Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

The Board will consider approval of the minutes from the September 26, 2018, Regular Board Meeting.

Awards for Student of the Month and Certificated/Classified Employees of the Month will be presented.

Helen Lehman Elementary School
Student: Trook Ma
Certificated Employee: Mary Fierro, Reading Teacher
Classified Employee: Leah Hernandez, Student Engagement Facilitator

Hilliard Comstock Middle School
Student: Estefany Godoy Rodriguez
Certificated Employee: Susan Cleek, English Teacher, Dept Chair and TOSA
Classified Employee: Renee Clay, Comstock Administrative Assistant

Piner High School
Student: Kristina Allen
Certificated Employee: Megan Langhals, Science Teacher
Classified Employee: Antonio Chavez, Head Custodian

School site parent organization updates will be presented by the following schools:  

Helen Lehman Elementary School
Hilliard Comstock Middle School
Piner High School

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period September 14, 2018, through September 27, 2018, for a total of $2,357,632.49. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current): September 14, 2018, through September 27, 2018 = $2,357,632.49
Warrants (Total 18/19 Fiscal Year): July 1, 2018, through September 27, 2018 = $19,491,399.08

Approved by vote on consent agenda.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since September 26, 2018  = $39,456.03
District-wide donations year to date = $128,466.54

Approved by vote on consent agenda.

 The Board will consider approval of the contracts submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $989,190.02

The Board will consider approval of the proposed 2018-2019 Student Internship Agreement between Santa Rosa City Schools and Humboldt State University.

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies.

The Board will consider approving a three-year successor contract agreement negotiated between Santa Rosa Teachers Association/CTA/NEA (SRTA) and Santa Rosa City Schools (SRCS) effective July 1, 2016, through June 30, 2020.

This item recognizes that the Tentative Agreement (TA) ratified by SRTA membership on December 21, 2017, and approved by the Board on January 10, 2018 has now been incorporated into one document.

Purpose

The SRTA collective bargaining contract agreement expired June 30, 2016.  SRTA  has negotiated with the District a Tentative Agreement, SRTA 17-18 #8 TA, dated December 7, 2017, for a three-year successor contract commencing July 1, 2016, through June 30, 2020.  

Considerations

Changes to the SRTA contract agreement outlined in the TA included the following:

1. Agreed to close the contract for 2016-2017
2. For 2017-2018, District will place one percent (1%) salary increase effective January 1, 2018, and increase the health benefit contribution by $1,400 for 2017-2018
3. For 2018-20109, District will place an additional one and one-half percent (1.5%) salary increase effective January 1, 2019, and increase the health benefit contribution by $1,400 effective July 1, 2018
4. For 2019-2020, the District and SRTA agree to reopen on salary, benefits and up to two (2) articles each
5. Agreed to place two (2) menu-driven professional development days in 2017-2018 and 2018-2019
6. Agreed to place revised Article 6.6 Adjunct Duty and Staff Meetings language from SRTA 15-16 #5 MOU (dated 5/26/16) and SRTA 17-18 #8 TA (dated 12/7/17) to the Collective Bargaining Agreement
7. Agreed to form a joint committee to review Special Education caseloads
8. Agreed to  Article 14.6 Class Size Limits will remain status quo
9. Agreed to place all designated hourly teachers on the teacher's salary schedule effective January 1, 2018

Board Policy

BP 4141 Collective Bargaining Agreement

Previous Board History

6/13/12 (Item E.2) SRTA Successor 3-year Contract 2012-2015
1/10/18 (Item E.7) Approval of TA

The Board will consider approval for the Design Proposal provided by PBK Architects for the Roofing and HVAC replacement at the following campuses: Abraham Lincoln ES, Santa Rosa MS, Montgomery HS & Santa Rosa HS Phase II. 

Purpose

With approval, design and construction documents will be finalized by PBK Architects for the Summer 2019 Roofing / HVAC Projects. For Summer 2019, four (4) sites are brought forward for roofing/ HVAC replacement. Slater Middle School will also be part of the Summer 2019 Roofing/HVAC Program. Slater MS was previously approved but was unable to be bid due to delays with Division of State Architect approvals.  

