Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

The Board will consider approval of the minutes from the June 27, 2018, Regular Board Meeting.

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

Approved by vote on consent agenda.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period June 16, 2018, through June 30, 2018, for a total of $2,231,007.51.

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current): June 16, 2018 through June 30, 2018 = $2,231,007.51.
Warrants (Total 17/18 Fiscal Year): July 1, 2017 through June 30, 2018 = $80,005,156.39.

Approved by vote on consent agenda.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since July 1, 2018 = $3,371.65.
District-wide donations year to date = $3,371.65.

Approved by vote on consent agenda.

 The Board will consider approval of the contracts submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $2,583,995.54

The Board will consider approval of the revised Plan Document 501 for Supervisory employees.

Purpose

American Fidelity administers the Section 125 Flexible Benefit Plan on behalf of Santa Rosa City Schools for Supervisory employees.

Considerations

Plan 501 remains in effect for Supervisory employees and is brought forward for annual approval with updates to the District contributions and offered plans.

The plan year for CVT plans begins July 1, 2018.

Previous Board History
September 27, 2017 (E.6)

The fiscal impact of participating in the IRC 125 Plan is relative to employees only. There is no cost to SRCS although the District could be subject to taxes and penalties without an approved Plan Document.

Approved by vote on consent agenda.

The Board will consider approval of Resolution 2018/19-01 Authorization of Personnel to Sign Orders on District Funds.

This will authorize, empower, and update the signatories for District banking. This resolution authorizes Stacy L. Spector, Assistant Superintendent of Human Resources, to sign orders for the payment of lawful expenses of the District on funds of the District.

The Board will consider approval of a new security monitoring company for all school sites and the District Office.

Purpose

Approval of this contract would allow the District to upgrade its current physical security alarm devices and monitoring services at all school sites and the district office while realizing a substantial annual savings. 

Consideration

The existing alarm system is from the early 90's and is in serious need of an upgrade.

The district currently uses an alarm company for school site and District Office monitoring with guard services at a cost of over $13,000 per month. The outdated equipment costs on average over $500.00 per month for maintenance and repair. 

Santa Rosa City Schools is currently one of the last districts who use a guard service for after-hours alarm calls. Currently, the monitoring company calls a guard service from the hours of midnight to 4 am if an alarm is triggered. Most districts use a call list, by site, including principals, head custodians, and maintenance supervisors. The site administrator will then determine whether to notify the authorities or who to send to the site to see what the issue is.

The new proposed alarm company, Advanced Alarm, will charge the District a little over $1,200.00 per month for 24 - hour monitoring of all Sites for the term of this contract (3-years), with no cost increases during this time. The new system will include new devices/keypads and new alarm codes. Unlike the current system, the security codes would be controlled and maintained by Maintenance and Operations (M&O).  Furthermore, as employees enter and exit the district, M&O staff will be able to easily add or remove their alarm code from the system. M&O would budget $65,000 for the newly installed equipment which would come from the maintenance budget.

Maintenance security budget.
$65,000.00 for new equipment.
$1,200.00 per month for monitoring.
Approximately $150,000 in annual savings 

Approved by vote on consent agenda.

The Board will consider a Partnership Service Agreement with the Non-Profit “On the Move” for classroom space at Cook Middle School to develop a community project for the school year 2018-2019.

Purpose

On the Move (OTM) is a non-profit organization working in Napa and Sonoma Counties that develops the next generation of public sector leaders who represent the diversity of the communities in which they live and work.  

In Sonoma County, OTM operates VOICES, a Center that provides programming for foster youth emancipating from the Foster Care System.  Annually they serve over 1,000 young people between the ages of 16-24 providing employment, mental health, and leadership development programming.  

In 2014, OTM’s Parent University expanded to Sonoma County and currently provides multiple classes at elementary school sites to over 750 primarily low-income parents in the areas of leadership/community development health/wellness and parent engagement.

Programs are developed through Leadership Cohorts of 10 - 15 emerging leaders who work on a project the Cohort develops to address a community need.  In Santa Rosa, the Leadership Cohort chose to focus on the mental health and well-being of low-income families. Activities with an art focus for children, youth and families will be developed to achieve well-being and healing.  Students at Cook Middle School will be part of the design and implementation of these activities when possible.

"On The Move"  (OTM) will primarily utilize one classroom (Room 43).  Small groups will access the space on an as-needed basis during the hours 11 - 5 Monday through Friday.  Activities will take place several times each month. OTM will provide necessary furniture and materials for all activities.

