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REGULAR BOARD MEETING
Santa Rosa City Schools
June 13, 2018 6:00PM
5:00 p.m. - Closed Session 6:00 p.m. - Open Session Santa Rosa City Hall - City Council Chambers 100 Santa Rosa Avenue, Santa Rosa

A. CALL TO ORDER (5:00 p.m.)
Minutes:
The meeting was called to order at 5:00 p.m.
A.1. Public Comment On Closed Session Agenda
Quick Summary / Abstract:

Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Minutes:
None.
B. RECESS TO CLOSED SESSION
Minutes:
The Board entered closed session to discuss the items on the closed session agenda.
B.1. Public Employee Appointment/Employment (Gov. Code § 54957)
B.2. Public Employee Performance Evaluation (Gov. Code § 54957)
B.3. Conference With Legal Counsel - Existing Litigation (Gov. Code § 54956.9)
Quick Summary / Abstract:

Name of case(s) to be discussed:
1) Teeter v. SRCS

B.4. Conference With Legal Counsel - Anticipated Litigation (Gov. Code § 54956.9)
B.5. Student Expulsions (Ed. Code § 48918)
C. RECONVENE TO OPEN SESSION (6:00 p.m.)
Minutes:
The meeting reconvened at 6:00 p.m.
C.1. Pledge of Allegiance
Minutes:
President Klose led the Pledge of Allegiance.
C.2. Report of Actions Taken In Closed Session
Minutes:
None.
C.3. Items Considered In Closed Session for Action In Open Session
Actions:
Motion
Move recommendation of the panel regarding Suspended Expulsion Resolution No. 2017/18-025. Passed with a motion by Bill Carle and a second by Ed Sheffield.
Vote:
Yes Evelyn Anderson.
Yes Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Absent Ron Kristof.
Absent Frank Pugh.
Yes Ed Sheffield.
Motion
Move recommendation of the panel regarding Suspended Expulsion Resolution No. 2017/18-026. Passed with a motion by Bill Carle and a second by Ed Sheffield.
Vote:
Yes Evelyn Anderson.
Yes Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Absent Ron Kristof.
Absent Frank Pugh.
Yes Ed Sheffield.
Motion
Move recommendation of the panel regarding Suspended Expulsion Resolution No. 2017/18-029. Passed with a motion by Bill Carle and a second by Ed Sheffield.
Vote:
Yes Evelyn Anderson.
Yes Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Absent Ron Kristof.
Absent Frank Pugh.
Yes Ed Sheffield.
Motion
Move recommendation of the panel regarding Expulsion Resolution No. 2017/18-024. Passed with a motion by Bill Carle and a second by Ed Sheffield.
Vote:
Yes Evelyn Anderson.
Yes Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Absent Ron Kristof.
Absent Frank Pugh.
Yes Ed Sheffield.
Motion
Move recommendation of the panel regarding Expulsion Resolution No. 2017/18-028. Passed with a motion by Bill Carle and a second by Ed Sheffield.
Vote:
Yes Evelyn Anderson.
Yes Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Absent Ron Kristof.
Absent Frank Pugh.
Yes Ed Sheffield.
C.4. Statements of Abstention
Minutes:
None.
C.5. Adjustments to Agenda
Minutes:
Item E-11 will be pulled for further discussion. The order of items F-1 and F-2 were switched.
C.6. Board Member Requests for Information
Minutes:
None.
C.7. Approval of Minutes of the Regular Board Meeting Held On May 23, 2018
Quick Summary / Abstract:

The Board will consider approval of the minutes from the May 23, 2018, Regular Board Meeting.


Recommended Motion:

Approve the minutes from the May 23, 2018, Regular Board Meeting.

Actions:
Motion
Approve the minutes from the May 23, 2018, Regular Board Meeting. Passed with a motion by Evelyn Anderson and a second by Bill Carle.
Vote:
Yes Evelyn Anderson.
Yes Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Absent Ron Kristof.
Absent Frank Pugh.
Yes Ed Sheffield.
Attachments:
Minutes 05-23-18
C.8. Special Presentation: Maria Carillo High School Jazz Choir Presentation on Performing at the Fire Festival in Jeju, South Korea
Quick Summary / Abstract:

The MCHS Jazz Choir performed at the Fire Festival in Jeju, South Korea.  The students benefited from their cultural experience and had the opportunity to learn from and collaborate with peers and music professionals.  A presentation of their experience will be given.  

Minutes:
Director Gail Bowers and students of the MCHS Jazz Choir gave a presentation on their trip to Jeju, South Korea, and their performance at the Fire Festival.
C.9. Public Comment On Non Agenda Items
Quick Summary / Abstract:

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

Minutes:
The following individuals addressed the Board:
Lyndsey Burcina(proud of us)
D. REPORTS
D.1. CA School Employee Association (CSEA) Report
Minutes:
No report was given.
D.2. Santa Rosa Teachers Association (SRTA) Report
Minutes:
A report was given by SRTA President, Will Lyon.
D.3. Labor Management Collaborative (LMC) Report
Minutes:
No report was given.
D.4. Superintendent Report
Minutes:
Superintendent Kitamura gave a report.
D.5. Board President Report
Minutes:
President Klose gave a report.
D.6. Board Member Reports
Minutes:
No reports were given.
D.7. CSBA / NSBA Report
Minutes:
No report was given.
E. CONSENT ITEMS
Quick Summary / Abstract:

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

Actions:
Motion
Approve items E-1 through E-10 and E-12 through E-17. Passed with a motion by Bill Carle and a second by Ed Sheffield.
Vote:
Yes Evelyn Anderson.
Yes Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Absent Ron Kristof.
Absent Frank Pugh.
Yes Ed Sheffield.
Motion
Approve item E-11. Passed with a motion by Bill Carle and a second by Ed Sheffield.
Vote:
Yes Evelyn Anderson.
Yes Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Absent Ron Kristof.
Absent Frank Pugh.
Yes Ed Sheffield.
E.1. Approval of Absent Board Members
Quick Summary / Abstract:

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

Minutes:
The absences of Frank Pugh and Ron Kristof were excused.
E.2. Approval of Personnel Transactions
Speaker:
Jason A. Lea, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the personnel transactions submitted. 