The Summer 2019 Roofing/HVAC Program will include:

• Lincoln Elementary
• Santa Rosa Middle
• Montgomery High 
• Santa Rosa High School Phase II
• Slater Middle School (Previously Approved for Summer 2018)
  

Considerations

As a core tenet of the Measure I and L Bond Programs, providing "Warm, Safe, and Dry" facilities was a top priority for both programs.  The five (5) sites represent the dollar amount of projects that can reasonably be completed over the summer. With the completion of bidding documents in the fall of 2018, we anticipate that we will receive a higher number of competitive bids per project. We anticipate Public bidding of the five (5) projects will by January 2019. After bid completion, project contracts will be brought back to the Board for approval.  

Summer 2019 sites were selected based on assessment and review of the M&O work order system for known issues and independent roofing assessment by PBK Architects.

Site Construction Allowance A/E Total Project cost 

Lincoln ES $3,650,000 $547,500 $356,788 $4,554,288

SR Middle $6,671,000 $1,000,650 $652,090 $8,323,740

Montgomery HS $11,715,000 $1,757,250 $1,145,141 $14,617,391

SR HS Phase II $8,271,000 $1,240,650 $808,490 $10,320,140

Total $30,307,000 $4,546,050 $2,962,509 $37,815,559

Summer 2018 Roofing/HVAC Projects

• Elsie Allen High 
• Monroe Elementary
• Comstock Middle
• Maria Carrillo High
• Santa Rosa High - Phase I
  

Summer 2017 Roofing/HVAC Projects

• Piner High School
• Biella Elementary
• Hidden Valley Elementary
• Slater Gymnasium
• Monroe Elementary (Portables)

Previous Board History 

August 22, 2018 (Item F-5): The Board was notified in Facilities Update that design proposals for the above-mentioned sites would be forthcoming for approval. 

December 20, 2018 (Item F-5): The Board approved Summer 2018 Roofing/HVAC projects. 

February 8, 2017 (Item E-8): The Board approved to amend the original PBK contract to include architectural and engineering services for the Summer 2017 Roofing / HVAC Projects. 

These projects will be funded by the Facilities Bond Program for Architectural and Engineering services:

Measure I: $2,605,721

Measure L: $356,788

Total: $2,962,509

Final construction costs will be determined after formal bids are received.

The Board will consider approval of a Provisional Internship Permit Application (PIP) for Brett Ainsworth.

This Education Specialist PIP will allow the district to fill a Multi-subject Bridge teaching position at Hilliard Comstock Middle School for the 2018-2019 school year.  PIPs are not renewable and are issued on a one-time basis per applicant in any credential subject area.  Brett Ainsworth is currently enrolled in a credentialed program.  This teaching position has been posted on EdJoin, Facebook and job fairs since March 2018.

The Board will consider the award of the bid for the SRCS Classroom Safety Door Lock Hardware Replacement Package #1 projects. This project is funded through Measure I and L.  

Purpose

This project will provide classroom safety locks on all classroom doors at these initial sites. The remaining sites will follow, in phases, until all classroom doors are equipped with this hardware. The new locks will have the ability to lock from either inside or outside of the classroom as a safety measure.

Consideration

As a core tenet of the Measure I and L Bond Programs, providing "Warm, Safe, and Dry" facilities was a top priority for both programs. As outlined in the Facilities Master Plan, classroom safety door locks were identified as need on the majority of our classroom doors.

In the spring of 2018, SRCS had a comprehensive door assessment and survey completed. With aging school district facilities, including classroom doors, all doors needed to be assessed to ensure new locks could be installed as well as the type/brand of lock that was suitable to facilitate this project.   

Bid Timeline

September 10, 2018: Notice Inviting Bids
September 12, 2018: Publication Date
September 17, 2018: Publication Date
September 18, 2018: Mandatory Bidders Conference (6 Contractors Participated)
September 27, 2018: Bids Due

Bid Results

On September 27, 2018, SRCS received zero (0) bids for this project. Through follow up with the six contractors in attendance, it was determined our best option was to extend the bid due date to October 10, 2018. With the extension, several of the original contractors expressed continued interest to submit bids. Additional vendors showed interest when notified about the extension.  