"On The Move" will design and implement the La Plaza Project, a Latino-focused Center that emphasizes the use of cultural strengths to raise awareness and reduce mental health stigma.  OTM is responsible for:

• Design and co-host culturally appropriate wellness activities for Santa Rosa City Schools students and their families.
  

• -Identify and employ community members, some of whom will be youth, to become event and project leads for La Plaza activities

•  Offer at least 25 hours of programming each month targeted to families in the Roseland area whose children attend Cesar Chavez Charter Elementary School and Cook Elementary

• Utilize the school network to reach out to parents and family members, as well as to middle school youth in order to create a resilient new community as these two schools prepare to co-locate on the same campus.

• Create an effective data collection system, analyze findings and apply learnings to programming.

• Assist the Principals of Cook Middle School and the Cesar Chavez Language Academy with parental transitions for the pending school merger.

This agreement is only for the school year 2018-2019 due to the pending transition with CCLA. With the attached service agreement, "On The Move" carries all liability assurances and fingerprint liabilities for its staff.

Board Policy
BP 1330.1

Education Code
Ed Code 17040 

There will be "In-kind" light custodial support.

Approved by vote on consent agenda.

The Board of Education will consider approval of the College and Career Access Pathways (CCAP) Partnership Agreement between Santa Rosa City Schools and Santa Rosa Junior College. 

Purpose

Assembly Bill 288 requires a College and Career Access Pathways (CCAP) Partnership Agreement be presented to the governing board of each district, first as an information item and in the subsequent month as an action item.

Consideration

Assembly Bill 288 established the College and Career Access Pathways Act to authorize California Community College districts to enter into formal partnership agreements with local school districts to expand access to dual enrollment opportunities. This legislation expanded the law on concurrent enrollment to provide greater access for students who may not already be college bound or who are underrepresented in higher education, with the goal of developing seamless pathways from high school to community college for Career Technical Education (CTE) or preparation for transfer, improving high school graduation rates, or helping high school students achieve college and career readiness.

The CCAP Partnership Agreement would enable Santa Rosa City Schools’ students to enroll in Santa Rosa Junior College (SRJC) courses offered on a high school campus during school hours. The SRJC courses would be taught by a high school teacher who meets the state Chancellor's minimum qualifications for college faculty, and the courses would be restricted and only open to high school students. Students are successfully passing the courses would earn both high school and college credit. 

Currently, SRCS has multiple CTE articulation agreements with the SRJC, where students can earn college credit through a credit-by-exam process. During the Spring of 2018, SRCS and SRJC staff collaborated to discuss the expansion of opportunities for students to earn college credit while in high school. During these discussions, Maria Carrillo High School (MCHS) site administration and Automotive Technology CTE program teacher expressed an interest in piloting a dual enrollment course during the 2018-2019 school year. 

The MCHS Automotive Technology program has an existing articulation agreement for the SRJC Auto 80 course. Therefore, offering Auto 80 as a dual enrollment course at MCHS was appropriate. The MCHS CTE program teacher and site administration reviewed SRJC course outlines with SRJC faculty to identify additional SRJC courses that would best align to the existing program. Additionally, faculty from the SRJC viewed the Automotive Technology program at MCHS to assist with determining what classes could be taught utilizing the existing facility. 

After review of CTE facilities and course outlines, as well as further discussion with site administration and the CTE program teacher, it was determined that a pilot could occur at MCHS. The pilot would involve the following SRJC Automotive Technology courses taught for the 2018-2019 school year:

Fall 2018:

• Auto 80: Introduction to Automotive Technology (3 units)

Spring 2019:

• AUTO 125: Automotive Heating and Air Conditioning Systems (1.5 units)
• IED 190: Industrial Mathematics (1.5 units)

The SRJC dual enrollment courses would complement the existing CTE program at the site and would be taught by the MCHS Automotive technology teacher, who currently teaches at the SRJC as adjunct faculty. 

The CCAP agreement has been reviewed by the district's legal counsel. 

Board Policy

BP 6178
AR 6172.1

Education Code

Ed Code 76004

Previous Board Activity

May 9, 2018 (F-5)
June 27, 2018 (G-2)

Fiscal Impact: The fiscal impact is estimated at $33,519.35 for staffing, textbooks, and instructional materials for the 2018-2019 school year. District base, site LCAP, and/or CTE Incentive Grant funds can be utilized for associated costs.

