REGULAR BOARD MEETING
Santa Rosa City Schools
March 14, 2018 6:00PM
5:00 p.m. - Closed Session
6:00 p.m. - Open Session
Santa Rosa City Hall - City Council Chambers
100 Santa Rosa Avenue, Santa Rosa
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| The meeting was called to order at 5:00 p.m. |
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Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)). |
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The Board entered closed session to discuss the items on the closed session agenda.
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| The meeting reconvened at 6:08 p.m. |
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| President Klose led the Pledge of Allegiance. |
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During the closed session, the Board acted to authorize the District Superintendent, or designee, to notify an administrator, pursuant to Education Code section 44951, that he or she may be released or reassigned from his or her position for the 2018-2019 school year.
Also, during the closed session, the Board acted to authorize the District Superintendent, or designee, to notify each of the probationary certificated employees presented in closed session, pursuant to Education Code section 44929.21, that he or she will not be reelected for the 2018-2019 school year. |
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| President Klose pulled item E-6 for discussion. |
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The Board will consider approval of the minutes from the February 28, 2018, Regular Board Meeting.
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Approve the minutes of the February 28, 2018, Regular Board Meeting. Passed with a motion by Frank Pugh and a second by Ed Sheffield. |
Abstain Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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Minutes 02-28-18
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The Board will consider approval of the minutes from the March 7, 2018, Special Board Meeting. |
Approve the minutes of the March 7, 2018, Special Board Meeting. Passed with a motion by Frank Pugh and a second by Ed Sheffield. |
Yes Evelyn Anderson.
Absent Bill Carle.
Abstain Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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Minutes 03-07-18
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Gavin Erfe-Mejia (Albert Biella Elementary School)
Christian Alcaraz Ramos (Hilliard Comstock Middle School)
Jude Gonzales (Elsie Allen High School) |
Director Sheffield presented the following student awards:
Gavin Erfe-Mejia (Albert Biella Elementary School)
Christian Alcaraz Ramos (Hilliard Comstock Middle School)
Jude Gonzales (Elsie Allen High School) |
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Santa Rosa Accelerated Charter School
Albert Biella Elementary School
Hilliard Comstock Middle School
Elsie Allen High School |
Reports were given by the following schools:
Santa Rosa Accelerated Charter School
Albert Biella Elementary School
Hilliard Comstock Middle School
Elsie Allen High School |
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This is an opportunity for members of the public to speak to the board on non-agenda items. Comments on items that are on the agenda will take place during the discussion on that agenda item. Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)). |
The following individuals addressed the Board:
Paola Lopez (thanked the Board)
Ethan Foote (gun violence walkouts)
Margie Bradylong (MCHS PD)
Amy Jolly (CTE cuts)
Melissa Nevla (CTE cuts)
Melissa Matson (MHS environmental studies program)
Celeste Paulen (CTE cuts)
Lyndsey Burcina (SSIA support)
Catherine Paine (CTE cuts) |
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| A report was given by SRTA President, Will Lyon. |
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| Staff gave a report on the LMC. |
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| Superintendent Kitamura gave a report. |
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| President Klose gave a report. |
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| A brief report was given by Director Kristof. |
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All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately. |
Approve items E-5 through E5 and E7. Passed with a motion by Frank Pugh and a second by Laurie Fong. |
Yes Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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Approve item E-6. Passed with a motion by Frank Pugh and a second by Ed Sheffield. |
Yes Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120. |
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| Jason A. Lea, Assistant Superintendent |
The Board will consider approval of the personnel transactions submitted. |
Staff is presenting Personnel Transaction items for Board approval. |
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Approved by vote on consent agenda. |
Personnel Transactions
Staff Report
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| André R. Bell, Assistant Superintendent |
The Board will consider approval of the vendor warrants submitted. The attached warrant register lists all vendors for the period February 16, 2018, through March 2, 2018, for a total of $3,836,688.72. |
Staff is presenting the Warrant Register List for Board Approval. Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor: Check
Number | Vendor | Amount | Fund Source | Purpose | | 0305737 | PG &E | $734,238.78 | General Fund | Gas and Electric Services | | 0305774 | Anova Education & Behavior | $175,752.85 | Special Education | Special Education Services | | 0305828 | Lattice Educational Services | $106,655.03 | Special Education | Special Education Services | | 0305916 | DecoTech Systems | $151,104.39 | General Fund | ChromeBooks Carts | | 0305951 | KYA Services LLC | $863,457.65 | Bond Measure L | MCHS Turf Field | | 0305974 | Santa Rosa City Schools | $150,000.00 | Self-Insurance Dental Fund | Dental 2/27/2018 | | 0306008 | California Valued Trust | $392,796.66 | General Fund | Classified Employee Health Insurance |
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(Current) Warrants - February 16, 2018, through March 2, 2018 = $3,836,688.72.