SRCS and our architect on this project believe that multiple bids will be received on October 10, 2018. The bids will be evaluated for responsiveness and cost. Results will be presented to the Board on October 10, 2018 with a recommendation to either award the bid or to reopen the process. 

If awarded, the contract for this project will be presented to the Board on October 24, 2018. 

Previous Board History

At the August 22, 2018 (Item F-5) Board Meeting,  the Board was notified of the sites and the upcoming Bid for campus-wide locks, Hardware Package #1. This package consists of Brook Hill ES, Burbank ES, Elsie Allen HS, Herbert Slater MS & Abraham Lincoln ES. 

This will be a Measure I and L funded projected. Bid results, due October 10, will be presented to the Board. 

The Board of Education will consider approval of Resolution 2018/19-025 declaring an emergency under Public Contract Code Sections 22035 and 22050. The resolution will allow staff to proceed with contracts to remediate water damage at Elsie Allen High School due to flooding.

Purpose

Approval of this resolution will allow District staff to issue a contract to remediate damage at Elsie Allen High School without going through formal bidding procedures. The contract, for the required work, will be brought back to the Board for ratification at a subsequent meeting.

Considerations

On August 20, 2018, staff noticed water leaking from the upstairs room of the library at EAHS. It was determined that a dispenser fell and turned on the water faucet. The water ran for two (2) days over a weekend, in turn, causing flooding to both the upper and lower floors of the building. Immediate action was taken to secure the building for the health and safety of staff and students. Steps were taken to dry out the building to stop the possibility of mold growth. Initial remediation required the the removal and disposal of all walls, flooring, and ceilings in the affected areas. Impacted furniture and cabinetry also needed to be removed and disposed. The library has been closed for student use since the incident was discovered.

The bid for repairs needed for the loss includes:

• New ceiling, flooring, and walls (texture drywall, paint, etc.)
• Complete remodel to the bathrooms, including new plumbing 
• Repair electrical components in affected areas 
• Replace all cabinets, and countertops in the affected areas 
  
  

Since the incident occurred, SRCS' staff has been working with both RESIG and Travelers Insurance to take the appropriate steps to submit a claim and get a mutually agreeable solution. Travelers has secured and approved Bridges Construction as the general contractor to complete this work.  

Board Policy

BP 3311.1

The cost of this remediation will be submitted as a reimbursable claim through the District Joint Powers Agreement with Redwood Empire Schools Insurance Group (RESIG).

The overall bid is $1,207,569.52. 

Santa Rosa City Schools will pay the deductible amount of $3,500. The remainder of the cost will be paid through RESIG and Travelers Insurance.

The Board is being asked to approve the submittal for the CTEFP grant. This grant through the California Department of Education (CDE) is to assist with the rebuilding of the Farm on Alba Lane. 

Purpose

The grant from the CTEFP is for a new construction project in support of Santa Rosa High School's Agricultural program. 

Consideration

The Santa Rosa High School farm facility was destroyed in the Tubbs Fire on October 9, 2017.  With the projected increase in the SRHS Ag program enrollment, a new facility will serve SRHS students year-round and further grow and diversify the number of livestock projects and production agriculture opportunities.  SRHS will build a new facility for the Agriculture program, which will include livestock structures for cattle, sheep, swine, rabbits, and fowl. The structure will also include a meeting room, restrooms, and space to house historical program artifacts. The new structures will provide the area to expand the SRHS Ag program to increase instruction and give access to a facility for students to house Supervised Agricultural Experiences who may not otherwise have access. 

Board Policy

BP 6178.1 - Instruction, Work Based Learning / Career Technical Education 
AR 6178.1 - Instruction, Work Based Learning / Career Technical Education 

The grant, if awarded, could potentially provide 3 million dollars towards the construction of the new farm. This is a matching grant.  Santa Rosa City Schools has already received generous donations from public and private sponsors, and the Ag Boosters committee at Santa Rosa High School continues to support additional contributions towards this project.

 All CTEFP funds will directly support Ag classroom instruction and hands-on project-based learning aligned to mastery of CTE Model Curriculum and industry standards.