Approve formation of a College and Career Access Pathways (CCAP) Partnership Agreement between Santa Rosa City Schools and Santa Rosa Junior College.

Approved by vote on consent agenda.

The Board will consider approval of the proposed 2018-2019 Student Internship Agreement between Santa Rosa City Schools and Sonoma State University.

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies. This agreement will also provide access to potential candidates to fill hard to find vacancies in such areas as math and Special Education. This partnership will also help us in the recruitment of culturally and linguistically diverse staff.

Approved by vote on consent agenda.

The Board will consider approval of the proposed 2018-2019 Counseling Field Experience Agreement between Santa Rosa City Schools and Sonoma State University.

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies. This agreement will also provide access to potential candidates to fill hard to find vacancies in such areas as math and Special Education. This partnership will also help us in the recruitment of culturally and linguistically diverse staff.

Approved by vote on consent agenda.

The Board will consider approval of the proposed 2018-2019 Student Internship Agreement between Santa Rosa City Schools and Brandman University.

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies.

Approved by vote on consent agenda.

The Board will consider approval of a Provisional Internship Permit Application (PIP) for Erin E. Geary.

This Education Specialist PIP will allow the district to fill an English teaching position at Montgomery High School for the 2018-2019 school year.  PIPs are not renewable and are issued on a one-time basis per applicant in any credential subject area.  Erin E. Geary is currently enrolled in a credentialed program.  This teaching position has been posted on EdJoin, Facebook and job fairs since March 2018.

Approved by vote on consent agenda.

The Board will consider approval of a Provisional Internship Permit Application (PIP) for James D. Purvis.

This Education Specialist PIP will allow the district to fill a 0.60 FTE Science (Chemistry) Teacher position at Santa Rosa High School for the 2018-2019 school year.  PIPs are not renewable and are issued on a one-time basis per applicant in any credential subject area.  James D. Purvis is currently enrolled in a credentialed program.  This teaching position has been posted on EdJoin, Facebook and job fairs since March 2018.

Approved by vote on consent agenda.

The Board will consider approval of a Provisional Internship Permit Application (PIP) for Emily Wagner.

This Education Specialist PIP will allow the district to fill an Educational Specialist RSP teaching position at Albert Biella Elementary School for the 2018-2019 school year.  PIPs are not renewable and are issued on a one-time basis per applicant in any credential subject area.  Emily Wagner is currently enrolled in a credentialed program.  This teaching position has been posted on EdJoin, Facebook and job fairs since March 2018.

Approved by vote on consent agenda.

The Board will consider approval of a Provisional Internship Permit Application (PIP) for Brooks Emerson.

This Education Specialist PIP will allow the district to fill a Special Day Class (Mild/Moderate) teaching position at Herbert Slater Middle School for the 2018-2019 school year.  PIPs are not renewable and are issued on a one-time basis per applicant in any credential subject area.  Brooks Emerson is currently enrolled in a credentialed program.  This teaching position has been posted on EdJoin, Facebook and job fairs since March 2018.

The Board of Education will consider approving Resolution 2018/19-002 regarding the determination of the use of the Education Protection Account (EPA) funds for the 2017-18 fiscal year. Although the funds are not additional funds to the District, Proposition 30 transfers tax revenues to an EPA and requires that each K-14 local agency determine how the funds are spent and approve the spending plan during a public meeting each year.

Purpose

The language in Proposition 30, the Schools and Local Public Safety Protection Act of 2012, requires new revenues generated from Proposition 30 to be deposited into a newly created state account called the Education Protection Account (EPA). Schools districts, county offices of education, and charter schools will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA’s revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement. Thus, the EPA funds are not new funds but represent funds previously withheld from the District.

Considerations

Although the EPA funds are not new funds and they are not considered restricted funds, the District must determine and report on how the funds are spent. Such a spending plan must be approved by the governing board during a public meeting and the plan must be published on the LEA’s website. By law, EPA funds cannot be used for any administrative costs.

For the 2017-18 fiscal year the EPA funds are as follows:

• Santa Rosa Elementary District $628,467
• Santa Rosa High School District $2,193,023
• Santa Rosa Accelerated Charter School $24,628
• Santa Rosa Charter School for the Arts $197,075
• Santa Rosa French American Charter School $217,375
• Cesar Chavez Language Academy $62,156

Since the EPA funds represent a large percentage of the budget, the recommendation is to use the EPA funds for teacher salary expenses. This recommendation does not impact payments to teachers or teacher seniority, and it complies with the law.

