Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Awards for Student of the Month and Certificated/Classified Employees of the Month were presented by Director Manieri to the following:

Steele Lane Elementary School
Student: Miriam Andrade Lopez
Certificated Employee: Joanne Takano
Classified Employee: Lizbeth Hernandez

Santa Rosa Middle School
Student: Rose Williams
Certificated Employee: Scott Paine
Classified Employee: Laura White

Santa Rosa High School
Student: Anahi Monzerrath Rincon
Certificated Employee: Lisa Piehl
Classified Employee: Angelica Montalvan

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

Approved by vote on consent agenda.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period March 15, 2019, through March 28, 2019, for a total of $4,127,830.12. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current): March 15, 2019, through March 29, 2019 = $4,127,830.12
Warrants (Total 18/19 Fiscal Year): July 1, 2018, through March 29, 2019 = $58,940,237.85

Approved by vote on consent agenda.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since March 28, 2019 = $32,201.01.
District-wide donations year to date = $473,751.58.

Approved by vote on consent agenda.

 The Board will consider approval of the contracts submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $197,743.18

The Board will consider approval of contract with Redwood Empire Food Bank to prepare and deliver meals for their Summer Lunch Program.

Purpose:

Approval of meal contract with Redwood Empire Food Bank that includes meal preparation and delivery to 33 summer feeding sites.

Consideration:

During the summer months, Redwood Empire Food Bank provides thousands of free lunches to children in high need areas of Sonoma County. Since 2004, CNS has contracted to prepare and deliver meals for the Summer Lunch Program.

The REFB will operate and require meal delivery at 33 sites in Sonoma County between June 3, 2019, and August 10, 2019. During the summer of 2018, CNS prepared and delivered 46,832 meals for the program. The meal count for 2019 is expected to be similar to the prior year.

Board Policy: 
BP 3553

Previous Board History: 
May 11, 2016 (Item E-11) - Child Nutrition Services for Summer Food Service Programs - REFB
May 13, 2015 (Item E-11) - Child Nutrition Services for Summer Food Service Programs - REFB

Estimated revenue for the program is $147,000 and a net increase to the CNS fund is anticipated after costs.

The Board will consider approving the Reclassification Committee's proposed reclassification of current CSEA 75 Elementary School Office Manager, Human Resources Recruiting Technician, Instructional Materials Technician, CWA Secretary - Bilingual, and Purchasing Assistant positions salary ranges.

Purpose:

Classified Reclassification Process:  All requests, which meet the criteria, shall be reviewed by a panel which consists of one CSEA appointee, one Human Resources appointee, and one neutral party that is chosen by both CSEA 75 and the District.  The neutral party shall not be an employee of the District.  The cost of the neutral party shall be paid by the District.

a.  The review panel shall meet in January each year.

b.  The recommendation of the panel shall be advisory and forwarded to the Superintendent (or designee) for final action.

c.  A copy of the panel's recommendation to the Superintendent will be sent to the employee within 10 working days of the panel's meeting date.

Final Decision:

a.  The Superintendent (or designee) will notify the panel and the employee of the final decision within 6 weeks of the panel's meeting date.  All reclassifications must be approved by the Board.  Reclassification decisions cannot be appealed.

b.  Upon reclassification of an individual position, the position shall be placed on the step and range of the new classification that provides at least a five percent (5%) salary increase.  All approved reclassifications shall take effect the following July 1st unless special circumstances are supported by the panel and approved by the Superintendent (or designee).

c.  Reclassification shall not affect the employee's anniversary date.

d.  If it is agreed the employee has been working out of class but is not being reclassified, then the employee will be paid an appropriate out-of-class differential for the time in which they worked out-of-class.

Consideration:

The Reclassification Committee met and reviewed the reclassification requests from one Elementary School Office Manager (1.0 FTE Range 23), one Human Resources Recruiting Technician (1.0 FTE Range 28), one Instructional Materials Technician (1.0 FTE Range 18), one CWA Secretary-Bilingual (1.0 FTE Range 22), and one Purchasing Assistant (1.0 FTE Range 27).

The Reclassification Committee met on February 12, 2019, and made their recommendations to the Superintendent for the following:

• Recommends reclassifying and retitling Elementary School Office Manager (1.0 FTE), current Range 23 to Administrative Assistant Charter School (1.0 FTE), Range 26 and adding related duties.
• Recommends reclassifying Human Resources Recruiting Technician (1.0 FTE), current Range 28 to Human Resources Recruiting Technician (1.0 FTE), Range 29 and adding related duties.
• The panel is not recommending a reclassification for Instructional Materials Technician position at this time.
• Recommends reclassifying and retitling CWA Secretary-Bilingual (1.0 FTE), current Range 22 to Senior Secretary - SAFE/Bilingual (1.0 FTE), Range 25 and adding related duties.
• Recommends reclassifying Purchasing Assistant (1.0 FTE), current Range 27 to Purchasing Assistant (1.0 FTE), Range 29 and adding related duties.

