Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Name of case(s) to be discussed:
1)  Teeter, et al. v. SRCS, et al.

The Board will consider approval of the minutes from the May 9, 2018, Regular Board Meeting.

Approve the minutes of from the May 9, 2018, Regular Board Meeting.

The Board will recognize Luke Mott for his contribution as the Student Board Member for the 2017/18 school year.

The Board will recognize and commend our district employees retiring during the period July 1, 2017 through June 30, 2018.  

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

Approved by vote on consent agenda.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period April 28, 2018, through May 9, 2018, for a total of $1,761,727.96. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current): April 28, 2018 through May 9, 2018 = $1,761,727.96.
Warrants (Total 17/18 Fiscal Year): July 1, 2017 through May 9, 2018 = $69,887,730.64

Approved by vote on consent agenda.

 The Board will consider approval of the contracts submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $42,430.00

The Board will consider approval of the California Interscholastic Federation (CIF) Representatives to the North Bay and Sonoma County Leagues for 2018-2019.

Purpose

Every year the district provides an update to the California Interscholastic Federation regarding the League representatives.

Consideration

Please Note: On the attached “Designation of California Interscholastic Federation (CIF) Representatives to League”, per CIF, Site Principals, Assistant Principals, and Athletic Directors are listed by title rather than name in case the site representative is unable to attend a meeting and a substitute representative must attend in their place.

As of the school year 2018-19, the North Bay League will consist of one league with two divisions. All SRCS high schools will be contained in this league.

Previous Board Activity

May 10, 2017 (Item E-10)

The Board will consider approving the Tentative Agreement reached with CSEA 75 on April 16, 2018.  Both parties negotiated and agreed to increase the CSEA 75 Salary Schedule for 2017-2018 by 1% effective January 1, 2018, and increase by an additional 1.5% effective January 1, 2019.  Parties also agreed to increase the District contribution for health benefits cap to $831.97 effective July 1, 2018.  The 2018-2019 Classified Employees Calendar has been negotiated and approved which includes 244 workdays.

Purpose

Both parties negotiated and agreed to a Tentative Agreement to increasing 2017-2018 & 2018-2019 Salary Schedule and District contribution for Health and Welfare Benefits and the 2018-2019 Classified Employees Calendar outlined in the attached copy of the Tentative Agreement dated April 16, 2018. 

Considerations

The Tentative Agreement was ratified by the CSEA 75 members on May 4, 2018.

Board Policy

BP 4143

California Law

SB 160 - Rodda Act

Previous Board History

4/12/17 E.7. TA CSEA 75 Resolving Negotiations 2017-2018

The cost of one percent (1%) ongoing salary increase to all CSEA Classified salary schedules effective January 1, 2018, will be $104,065.

The cost of one and one-half percent (1.5%) ongoing salary increase to all CSEA Classified salary schedules effective January 1, 2019, will be $162,341.

The cost of the increase in the District benefit contribution by $220.23 for the 2018-2019 school year, making the total medical contribution per FTE $831.97 will be $985,000.

Cost of two menu-driven Professional Development days in 2018-2019 school year (approximate 1% increase per year) will be $216,455.

Approved by vote on consent agenda.

The Board will consider approving a Specially Designed Academic Instructional (SDAIE) Variable Term Waiver Request in Career Technical Education (CTE) Dance Teacher to the State of California Commission on Teacher Credentialing (CTC) for Tanya M. Tolmasoff.

This SDAIE Variable Term Waiver Request in CTE Dance Arts will allow the district to fill a .40 FTE Art Quest dance teaching position at Santa Rosa High School for the 2017-2018 school year with Tanya M. Tolmasoff, who is currently enrolled in a CTE credential program.

This .40 FTE position will be funded by a CTE Foundation Renewal Grant Award.

Approved by vote on consent agenda.

The Board will consider approval of the proposed 2018-2019 Student Internship Agreement between Santa Rosa City Schools and Western Governors University.

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies.

Approved by vote on consent agenda.

The Board will consider approval of the proposed 2018-2019 Counseling Field Experience Agreement between Santa Rosa City Schools (SRCS) and Sonoma State University (SSU).