Rationale:

Staff is presenting Personnel Transaction items for Board approval.

 
Minutes:

Approved by vote on consent agenda.

Attachments:
Personnel Transactions
Personnel Transactions - Summer School
Staff Report
E.3. Approval of Vendor Warrants
Speaker:
Rick Edson, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period May 10, 2018, through May 31, 2018, for a total of $3,210,588.81. 

Rationale:

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Check
Number
 
VendorAmount Fund Source Purpose 
 0308201Carr's Construction Serv. Inc.$264,715.77 Fund 21 (Bond Fund)Measure I: Piner Lighting Project 
 0308243Pacific Gas & Electric $196,448.99LCFF Base Funds Utilities 
 0308261Santa Rosa City Schools $150,000.00Self-Insurance Dental Fund Employee Dental Insurance 
 0308288Anova Educational & Behavior $205,844.85Special Education Special Education Services 
 008542T&R Communications Inc$103,164.78Fund 21 (Bond Fund)Measure I & L: Technology Infrastructure Cabling 
 0308651KYA Services LLC$512,263.84Fund 21 (Bond Fund)Measure I: MCHS Track & Field Replacement (Turf)

 
Financial Impact:

Warrants (Current): May 10, 2018, through May 31, 2018 = $3,210,588.81.
Warrants (Total 17/18 Fiscal Year): July 1, 2017, through May 31, 2018 = $73,098,319.45.

Minutes:

Approved by vote on consent agenda.

Attachments:
Warrant Register List
E.4. Approval of Donations and Gifts
Speaker:
Rick Edson, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the donations and gifts submitted.

Rationale:

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

 
Financial Impact:

Donations received since May 10, 2018 = $146,373.46.
District-wide donations year to date = $2,285,758.64.


Minutes:

Approved by vote on consent agenda.

Attachments:
Donation/Gift Detail
Donations Year to Date by Site
E.5. Approval of Contracts
Speaker:
Rick Edson, Assistant Superintendent
Quick Summary / Abstract:

 The Board will consider approval of the contracts submitted.

Rationale:

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms.  For fiscal and learning impacts, see the attached summary sheet.

 
Financial Impact:

Total value of contracts = $337,739.17

Minutes:

Approved by vote on consent agenda.
Attachments:
Contracts
Summary of Contracts
E.6. Approval of Mutual Aid Agreement between City of Santa Rosa and Santa Rosa City Schools
Speaker:
Rick Edson; Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of a Mutual Agreement with the City of Santa Rosa to address the District’s operation of Evacuation Centers at Elsie Allen High School and Lawrence Cook Middle School during the 2017 Tubbs Fire.

Rationale:

Purpose

During the Tubbs Fire, the District, at the request of the City of Santa Rosa Emergency Operations Manager, opened Evacuation Centers at Elsie Allen High School and Lawrence Cook Middle School.

This Mutual Aid Agreement between the City of Santa Rosa and Santa Rosa City Schools allows the District to recover expenses associated with the opening and operation of the evacuation centers. SRCS will invoice the City of Santa Rosa for these expenses.

This agreement also allows the City of Santa Rosa to submit expenses to Federal Emergency Management Assistance (FEMA) Program for reimbursement.

Considerations

Mutual Aid agreements such as this between public entities are common instruments for use during emergency situations.

 
Financial Impact:

Invoice Amount: $30,000.


Minutes:

Approved by vote on consent agenda.

Attachments:
Mutual Aid Agreement with City of SR and SRCS
E.7. Proposed Reclassification for California School Employees Association, Chapter 75 (CSEA 75) Senior High Technician II (Student Records Clerk and Registrar) and Middle School Technician (Student Records Clerk)
Speaker:
Jason A. Lea, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approving the proposed reclassification for CSEA 75 Senior High Technician II (Student Records Clerk and Registrar) and Middle School Technician (Student Records Clerk).

Rationale:

The Reclassification Committee met on April 27th, 2018, and reviewed the reclassification requests from seven (7) Senior High Technician II’s (Student Records Clerk and Registrars), one (1) Payroll Technician III and four (4) Middle School Technicians (Student Records Clerk). The Reclassification Committee forwarded their report to the Superintendent. The Superintendent has approved the committee’s findings and recommends the following:

  • Reclassifying all employees serving as Senior High Technician II (Student Records Clerk and Registrar) from Range 20 to Range 25. The committee recommends a salary increase to Range 25. This is because this position has taken on significant duties in the areas of Master Schedule development, program support (i.e. SAY, Psych, and Restorative), and increased technical responsibilities including Google Support and the new Student System with more complex data entry and training of other staff members. There are also a number of detailed reports that used to be generated by the District Office and are now the responsibility of this position. A highly increased level of front line student crisis management and triage is now part of this position. There is also a greater level of contact with parents, community, staff and students than was originally part of the role. This position backs up other Sr. High Tech II’s, but other than the Registrar, there is no back up for this position due to the complexity. The committee also recommends a new job description that combines the Counseling Secretary/Registrar roles to provide for greater cross coverage and recognition of the overlap in these roles. The committee also recommends a pilot of a work year extension for the 2018-2019 school year. This would include authorization to work an additional two weeks after school is out and one additional week in August.
  • Reclassifying all employees serving as Middle School Technician (Student Records Clerk) from Range 20 to Range 24. This is because this position has taken on significant duties in the areas of Master Schedule development, program support (i.e. SAY, SCOE, and CPS), and increased technical responsibilities including Google Support, Parent Portal and the new Student System with more complex data entry and training of other staff members. There are also a number of detailed reports that used to be generated by the District Office and are now the responsibility of this position.  An increased level of front line student crisis management and triage is now part of this position. There is also a greater level of contact with parents, community, staff and students than was originally part of the role. This position backs up other Middle School Technicians, but there is no back up for this position due to the complexity. The committee also recommends a new job description, Middle School Counseling Secretary/Registrar that better describes the work being performed by this position. The committee also recommends a pilot of a work year extension for the 2018-2019 school year. This would include authorization to work an additional two weeks after school is out and one additional week in August.
  • The committee did not recommend reclassification of the Payroll Technician III to a Lead Payroll Technician. The committee does recommend the payment of out-of-class pay specifically related to those duties performed by the employee that would have been performed by a person in a supervisory or management role.