Approval of a Memorandum Of Understanding between the Sonoma County Office of Education and Santa Rosa City Schools to receive $3,000 from a grant called the Rooster Fellowship, as well as an accompanying MOU to allow data collection for one class of 28 students where the grantees work on Equity, Empathy, and Engagement.

Purpose

With a focus on LCAP Goal 2: Increasing Student Engagement through the lenses of Empathy, Equity & Engagement, a team of 4 employees: a teacher from Slater, Jaime Hamilton, supported by a team of 1 classified employee, a site & a district administrator will work collaboratively and receive support from SCOE staff. The team will attend professional development days, conduct empathy interviews of students in one of the Slater teacher’s classes, and survey students in this class on the students' perception of engagement and connectedness to school. The team will devise strategies with the end goal of increasing engagement in school, which is tied to improved attendance, and improved academic success. The findings of successful strategies and notable discoveries in Ms. Hamilton’s class will be shared at the site and district level.

Considerations

The Rooster Fellowship is an award of $3,000 that is designed to increase student engagement. In this proposal, the classroom teacher, Ms. Jaime Hamilton, and the Slater Team were interested in collaboratively working on increasing student engagement and relationships in order to improve attendance and academic success. Through this grant, SCOE will help the Slater team synthesize student empathy interview responses to create a series of strategies to increase student engagement. Throughout the year, SCOE will assist in providing the data from student responses and decipher the data gathered to identify which strategies were the most successful in increasing student engagement. The Rooster Fellowship is using Qualtrics, a survey & analysis company for all of the 8 Sonoma County school teams’ data. The data to be shared in the MOU is only for the students in 1 section (28 students). Though names are not collected, the data will be sorted by significant sub-groups, to see trends of which strategies increase student engagement within which student groups.

On her own, the teacher in the group, Ms. Jaime Hamilton volunteered to reach out to her union reps to share her interest and participation in the project. She gets the benefit of additional pay when the team of 4 meets, and supplies to be used in her classroom during the trials, and the supplies stay with her class afterward. She gets the final say as to strategies she is comfortable with trying in the classroom, as she is the teacher of record.

Board Policy

Board Policy BP 3290

Previous Board Action

This is the first time for this Grant, other examples include:
Wine Country Weekend Grant  E.8   7-27-16

Grant funding: $3,000, no cost to the General Fund

Teaching and Learning would like to apply for a grant to the Teaching Tolerance organization to fund a project, called Voices of Hope,  that is intended to help students increase civic-mindedness that will lead to a sense of agency and hope in the future of our world.

Purpose

The Voices of Hope project will provide middle school students a chance to learn more about other people and expand their knowledge of their community. They will also learn interview skills from a community organization and learn how to comport themselves in an interview situation. 

Actions 

The district-wide grant will focus on seven classes across all five district middle schools. Participating teachers will be trained by Listening for a Change, a local non-profit devoted to increase communication and understanding in the community, on the power of story and the interviewing process. The English Language Arts domains of listening, speaking, reading and writing will be included.

Students will learn about the power of story, the value of resilience and moving through hardship to hope and positive community action. They will interview with an adult whose life relates to a topic of interest for the student. The interview subjects will be carefully chosen to be a model of effecting social change, being resilient and rising above adversity.

Young adult reading will be provided to the students to expand their awareness and experience of marginalized groups who have been previously voiceless.

Outcomes

A culminating showcase will highlight the students' voices as they describe their learning through the process. Parents, teachers, administrators, and students will be invited to attend the showcase. A pre- and post-project evaluation will provide information:

• Students will experience a sense of agency and hope about social justice issues meaningful to them.
• Students who have traditionally not found a voice for standing up for a social justice issue that impacts or others will find empowerment through the project.
• Students will utilize different art forms as a medium to express their advocacy for a social justice cause.

Considerations

Teaching and Learning did a smaller version of this project at Santa Rosa Middle School last year with two Humanities teachers, Ruth and Casey Moore. Feedback on that project was very positive from students, teachers, administrators, and community members who had the opportunity to attend the showcase. The Teaching Tolerance organization posted a story about the project in their online magazine.