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies.

Approved by vote on consent agenda.

In accordance with Board Bylaws 9150, a student representative to the Board of Education is selected annually each spring to serve during the following school year.  For the 2018-2019 academic year, the student representative to the Board will be from Santa Rosa High School.

Purpose

In accordance with Board Bylaws 9150, a student representative to the Board of Education is selected annually each spring to serve during the following school year. During the months of April and May, recruitment of students interested in the position of student representative to the Board of Education for 2018-2019 took place at Santa Rosa High School.

Considerations

After reviewing the applications and interviewing the candidates, the recommendation was made for Alana Macken, a member of the Santa Rosa High School Class of 2019, to be selected as the Student Board representative for 2018-2019.

Since 1978, the District has had a high school student representative to the Board. Representation is based on a rotation schedule among the six high schools.  The current rotation is as follows:

SRHS       2018-2019
RHS         2019-2020
EAHS       2020-2021
MHS         2021-2022
PHS         2022-2023
MCHS      2023-2024

Board Policy

Board Bylaw 9150

Education Code

Education Code 35012

Previous Board History

May 24, 2017 - Item E-6

Approved by vote on consent agenda.

The Board will consider approval of Godbe Research to conduct polling to determine the feasibility of a parcel tax. 

Purpose

With an uncertain outlook on future education funding and lack of adequate funding now, Santa Rosa City Schools is exploring additional methods to provide financial resources to continue to fund needed programs and services throughout our elementary and high school districts. A parcel tax is one tool that can help address funding shortfalls by providing financial resources to support programs and services such as academic programs and support, Career Technical Education (CTE), maintaining small class sizes, offering competitive compensation to attract and retain the best teachers.

This item will approve a polling firm to determine the feasibility of a parcel in coordination with TBWB, our parcel tax advisor. 

Consideration

Per Board direction at the May 9, 2018 meeting, TBWB solicited and received three polling proposals from Godbe Research, FM3 Research and EMC Research.

Each of these three firms is considered industry leaders in opinion research on tax measures. All three firms have extensive experience conducting school parcel tax polling as well as working in Sonoma County. 

As outlined on the summary table, the costs proposed by the three firms are within a very tight range and propose similar methodology. EMC Research proposed the lowest cost option, but that is because they are proposing a smaller sample size with a higher margin of error. The other firms are offering comparable options to EMC’s along with larger sample size options that will produce more accurate data. 

Based on a review and in coordination with TBWB, staff is recommending approval of Godbe Research to conduct polling at a sample size of 800 to determine the feasibility of parcel tax.  Due to the possibility of a November 2018 ballot measure, the recommended sample size increased from 600 to 800 as reported on the May 9, 2018 Board agenda item. This is to reduce the margin of error percentage. 

*EMC did not submit a price for a sample size of 800

Previous Board History

May 9, 2018 (Item F-3 & F-4): Parcel Tax Presentation and Approval of TBWB

$34,400 - General Fund

The Board will receive information with the findings of the Football 2020 committee in regards to the state of football in Santa Rosa City Schools and recommendations for the future.

September 13, 2017 Board Member Request for Information

Purpose

On September 13,  2017, the Board requested a committee be formed to look closely at football in Santa Rosa City Schools and make recommendations for the future of the sport.

Consideration

District Leadership assisted with forming the Football 2020 committee. The committee was comprised of athletic directors, athletic trainers, PE teachers, coaches, parents, medical professionals, site and district administrators and members of higher education. The committee explored all aspects of football and the challenges and benefits.

The group met four times between December 2017 and May 2018 in the District Office Board Room from 6:00 to 7:30 pm:

• December 12, 2017
• February 6, 2018
• April 10, 2018
• May 8, 2018

The Football 2020 committee recommends that Santa Rosa City Schools continue to have football as a school sport but to do the following:

• Keep a focus on the science, research and best practices regarding concussions in football and other sports
• Evaluate football on a yearly basis

The Board will consider approval of the Third Interim for fiscal year 2017-18.