If approved, this reclassification will be effective July 1, 2018.

 
Financial Impact:

The fiscal impact of this proposal, if approved, will be estimated at $38,410 for the seven (7) employees in the High School Counseling Secretary/Registrar Job Classification, $14,640 for the four (4) employees in the Middle School Counseling Secretary/Registrar Job Classification, and $7,906 for the one (1) employee in the Payroll Technician III Job Classification.

Minutes:

Approved by vote on consent agenda.

Attachments:
CSEA 75 Jan. 1st Salary Schedule
CSEA 75 Reclassification Report
CSEA 75 Salary Sched 18-19
CSEA 75 Schematic 18-19
E.8. Local Approval of Short-Term Staff Permit for Jessica R. Selinger
Speaker:
Jason A. Lea, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of a Short-Term Staff Permit with the State of California Commission on Teacher Credentialing for Jessica R. Selinger.

Rationale:

This Short-Term Staff Permit (STSP) will enable the Educational Specialist (Mild/Moderate), Jessica R. Selinger to serve students at Rincon Valley Middle School under the requirements for initial issuance of the STSP.  Without the permit, the District will need to put a substitute teacher into the classroom for the 2018-2019 school year.

 
Minutes:

Approved by vote on consent agenda.

Attachments:
STSP for Jessica Selinger
E.9. Approval of Student Internship Agreement Between Santa Rosa City Schools and Pacific Union College
Speaker:
Jason A. Lea, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the proposed 2018-2019 Student Internship Agreement between Santa Rosa City Schools and Pacific Union College.

Rationale:

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies.


 
Minutes:

Approved by vote on consent agenda.

Attachments:
PUC Agreement 2018-2019
E.10. Approval of Student Internship Agreement Between Santa Rosa City Schools and Alliant International University
Speaker:
Jason A. Lea, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the proposed 2018-2019 Student Internship Agreement between Santa Rosa City Schools and Alliant International University.

Rationale:

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies.

 
Minutes:

Approved by vote on consent agenda.

Attachments:
2018-2019 Alliant International Agreement
E.11. Approval of Job Description for English Learning Specialist Positions
Speaker:
Jason A. Lea, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the job description for five (5) 1.00 F.T.E. English Learner Specialist positions.

Rationale:

Purpose

The EL Specialist positions were approved with the adoption of the English Learner Master Plan on August 9, 2017.  EL Specialists support the implementation of the EL Master Plan by monitoring EL student data, providing professional development and/or coaching opportunities to staff, and to support the site's EL programs and services. 

 Consideration

Historically our ELs have been underserved. There is no one at our sites specifically charged with supporting the EL programs and services provided in the classroom besides the classroom teachers. 

The English Learner (EL) Specialist supports and implements the English Language Development program to ensure English Language Learners meet proficiency goals as determined by the English Language Proficiency Assessment for California (ELPAC) and the academic expectations of Santa Rosa City Schools to be reclassified. 

 This position will provide direct instruction and support to English Learners in the following manner:

  • Participates in the administering the ELPAC and other local assessments
  • Provides designated ELD to newly arrived students not fluent in English
  • Provide push-in support to newly arrived students in their content area courses providing integrated ELD
  • Provides intervention and support to newly arrived students in language acquisition and content areas, as needed

The EL Specialist also supports teachers by sharing information, resources, and strategies to foster the success of our EL students.

As a standard process in Santa Rosa City Schools, job descriptions are analyzed for utility and effectiveness in meeting the needs of students and staff.

SRTA has reviewed and consulted on the job description.

Board Policy
BP 4211 Recruitment and Selection 

Education Code
Ed Code 45109 Employment

Previous Board History
8/9/17 F.3. Adoption of English Learner Master Plan

 
Financial Impact:

The approximate cost of 5.0 FTE is $340,000 which will be paid for out of Title III Funds.

Minutes:

Approved by vote on consent agenda.

Attachments:
Job Description for EL Specialist
E.12. Approval of the T&R Communications Inc. CMAS Contract for Network Cabling at Lewis Education Center
Speaker:
Rick Edson, Assistant Superintendent; Adrian Bica, Director
Quick Summary / Abstract:

The Board will consider approval of the T&R Communications, Inc’s (T&R) California Multiple Award Schedule (CMAS) Contract for networking cabling at Lewis Education Center.

Rationale:

Purpose 

Provide cabling to support new network infrastructure including wireless access and new phone system. 

Considerations

Upgrading our network infrastructure is vital to ensure operability for staff and students. This portion of the Network Access and Infrastructure Project will provide the initial foundation to better support existing technologies and in preparation for new devices and technologies that are an integral part of teaching, learning, and the new California Standards.

Network cabling establishes the proper foundation for all data transport at the very basic physical level in accordance with the most up to date industry standards.  Cabling ensures the proper connectivity for all of the equipment that SRCS is investing in as part of our Infrastructure Upgrade Project. This is one of several steps to ensure that our equipment can function at capacity to meet our educational goals and business objectives.