(Total 17/18 Fiscal Year) Warrants - July 1, 2017, through March 2, 2018 = $54,974,802.44. |
Approved by vote on consent agenda.
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Warrant Register List
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| André R. Bell, Assistant Superintendent |
The Board will consider approval of the donations and gifts submitted. |
Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments. |
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Donations received since February 28, 2018 = $16,692.47.
District-wide donations year to date = $1,296,266.86. |
Approved by vote on consent agenda. |
Donation/Gift Detail
Donations Year to Date by Site
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| André R. Bell, Assistant Superintendent |
The Board will consider approval of the contracts submitted. |
Staff is submitting requests from various schools and departments to hire individual contracts or consulting firms to provide specified services. For fiscal and learning impacts, see the attached summary sheet. |
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Total value of contracts = $96,625.33 |
Approved by vote on consent agenda. |
Contracts 3.14.18
Summary of Contracts 3.14.18
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| Jason A. Lea, Assistant Superintendent |
The Board will consider approval of the proposed revised classified job descriptions for Administrative Assistant - Middle & Continuation School, Assistant Food Service Transport Manager, Cook/Baker, Culinary Coordinator, Food Service Delivery Worker, Food Service Dock Worker I, Food Service Worker II, Food Service Worker III and Lead Food Service Worker. |
Purpose The classified job descriptions have been revised to more accurately identify the scope of the positions and to document the essential job functions; qualifications, abilities and physical requirements necessary to meet district needs. Revisions of these job descriptions will result in candidates with appropriate skills and experience. CSEA 75 members were involved in the revision process. The Administrative Assistant job description, formerly School Secretary, was revised through the classified reclassification process and had not been updated since1982. Considerations
Job descriptions are a critical part of the recruitment process and introduce applicants to the position, describe tasks or responsibilities and compensation. Board Policy BP 4140 Personnel - Bargaining Units Education Code
Section 45101
Previous Board History Many of the CNS job descriptions had not been updated since June 1982 and June 2001. 9/10/14 New Culinary Coordinator Job Description
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Job Description Administrative Assistant
Job Description Assistant Food Service Transport Manager
Job Description Cook-Baker
Job Description Culinary Coordinator
Job Description Food Service Delivery Worker
Job Description Food Service Dock Worker I
Job Description Food Service Worker II
Job Description Food Service Worker III
Job Description Lead Food Service Worker
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| Jason A. Lea, Assistant Superintendent |
The Board will consider adoption of an amended Resolution No. 2017/18-035 to apply specific skipping criteria to deviate from terminating certificated employees in order of seniority date. The amendment includes the language criteria necessary to support our dual language programs. |
Purpose The amendment recognizes the need for specific language fluency needed for the instructional programs at Cesar Chavez Language Academy and Santa Rosa French American Charter School. These changes will be added to the resolution approved by the board on February 28, 2018. Considerations The Board and District must retain staff with the required credentialing and authorizations to serve the students of the District. For example, using English Learner (EL) Authorization as “skipping” criteria would allow less senior certificated employees who have the training to be “skipped” and a more senior employee who does not have English Learner (EL) Authorization to be noticed for possible termination. The “skipping” criteria are established based on retaining certificated employees who possess specific training or a certificate/credential that is crucial to the needs of the District and the students. Board Policy BP 4111 BP 4117.3 Education Code Section 44955 (d) Previous Board History 2/28/18 Agenda Item E.7 |
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Amended Resolution
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| Rick Edson, Chief Technology/Bond Officer; Mike Braff, Director |
The Board will consider approval of an adjustment to the original QKA contract for architectural and engineering services for the Maria Carrillo Stadium Field Project. |
| Purpose Approve adjustment to the QKA contract for architectural design and engineering services for the Carrillo Stadium Field Project based on an increase in final approved construction cost. Consideration At the inception of the Maria Carrillo Stadium Field Project, the estimated construction cost was approximately $2,500,000. Due to rising construction costs and with the added Division of State Architects (DSA) requirements, the actual cost of the project, as awarded to KYA Services LLC, is $4,545,627. Per the contract, QKA is entitled to a fee adjustment of $234,563 based on the final approved cost of the project. At the December 20, 2017 Board meeting, staff was asked to revisit this cost increase. Steve Qwok, QKA, will be at the Board meeting to answer questions and to present information for cost adjustment. Board Policy There is no Board Policy associated with this item. Education Code There is no Education Code associated with this item.