Purpose

California school districts are required to submit two major financial updates throughout the fiscal year, the First Interim Report which is based on activity through October and the Second Interim Report which is based on activity through January. After receiving the information, the Board is required to certify that the District “will” (positive certification), “will not” (negative certification), or “might” (qualified certification) meet its financial obligations for the current fiscal year and the two succeeding fiscal years.  If either of the first two interim reports are qualified or negative, a “Third Interim” financial projection must be prepared as of April 30. At the March 14, 2018 Board meeting, the Board approved the 2017-18 Second Interim report with a qualified certification due to the unidentified future spending reductions for 2019-20 that were included in the report.

This Third Interim Report updates the 2017-18 budget and revises the projections for two subsequent years. It is important to understand the assumptions built into the projections, as they continue to change, and may dramatically impact the financial projections. The actual LCFF calculation continues to be updated with the latest available information. In addition, the Local Control Accountability Plan (LCAP) guides the District’s budget.

Considerations

This report does incorporate the most recent assumptions set forth in the 2018-19 Governors State Budget Proposal May Revise released in May 2018, changes the Board approved in the Fiscal Stabilization Plan, and updated budgets based on information through April 30, 2018.

A full report on the details of the 2018-19 Governors State Budget Proposal May Revise released in May 2018 will be presented at the June 13, 2018 Board meeting.

Based on the current assumptions, it expected that the District might not be able to meet the financial obligations for the current and/or succeeding two fiscal years and has continued to include unidentified future spending reductions in 2019-20 and, therefore recommended that the District file a qualified certification.

Board Policy

BP 3460 Business and Non-Instructional Operations 

Education Code

42130-42134 Financial reports and certifications 
42100-42142 Public disclosure of fiscal obligations 

Previous Board History

March 14, 2018 Second Interim Report for Fiscal Year 2017-18 (F-3)

February 21, 2018   Fiscal Recovery Stabilization Plan - Specific Actions for FY 18/19 (D1, D2)

February 14, 2018  Fiscal Recovery Stabilization Plan for FY 2017-18 (F6)

January 24, 2018 The Governor's Proposed 2018/19 Budget (F8)

December 20, 2017 First Interim Report for Fiscal Year 2017-18 (F3)

September 13, 2017 Approval of the 2016/2017 Unaudited Actuals (F7)

June 28, 2017  Adoption of Santa Rosa City Schools Budget for the 2017/18 School Year and Statement of Reserves (F2)

May 24, 2017  Third Interim Report for Fiscal Year 2016-17 (F2)

March 8, 2017 Second Interim Report for Fiscal Year 2016-17 (F5)

Approve the Third Interim for fiscal year 2017-18.

The Local Control Funding Formula (LCFF) is hallmark legislation that fundamentally changed how all school districts in the state are funded, how results are measured, and services and supports are provided to allow access for all students to succeed at the highest levels. (Education Code section 52060 and 52066). The LCFF identifies eight state priorities that school district must address in their Local Control Accountability Plan (LCAP). At this board meeting, a draft will be reviewed by the Board in preparation for the Public Hearing on June 13, 2018.

Purpose

The LCAP is a three-year plan that describes the goals, actions, services, and expenditures to support positive student outcomes that address state and local priorities. .The LCAP is intended to capture the level and type of information focused on strategic goals, the progression of outcomes, and services and related expenditures based on local need. The LCAP is a spending plan aligned with the goals, actions, and services, and generates focus, purpose, and motivation to support the plan’s implementation.

Considerations

The State of California recognizes the need to provide more resources for all students and in particular even greater resources for English Learners, Foster Youth, and Low-Income students. With greater resources for students in general and additional resources for struggling students, learning will be impacted positively throughout the district.

The LCAP metrics and Thought Exchange survey results were shared with District Advisory Committee, (DAC), District English Language Advisory Committee (DELAC), and Stakeholders Unity Network (SUN). These groups provided feedback on the different actions and services under the two LCAP goals. They were also provided data on how we are meeting our goals. Both unions, SRTA and CSEA, were provided an opportunity for consultation on the LCAP on May 15, 2018, and a full day understanding the components of the eight state priorities and the LCAP in general on May 1, 2018. 