Site Cabling

Site cabling will include:
• New Fiber-Optic Cabling
• Replacement of old and outdated copper cabling
• Cabling for additional ports in classroom and office areas
• Updated cabling specifically for high-speed connectivity for access points
• New equipment racks and placement
• Consolidation of network equipment
• Meeting Industry standard for type of cabling, placement of cabling and equipment, and length of cabling

Lewis Adult School is the last site to be cabled as part of the Network Access and Infrastructure Project.

As part of the implementation, SRCS staff will receive training and certification for the wiring materials used.  This will allow SRCS staff to safely and efficiently maintain this part of the infrastructure installation.  Certified and trained personnel will also likely reduce expenditures for maintenance resulting in potential future savings by not having to hire outside contractors for routine maintenance and repairs. 

Using the T&R - CMAS contract for the cabling portion of the Infrastructure Upgrade Project allows us to receive exceptionally good pricing. As discussed at previous Board meetings, CMAS sets the ceiling for product price in the pre-negotiated contract.

Staff has determined that the pricing from T&R through their CMAS contract for this project is fair, reasonable, and competitive and meets the needs of SRCS.

Previous Board Activity

March 23, 2016 - Approved Network Cabling for Data Center and Sites 1-6 – Phase II (F-3)
April 12, 2016 - Approved Network Cabling for Sites 7-11 – Phase II (E-6)
April 27, 2016 - Approved Network Cabling for Sites 12-17 – Phase II (E-10)
May 11, 2016 - Approved Network Cabling for Sites 18-21 – Phase II (E-6)
May 25, 2016 - Approved Network Cabling for Sites 22-24 – Phase II (E-11)

03/23/2016 - Board Meeting
Data Center
Maria Carillo High School
Hilliard Comstock Middle School
Santa Rosa Middle School
Albert Biella Elementary School
Abraham Lincoln Elementary School

04/13/2016 - Board Meeting
Piner/Grace High School 
Herbert Slater Middle School 
Helen Lehman Elementary School 
Luther Burbank Elementary School 
Steele Lane Elementary School

04/27/2016 - Board Meeting
Montgomery High School 
Rincon Valley Middle School 
Brook Hill Elementary School
Hidden Valley Elementary School 
Hidden Valley Satellite Elementary School 
James Monroe Elementary School

05/11/2016 - Board Meeting
Elsie Allen/Midrose High School
Lawrence Cook Middle School
Santa Rosa French American Charter School
Proctor Terrace Elementary School

05/25/2016 - Board Meeting
Santa Rosa High School 
Ridgway High School
District Office and Warehouse

 
Financial Impact:

Measure I and L: $283,247

Minutes:

Approved by vote on consent agenda.

Attachments:
CMAS T&R Lewis Adult School Cabling Proposal
E.13. Approval of Development Group Inc. CMAS Proposal for additional Network Equipment
Quick Summary / Abstract:

The Board will consider approval of the Development Group, Inc. CMAS proposal for the acquisition of additional Network Equipment for the Network Access and Infrastructure Project.

Rationale:

Purpose 

Through the course of implementation, it has been determined that additional network closets were needed based on specific conditions at different sites where size and age of some buildings were a concern.

The number of switches needed to populate the additional network closets and accommodate the extra number of ports needed is 39. The attached quotes also include the associated peripheral items, installation costs and 5 extra switches for backup purposes. This proposal provides the necessary network equipment and professional services to complete Network Access and Infrastructure Project. 

Considerations 

Upgrading our network infrastructure is vital to ensure operability for staff and students.  This will provide the initial foundation to support existing technologies and in preparation for new devices and technologies. 

These projects address:

  • Operational Sustainability
  • Capacity
  • Longevity
  • Scalability

Phase I (Completed):

Phase I addressed connectivity needs by replacing our existing access points with enterprise-class devices as well as adding new access points in key locations to provide new or additional coverage. This was completed at all SRCS sites. This initial phase increased network access and connectivity for staff and students. 

Phase II (Current)

Phase II will continue to build out our network infrastructure.  This will ensure scalability and operability to meet our technology needs of today and to prepare for future needs.  This project is designed to facilitate our educational goals and meet our business objectives.  Challenges being addressed by Phase II include:

  • Adequate Resources
  • Infrastructure Stability
  • Multi-Vendor Complexity
  • Lack of Management Tools
  • Reactive vs Proactive Planning

Previous Board Activity

September 9, 2015 - Approval of Phase I for the Network Access and Infrastructure Project (E-17)
February 10, 2016 - Approval of Phase II for the Network Access and Infrastructure Project (F-7)
July 26, 2017 - Approval of Development Group Inc. CMAS Proposal for Network Equipment (E-7)

 
Financial Impact:

Measure I = $368,008.49
Measure L = $63,277.76
Total = $431,286.26

Minutes:
Approved by vote on consent agenda.
Attachments:
DO-Network Equipment
RHS-Network Equipment
SRHS - Network Equipment
E.14. Approval of installation of Classroom Safety Devices (All-In-One Notification System, Intercom, Bells, and Clock) at the District Office and Installation of Additional Model for Specific Santa Rosa High School Needs
Quick Summary / Abstract:

The Board will consider the approval of Classroom Safety Devices for the District Office and an additional  Classroom Safety Device model for Santa Rosa High School to accommodate specific installation needs at this site.

Rationale:

Purpose

The Board will consider the approval of safety devices for the District Office which was not included in the June 14 Board agenda.

The Board will also consider the approval of an additional model with same capabilities, double-sided display, and a different form factor to accommodate specific installation needs in the hallways at Santa Rosa High School. 18 devices of this kind will be needed.

Considerations

On June 14, 2017, the Board approved classroom and site safety devices to be installed at each school site. These devices include emergency notification capabilities with flashers for the deaf and hard of hearing, two-way classroom intercom, classroom and campus speakers, bells, and district-wide synchronized clocks.

As outlined in the Facilities Master Plan (FMP) and the FMP Implementation Plan, campus and classroom safety was identified as a priority at all sites.  In coordination with our infrastructure project, replacing our existing intercom and clocks with a solution that provides increased functionality for communication to our classrooms, offices, and outdoor areas at every SRCS' site is an important first step to address our security and safety needs.