Board History December 20, 2017 (Item E-9): This item was brought to the Board for approval. At that time, staff was asked revisit the increase.
August 9, 2017: The Board approved KYA Services LLC to complete the Carrillo Stadium Project including an artificial playing field and synthetic all-weather track and field area. September 14, 2016: The Board approved the Carrillo Stadium Field Project. |
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This is a Measure I Funded Project. Due to the final construction cost of this project, QKA is contractually obligated to receive an additional $234,563 for architectural and engineering services for the Carrillo Stadium Project. Measure I Expenditure: $234,563 |
Approve an adjustment to the original QKA contract for architectural and engineering services for the Maria Carrillo Stadium Field Project. Passed with a motion by Laurie Fong and a second by Ed Sheffield. |
Yes Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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QKA Fee Adjustment - MCHS Stadium Field Project
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| Dr. Anna-Maria Guzman, Assistant Superintendent; Lori Fletcher, Director |
The Board will receive an update on the alternative education programs offered in Santa Rosa City Schools, as well as a comparison of alternative education seats in districts of similar size. |
Purpose California Education Code sections 58500 through 58512 allows school districts to establish alternative schools and programs of choice. The State requires these programs to meet the following requirements: - Both the teachers and the students must be volunteers.
- Alternative schools of choice must be maintained and funded at the same level of support as other educational programs.
- Alternative schools and programs of choice must meet the same standards for curriculum, instruction, and student performance as traditional schools.
- The school district must annually evaluate such schools and programs.
Alternative schools and programs of choice can offer a different structure, learning philosophy, or academic emphasis to accommodate diverse student needs, interests, and learning styles. The effective us if such instructional strategies as independent study, community-based education, focused or thematic instruction, and flexible scheduling increases attendance and improves performance while fostering student engagement. https://www.cde.gov/sp/eo/as/asprogramssummary.asp The governing Board of Santa Rosa City Schools has approved some programs that meet the requirements to be an alternative school: Early College High Schools: - University Center at Elsie Allen High School
- Early College Magnet Program at Piner High School
Magnet Schools: - ArtQuest at Santa Rosa High
- International Baccalaureate at Montgomery High
Other Alternative Programs: - Independent Study
- Ridgway Continuation High School
- Grace at Piner High School
- Midrose at Elsie Allen High School
- Bridge Academy at each middle school
Considerations
The Alternative Education Committee was formed in September 2015 and met throughout the year. 9/8/16, 10/13/16, 11/15/16, 11/16/16, 12/8/16, 2/15/17, 3/29/17, 5/2/17, 5/11/17,12/12/17 Board Policy BP 6146.1 - Graduation Requirements, Alternative Diploma Education Code 58500 - Alternative Schools Previous Board Activity
May 11, 2005 - Budget info, including staffing levels for alt ed
April 9, 2008 The Board of Education approves revisions to Board Policy 5126 (the new CSBA number is 6146.1) Graduation Requirements and corresponding Administrative Regulation, establishing District Placement Committee. May 14, 2008 - agenda item re: having a school for students awaiting expulsion
Nov - Dec 2009 The Board of Education takes public comment on proposed budget reductions. March 10, 2010 - Board report: Increasing Student Options for the Completion of High School and Decreasing Student Dropouts
August 11, 2011 - Discussion of Secondary Alternative Education Program Needs - has a timeline 2008-2011 December 12, 2012 - Approval of 2012-2013 MOU between SRCS and The Drug Abuse Alternative Center for Counseling Services to Ridgway High School, Midrose, Grace, and Mesa.