Updated Job Descriptions for Administrative Assistant Charter Schools, Human Resources Recruiting Technician, Senior Secretary - SAFE/Bilingual and Purchasing Assistant will be presented at a future board meeting.  An updated CSEA 75 - Schematic List of Classifications will also be included.

Approval of this reclassification will be effective July 1, 2019.  

Board Policy:
BP 4200 Classified Personnel

CSEA 75 Contract:
See Reclassification Process Appendix E

If approved, these positions will be placed on the CSEA 75 Salary Schedule 2019-2020:

Administrative Assistant Charter School - Range 23 (Step 6) to Range 26 (Step 6) - approximately 7.55% increase

Human Resources Recruiting Technician - Range 28 (Step 3) to Range 29 (Step 4) - approximately 7.60% increase

Senior Secretary - SAFE/Bilingual - Range 22 (Step 5) to Range 25 (Step 5) - approximately 7.49% increase

Purchasing Assistant - Range 27 (Step 6) to Range 29 (Step 6) - approximately 5% increase

The Board will consider the approval of installation of new security cameras systems and new security cameras at the following sites: 

• Maria Carrillo High School
• Ridgway High School
• Hilliard Comstock Middle School
• Abraham Lincoln Elementary School
• Santa Rosa Charter School for the Arts
  

Purpose

The Board will consider the approval of installation of new security cameras systems and new security cameras at the following sites: 

• Maria Carrillo High School
• Ridgway High School
• Hilliard Comstock Middle School
• Abraham Lincoln Elementary School
• Santa Rosa Charter School for the Arts

Future sites will be brought forward for the Board approval as specific site maps and solutions are designed.

All SRCS sites will receive new security cameras as part of this project. The remaining 10 sites will be brought forward at a subsequent meeting. 

Consideration

As outlined in the Facilities Master Plan (FMP) and the FMP Implementation Plan, campus and classroom safety was identified as a priority at all sites.  In coordination with our infrastructure project, replacing our existing old security cameras and camera video storage and software system with a solution that provides increased functionality for monitoring areas of interest at every SRCS site is an important step to address our security and safety needs.  

The new security cameras systems are modular, specifically tailored to the site needs and are an upgrade to areas of coverage, features, and functionality when compared to our existing security camera system. The new system will have the ability to store video information for up to one month in full resolution at 10fps for motion events on all cameras. A wide range of superior cameras with resolutions from 1 to 30 megapixels (MP) will be deployed and will take advantage of end to end system integration. 

The new cameras will use the new cabling installed as part of the Infrastructure Project funded from Bond money at all sites.

The new security camera systems along with the new cameras will address several areas of need throughout SRCS including:

Safety:

• All listed campuses will be properly covered for recording
• Intuitive and responsive interface for easy event identification, management, and reporting

Operability:

• The new camera system and cameras work over our data network
• Systems are specific to each site, the high bandwidth camera video traffic will be kept locally protecting the network/Internet bandwidth for instructional use
• No single point of failure

The camera system Santa Rosa City Schools currently employs is 17 years old and relies on hardware that has been deemed end of life and not supported any longer.

Security camera coverage at all sites is not satisfactory and many cameras have ceased functioning altogether either because of hardware failure or because of the crumbling underlying infrastructure. The camera servers and storage system are beyond useful life and need to be either retired or replaced.

Another issue of the current system is that it relies on the servers and central storage at the District Office. All video traffic is sent to the District Office on the same network with instructional and business traffic thus competing for available bandwidth. This is an issue because of the age of the cameras and server system. The video traffic is very bandwidth intensive negatively impacting instruction, especially at peak times. With the dramatic increase in the number of devices we currently support in our network (over 20K devices), it becomes imperative to protect the network bandwidth for educational and business use.

The Technology Department conducted extensive research in finding an optimal solution to either upgrade the current system or to fully replace it. Five different systems were considered, including the current one. Three demo systems installations from different vendors with multiple types of cameras were run for several months at three different sites. District and site-level administrators and IT Department staff were invited and participated in demonstrations of the different solutions.