The IP based emergency notification/ speaker/ intercom/bell/ clock device is an upgrade of both features and functionality when compared to our older existing singular use intercom and clock system. The new system will have the ability to send emergency notifications to a classroom, entire site or all of Santa Rosa City Schools as warranted. This system will also integrate with our data network and the new phone system that will be installed through our Bond Infrastructure Project. The clock/speakers and outdoor speakers will be installed at every site throughout SRCS.

These new devices will address several areas of need throughout SRCS including:

Safety:

  • Configurable flashers to notify deaf and hard of hearing staff and students
    • 3 individually controlled colored flashers to signify different types of announcements/messages
  • Two-Way Intercom
  • Scrolling text messaging for announcements and alerts
  • Ability to make campus-wide announcements from any phone once the new phone system is installed. 

Operability:

Internet Protocol (IP) based solution works over our data network

The new phone system will work with and complement intercom and emergency alerts - Announcement can be made from any phone rather than a single location generally in the front office. 
One system for sites, classrooms, and outdoor areas for ease of management and maintenance

Using the DGI - CMAS contract for this purchase allows us to receive exceptionally good pricing. As discussed previously, CMAS sets the ceiling for product price in the pre-negotiated contract.

Staff has determined that the pricing from DGI through their CMAS contract for this project is fair, reasonable, and competitive and meets the needs of SRCS. 

Previous Board Activity

October 12, 2016 - Discussion Item (F-3)
June 14, 2017 - Approval of Classroom Safety Device - All-In-One Notification System, Intercom, Bells, and Clock (F-6)

 
Financial Impact:

District Office:

Networked enabled Bell/Clock/Speakers = $63,497.66
Professional Services (Installation and system configuration) = $8,920.80
Total Cost District Office: $77,895.13 

Santa Rosa High School:

Networked enabled double-sided Bell/Clock/Speakers = $25,836.48
Professional Services (Installation and system configuration) = $2,688.60
Total Cost Santa Rosa High School: = $30,753.48

This project is funded through the Measure I and L Technology Bond Program.

Measure I - $84,680.07
Measure L - $23,368.54
Total - $108,648.61

Minutes:
Approved by vote on consent agenda.
Attachments:
DO - Clock Speakers
SRHS Clock Speakers
E.15. Approval to apply for the KaBoom Organization Playground Equipment Build for the Santa Rosa French American Charter School
Speaker:
Rick Edson, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the application by the Santa Rosa French American Charter School for the KaBoom! Organization playground equipment build. 

Rationale:

Purpose

The Santa Rosa French American Charter School (SRFAC) Parent Association Foundation (PAF) would like to replace playground equipment at the campus. The PAF would like to apply for the KaBoom! Organization playground grant. 

Authorization of this project allows the SRCS and the SRFAC PAF to submit the letter of intent. This is the first step in the process. KaBoom! will review the application and make a determination at a future date. 

Considerations

The Santa Rosa French American Charter playground is in need of replacement. The PAF has taken the initial steps to replace the playground equipment by the KaBoom! Organization.

KaBOOM! is the national non-profit dedicated to giving all kids– especially those living in poverty– the childhood they deserve through great, safe places to play.

Working across the country, KaBOOM! brings together people from diverse backgrounds– from cities and city leaders to corporations and non-profits– to create PLAYces for all kids. The communities we serve feel more engaged, connected and united by the common cause of ensuring our kids can thrive– every day; everywhere.

Staff has met with PAF to determine the feasibility of applying for the KaBoom! playground build and has agreed to work together on this project if selected. This is illustrated in the attachment titled "4. KaBoom! - Letter of Intent" which outlines responsibilities of SRCS and the PAF.

 
Minutes:
Approved by vote on consent agenda.
Attachments:
1. KaBoom! Standard Partner Agreement
2. How to Build it With KaBoom!
3. KaBoom! Soil Test Guidelines
4. KaBoom! - Letter of Intent
E.16. Approve Contract with PBK for Engineering and Design Services for the Santa Rosa High School Farm on Alba Lane
Speaker:
Rick Edson, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the contract with PBK for Engineering and Design Services for the Santa Rosa High School Farm on Alba Lane.

Rationale:

Purpose

Authorization for PBK to start engineering and design documents for the rebuild of the Santa Rosa High Farm on Alba Lane.

Based on their work that PBK has already completed with roofing/HVAC projects, their willingness to provide initial renderings of what the farm could look like, and their overall responsiveness, we are recommending PBK to perform this important work. 

The initial renderings provided by PBK are included as attachments. 

Considerations

Sonoma County wildfires, in October 2017, destroyed thousands of homes and businesses throughout Santa Rosa including the Santa Rosa High School Farm on Alba Lane.

The farm, an integral part of the Santa Rosa High FFA program, is used to raise livestock. The farm also produces wine grapes and hops as part of the program. Due to the loss of the farm, this year's animals were raised at a JFW farm. The use of the JFW farm allowed the FFA students to raise livestock in preparation for the Sonoma County Fair in August. 

The community outreach to support the rebuilding of the farm has been tremendous. Generations donations from United Way, Redwood Credit Union, and Raley's will help with the rebuilding effort. 

Staff is currently working with Greenspan Adjusters to submit a formal claim for loss at the farm. The money received from the insurance settlement will be used to help rebuild and restock the farm. 

 
Financial Impact:

Not to exceed $560,000

This project will be funded by insurance money and donations. 

Minutes:
Approved by vote on consent agenda.
Attachments:
1. PBK Proposal for Alba Lane
2. Farm Rendering - Front
3. Farm Rendering - Top
4. Farm Rendering - Floor Plan
4. Farm Rendering - Ring
E.17. Maria Carrillo High School Culinary Arts Field Trip to Participate in the Skills USA National Conference in Louisville, Kentucky, June 25-30, 2018
Speaker:
Dr. Anna-Maria Guzman, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the field trip for Maria Carrillo High School's Culinary Arts to travel to Louisville, Kentucky to participate in the Skills USA National Leadership and Skills Conference.