June 24. 2015 F1-Transitioning Lewis Opportunity to The Bridge Academy
September 23, 2015, F1-Alternative Ed Review Plan- establishment of a committee to review alternative education in SRCS
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| Staff gave an update on the alternative education programs offered in Santa Rosa City Schools, as well as a comparison of alternative education seats in districts of similar size. |
Alternative Education Power Point
Alternative Schools & Programs of Choice
CalEdFacts Alternative Schools & Programs of Choice
Examples of Alternative Schools and Programs
Specialized Programs
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| André R. Bell, Assistant Superintendent |
The Board will consider approval of the Second Interim Report 2017-18
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Purpose
This Interim Report updates the 2017-18 budget and revises the projections for the two subsequent years. The budget reflects the fourth year under the Local Control Funding Formula (LCFF). It is important to understand the assumptions built into the projections, as they continue to change and may dramatically affect the financial projections. The actual LCFF calculation continues to be updated with the latest available information. California school Districts are required to submit financial updates throughout the fiscal year, the First Interim report that based on activity through October 31 and the Second Interim report, which is based on activity through January 31, as well as a 3rd Interim Report (if Qualified at 2nd) with activity through May 31. After receiving the information, the Board is required to certify that the District “will” (positive certification), “will not” (negative certification), or “may not” (qualified certification) meet its financial obligations for the current fiscal year and the two succeeding fiscal years. At 1st Interim our report was self-certified as Qualified and accepted by the Sonoma County Office (SCOE) of Education (provides fiscal oversight) with the condition that the unspecified reductions in 2018/19 be specified in this 2nd Interim. After approval of the Fiscal Stabilization plan, this report has the budget solutions in 2018/19 specified to meet the condition of SCOE. Considerations Based on the current assumptions, it expected that the District might not be able to meet the financial obligations for the current and/or succeeding two fiscal years and, therefore recommended that the District file a qualified certification.
Board Policy BP 3460 Business and Non-Instructional Operations Education Code 42130-42134 Financial reports and certifications
42100-42142 Public disclosure of fiscal obligations Previous Board History February 21, 2018 Fiscal Recovery Stabilization Plan - Specific Actions for FY 18/19 (D1, D2)
February 14, 2018 Fiscal Recovery Stabilization Plan for FY 2017-18 (F6)
January 24, 2018 The Governor's Proposed 2018/19 Budget (F8) December 20, 2017 First Interim Report for Fiscal Year 2017-18 (F3) September 13, 2017 Approval of the 2016/2017 Unaudited Actuals (F7) June 28, 2017 Adoption of Santa Rosa City Schools Budget for the 2017/18 School Year and Statement of Reserves (F2) May 24, 2017 Third Interim Report for Fiscal Year 2016-17 (F2) March 8, 2017 Second Interim Report for Fiscal Year 2016-17 (F5) December 14, 2016 First Interim Report for Fiscal Year 2016-17 (F4)
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Approve the Second Interim Report 2017-18. Passed with a motion by Ron Kristof and a second by Evelyn Anderson. |
Yes Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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2017-18 2nd Interim Fiscal Stabilization Plan
2017-18 2nd Interim Multi Year Projection (MYP)
2017-18 2nd Interim Presentation
2017-18 2nd Interim SACS Report
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| André R. Bell, Assistant Superintendent |
Th Board will receive an update on the Fire recovery processes for Santa Rosa City Schools. |
Purpose Sonoma County wildfires, in October 2017, destroyed thousands of homes and businesses throughout Santa Rosa including the Hidden Valley Elementary School Satellite campus and Santa Rosa High School’s Farm on Alba Lane. Since shortly after the fires started, SRCS started the fire recovery effort to ensure our students had clean and safe schools upon their return. This agenda item is an update on the efforts that are continuing to take place in the wake of the fires.