Education Code
EC 14041

Previous Board Activity
August 9, 2017 (Item E.12): Approval of Resolution for Proposed Use of 2016/17 Education Protection Account (EPA) Funds

Because the EPA funds do not represent additional funds to the district, there is no fiscal impact.  If EPA funds are not expended in accordance with the requirements of Proposition 30, civil or criminal penalties could be incurred.  

Approved by vote on consent agenda.

The Board will consider approval of Change Order #01 for the Maria Carrillo High Track and Field.

Purpose

Approval of change order #01 for owner requested items. 

Consideration

Per Board Policy 7115 approved on March 16, 2016, this proposed change order is being brought to the Board for approval.  

A change order is a charge for work not included in a contract's scope of work. Change order procedures and requirements are governed by contract terms and contract law, as well as various laws, which vary by jurisdiction, for publicly funded projects.

Common causes for change orders to be created are:

• The project's work was incorrectly estimated
• The customer or project team discovers obstacles or possible inefficiencies that require them to deviate from the original plan
• The customer or project team are inefficient or incapable of completing their required deliverables within budget, and additional money, time, or resources must be added to the project
• During the course of the project, additional features or options are perceived and requested.
• If the contractor has to add work items to the original scope of work at a later time in order to achieve the customer's demands, a fair price for the work items and fees must be added for the materials and labor.
• Extreme weather conditions cause delays or require additional work to complete construction.

Item #1:
Provide and install 4' high chain link fence along new flat-work where the elevation drops off to the long jump area. Item requested to correct potential safety issue. Cost: $7,998.76

Item #2:
Provide and install new synthetic turf around the long jump area and (2) mounds near concession building. Item requested to make maintenance less labor intensive. Cost: $77,611.95

Board Policy
BP 7115

Education Code
Public Contract Code 20118.4

Previous Board History
August 9, 2017 (Item F-4): Approval of KYA Contract.

$85,610.71 - Measure I Bond Program

Approved by vote on consent agenda.

The Board will consider approval of Change Order #1 for solar panel work at Elsie Allen High and Maria Carrillo High.

Purpose

Approval of change order #01 for solar panel work at Elsie Allen High and Maria Carrillo High to accommodate new roofing. 

Consideration

Per Board Policy 7115 approved on March 16, 2016, this proposed change order is being brought to the Board for approval.  

A change order is a charge for work not included in a contract's scope of work. Change order procedures and requirements are governed by contract terms and contract law, as well as various laws, which vary by jurisdiction, for publicly funded projects.

Common causes for change orders to be created are:

• The project's work was incorrectly estimated
• The customer or project team discovers obstacles or possible inefficiencies that require them to deviate from the original plan
• The customer or project team are inefficient or incapable of completing their required deliverables within budget, and additional money, time, or resources must be added to the project
• During the course of the project, additional features or options are perceived and requested.
• If the contractor has to add work items to the original scope of work at a later time in order to achieve the customer's demands, a fair price for the work items and fees must be added for the materials and labor.
• Extreme weather conditions cause delays or require additional work to complete construction.

Item #1 (Maria Carrillo)

After obtaining access to the upper gymnasium with Matrix HG, we investigated the roof leaks that are occurring in this location. It was determined that most of the leaks were occurring underneath the existing solar panels at the seams of the roof panels. This change order is to have Longroad Energy decommission and remove the existing solar panels on the upper gymnasium of Maria Carrillo to allow proper repair of existing roof panels. Once repairs are completed by Matrix HG Longroad Energy will reinstall and commission system to verify it is operating properly. Cost: $52,688

Item #2 (Elsie Allen)

Solar Panels on roof area D were not allowing enough access to perform roof replacement on this building. Change order is to have Longroad Energy decommission and remove the existing solar panels to allow roof replacement to occur. Once roof is completed by Matrix HG, Longroad Energy will reinstall and commission system to verify it is operating properly. Cost: $113,392

Board Policy
BP 7115

Education Code
Public Contract Code 20118.4

Previous Board History
April 25, 2018 (Item E-7) The Board approved Long Road contract in the amount of $269,110.00

March 14, 2018 (Item F-5, F-6): The Board approved bids for the 2018 Summer Roofing and HVAC Projects at Elsie Allen High and Maria Carrillo High which included allowances for solar panel removal and subsequent installation.