For this year's bigger and more inclusive project which includes all SRCS middle schools, the Listening for a Change Executive Director Phyllis Rosenfield was consulted, as were teachers across the middle school grades including SRTA leadership. District administrators were also asked.

This project has received a very positive response. All those spoken to have been supportive of the idea and eager for the project to commence.

Teaching Tolerance article 

None. The $10,000 grant covers all costs.

The Board will receive the presentation the Santa Rosa High School Agricultural Issues team will be presenting at the National FFA Convention.

Purpose

The Board will receive the presentation the Santa Rosa High School Agriculture FFA Agriculture Issues team will be presenting at the National FFA Convention.  The Team will be competing against the other state winners in this category from across the nation.

Consideration

FFA is a dynamic youth organization that is dedicated to making a positive difference in the lives of young people by developing their potential for premier leadership, personal growth, and career success through agricultural education.

The Santa Rosa High School Agriculture Department has an active FFA program. Last year, students in the program competed in the Agricultural Issues Forum Leadership Development Event.  Students participating in this FFA contest research the pros and cons of an agricultural issue and present their findings and theories to a panel of judges at county, regional, state, and national competitions.

The Santa Rosa High School Agriculture Issues team won the California FFA State Finals contest and will be advancing to the National FFA competition in Indiana at the end of October 2018.

Board Policy

BP 6178 – Instruction, Career Technical Education

Previous Board History

September 12, 2018 (Item E-13)

The Board of Education will receive reports from each of the schools in our district over the course of the school year.  These school reports will coincide with the awards for students, certificated and classified staff, and the parent organization reports for each school.   Alisa Haley, Helen Lehman Elementary School, Laura Hendrickson, Hilliard Comstock Middle School, and Tim Zalunardo, Piner High School will be presenting at this board meeting.

Purpose

The Board of Education approves the Local Control Accountability Plan (LCAP) and the Single Plan for Student Achievement (SPSA) each year. The purpose of these school reports is to provide an opportunity for the Board to hear how their approval of these plans at the policy level manifest into the goals, actions, and impact for students and staff at the sites.

Consideration

Increased student learning and social and emotional well being are at the core of Santa Rosa City Schools' work.  This work has involved systems change and a tremendous amount of professional learning by SRCS educators. Changes to the system and institutionalized practices and the investment in our students and staff are beginning to show growth in learning and engagement in many areas.     

The vision and goals of the district are clear, however, the question arises about how that district focus aligns with impact on student learning and social-emotional growth at the sites.  Michael Fullan's Coherence Framework continues to be the guide to assists staff in making sense of the various programs and initiatives taking place in the district which then creates meaning (why") for students and staff. 

The Coherence Framework (Michael Fullan and Joanna Quinn): 

Making the complex more simple, "simplexity".  Initiative overload and fragmentation have kept the best plans from becoming a reality.  It is about leading differently. The key to bringing about successful and sustainable change is through the Coherence Framework which is a dynamic roadmap made up of four essential components:

• Focused direction to build collective purpose
• Cultivating collaborative cultures while clarifying individual and team roles
• Deepening learning to accelerate improvement and foster innovation
• Securing accountability from the inside out

Inquiry Cycle of Instructional Leadership (Center for Educational Leadership [CEL]): 

Improving teaching and learning is the most important task of school leaders and in conjunction with creating coherence, principals are using the Inquiry Cycle for Instructional Leadership to begin to collaboratively engage in a continuous process of instructional improvement and analysis consisting of four phases:

• Phase 1 Analyze Evidence: Gather and analyze evidence to identify student learning problems and problems of teaching or leading practice      

• Phase 2 Determine a Focus: Teachers and leaders analyze evidence to identify an instructional focus area

• Phase 3 Implement & Support:  Teachers and leaders engage in study and learning and then take actions centered on an area of focus

• Phase 4 Analyze Impact:  Teachers and leaders analyze the results of the instructional inquiry and reflect on the process and new learning    

Theory of Action:

If we improve the quality of practice through the continuous development of Leadership capacity to:

  A.  Assure warm, safe, dry schools and facilities
C. Confront and address issues of equity and access
E. Engage in problem-solving through an inquiry cycle for growth
F. Facilitate the development of a sense of purpose
L. Lead and guide focused professional learning
P. Provide and strengthen social and emotional supports
R. Recognize and implement quality instruction
T. Target and align resources
U. Utilize data to inform the inquiry cycle for growth

Then, we have much work to do as a district.  No longer will student outcomes be predicted based on race, differently abled, socioeconomic status, and/or the language spoken at home.  