Considerations Highlighted Fire Recovery Efforts: Santa Rosa High School Farm on Alba Lane - Completed – Restoration of all irrigation and frost protection for the vineyards and other crops
- Completed – Removal of destroyed and/or damaged trees by where the house and barn were located
- In Process – Replacement truck is in production with expected delivery by late March 2018
- In Process – FEMA site inspection is scheduled for Monday, March 12, 2018. The inspection is the first step to establish the estimated valuation of site loss for possible reimbursement by FEMA
- In Process – Sonoma County Office of Emergency Services has not released the property and has requested that the Environmental Protection Agency (EPA) return to do additional soil scraping. Scraping will be completed by the Army Corp of Engineers
Hidden Valley Elementary School Satellite Campus - Completed – Army Corp of Engineers removed site debris
- In Process – FEMA site inspection is scheduled for Monday, March 13, 2018. The inspection is the first step to establish the estimated valuation of site loss for possible reimbursement by FEMA
Insurance
- Completed – Data collection of fire-related loss
- Completed – Building content has been inventoried and sent to the Insurance Company’s content adjuster
- In Process – A preliminary insurance claim is being prepared
- In Process – Reimbursement for district-wide site cleaning, SRHS Farm truck, SRHS Farm well and pump, SRHS Farm tree removal has been received
FEMA - In Process – Site inspections for Hidden Valley Elementary School Satellite Campus and Santa Rosa High School’s Farm on Alba Lane are scheduled for March 12-13, 2018
Project SERV
- In Process - California Department of Education (CDE) is submitting their request (2 million for CA) to the Federal Department of Education (DE)
- In Process – SRCS submitted 14 individual funding items. These 14 items were reduced to 4 ($5.1 Million) items through an initial qualifying review by CDE. Estimated to take no less than 3 months to receive
Enrollment and other Key numbers District enrollment is actively monitored. With the loss of homes and businesses, enrollment is expected to decline beyond initial projections for the 2018/19 school year. - Student Enrollment – October 4, 2017:16,170
- Student Verified Home Loss:817
- Students Exits since October 4, 2017:537
Staff Information - 80 Santa Rosa City Schools’ Staff lost homes
- Four (4) Administrators
- 35 SRTA Members
- 22 CSEA Members
- 19 Others connected with SRCS
- SRTA and CSEA Member have donated the following days and hours to employees who lost their homes:
- SRTA: 432.56 Days
- CSEA: 392 Hours
Counseling Services - In Process – Creation of an Integrated Wellness Center
- In Process – Discussions to determine additional counseling services needed
Curriculum and Instruction - In Process – SBAC Waiver: On March 7, 2018, the Board approved a waiver request via letter to the Department of Education to forgo the SBAC testing for the 2017/18 school year
- In Process – Extended K-12 Summer School Offerings: This includes partnerships with Sonoma State University and the Luther Burbank Center for the Arts, CTE, and Industry
Board Policy N/A Education Code N/A Previous Board History November 15, 2017 (E-10) |
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| The Board received an update on the Fire recovery processes for Santa Rosa City Schools. |
Fire Recovery Presentation
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| Rick Edson, Chief Technology / Bond Officer; Mike Braff, Director |
The Board will consider the award of bid for the Maria Carrillo HS Re-Roofing and HVAC project. This project is funded through the Measure I Bond Program. |
Purpose On December 20, 2017, the Board approved summer roofing projects including James Monroe ES, Hilliard Comstock Middle, Herbert Slater Middle, Elsie Allen HS, Maria Carrillo HS & Santa Rosa HS. These schools were brought forward based on the needs assessment of each school and a review of work orders identifying the greatest areas of need for repair. James Monroe ES, Hilliard Comstock Middle and Elsie Allen HS projects are presented on subsequent agenda items. Herbert Slater Middle and Santa Rosa HS will be brought to the Board for consideration once State approval is granted and the projects are bid. Consideration On February 15, 2018, a notice inviting bids for the Maria Carrillo HS Re-Roofing and HVAC project was issued. A request for bids was advertised in the Press Democrat, on the District's website and was sent to local contractors. On February 22, 2018 two (2) bids were received from BHM Construction and Matrix HG. Based on