At the end of the process, it was determined:

• For proper coverage, SRCS needs more cameras than currently installed at each site. Below is an approximate guideline per type of school based on size and coverage area:
  • Elementary schools: 15
  • Middle schools: 30
  • High Schools: 45
• A tailored solution is needed for each site
• Need for a distributed system with storage at each site to eliminate heavy network traffic generated by this many higher resolution cameras
• Need for an easy to use and responsive system that site administrators can quickly operate in cases of emergency 

Based on these requirements and the input from stakeholders, it was determined that Avigilon with local storage systems (NVR) is the best technical solution to serve our needs. 

Highlights of the Avigilon System:

• The system is very easy to use.
• The system is very responsive in NVR form
• 24-hour on-site support for NVR
• A wide range of superior cameras with resolutions from 1 to 30 megapixels (MP) available from the manufacturer with the added benefit of an end to end integration
• Efficient bandwidth management technology.
• Embedded with self-learning video analytics for accurate people and vehicle detection
• The system supports cameras from multiple vendors meaning that SRCS can reuse some of our more capable cameras after refurbishing.
• Easy to install, configure and use.
• One time cost - no reoccurring annual costs
• Tested Solution used in many school districts 

Integrated Security Controls, Inc. is a local Santa Rosa systems integrator specializing in video surveillance systems and security electronics with a focus on public works. Integrated Security Controls, Inc. has extensive experience with Avigilon software and hardware in a wide variety of installation types and handles all aspects of each job including system design, installation, and maintenance/support as proven during the Avigilon six (6) camera demo installation at Albert Biella Elementary School.

Integrated Security Controls, Inc. is available to provide regular and emergency service 24/7 to address urgent problems and also offers the installation under the CMAS contract, greatly reducing the costs on installation.

Using the Integrated Security Controls, Inc. - CMAS contract for camera acquisition and installation allows us to receive exceptionally good pricing. As discussed at previous Board meetings, CMAS sets the ceiling for product price in the pre-negotiated contract. Staff has determined that the pricing from Integrated Security Controls, Inc. through their CMAS contract for this project is fair, reasonable, and competitive and meets the needs of SRCS.

Measure L 

ALES: $65,801.24
SRCSA: $97,365.86

Total Measure L: $163,167.10

Measure I

Total Measure I: $340,408.31

Grand Total: $503,575.41

The Board will conduct interviews of four candidates and vote for the person to fill the Trustee Area 3 vacancy.  The four candidates who will participate in the interviews are as follows:

1. Alegria De La Cruz
2. Pamela Devlin
3. Diana Curtin
4. Mike Behler

This order was determined using the Randomized Alphabet Drawing for the June 4, 2019 Local Elections from Secretary of State Padilla. 

Rationale:

Trustee Area 3 is vacant and the Board of Education will select through an application and interview process a candidate to serve on the Board until 2020.   

Considerations:

February 2018, Santa Rosa City Schools Board of Education changed the method by which school board members are elected. Instead of "at large" elections, candidates are now elected by "trustee areas." This means only voters within a given trustee area can vote for candidates who reside within that same area. The Board approved this Trustee Area Map.

The person selected by the Board would occupy the Trustee Area 3 seat on the Board until the next regular election of this Trustee Area in 2020.  

The timeline for an appointment to the SRCS governing board for Trustee Area 3:  

• The Community was first notified on March 7, 2019 about the vacancy and opening for a Board Member.

• Application forms and all pertinent information was made available to all interested persons.

• Applications were submitted to the District Office by 4:00 p.m. on March 29, 2019.  

Applications received: 7
Applications denied due to address: 1
                Application screened by a sub-committee of the Board: 2
                Total applications for interview: 4

• A Board sub-committee made up of Jill McCormick, Laurie Fong and Ed Sheffield reviewed the application and determined which to move forward to the interview process.

• Pursuant to Board Bylaw, the date of appointment will be April 10, 2019, upon completion of interviews during the Board Meeting on April 10, 2019.  The appointee will be seated at the next regular board meeting on April 24, 2019.

• Following the Board’s action to make an appointment, the Superintendent is authorized to publish the name of the applicant as required by Board Bylaw No. 9223.

Board History:
9/12/18 (Item F.3): Approval of Resolution Declaring a Vacancy

Board Policy:
Board Bylaw 9223

I move the approval of {insert candidate's name} to fill the Trustee Area 3 vacancy until the elections in November of 2020.

These school reports will coincide with the awards for students, certificated and classified staff, and the parent organization reports for each school.  Presenting at this board meeting will be Dan Noble (Steele Lane Elementary), Jason Matlon (Santa Rosa Middle) and Dr. Kimberly Clissold (Santa Rosa High). 