The Theory of Action has been 6 years in the making, it encompasses the intentional and explicit work currently happening in our district and the promise of the future for our students and the community. The Theory of Action is another source of guidance that aligns with the Coherence Framework as it emphatically focuses direction and holds accountable the entire school community to attain equitable access and equal outcomes for all of our students.

Board Policy

BP 0420 - School Plans/Site Councils
AR 0420 - School Plans/Site Councils
BP 0460 - Local Control And Accountability Plan

The district receives $14.9 M dollars in supplemental funds and $3.4 M dollars in Title I, II, III funding.

The Board will conduct a legally-required public hearing on the proposed Santa Rosa Teachers Association (SRTA) "Sunshine" proposal for contract reopeners for 2019-2020. 

Purpose

Following the public hearing, the Board will consider approving the SRTA "sunshine" proposal for contract reopeners for 2019-2020 in the next item on this agenda.  The initial proposal for 2019-2020 contract reopeners include the following articles to negotiate:

 Article 8 - Transfers
Article 14 - Class Size
Article 16 - Compensation

Considerations

This is the initial Board activity relative to 2019-2020 negotiations for SRTA.  Exhibit material related to this issue appears in the following agenda item.

Board Policy

BP 4143.1

Government Code

Gov Code 3547

Previous Board History

1/27/16 (Item F-3) 16-17 SRTA Contract Reopeners
1/10/18 (Item E.7) Approval of TA

The Board will consider approving the Santa Rosa Teachers Association (SRTA) "Sunshine" proposal for contract reopeners for 2019-2020 of which said proposals will be addressed through the meet-and-greet negotiation process. The District looks forward to working collaboratively with SRTA to serve the students of Santa Rosa City Schools.

Purpose

Per Government Code Sec. 3547, and Article 18 of the SRTA collective bargaining contract, the members have "Sunshined" their initial proposal for the 2019-2020 contract reopeners to negotiate the following:

 Article 8 - Transfers
Article 14 - Class Size
Article 16 - Compensation

Considerations

As part of the collective bargaining process, employee associations annually submit contract provisions they wish to discuss and negotiate. This is the initial Board activity on the 2019-2020 contract reopeners.

Board Policy

BP 4143.1 Public Notice-Personnel Negotiations

AR 4143.1 Public Notice of Personnel Negotiations

Government Code

Gov Code 3547 and 3547.5

Previous Board History

1/27/16 (Item F-3) 16-17 SRTA Contract Reopeners

Staff is presenting for public hearing a resolution (Education Code 60119) for textbooks or instructional materials sufficiency.  The Williams vs. State of California settlement (August 13, 2004) requires that the public hearing and certification of textbooks or instructional materials occur within the first eight weeks of each school year.

Purpose

Education Code 60119 requires school district governing boards to hold a public hearing and determine by resolution that each pupil, including English Learners, has sufficient textbooks or instructional materials, or both, that are aligned to the academic content standards and consistent with the content and cycles of the curriculum frameworks adopted by the State Board of Education in the following subjects: English-language arts, including English language development, history-social science, mathematics, and science.

Considerations

All school sites received the Notice of Public Hearing on August 17, 2018, to post for their school communities. The public was also informed of the public hearing for this Oct. 10, 2018 Board meeting on October 5, 2018, on the agenda for public view.  An additional consideration for this item is that each school was contacted to ensure compliance with the Williams Act and when textbooks did not meet sufficiency, were ordered so that every student did receive the instructional materials needed. 