Rationale:

Purpose

The Board is being asked to approve the Field Trip Request Form for Maria Carrillo High School's Culinary Arts classes to participate in the Skills USA National Leadership and Skills competition and conference in Louisville, Kentucky, June 25-29, 2018.

Considerations 

Skills USA is a Career Technical Student Organization that affords students in a Career Technical Education Program the opportunity to further develop their leadership and technical skills.

The student attending is enrolled in the MCHS Culinary Arts program who qualified to compete in the Skills USA National competition in baking.  As a requirement to participate in the baking competition, she must also attend the weeklong Skills USA conference. 

The modes of transportation for this trip include car and plane.  Attached is the Field Trip Request Form,  Out-of-State Field Trip or Excursion Waiver of Claims form and Section III Liability from RESIG, Proposal, and Agenda.

Board Policy

6153.1 School Sponsored Extended Field Trips

Education Code

EC Section 35330-35332 Article 13. Excursions and Field Trips [35330-35332]


 
Financial Impact:

The total cost per student is $2200 (includes all meals, transportation, hotel, conference registration fees).  No sub cost for the teacher will be needed.  All student costs will be funded out of MCHS culinary funds.

Minutes:

Approved by vote on consent agenda.

Attachments:
MCHS Field Trip Request to Skills USA
MCHS Skills USA - Agenda
MCHS Skills USA - Proposal
Out-of-State Field Trip or Excursion Waiver of Claims, Section III Liability and Ed Code 35330
F. DISCUSSION / ACTION ITEMS
F.1. (Action) Charter Renewal Cesar Chavez Language Academy
Quick Summary / Abstract:

The Board of Education will be presented with the charter renewal for Cesar Chavez Language Academy.  This term of the renewal is for five years.


Rationale:

Purpose  

Cesar Chavez must go through a renewal process to continue operating; every charter must be re-authorized (or renewed) every five years.

Outcomes

The charter school renewal process is similar to the initial charter school petition process, but there are substantial differences. Renewal applications must meet the same legal requirements and cover all the required elements of a charter petition, but also, they must include renewal criteria demonstrating school progress and success. Additionally, there may be recently added requirements not addressed in the previous petition application which will need to be included in the renewal petition. 

Goals of the Charter

CCLA will provide students with the tools to become bilingual, biliterate, academically and socially competent, self-motivated, lifelong learners in a technologically advanced and diverse global society. These objectives will be accomplished through: a focus on academic rigor, instructional practices that meet the diverse needs of learners, a program that builds competence and confidence across cultures and languages, and a creative, enriched environment that fosters a passion for learning. The CCLA goals for its students include:

Ø  High Academic Achievement Through a focus on academic rigor and effective instructional practices, students will attain high levels of content area knowledge and demonstrate grade-level academic achievement in both English and Spanish. Students will engage in a highly challenging curriculum in English and Spanish derived from the Common Core Standards. Students will be prepared for all state testing.

Ø  Bilingualism and Biliteracy - All students will learn to read, write, listen and speak in English and Spanish. Students will develop high levels of literacy in both languages using the Common Core standards and through the implementation of the Guiding Principles in Dual Language Education. In addition, students will attain the world language content standards for Spanish as defined by the California Department of Education. The CCLA believes that being bilingual and biliterate benefits all students and, in turn, their local and global communities.

Ø  Multicultural Competence - Students will develop high levels of self-confidence and cross- cultural understanding. Students will meet the cultural standards of World Language Content Standards, and learn about their culture and other cultures. They will be able to compare/contrast other cultures, leading to respect and appreciation of ethnic diversity, cultural pluralism, and individual differences.            

Ø  Social Skills and Social Responsibility - the CCLA will foster a strong sense of responsibility, confidence, self-motivation, and the leadership skills necessary for success in the classroom and beyond. Students will be encouraged to think critically, to analyze, question and resolve conflicts peacefully. They will learn to work effectively in groups, to help each other and contribute to their community and prepare for the professional skills required in a global society. The BEST(Building Effective Schools Together) program will be implemented as part of the school.

Ø  Student Centered Instruction - Teachers will deliver student centered instruction, based on the Common Core Standards, where students feel safe bringing their knowledge into the classroom. Whenever possible, instruction will incorporate students’ interests, experiences and ideas, requiring them to be active, responsible participants in their own learning. Special attention will be placed on providing opportunities to transfer knowledge to a variety of situations, leading to life-long learning as well as college and career readiness.

Ø  Experiential Education - Students will learn through a process of inquiry and reflection. They will participate in curriculum structured around projects and activities that allow the learner to be actively engaged in the process of deeper understanding and greater retention of the curriculum. Students will teach and learn from each other by working collaboratively in cooperative groups, leading to genuine, meaningful and long-lasting learning. Experiential learning will provide the opportunities for students to develop problem-solving skills and innovative design thinking.

Ø  Home and School Partnership - Parents are empowered through a range of home/school interactions that develop a sense of partnership, inclusion and promote mutual support. Each parent is seen as the primary teacher of their child. Parents are valued and respected as an important member of the school team, capable of making important contributions to the educational process. Parents are encouraged to volunteer at least 12 hours throughout the school year. In order to ensure academic success in the TWBI program, parents sign a compact agreeing to the Home/School Partnership.

Ø  Information Literacy - Students and teachers will use technology to enhance and deepen content knowledge. Students will learn effective ways to use technology for research and multimedia presentations and communication in two languages while also being trained in internet safety and online ethics.