$166,080.00 - Measure I Bond Program

Approved by vote on consent agenda.

The Board will consider approval of the proposal received for the purchase of (1) 8' X 60' press box with support structure for the Maria Carrillo High School Stadium. 

Purpose

Approve the Sturdi-Steel press box proposal for the Maria Carrillo Stadium. 

Consideration

During the 2015-16 school year the Maria Carrillo High School Stadium Press Box was found not to be in compliance with DSA regulations. In addition to compliance issues, the leaking roof and walls resulted in mold conditions. Due to these circumstances, the building was deemed unusable and subsequently condemned.

As part of the Carrillo High School Stadium Project and after feedback from and consultation with site administration, coaches, staff and the parent community, QKA was asked to provide a proposal to install a prefabricated press box on the west or “home” side of the stadium. The press box is used for public address, statisticians, coaches, and filming.

The scope of the project will also include electrical and data network access from the press box.

The site installation package will be bid and presented to the Board at a later date. 

Previous Board History
December 20, 2017 (Item F-4, F-6): Approved Architectural Services and the Project

Measure I Bond Program - $135,000.00

Approved by vote on consent agenda.

The Board will consider the award of bids for the following schools sites for the installation of Electronic Marquees.

• Herbert Slater 
• Albert Biella 
• James Monroe 
• Helen Lehman
• Abraham Lincoln

Purpose

The installation of new Marquees will bring these school sites to modern day standards by providing the ability to relay current news and provide up-to-date messages to the public from the administrator’s desk. Additionally, district wide messages can be sent to all electronic message boards from a centralized location.

These Marquees will provide site identity and will be used as a safety/communication tool to inform staff, students, parents, and the community.

Consideration

On June 18, 2018, a Request for Quotes (RFQ) was sent to nine (9) contractors for the installation of the signs.  The RFQ stated that the quotes were to be individual in the event the District chose to contract with more than one contractor to get the work done prior to school start. However, only one contractor responded and provided quotes for all five (5) sites. The quotes were within the parameters of the estimated cost considered by the department. 

Previous Board History

December 20, 2017 (Item F-5): Staff presented the Board with a list of sites that would receive new signs.  Those sites were Slater, Monroe, Biella, Lehman, Lincoln and Cook. Cook will be brought forward at a future Board meeting. 

March 28, 2018 (Item E9): Approved the standardization, purchase and installation of new school site marquees for five sites.  The new wireless TekStar Electronic Marquees were purchased from Stewart Signs and are currently being delivered to the District warehouse. 

Measure I Funded - $14,500
Herbert Slater: $14,500

Measure L Funded - $90,100
Albert Biella: $22,525
James Monroe: $22,525
Helen Lehman: $22,525
Abraham Lincoln: $22,525

The Board will consider acceptance of the Measure I and L annual reports. These reports are for the 2017 calendar year. 

Purpose

The Citizens' Oversight Committees for Measure I and L are submitting their reports for review. These annual reports are for the 2016 calendar year. Representatives from both the Measure I and L  Citizens' Oversight Committees will present the reports to the Board. 

Considerations

Role of the Citizens' Oversight Committee:

• Ensure bond revenues are expended only for construction, reconstruction, rehabilitation, or replacement of school facilities.
• Inform the public concerning expenditure of bond proceeds
• Review annual performance audit
• Review annual financial audit
• Inspection of school facilities & grounds to ensure expenditures are for listed projects
• Review District efforts to maximize bond revenues through implementation of cost containment measures:
  • Professional fees
  • Site preparation
  • Joint use of facilities
  • Design deficiencies
  • Reusable facilities plans
• Provide an annual progress report to the Board and the public
• Provide final report to the Board and the public at the completion of all projects
• Review deferred maintenance reports and plans

Board Policy
BP 1220
AR 3580

Education Code
EC 15278-15282

Previous Board Activity
September 13, 2017 (Item F-4): 2016 Annual Reports

Accept the Measure I and L Citizens' Oversight Committee Annual Reports.

The Board will consider approval of a multi-agency active shooter training at Piner High School. 

Purpose

The Santa Rosa Fire Department with the assistance of Santa Rosa Police Department, and our local ambulance provider American Medical Response would like to conduct a drill at Piner High School to deal with the threat and management of an active shooter scenario.