an analysis of the submitted bid documents, verification of California Contractor’s license is current and active, PBK Architects recommends that Santa Rosa City Schools enter into a separate formal agreement, as outlined in the Contract Documents, with Matrix HG Inc. Mechanical, for the sum of Five Million, three Hundred Nine Thousand, Six Hundred Fifteen Dollars and Ninety Cents ($5,309,615.90). The evaluation team found the bid to come in under the original Preliminary Estimate by ($420,524.10) Due to Matrix HG, Inc. successful construction record and their overall evaluation, we believe they are the best qualified to successfully execute the requirements of these contracts, and therefore will bring the best value to the District. Staff recommends awarding the bid to Matrix HG Inc. for $5,309,615.90. Board Policy None Education Code None Previous Board History: On December 20, 2017 (Item F-5), the Board approved summer roofing projects including James Monroe ES, Hilliard Comstock Middle, Herbert Slater Middle, Elsie Allen HS, Maria Carrillo HS & Santa Rosa HS in the Bond facilities Update. |
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Measure I Funded: $5,309,615.90. |
Award the bid for the Maria Carrillo HS Re-Roofing and HVAC project to Matrix HG Inc. for $5,309,615.90. Passed with a motion by Ron Kristof and a second by Laurie Fong. |
Yes Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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MCHS Roofing - HVAC Attachments
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| Rick Edson, Chief Technology / Bond Officer; Mike Braff, Director |
The Board will consider the award of bid for the Elsie Ellen HS Re-Roofing and HVAC project. This project is funded through the Measure I Bond Program. |
Purpose On December 20, 2017, the Board approved summer roofing projects including James Monroe ES, Hilliard Comstock Middle, Herbert Slater Middle, Elsie Allen HS, Maria Carrillo HS & Santa Rosa HS. These schools were brought forward based on the needs assessment of each school and a review of work orders identifying the greatest areas of need for repair. James Monroe ES, Hilliard Comstock Middle and Maria Carrillo HS projects are presented on subsequent agenda items. Herbert Slater Middle and Santa Rosa HS will be brought to the Board for consideration once State approval is granted and the projects are bid. Consideration On February 15, 2018, a notice inviting bids for the Elsie Ellen HS Re-Roofing and HVAC project was issued. A request for bids was advertised in the Press Democrat, on the District's website and was sent to local contractors. On February 22, 2018 two (2) bids were received from BHM Construction and Matrix HG. Based on an analysis of the submitted bid documents, verification of California Contractor’s license is current and active, PBK Architects recommends that Santa Rosa City Schools enter into a separate formal agreement, as outlined in the Contract Documents, with Matrix HG Inc. Mechanical, for the sum of Seven Million, Eight Hundred Eighty Five Thousand, One Hundred Eighty Seven Dollars and Twenty Seven Cents ($7,885,187.27). The evaluation team found the bid to come in over the original Preliminary Estimate by $276,772.27. Although the bid is over the preliminary estimate, staff was diligent in verifying cost and feel that the bid received is fair and valid. Due to Matrix HG, Inc. successful construction record and their overall evaluation, we believe they are the best qualified to successfully execute the requirements of these contracts, and therefore will bring the best value to the District. Staff recommends awarding the bid to Matrix HG Inc. for $7,885,187.27. Board Policy None Education Code None Previous Board History On December 20, 2017 (Item F-5), the Board approved summer roofing projects including James Monroe ES, Hilliard Comstock Middle, Herbert Slater Middle, Elsie Allen HS, Maria Carrillo HS & Santa Rosa HS in the Bond facilities Update. |
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Measure I Funded: $7,885,187.27. |
Award the bid for the Elsie Ellen HS Re-Roofing and HVAC project to Matrix HG Inc. for $7,885,187.27. Passed with a motion by Frank Pugh and a second by Ron Kristof. |
Yes Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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Elsie Ellen HVAC -Roof Attachments
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| Rick Edson, Chief Technology / Bond Officer; Mike Braff, Director |
The Board will consider the award of bid for the Hilliard Comstock MS Re-Roofing and HVAC project. This project is funded through the Measure L Bond Program.