Board Policy

BP 1312.2 - Complaints Concerning Instructional Materials

Education Code

Ed. Code 60119

Previous Board History

10/11/2017 (Item F.1)

The Board will consider approval of Resolution No. 2018/19-023 for textbooks and/or instructional materials sufficiency.  (Education Code 60119)  The Williams vs. State of California settlement (August 13, 2004) requires that the public hearing and certification of textbooks or instructional materials occur within the first eight weeks of each school year.

Purpose

Education Code 60119 requires school district governing boards to hold a public hearing and determine by resolution that each pupil, including English Learners, has sufficient textbooks or instructional materials, or both, that are aligned to the academic content standards and consistent with the content and cycles of the curriculum frameworks adopted by the State Board of Education in the following subjects: English-language arts, including English language development, History-social science, mathematics, and science.

Considerations

Each school provided their needs for instructional materials in spring 2018 to ensure compliance for the school year 2018 - 2019. To further ensure there were sufficient materials or all students, schools were contacted in August to determine if there were further needs. In those instances where materials there was further need, orders were placed. 

Board Policy

BP 1312.2: Complaints Concerning Instructional Materials

Education Code

Ed. Code 60119

Previous Board History

10/11/2017 (Item F.2)

Staff is presenting for public hearing a resolution (Education Code 60119) for textbooks or instructional materials sufficiency.  The Williams vs. State of California settlement (August 13, 2004) requires that the public hearing and certification of textbooks or instructional materials occur within the first eight weeks of each school year.

Purpose

Education Code 60119 requires school district governing boards to hold a public hearing and determine by resolution that each pupil, including English Learners, has sufficient textbooks or instructional materials, or both, that are aligned to the academic content standards and consistent with the content and cycles of the curriculum frameworks adopted by the State Board of Education in the following subjects: English-language arts, including English language development, world language, health, history-social science, mathematics, and science. Education code also requires the Board of Education to determine the availability of laboratory science equipment as applicable to science laboratory courses offered in grades 9 to 12 inclusive.

Considerations

All schools received the Notice of Public Hearing on August 17, 2018, to inform for their school's communities. The public was also informed of this Oct. 10, 2018 Board meeting to hold the public hearing on Oct. 5, 2018, when the agenda for the Board meeting was posted.  Also, all schools were contacted regarding sufficiency and when there were inadequate instructional materials for each student, textbooks were ordered for schools 

Board Policy

BP 1312.2: Complaints Concerning Instructional Materials

Education Code

 Ed Code 60119

Previous Board History

10/11/2017 (Item F.3)

The Board will consider approval of Resolution No. 2018/19-024 for textbooks and/or instructional materials sufficiency.  (Education Code 60119)  The Williams vs. State of California settlement (August 13, 2004) requires that the public hearing and certification of textbooks or instructional materials occur within the first eight weeks of each school year.

Purpose 

Education Code 60119 requires school district governing boards to hold a public hearing and determine by resolution that each pupil, including English Learners, has sufficient textbooks or instructional materials, or both, that are aligned to the academic content standards and consistent with the content and cycles of the curriculum frameworks adopted by the State Board of Education in the following subjects: English-language arts, including English language development, world language, health, history-social science, mathematics, and science. Education Code also requires the Board of Education to determine the availability of laboratory science equipment as applicable to science laboratory courses offered in grades 9 to 12, inclusive.

Considerations

Each school provided their needs for instructional materials in spring 2018 to ensure compliance for the school year 2018 - 2019. To further ensure there were sufficient materials or all students, schools were contacted in August to determine if there were further needs. In those instances where there was further need, orders were placed

Board Policy

BP 1312.2 - Complaints Concerning Instructional Materials

Education Code

Ed. Code 60119

Previous Board History

10/11/2017 (Item F.4)

The Board will consider approval of Resolution No. 2018/19-026 in support of Measure N, the City of Santa Rosa's Acquisition and Improvement of Affordable Housing.

Purpose

Employees, students, and families of Santa Rosa City Schools have had difficulty finding affordable housing prior to the Tubbs and Nuns fires and now the situation is even direr.  This Resolution supports the City of Santa Rosa's bond measure for acquisition and improvement of affordable housing.  