Purpose:

The Board of Education approves the Local Control Accountability Plan (LCAP) and the Single Plan for Student Achievement (SPSA) each year. The purpose of these school reports is to provide an opportunity for the Board to hear how their approval of these plans at the policy level manifest into the goals, actions, and impact for students and staff at the sites.

Consideration:

Increased student learning and social and emotional well being are at the core of Santa Rosa City Schools' work.  This work has involved systems change and a tremendous amount of professional learning by SRCS educators. Changes to the system and institutionalized practices and the investment in our students and staff are beginning to show growth in learning and engagement in many areas.     

The vision and goals of the district are clear, however, the question arises about how that district focus aligns with impact on student learning and social-emotional growth at the sites.  Michael Fullan's Coherence Framework continues to be the guide to assists staff in making sense of the various programs and initiatives taking place in the district which then creates meaning (why") for students and staff. 

The Coherence Framework (Michael Fullan and Joanna Quinn): 

Making the complex more simple, "simplexity".  Initiative overload and fragmentation have kept the best plans from becoming a reality.  It is about leading differently. The key to bringing about successful and sustainable change is through the Coherence Framework which is a dynamic roadmap made up of four essential components:

• Focused direction to build collective purpose
• Cultivating collaborative cultures while clarifying individual and team roles
• Deepening learning to accelerate improvement and foster innovation
• Securing accountability from the inside out

Inquiry Cycle of Instructional Leadership (Center for Educational Leadership [CEL]): 

Improving teaching and learning is the most important task of school leaders and in conjunction with creating coherence, principals are using the Inquiry Cycle for Instructional Leadership to begin to collaboratively engage in a continuous process of instructional improvement and analysis consisting of four phases:

• Phase 1 Analyze Evidence: Gather and analyze evidence to identify student learning problems and problems of teaching or leading practice      

• Phase 2 Determine a Focus: Teachers and leaders analyze evidence to identify an instructional focus area

• Phase 3 Implement & Support:  Teachers and leaders engage in study and learning and then take actions centered on an area of focus

• Phase 4 Analyze Impact:  Teachers and leaders analyze the results of the instructional inquiry and reflect on the process and new learning    

Theory of Action:

If we improve the quality of practice through the continuous development of Leadership capacity to:

A.  Assure warm, safe, dry schools and facilities
C. Confront and address issues of equity and access
E. Engage in problem-solving through an inquiry cycle for growth
F. Facilitate the development of a sense of purpose
L. Lead and guide focused professional learning
P. Provide and strengthen social and emotional supports
R. Recognize and implement quality instruction
T. Target and align resources
U. Utilize data to inform the inquiry cycle for growth

Then, we have much work to do as a district.  No longer will student outcomes be predicted based on race, differently abled, socioeconomic status, and/or the language spoken at home.  

The Theory of Action has been 6 years in the making, it encompasses the intentional and explicit work currently happening in our district and the promise of the future for our students and the community. The Theory of Action is another source of guidance that aligns with the Coherence Framework as it emphatically focuses direction and holds accountable the entire school community to attain equitable access and equal outcomes for all of our students.

Board Policy:
BP 0420 - School Plans/Site Councils
AR 0420 - School Plans/Site Councils
BP 0460 - Local Control And Accountability Plan

Previous Board History:
March 13, 2019 (Item F.1)

The Board will receive information regarding the SRCS - Keysight relationship and initial discussions on future programs at the location of the former Hidden Valley Satellite School. 

Purpose

SRCS and Keysight Technologies have been partners since the early 1990s. This partnership included a TK-2 school (Hidden Valley Satellite) and childcare facilities at the Keysight Campus location. Keysight employees were given priority enrollment at this site. 

With the destruction of the Hidden Valley Satellite Campus during the 2017 wildfires, SRCS and Keysight have started conversations about the future of the site to include childcare. Both SRCS and Keysight know this has been a mutually beneficial relationship that both entities want to continue. 

Considerations

On April 3, 2019, SRCS and Keysight held the first of two public forums at the location of the former Hidden Valley Satellite School to garner feedback and input about the future of the site. At the time of this report, staff was still compiling questions and comments to be shared with the Board on April 10. 

Staff, with Keysight representatives, will review the process to move forward including anticipated timelines. A second forum will be held on May 23 at the Keysight location to discuss feedback received and additional planning items to move forward. Keysight employees, SRCS staff, and community stakeholders are encouraged to attend the forum or provide feedback through an online form. Questions and comments can be submitted through this link: https://srcs.link/srcs-keysight

The Board will consider a resolution to announce its Intent to Convey Property and Easements to the City of Santa Rosa. The property to be conveyed is part of the Piner High School Campus at 1700 Fulton Road, Santa Rosa, CA. 