 Consultation

The renewal was vetted by the stakeholders at the charter school, and the principal Rebekah Rocha worked with her advisory group and led teachers to address and amend the charter document to reflect the new requirements of the state. Stephanie Farland, the charter consultant, provided feedback through the process and it was also reviewed by legal.

Previous Board Activity
August 14, 2013

 
Recommended Motion:

Approve the charter renewal for Cesar Chavez Language Academy.

Actions:
Motion

Approve the charter renewal for Cesar Chavez Language Academy.

Passed with a motion by Bill Carle and a second by Laurie Fong.
Vote:
Yes Evelyn Anderson.
Yes Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Absent Ron Kristof.
Absent Frank Pugh.
Yes Ed Sheffield.
Attachments:
Petition
F.2. (Public Hearing) Charter Renewal Cesar Chavez Language Academy
Speaker:
Dr. Anna-Maria Guzman, Assistant Superintendent
Quick Summary / Abstract:

The Board will conduct a public hearing on the charter renewal for Cesar Chavez Language Academy. This is a five-year renewal.

Rationale:

Purpose  

This hearing gives the public and Board of Education the opportunity to ask questions about the charter renewal.

Outcomes

The public hearing will occur first, and then the proposed approval vote will occur the same meeting.

The charter document is similar in many ways to the original document. The document defines and supports Two-Way Dual Immersion. In the last five years the school has grown from 60 students to a project 380 for next year:

In the Fall of 2013 total enrollment was about 60 students.  The school opened with:

  • one transitional kindergarten classroom
  • three kindergarten classrooms

In the Fall of 2014 total enrollment was about 107 students.  The school had:

  • one transitional kindergarten classroom
  • two kindergarten classrooms
  • two first grade classrooms

In the Fall of 2015 total enrollment was about 182 students. The school started with:

  • one transitional kindergarten classroom
  • three kindergarten classrooms
  • two first grade classrooms
  • two-second grade classrooms

The school also had to begin a waiting list for interested families that were unable to be accommodated.

In the Fall of 2016, the total enrollment was 255 students.  We had:

  • one transitional kindergarten classroom
  • four kindergarten classrooms
  • three first grade classrooms
  • two-second grade classrooms
  • two third grade classrooms

In the  Fall of 2017, the total enrollment was 309 students. We had: 

  • One TK class
  • Three Kindergarten classes
  • Three First grade classes
  • Three Second grade classes
  • Two Third grade classes
  • Two Fourth grade classes

In the Fall of 2018, total enrollment is 380 students. We will have: 

  • One TK class
  • Three Kindergarten classes
  • Three First grade classes
  • Three Second grade classes
  • Three Third grade classes
  • Two Fourth grade classes
  • Two Fifth grade classes 

Additions to the charter:

The LCAP must be embedded into the charter which is reflected in Element B

Teachers in grades 4-8 would be trained in AVID.

Added assessments to assist with bi-literacy seal

Consultation

As part of the petition process, the charter was reviewed by the district, Stephanie Farland from Charter Authorizers and John Yeh, counsel for charter schools

Previous Board Activity

August 14, 2013

 
Minutes:
President Klose opened the public hearing on the charter renewal for Cesar Chavez Language Academy at 6:35. There being no public comments, the public hearing was closed at 6:35.
Attachments:
Original Charter
Petition
F.3. (Public Hearing) Local Control Accountability Plan Secondary District
Speaker:
Dr. Anna-Maria Guzman and Steve Mizera
Quick Summary / Abstract:
The Board is being presented with a resolution for a public hearing, as required by Education Code 52060 (b)(2), which requires the 7-12 Secondary District to hold a public hearing prior to the acceptance of the Local Control Accountability Plan (LCAP)

Rationale:

Purpose

The Local Control Funding Formula (LCFF) is the new funding formula for the State of California (Education Code section 52060 and 52066). The LCFF identifies eight state priorities that school district must address in their Local Control Accountability Plan (LCAP). At this board meeting, the Board will hold a Public Hearing in preparation for the final approval to be conducted at the June 27  board meeting.

Considerations

The State of California recognizes the need to provide more resources for all students and in particular even greater resources for English Learners, Foster Youth, and Low-Income students. With greater resources for students in general and additional resources for struggling students, learning will be impacted positively throughout the district. The Board of Education received the draft  2018-2019 LCAP at the May 23, 2018 board meeting for feedback and input.


The LCAP metrics and Thought Exchange survey results were shared with District Advisory Committee, (DAC), District English Language Advisory Committee (DELAC), and Stakeholders Unity Network (SUN). These groups provided feedback on the different actions and services under the two LCAP goals. They were also provided data on how we are meeting our goals. Both unions, SRTA and CSEA, were offered an opportunity for consultation on the LCAP on May 15, 2018, and a full day understanding the components of the eight state priorities and the LCAP in general on May 1, 2018. 

Thought Exchange Survey results from parents, staff, and students highlighted the ongoing trauma and counseling support needed after the Santa Rosa wildfires.  Furthermore, themes of support for A-G, English Learner interventions, and special services rose from feedback at DAC, DELAC, and SUN meetings. Local and state data was shared with our stakeholders over the course of the 2018-2019 school year, and concerns over our dashboard results showed that we had not closed the achievement gap with our English Language Learners and our English Only students.  Furthermore, our foster youth, homeless, and special education students have disproportionate suspension levels which will be addressed with continued support and further development of equity-based systems.

Board Policy
BP 0460

Education Code
ED Code 52060

Previous Board History
May 23, 2018

 
Financial Impact:

Secondary Allocation: $8,655,234

Minutes:
President Klose opened the public hearing on the Local Control Accountability Plan Secondary District at 6:37. There being no public comments, the public hearing was closed at 6:37.
Attachments:
Secondary LCAP DRAFT
F.4. (Public Hearing) Local Control Accountability Plan Elementary District
Speaker:
Dr. Anna-Maria Guzman and Steve Mizera
Quick Summary / Abstract:
The Board is being presented with a resolution for a public hearing, as required by Education Code 52060 (b)(2), which requires the K-6 Elementary District to hold a public hearing prior to the acceptance of the Local Control Accountability Plan (LCAP).