Consideration

Many Santa Rosa residents are struggling to afford a decent home. The City Council placed Measure N, the $124 million Housing Recovery Bond Measure, on the November ballot to assist in housing recovery and develop affordable housing within Santa Rosa. Measure N would construct and preserve affordable housing for low-income and moderate-income families, veterans, seniors, persons with disabilities, persons experiencing homelessness and other vulnerable populations. All Measure N funds must be spent within Santa Rosa.

If approved by two-thirds of local voters, Measure N would provide locally-controlled funding to finance affordable housing projects. Priority projects are expected to include:

• Expanding local affordable housing opportunities for low- and middle-income families, veterans, seniors, people with disabilities and other vulnerable populations
• Providing permanent supportive housing for those experiencing homelessness
• Home ownership opportunities for first-time home buyers and assistance to those who lost their homes in the October 2017 fires

These items are presented for informational purposes only.

Attached for reference is a list of educational acronyms and abbreviations. 

The Board will receive the quarterly report on SRCS Williams Uniform Complaints for the period beginning July 1 and ending September 30, 2018.  The District files with the Sonoma County Office of Education a quarterly report on Williams Uniform Complaints listing the number of complaints that have been resolved, and the number of complaints remaining unresolved.  The attached quarterly report on Williams Uniform Complaints is presented for your information only.

During the quarter of July 1 - September 30, 2018, the district received a total of three (3) Williams Uniform Complaints.  One Teacher Vacancy or Mis-assignment complaint and two Facility Condition complaints. following the Williams Uniform Complaint procedures, the District investigated the allegations and immediately addressed the concerns.

The Williams complaint received on September 3, 2018, related to teacher Vacancy or Mi-sassignment at Lawrence Cook Middle School alleged a mis-assignment of a Spanish Elective Teacher.  The allegation was investigated by our district's Director of Human Resources and the HR Technician assigned to that site.  HR reported that there was no teacher mis-assignment.  HR received confirmation from the California Commission for Teacher Credentials (CTC) and Sonoma County Office of Education (SCOE) SCOE Teacher Credential Commission (TCC) that the current teacher is properly credentialed. Therefore the Williams Complaint was closed on September 7, 2018.

We received an anonymous Williams complaint on August 20, 2018, related to school restrooms not being maintained or cleaned regularly and restrooms being closed during school hours at Maria Carrillo High School. Maintenance and Operations investigated the allegations. The school custodial team confirmed that the student bathrooms are cleaned 4 times a day.  The site will order additional cleaning supplies to help with any odor.  They will continue to change all products in the bathrooms when low.  All bathrooms will remain open during school hours.

We also received a Williams complaint on September 13, 2018, related to poor ventilation in the large and small gyms at Maria Carrillo High School.  The allegations reported a temperature of 82° due to the air conditioning not working.  The Director of Facilities has investigated the allegations.  There is no requirement for air conditioning in auxiliary areas (cafeterias, gymnasiums, etc.) of our middle and high schools, only heating and ventilation.  A work order has been submitted to Maintenance and Operations to confirm the ventilation system is circulating air properly.  There were no emergency or urgent threats to the health or safety of students or staff or the community.

The investigation of these Williams Complaints has now been closed. The district appreciates that these complaints have been brought to our attention to assist us in improving our facilities to better serve our students and staff and the greater community to be "safe, dry and secure."

The Board of Education is presented with RESIG's 2017-18 Public Self-Insure's Annual Report.

RESIG is self-funded for workers' compensation claims and retains the liability for all workers' compensation claims for past years. RESIG is required to report to the Department of Industrial Relations (DIR) details of these claims annually. Attached is a copy of the summary portion of the 2017-2018 report.

Member Districts are required to advise their governing board, before December 31, 2018, of the amount of total liabilities reported (Labor Code §3702.6(b)). This total undiscounted amount is $11,881,634 as of June 30, 2018. RESIG has sufficient funds to pay all of these outstanding liabilities. Member Districts are also required to report whether the funding of these liabilities is in compliance with GASB 10 standards; RESIG's accountants have certified compliance.

This does not require any action by RESIG's Member Districts' Board of Trustees. RESIG recommends that the report be placed on the agenda as an informational item, as part of the superintendent's report, or simply as part of the Consent Calendar to be received and filed.