Considerations

As we have all seen in the news in recent years, school shootings and the threat of an “active shooter” scenario are becoming more commonplace. This drill would involve role players from the Red Cross acting as students, as well as at least one subject simulating being an active shooter.

The Santa Rosa Police Department will work to neutralize the threat, and the Santa Rosa Fire Department and ambulance resources will work on assessing and treating a large number of patients.

The training will be a non-destructive drill with no projectiles being shot or munitions being used.  

The drill would be held on July 26^th, July 31^st, and August 3^rd from 9am – 4:30pm each day at Piner High.  

It is estimated that there will be 15 volunteers, 15 law enforcement officers, 6 ambulance employees, and 16 firefighters participating in this drill.

No involvement by SRCS is necessary or has been requested. District staff are welcome to observe the training, and there will be opportunities to ask questions. 

Joint communications from the City and SRCS will be sent to the community regarding this event.

There is no cost to Santa Rosa City Schools. 

Approve the multi-agency active shooter training at Piner High School on July 26, July 31, and August 3. 

Each year, in advance of the opening of the window for Interdistrict permits, the office of Student and Family Engagement determines the capacities of each school site to regulate available space for students requesting to transfer into Santa Rosa City Schools

Purpose

In accordance with Board Policy 5116.1, each year, in advance of the opening of the window for Interdistrict permits, February 1 - March 15, the office of Student and Family Engagement determines the capacities of each school site in order to determine available space for students requesting to transfer into Santa Rosa City Schools. This capacity is based on school, grade and program capacities established each year by the Business Services Division. The attached resolution outlines each of those capacities in a generalized way which allows the SAFE department to then calculate the specifics. These capacities are not the same as any capacities outlined in any of the Agreements between the District and our Associations, but rather a figure that provides ample room to allow residents to enter into a school, grade or program with priority. This resolution publically acknowledges these capacities if an issue is raised during the Interdistrict window. 

Consideration

While there has never been a challenge to the District's capacities, the attached resolution outlines each of those capacities in a generalized way which allows the SAFE department to then calculate the specifics. Those specifics are determined based on the capacity of each program, grade or school based on capacities established by the State, the Board, by the Agreements with the Associations or by program need. In each case, 

Board Policy
BP 5116.1

Education Code
Ed Code 35160.5

Approve Resolution of District Capacity for Interdistrict Transfers.

The Board will consider new language to Board Bylaw 9220 - Board of Education Elections.  

Purpose 

The Board will consider adopting changes to Board Bylaw 9220 - Board of Education Elections.

Consideration

The district recently completed the process to change from an at-large voting district to a by-trustee area voting district.  This necessitates a change to the language in Board Bylaw 9220 wherein the bylaw currently states that board members may reside anywhere within the district's boundaries and shall be elected by all voters in the district.  New language is required to reflect that the District is now divided into trustee areas and each trustee area shall be represented by a board member who resides in and is elected by voters within that trustee area.  

Additional changes have been made to the policy to bring it up to date.  

Board Bylaw
Board Bylaw 9220

Approve changes to Board Bylaw 9220 as presented.

These items are presented for informational purposes only.

Attached for reference is a list of educational acronyms and abbreviations. 

The Board will receive the quarterly report on SRCS Williams Uniform Complaints for the period beginning April 1 and ending June 30, 2018.  The District files with the Sonoma County Office of Education a quarterly report on Williams Uniform Complaints listing the number of complaints that have been resolved, and the number of complaints remaining unresolved.  The attached quarterly report on Williams Uniform Complaints is presented for your information only.

During the quarter of April 1 - June 30, 2018, the district received a total of four (4) Williams Uniform Complaints regarding facility conditions.  Following the Williams Uniform Complaint procedures, the District investigated the allegations and immediately addressed the concerns.

There were four Williams complaints that were related to site air conditioning or heater malfunctioning at Montgomery High, Elsie Allen High, and Proctor Terrace Elementary School. Maintenance and Operations completed the repairs in each of the four classrooms and they are now fully functional. There were no emergency or urgent threats to the health or safety of students or staff or the community.

The district requested a courtesy site visit from the M&O at Montgomery High School to test for possible mold. GP Environmental Solutions tested the classroom walls, ceiling, floor and air quality a gave a clear status, reporting nothing unusual.

The investigation of these Williams Complaints has now been closed. The district appreciates that these complaints have been brought to our attention to assist us in improving our facilities to better serve our students and staff and greater community to be "safe, dry and secure."