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Purpose On December 20, 2017, the Board approved summer roofing projects including James Monroe ES, Hilliard Comstock Middle, Herbert Slater Middle, Elsie Allen HS, Maria Carrillo HS & Santa Rosa HS. These schools were brought forward based on the needs assessment of each school and a review of work orders identifying the greatest areas of need for repair. James Monroe ES, Elsie Ellen and Maria Carrillo HS projects are presented on subsequent agenda items. Herbert Slater Middle and Santa Rosa HS will be brought to the Board for consideration once State approval is granted and the projects are bid. Consideration On February 15, 2018, a notice inviting bids for the Hilliard Comstock ES Re-Roofing and HVAC project was issued. A request for bids was advertised in the Press Democrat, on the District's website and was sent to local contractors. On February 22, 2018 two (3) bids were received from BHM Construction and Matrix HG Inc. & Southwest Construction. Based on an analysis of the submitted bid documents, verification of California Contractor’s license is current and active, PBK Architects recommends that Santa Rosa City Schools enter into a separate formal agreement, as outlined in the Contract Documents, with Matrix HG Inc. Mechanical, for the sum of Five Million, Eight Hundred, Twenty Two Thousand, Eight Hundred Thirteen Dollars and Ninety Cents $5,822,813.90. The evaluation team found the bid to come in over the original Preliminary Estimate by $79,109.90. Although the bid is over the preliminary estimate, staff was diligent in verifying cost and feel that the bid received is fair and valid. Due to Matrix HG, Inc. successful construction record and their overall evaluation, we believe they are the best qualified to successfully execute the requirements of these contracts, and therefore will bring the best value to the District. Staff recommends awarding the bid to Matrix HG Inc. for $5,822,813.90. Board Policy None Education Code None Previous Board History On December 20, 2017 (Item F-5), the Board approved summer roofing projects including James Monroe ES, Hilliard Comstock Middle, Herbert Slater Middle, Elsie Allen HS, Maria Carrillo HS & Santa Rosa HS in the Bond facilities Update. |
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Measure I Funded: $5,822,813.90. |
Award the bid for the Hilliard Comstock MS Re-Roofing and HVAC project to Matrix HG Inc. for $5,822,813.90. Passed with a motion by Frank Pugh and a second by Laurie Fong. |
Yes Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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Hilliard Comstock Attachments
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| Rick Edson, Chief Technology / Bond Officer; Mike Braff, Director |
The Board will consider the award of bid for the James Monroe ES Re-Roofing and HVAC project. This project is funded through the Measure L Bond Program. |
Purpose On December 20, 2017, the Board approved summer roofing projects including James Monroe ES, Hilliard Comstock Middle, Herbert Slater Middle, Elsie Allen HS, Maria Carrillo HS & Santa Rosa HS. These schools were brought forward based on the needs assessment of each school and a review of work orders identifying the greatest areas of need for repair. Hilliard Comstock MS ES, Elsie Ellen and Maria Carrillo HS projects are presented on subsequent agenda items. Herbert Slater Middle and Santa Rosa HS will be brought to the Board for consideration once State approval is granted and the projects are bid. Consideration On February 15, 2018, a notice inviting bids for the James Monroe ES Re-Roofing and HVAC project was issued. A request for bids was advertised in the Press Democrat, on the District's website and was sent to local contractors. On February 22, 2018 two (3) bids were received from BHM Construction and Matrix HG Inc. & Southwest Construction. Based on an analysis of the submitted bid documents, verification of California Contractor’s license is current and active, PBK Architects recommends that Santa Rosa City Schools enter into a separate formal agreement, as outlined in the Contract Documents, with Matrix HG Inc. Mechanical, for the sum of three Million, One Hundred, Forty Thousand, Five Hundred Forty Nine Dollars and Thirty Cents $3,140,549.30. The evaluation team found the bid to come in over the original Preliminary Estimate by $473,279.30. Although the bid is over the preliminary estimate, staff was diligent in verifying cost and feel that the bid received is fair and valid. Due to Matrix HG, Inc. successful construction record and their overall evaluation, we believe they are the best qualified to successfully execute the requirements of these contracts, and therefore will bring the best value to the District. Staff recommends awarding the bid to Matrix HG Inc. for $3,140,549.30. Board Policy None Education Code None Previous Board History On December 20, 2017 (Item F-5), the Board approved summer roofing projects including James Monroe ES, Hilliard Comstock Middle, Herbert Slater Middle, Elsie Allen HS, Maria Carrillo HS & Santa Rosa HS in the Bond facilities Update.
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Measure L Funded: $3,140,549.30 |
Award the bid for the James Monroe ES Re-Roofing and HVAC project to Matrix HG Inc. for $3,140,549.30. Passed with a motion by Frank Pugh and a second by Ed Sheffield. |
Yes Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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James Monroe Attachments
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| Diann Kitamura, Superintendent |
The Board will consider approval of Resolution 2017/18-047 in support of H. Res. 367.
