he is excited about where the District is heading with the new technology. He added that this District has some of the most dedicated teachers.
Mr. DL Johnson thanked the Board for reinstating the elementary instrumental program. He reported on the high school band trip to Disneyland.
Ms. Sherry Strayder, 6th grade teacher, expressed concerns regarding the LCAP and the increased cost in health care. She added that the status quo is demoralizing for teachers, especially when the district has the money to give a raise.
Mr. Kelly Moore, AFT President, reported that the district has 13% more than last year in their budget. He added that it is hard to attract and retain teachers with a 0% salary increase and increased cost in health care.
Mr. David Burke, teacher, reported that it is demoralizing and agrees with what the others are saying in regards to the no salary increase and rising health care.
Mr. Ben long also agrees with what the others are saying. He added that he is making less on his checks after the 6% raise. He added that he loves the district, but doesn't feel it in return.
Mr. David Stahl, teacher, expressed that the students are amazing and stated that this is turning into a terminal situation that people cannot afford to work here.
Ms. Sara Turner stated that there are a lot of priorities in the LCAP and that it is not an easy process. She also expressed concerns on how our district negotiations compared to other districts that do more forward thinking.
|
|
|
- Motion made by Jennifer Skidgel Clark and a seconded by Linda Lines. |
Yes Jennifer Skidgel Clark.
Yes Gary De Amaral.
Yes Linda Lines.
|
|
|
|
| Rick Diaz, Bond Program Manager
Liann Reyes, Assistant Superintendent for Business Services |
| Approval of Capital Facilities Financial Management and Reporting Services Agreement with California Financial Services provided via CFS InternetAccess software program for required reporting for Bond Construction Projects. |
| In January of 2015, California Financial Services (CFS) agreed to grant access for North Monterey County Unified School District to utilize their CFS InternetAccess software for a six month trial at no cost or obligation. The software services provide accurate detailed information specific to capital facilities projects that meet the reporting criteria required by the Office of Public School Construction (OPSC) for state funded projects. The program also has the ability to pull reports such as expense reports and budget reports with varying levels of detail that span fiscal years, which is critical for facility projects. The system is web-based and can be accessed from anywhere with internet access and the proper access code. |
| |
| Initial setup fee is $5,000.00 which includes:
1. The initial software system setup to match district accounts,
2. Projects tailored to the district's needs, and
3. Two training sessions for district staff.
The annual fee for services including monthly uploading services and new project setup is $17,500.00 and will be paid from Fund 21 Measure H Bond. |
| It is recommended that the Board of Trustees approve the Agreement with California Financial Services for the InternetAccess Software program as presented. |
| After working with the financial software for several months and using the budget and planning capabilities for project forecasting, we are very pleased with the software's ability to provide the required level of mandatory reporting. This includes project budgets, expenditure reports and Bond Oversight Committee reports. An added advantage of the software is a reduction to the amount of staff time; the system saves time by pulling together information quickly and accurately. |
CA Financial Services Contract
|
|
|
| Martha L Martinez, Assistant Superintendent of Curriculum & Instruction |
| It is recommended that the Board of Trustees approve the extended fieldtrip request for Castroville Elementary School to attend the Monterey Bay Aquarium to present their project at the Ocean Plastic Pollution Summit Symposium. |
| The policy established by the Board of Trustees requires board approval for those field trips which involve overnight accommodations.
Fieldtrip
Group: Castroville Elementary School
Number of Students: 12
Destination: Monterey Bay Aquarium
Day/Mo: April 25th-26th, 2015
Number of School Days Missed: N/A
Purpose: Castroville Elementary students will be presenting their plastics Reduction Project at the Ocean Plastic Pollution Summit Symposium.
Funding Source: No funding needed. The transportation costs are provided by the project symposium.
|
| |
| It is recommended that the Board of Trustees approve the extended fieldtrip request for Castroville Elementary School to the Monterey Bay Aquarium as presented. |
| See attached fieldtrip request form. |
Castroville Elementary- Fieldtrip Request Form
|
|
|
| Debbie Duncan, Confidential Administrative Assistant, Business Services
|
| Approve the March 19, 2015 and March 26, 2015 Warrants Lists. |
| Attached are spreadsheets and details supporting warrants for March 19, 2015 and March 26, 2015 Warrants Lists.
|
| |
| The grand total of the warrants on the attached lists is $483,202.37. |
| It is recommended that the Board of Trustees approve the warrants as presented.