Thought Exchange Survey results from parents, staff, and students highlighted the ongoing trauma and counseling support needed after the Santa Rosa wildfires.  Furthermore, themes of support for A-G, English Learner interventions, and special services rose from feedback at DAC, DELAC, and SUN meetings. Local and state data was shared with our stakeholders over the course of the 2018-2019 school year, and concerns over our dashboard results showed that we had not closed the achievement gap with our English Language Learners and our English Only students.  Furthermore, our foster youth, homeless, and special education students have disproportionate suspension levels which will be addressed with continued support and further development of equity-based systems.

Snapshot of the Dashboard:

 

Counseling Positions

Bilingual Aides

Smaller class sizes to support a-g in Math

Social and Emotional Support

College and Career Extended Hours

EL Specialists

Summer Boost program in ELA and Math

Common Core a-g Support

Budget Solutions and Reductions

35% Reduction in Consulting Contracts

Move Family Engagement Specialists to Title 1

Move some Base funded position to LCAP

Eliminate State and Federal Coordinator Position

Board Policy

BP 0460

Education Code

ED Code 52060

Previous Board History

May 24, 2017

The Board will consider approval of an amendment to BP 6146.1 High School Graduation Requirements to include the Specialist Certificate.

Purpose

The Board of Education will consider adoption of the updated BP 6146.1 regarding graduation requirements, which includes the addition of the Specialist Certification.

Considerations

At the April 25, 2018 Board meeting, the Board approved changing the Santa Rosa City Schools high school graduation requirements to meet the University of California and California State University a-g requirements in order to fully prepare students for College and Career. As part of the presentation, a Specialist Certification was introduced as an alternative means of meeting the new graduation requirements, by allowing 11th and 12th-grade students to petition to earn a high school diploma and a specialist certification.

A committee of representatives from staff, industry, post-secondary educational institutions and training centers will be formed to develop the process for submitting a petition and the criteria to complete a specialist certification, while still earning a high school diploma and taking the most a-g courses possible.  An Administrative Regulation (AR) will be developed from the committee's recommendations.

Board Policy

BP 6146.1 (attached)

Previous Board History

April 25, 2018

April 11, 2018

Approve the amended BP 6146.1 regarding graduation requirements, which includes the addition of the Specialist Certification.

The Board will consider approval of Resolution 2017-18/069 designating the Santa Rosa City Schools Assistant Superintendent of Business Services for the representative and Assistant Superintendent of Human Resources as alternate to the Redwood Empire School's Insurance Group's Joint Powers Board.

There will be an Executive Committee vacancy on the Joint Powers Board due to the resignation of the Assistant Superintendent of Human Resources.  It has been recommended that our district's Assistant Superintendent of Business Services be designated to this position to continue the support and commitment to our local Joint Powers.

Approve the Resolution 2017-18/069 designating the Santa Rosa City Schools Assistant Superintendent of Business Services for the representative and Assistant Superintendent of Human Resources as alternate to the Redwood Empire School's Insurance Group's Joint Powers Board.

The Board will consider approval of the applications for the Declaration of Need for Fully Qualified Educators for the City of Santa Rosa Elementary and High School Districts for 2018-2019.

Purpose

Staff is requesting approval of the applications for the Declaration of Need for Fully Qualified Educators for the Santa Rosa City Schools Elementary and High School Districts which will be submitted to the California Commission on Teacher Credentialing. The declaration must be approved at a regularly scheduled public meeting before Limited Term Assignments and Emergency Permits are issued to certificated staff for the 2018-2019 school year.

Consideration

It is a district policy to recruit fully prepared teachers for all district assignments. However, when there are late resignations, medical needs or shortages in designated areas such as Math, Science, Special Education and Speech and Language, the ability to obtain the Limited Term Assignments, Emergency Permits or Intern Permits is essential. Emergency CLAD permits are being issued while district teachers complete coursework for English Language Learner Authorization.

Education Code

CA Ed Code 44225.7

Previous Board History

.5/24/17 F.7. Declaration of Need

Approve the applications for the Declaration of Need for Fully Qualified Educators for the Santa Rosa City Schools Elementary and High School Districts which will be submitted to the California Commission on Teacher Credentialing. 