Purpose

As part of the City of Santa Rosa's Fulton Road widening project, the city has made a proposal to acquire a portion of land at the front of the Piner High campus. The project includes moving the bus turn-out, moving sidewalks back, and constructing a median and cross-walk to alleviate traffic issues. A second resolution will be presented to the Board on April 24, 2019, for final consideration. 

Considerations

Below is a summary of the statutory process to convey the property and easements under Education Code section 17556 et seq. 

1. Education Code Section 17556 Authorizes the District to Convey Property and Easements for Public Road Purposes.

   Education Code section 17556 states that "the governing board of any school district may…dedicate or convey to the state, or any political subdivision or municipal corporation thereof, for public street or highway purposes, either with or without consideration and without a vote of the electors of the district first being taken, any real property belonging to the district, either in fee or any lesser estate or interest therein." 

   Here, the City's purchase offer is in furtherance of its Fulton Road Widening Improvement Project.  Thus, the District may utilize Education Code section 17556 to make such conveyances to the City for public road purposes.   

2. The Procedure for Conveying Property Interests for Public Roads.

   The Education Code sets forth a specific process of notices and hearings that a District must follow in order to convey property under Section 17556 et seq.  Each step is discussed in further detail below. 

   Step 1.  Adopt a Resolution of Intent to Convey

   Education Code section 17557 requires a district's governing board ("Board") to adopt a resolution declaring its intention to dedicate or convey the property.  This resolution must be passed by a two-thirds vote of all its members at a regularly scheduled open meeting. 

   This resolution must:

   1. Declare the Board's intention to convey the property;
   2. Describe the property proposed to be conveyed;
   3. Specify the purposes for which and the terms upon which it will be conveyed; and
   4. Schedule a public hearing to be held at least ten days later and at its regular place of meeting to receive questions on the conveyance.

A Resolution of Intent to Convey is attached hereto as "1. Resolution - Fulton Road Widening Project" 

Step 2.  Give Public Notice

After the Resolution of Intent to Convey is adopted, Education Code section 17558 requires the Board to give public notice of the scheduled public hearing by:

1. Post a signed copy of the Resolution of Intent to Convey in three public places, at least ten days before the scheduled public hearing; and
2. Publish a notice in a newspaper of general circulation within the District at least five days before the scheduled public hearing.

Step 3.  Hold a Public Hearing

Education Code section 17559 requires the Board to hold a public hearing regarding the proposed conveyance. On the scheduled date, the Board shall open a public hearing, hear a staff summary of the conveyance, and invite comments from the public. This hearing must be held at least ten days after the initial Resolution of Intent to Convey was adopted, and may be during a regular or special meeting. 

At the meeting, the Board must accept any protest petition against the conveyance that is signed by at least ten percent of the qualified electors of the District.  If no such petition is filed, the Board may proceed to Step 4, below.

If a protest petition is filed with the Board, the Board must "submit the question of whether the proposed…conveyance should be made [] to the superintendent of schools of the county...whose decision is final."  (Ed. Code, § 17560.)  If the superintendent of schools does not approve the conveyance, no further action may be taken.  If the superintendent of schools approves the proposed conveyance, the Board may proceed to step 4. 

Step 4.  Adopt a Resolution to Convey

At the same meeting when the public hearing was held (provided that no protest petition is filed), or at another meeting within sixty days, the Board may adopt a Resolution to Convey the easement by a two-thirds vote of all its members.  (Ed. Code, § 17559.)  The meeting to approve the Resolution to Convey does not need to be a regularly scheduled meeting and could take place via a special meeting.  (Ibid.)

The Resolution to Convey shall authorize and direct "the president of the governing board, or any other presiding officer, or the secretary, or the members thereof" to execute and deliver a deed conveying the property. The Resolution to Convey also includes verbiage to approve the purchase and sales agreement and to direct staff to execute and finalize the agreement.

Step 5.  Execute and Deliver the Deed

After the approval of the Resolution to Convey, and execution of the purchase and sales agreement, the deed conveying the property may be executed and delivered. The deed is fully effective once executed, delivered, and accepted.  (Ed. Code, § 17559.) 

III.      Proposed Schedule.

Education Code:
EC 17557

Approve Resolution 2018/19-051 to declare intent to convey property and easements to the City of Santa Rosa.

These items are presented for informational purposes only.

Attached for reference is a list of educational acronyms and abbreviations.