|
| The total warrants on the lists for March 19, 2015 are $225,780.82. The total warrants on the lists for March 26, 2015 are $257,421.55. |
Warrants - 03.19.15
Warrants - 03.26.15
|
|
|
| Eli Ruelas, Confidential Administrative Assistant - Human Resources
|
| It is recommended that the Board of Trustees receive the Williams Quarterly Report-April 2015 which represents any updated information from January through March 2015.
|
| The district is required to track and monitoring information specific to the Williams Act and provide an updated report quarter to the Board of Trustees and the Monterey County Office of Education. |
| |
| It recommended that the Board of Trustees receive the Williams Quarterly Report-April 2015 |
| This quarterly report indicates there were no complaints filed that pertain to the Williams Lawsuit Settlement. However, the district did have an annual credential audit on March 11, 2015 that was completed by the County Office and the results of that credential audit indicated the following:
1. Vacancies (not filled by long-term subs)- 1
2. Mis-assignments (teacher is credentialed, but needs another authorization for a particular type of assignment) - 7
3. Non-credentialed teacher assigned - 0
Reported 7 findings of which 2 are resolved and 5 are pending.
|
April 2014 Williams Misassignments
April 2014 Williams Uniform Complaint
|
|
|
| Kari Yeater, Superintendent |
| Approve positions for Special Services Plan, including Emotional Disabilities program at the high school level for the 2015-2016 school year. |
| As presented at the March 26, 2015 board meeting and based upon the previously approved 5 year Special Services Plan that was approved in spring of 2013, the next phase of the plan is ready for implementation in the 2015-2016 school year. The creation of an program for Emotional Disabilities at the high school level will include services for up to 24 identified students. Approximately three students are currently being served outside the school district. The remaining students have individual plans within current programs that are not sufficiently addressing their educational needs. The program will require the following positions:
Teacher for Emotional Disabilities: Estimated $75,000
Special Services Program Specialist (IEP/Behavior Support Plans): Estimated $95,000
Increase existing School Psychologist from .80 to 1.0 FTE: *Estimated $20,000
In addition, there is a need to provide more centralized support by the Special Services Department as the number of qualified students in Special Education has increased by 165 students since the five-year plan was approved with no increases to centralized services. The Special Services department is also responsible for provide services for Foster Youth and Homeless students. This is required with the Local Control Accountability Plan (LCAP). NMCUSD has an under-represented number of documented homeless students compared with the low income percentage of 86% and needs to develop a program that coordinates services to ensure students who are homeless or in a Foster Youth setting are achieving. Therefore, the following positions are required:
Family Services/Foster Youth/Homeless Services Coordinator: *Estimated $95,000
Increase Interpreter/Translator position from .30 to 1.0 FTE: Estimated $40,000
Special Services Accountant I: Estimated $48,000
*The Family Services Coordinator will be paid partially of the supplemental/concentration funding to provide services to homeless and foster youth students.
|
| |
| $318,000 of the position costs will paid of our Special Education budget, this increase will be covered by re-aligning existing services within the approved budget and will stay within the budget assumptions for 2015-2016 projected at the 2nd interim budget.
$55,000 of the Coordinator position will be paid of out supplemental/concentration funding for Homeless and Foster Youth services for 2015-2016.
|
| It is recommended that the proposed positions be approved as presented. |
| Job descriptions for the Family Services/Foster Youth/Homeless Services Coordinator and the Special Services Program Support Specialist will be developed for approval at the April 23, 2015 board meeting. |
|
|
| Kari Yeater, Superintendent |
| Interview candidates for Provisional Appointment for Board Member Representing Trustee Area 4 with a possible appointment made at tonight's board meeting. |
Interview candidates for Provisional Appointment for Board Member Representing Trustee Area 4 with a possible appointment made at tonight's board meeting. - Motion made by Jennifer Skidgel Clark and a seconded by Linda Lines. |
Yes Jennifer Skidgel Clark.
Yes Gary De Amaral.
Yes Linda Lines.
|
|
| Polly Jimenez, Board Member representing Trustee Area 4, resigned effective March 13, 2015. At a Special Board Meeting held on March 18, 2015, it was decided to move forward with a provisional appointment process. Applications were made available on the district website, at the Castroville Library and the Supervisor-District 2 office. Notices were placed on the Salinas California Newspaper for 10 days advertising the vacancy and provisional appointment process. Applications were due by 3:30 PM on Friday, April 3rd, 2015.
Once provisionally appointed, the name of the Trustee selected to represented Area 4 will be advertised publicly for 10 days. There is a 30 day timeline in which registered voters who reside within Trustee Area 4 can petition to call for a special election. If no petition is received with the appropriate number of signatures, the provisional appointment stands and the new Trustee will serve until November 2015.