The Board will consider the award of bid for the Hidden Valley Modular Classroom Building Addition. This project is funded by insurance through Fire Recovery.  

Purpose

The Board approved the Portable Classroom Design Proposal provided by TLCD Architects for additional classrooms at Hidden Valley Elementary to accommodate displaced students due to the Sonoma County Wildfires. 

With the loss of the Hidden Valley Elementary Satellite Campus, approximately 80 students were relocated to the Hidden Valley Elementary Main Campus. Classroom accommodations for these students included the use of the small multi-purpose room for two classrooms, the use of the IMCs for additional classes, and the existing day-care room for another class.

Facilities and the selected architect (TLCD) met with site administration to determine quantity and possible locations of new portables. Based on these meetings, the design services proposal is being brought forward for approval.

The installed portable classrooms will be used to house 1^st and 2^nd grade students.

Consideration

On April 22, 2018 and April 29, 2018 Notice Inviting Bids for Hidden Valley Modular Classroom Building Addition project was issued. 

A request for bids was advertised in the Press Democrat, on the District's website and was sent to local contractors.  On May 17, 2018 (3) bids were received; Ridgeview Builders Inc.was low bid. 

Based on an analysis of the submitted bid documents, verification of California Contractor's license is current and active, TLCD Architects recommends that Santa Rosa City Schools enter into a separate formal agreement, as outlined in the Contract Documents, with Ridgeview Builders Inc.
for the sum of $515,000.00.  

Staff recommends awarding the bid to Ridgeview Builders Inc. for $515,000.

Board Policy

None

Education Code

None

Previous Board History

On November 15, 2017, (E-16) the Board approved the Hidden Valley Elementary Portable Project to provide additional classroom space at the site. At that time, it was conveyed that contracts for this project would come back at subsequent meetings. 

On December 20, 2017, (F-7) the Board approved TLCD's design Proposal. 

$515,000.00 (Insurance Funded)

Award the bid to Ridgeview Builders Inc. for $515,000.

The Board will consider the award of bid for the Santa Rosa High School (SRHS) Re-roofing and HVAC Project (Phase 1). This project is funded through the Measure I Bond Program.

Purpose

On December 20th, 2017, the Board approved summer roofing projects, including James Monroe, Hilliard Comstock, Herbert Slater, Elsie Allen, Maria Carrillo and Santa Rosa High School. 

These schools were brought forward based on needs assessment of each school and a review of work orders identifying the greatest areas of need for repair.  James Monroe ES, Hilliard Comstock Middle, Elsie Allen HS and Maria Carrillo HS project/bids were approved by the Board on March 14th. 

Consideration

On April 12, 2018, a Notice Inviting Bids for the Santa Rosa HS Roof & HVAC Replacement project was issued. 

A request for bids was advertised in the Press Democrat, on the District's website and was sent to local contractors.  On May 15, 2018 (2) bids were received. Low Bidder CWS Construction pulled their bid due to clerical errors. Matrix HG Inc. was the 2nd bidder and has acknowledged and verified their bid. 

The evaluation team found the Matrix bid to be responsive. Staff recommends the bid be accepted, and staff will continue to value engineer the project to provide deductive changes wherever possible. 

Based on an analysis of the submitted bid documents, verification of California Contractor's license is current and active, PBK Architects recommends that Santa Rosa City Schools enter into a separate formal agreement, as outlined in the Contract Documents, with Matrix HG Inc.
for the sum of $5,340,957.90.  

Staff recommends awarding the bid to Matrix HG Inc. for $5,340,957.90.  

Board Policy

None

Education Code

None

Previous Board History 

On December 20, 2017 (Item F-5), the Board approved summer roofing projects including James Monroe ES, Hilliard Comstock Middle, Herbert Slater Middle, Elsie Allen HS, Maria Carrillo HS and Santa Rosa HS in the Bond Facilities Update. 

$5,340,957.90  (Measure I Funded)  

Award the bid to Matrix HG Inc. for $5,340,957.90.  

These items are presented for informational purposes only.

Attached for reference is a list of educational acronyms and abbreviations.