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Purpose The purpose of H. Res. 367 is to establish the House Select Committee on Gun Violence Prevention to investigate and report on: - the causes of mass shootings,
- methods to improve the federal firearms purchaser background check system,
- connections between access to firearms and dangerously mentally ill individuals,
- strengthening federal penalties for trafficking and straw purchasing of firearms,
- closing loopholes that allow some domestic abusers continued access to firearms,
- linkages between firearms and suicide,
- gun violence's effect on public health,
- the correlation between state gun violence prevention laws and the incidence of gun violence,
- the importance of having reliable and accurate information on gun violence and its toll on our nation,
- the implementation of effective gun violence prevention laws in accordance with the Second Amendment to the Constitution, and
- rates of gun violence in large metropolitan areas.
Consideration H. RES. 367, if passed, would create a Select Committee to be composed of 12 Members appointed by the Speaker, of whom 6 are to be appointed after consultation with the Minority Leader. The Select Committee would be authorized to conduct a full and complete investigation and study, and to issue a report of its findings to the House, regarding eleven topics, including the causes of mass shootings, methods to improve the Federal firearms purchaser background check system, connections between access to firearms and dangerously mentally ill individuals, the correlation between State gun violence prevention laws and the incidence of gun violence, and the implementation of effective gun violence prevention laws in accordance with the Second Amendment to the Constitution. |
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Approve Resolution 2017/18-047 in support of H. Res. 367. Passed with a motion by Frank Pugh and a second by Ron Kristof. |
Yes Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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| Ethan Foote addressed the board regarding F9, F10 and F11. |
H. Res. 367 Information
Resolution H. Res. 367
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| Diann Kitamura, Superintendent |
The Board will consider approval of Resolution 2017/18-048 in support of H.R. 4142. |
Purpose The purpose of H.R. 4142 is to protect individuals by strengthening the Nation’s mental health infrastructure, improving the understanding of violence, strengthening firearm prohibitions and protections for at-risk individuals, and improving and expanding the reporting of mental health records to the National Instant Criminal Background Check System.
Consideration H.R. 4142, if passed, would enact the “Safer Communities Act of 2017,” and would among other things strengthen the nation’s mental health infrastructure, impose firearm prohibitions for at-risk individuals, and improve and expand the reporting of mental health records to the National Instant Criminal Background Check System. The purpose of the Safer Communities Act is to ensure the public safety and welfare of communities by promoting evidence-based approaches that will prevent the tragic toll of gun violence on families and communities.
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Approve Resolution 2017/18-048 in support of H.R. 4142. Passed with a motion by Frank Pugh and a second by Laurie Fong. |
Yes Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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Resolution H.R. 4142
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| Diann Kitamura, Superintendent |
The Board will consider approval of Resolution 2017/18-046 in support of H.R. 4240. |
Purpose H.R. 4240 provides grants to states to assist them in submitting information to the background check system and expands the existing background check system to cover all commercial firearm sales, including those at gun shows, over the internet or in classified ads. Consideration
H.R. 4240, if passed, would enact the “Public Safety and Second Amendment Rights Protection Act of 2017,” and would among other things protect Second Amendment rights, ensure that all individuals who should be prohibited from buying a firearm are listed in the National Instant Criminal Background Check System, and provide a responsible and consistent background check process. If enacted, this bill would provide better protection of the public from those individuals who, because of prior criminal behavior or mental health issues, do not have access to firearms by strengthening the current background check system, while protecting the rights of law-abiding gun owners.
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Approve Resolution 2017/18-046 in support of H.R. 4240. Passed with a motion by Frank Pugh and a second by Ed Sheffield. |
Yes Evelyn Anderson.
Absent Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Ron Kristof.
Yes Frank Pugh.
Yes Ed Sheffield.
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H.R. 4240 Information
Resolution H.R. 4240
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These items are presented for informational purposes only. |
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| Jason A. Lea, Assistant Superintendent |
The Board will receive the Sonoma County Office of Education School Visitation report for the second quarterly report for the 2017-2018 fiscal year as required by Education Code 1240(c)(2)(G) pursuant to the Williams Settlement.
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The Sonoma County Superintendent's January 2018 report presents that there were no visits or reviews conducted this quarter for the period ending January 2018. All pertinent information was included in the first quarterly report dated October 28, 2017. |
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SCOE 2nd Quarterly Report
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| The meeting was adjourned at 8:55 p.m. |
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| Present | Evelyn Anderson |
| Absent | Bill Carle |
| Present | Laurie Fong |
| Present | Jenni Klose |
| Present | Ron Kristof |
| Present | Frank Pugh |
| Present | Ed Sheffield |
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