If a special election is petitioned and approved, the special election would be scheduled for November 2015, this is the same timeframe in which the district will call for an special election as it is at the next regularly scheduled election. The provisionally appointed Trustee would be required to run as a candidate in the November 2015 election. Whomever is elected during the November 2015 special election for Trustee Area 4 would serve out a two-year term until November 2017. |
| |
| It is recommended that the Board of Trustees conduct an interview process, select and provisionally appointment a Trustee to represented Area 4. |
| Superintendent Kari Yeater explained the process of appointment for Trustee Area 4. She reported that Adrian Ayala and Lori Miranda meet the criteria
Mr. Adrian Ayala and Ms. Lori Miranda answered a series of questions from the Board of Trustees.
The Board unanimously appointed Adrian Ayala as the new Board Member to represent Trustee Area 4. |
| The District has received two completed applications from prospective candidates for the provisional appointment for Board Member Representing Trustee Area 4.
1. Ms. Lori Miranda
2. Mr. Adrian Ayala |
DRAFT Canidate Interview Questions
|
|
|
| Craig Chavez, Assistant Superintendent - Human Resources |
| The Superintendent recommends to approve the Resolution 2014-1514 regarding the reduction of Particular Kinds of Service (PKS) initial notification for Classified employees due to the ending of special program funding (SIG grant). |
The Superintendent recommends to approve the Resolution 2014-1514 regarding the reduction of Particular Kinds of Service (PKS) initial notification for Classified employees due to the ending of special program funding (SIG grant). - Motion made by Linda Lines and a seconded by Jennifer Skidgel Clark. |
Yes Jennifer Skidgel Clark.
Yes Gary De Amaral.
Yes Linda Lines.
|
|
| Due to the ending of the School Improvement Grant (SIG) funding, the District must reduce 0.5 Clerk Typist FTE from Castroville Elementary. CSEA has been notified and the District will meet and negotiate the effects of the layoff as needed. |
| |
| The School Improvement Grant (SIG) funding is ending and classified positions funded by SIG will also end. |
| It is recommended to approve the Resolution 2014-1514 regarding the reduction of Particular Kinds of Service (PKS) initial notification for Classified employees due to the ending of special program funding (SIG grant). |
Resolution 2014-1514
|
|
|
| Craig Chavez, Assistant Superintendent - Human Resources |
| Approve restoration of the Sub Caller/Secretary position. |
Approve restoration of the Sub Caller/Secretary position. - Motion made by Linda Lines and a seconded by Jennifer Skidgel Clark. |
Yes Jennifer Skidgel Clark.
Yes Gary De Amaral.
Yes Linda Lines.
|
|
| During budget reductions, the Sub Caller/Clerical position was eliminated. The major functions of the position is to recruit, screen and process qualified substitutes for both classified and certificated positions, as appropriate. The position also provides support for parents and community members who require assistance in completing forms and navigating various steps at the district level such as the inter/intra district transfer process, the facilities use permit process, and the uniform compliant process.
This position will also provide assistance to school sites and programs in improving communication and customer service which will allow the Benefits Account Specialist position to focus on the new requirements under the Affordable Care Act (ACA). The Affordable Care Act (ACA) has created new requirements for documentation and reporting. This ACA work should be assumed by the Benefits Account Specialist who can be trained in all of the new ACA required notices and reporting documents. These new ACA requirements have created a significant amount work within the Human Resources department.
Additionally, the Confidential Assistant assists the Assistant Superintendent with the hiring and paperwork related to filling regular positions, collective bargaining information support, HR payroll related activities and management of personnel records. The ongoing hiring of substitute employees needs to be moved back to the restored position. |
| |
| The cost of the position is estimated to be $45,000 and will be paid out of the current allocation within the Human Resources budget assumption as other costs of been re-aligned to allow for this position to be restored. |
| It is recommended that the Board of Trustees restore of the Sub Caller/Secretary position. |
| CSEA has been notified of the District's intent to restore this position and to update the job description. |
|
| 
|
|
| The Board reconvened at 10:15 p.m. |
|
|
| It was moved to appoint Marissa Martinez as the new Principal for North Monterey County Middle School. Motion Carried 4-0.
The Board approved to align the management and confidential employee cap to be the same as the certificated employee benefit cap. |
|
|
| The Board adjourned at 10:18 p.m. |
|
| Present | Jennifer Skidgel Clark |
| Present | Gary De Amaral |
| Present | Linda Lines |
|
|