Rationale:

Purpose

The Local Control Funding Formula (LCFF) is the new funding formula for the State of California (Education Code section 52060 and 52066). The LCFF identifies eight state priorities that school district must address in their Local Control Accountability Plan (LCAP). At this board meeting, the Board will hold a Public Hearing in preparation for the final approval to be conducted at the June 27  board meeting.

Considerations

The State of California recognizes the need to provide more resources for all students and in particular even greater resources for English Learners, Foster Youth, and Low-Income students. With greater resources for students in general and additional resources for struggling students, learning will be impacted positively throughout the district.


The LCAP metrics and Thought Exchange survey results were shared with District Advisory Committee, (DAC), District English Language Advisory Committee (DELAC), and Stakeholders Unity Network (SUN). These groups provided feedback on the different actions and services under the two LCAP goals. They were also provided data on how we are meeting our goals. Both unions, SRTA and CSEA, were provided an opportunity for consultation on the LCAP on May 15, 2018, and a full day understanding the components of the eight state priorities and the LCAP in general on May 1, 2018. The Board of Education received the draft  2018-2019 LCAP at the May 23, 2018 board meeting for feedback and input.

Thought Exchange Survey results from parents, staff, and students highlighted the ongoing trauma and counseling support needed after the Santa Rosa wildfires.  Furthermore, themes of support for A-G, English Learner interventions, and special services rose from feedback at DAC, DELAC, and SUN meetings. Local and state data was shared with our stakeholders over the course of the 2018-2019 school year, and concerns over our dashboard results showed that we had not closed the achievement gap with our English Language Learners and our English Only students.  Furthermore, our foster youth, homeless, and special education students have disproportionate suspension levels which will be addressed with continued support and further development of equity-based systems.

Board Policy
BP 0460

Education Code
ED Code 52060

Previous Board History
May 23, 2018

 
Minutes:
President Klose opened the public hearing on the Local Control Accountability Plan Elementary District at 6:37. There being no public comments, the public hearing was closed at 6:37.
Attachments:
Elementary LCAP DRAFT
F.5. (Public Hearing) Santa Rosa City Schools Budget For the 2018-19 Fiscal Year
Speaker:
Rick Edson, Assistant Superintendent; Joel Dontos, Executive Director
Quick Summary / Abstract:

The Board will hold a public hearing regarding the Santa Rosa City Schools' budget for the 2018-19 fiscal year.

Rationale:

Purpose 

The hearing is intended to provide members of the public a scheduled opportunity to comment on the District's proposed budget.

Under the requirements of Education Code 52062, the Public Hearing for the LCAP and the Public Hearing for the Adopted Budget must be held at the same meeting and at a separate meeting from the meeting where the LCAP and Budget are approved. This is the fifth year of the LCAP requirements.

As required by law, the budget is available for public inspection in the Superintendent's Office from June 8, 2018, through June 13, 2018. The notice of public inspection was published in the Press Democrat, a local newspaper, on May 14, 2018.

The budget will be presented to the Board for adoption on June 27, 2018.

Considerations

The FY18/19 Proposed Budget for the Santa Rosa City Schools has been prepared under the guidance of the Board of Education with major budget assumptions based on the Governor’s May Budget Revision. As always, our Adopted Budget will be revised within 45 days of the State enacting the Budget Act to reflect any significant changes in revenues and/or expenditures.

Since our 3rd Interim Report, our FY17/18 Estimated Actuals projections have been updated to reflect the most current information available. The changes include $1.2M in new local revenue, which represents a one-time distribution from RESIG to all member school districts for a return of equity in the workers’ compensation program, and the addition in expenditures of $1M for Beginning Teacher Support Assessment (BTSA) Induction Program, Let’s Go Learn, and costs for the 2018 Board elections.

Major revenue and expenditure assumptions used to develop our FY18/19 Proposed Budget include:

Enrollment is projected at 14,725 and ADA is projected at 13,929.63. Our funded ADA is 14,151.51.  

Local Control Funding Formula (LCFF) – The LCFF Revenue was budgeted based on the Governor’s May Revise. The proposed increase of $3.2B completes the implementation of the LCFF. The LCFF COLA is 3.0%, which represents the statutory COLA of 2.71%, plus an additional increase of 0.29%.

CalSTRS and CalPERS – Under the Governor's May Revision, the employer contribution rate for CalSTRS is expected to increase by 1.85% to 16.28%. The CalPERS employer contribution rate is expected to increase by 2.53% to 18.062%.

Federal Programs – The federal spending bill for the budget year increased funding for Title I and Special Education by nearly $300 million nationally for each program. The impact to California is under evaluation by the California Department of Education. Our proposed budget assumes flat funding for federal grants; grant awards will be updated as the fiscal year progresses.

State Categorical Programs – For categorical programs outside the LCFF, the Governor’s May Revision projects a COLA of 2.71%. The COLA has been applied to Special Education and Child Nutrition.

Discretionary Funds – The May Revision provides just over $2.0B in discretionary one-time funding, which approximates $344 per ADA. The May Revision recommends using these funds on one-time costs, such as professional development, teacher induction, instructional materials and/or technology. Please note that these funds will offset the state’s obligation for outstanding mandate reimbursement claims. Our proposed budget includes $4.9M in one-time discretionary funds, which are assigned in our ending fund balance for one-time expenditures yet to be determined.

Lottery Funds – Lottery income is projected at $194 per ADA for a total of $2.7M. Approximately, $.7M, or $48 per ADA, must be spent on instructional materials.

 

Career Technical Education – The May Revision maintains the proposal from the January Budget proposal of ongoing $200 million to establish a K-12 specific component of the community college-administered Strong Workforce Program. The Governor clarifies that the grant decisions for the K-12 component will be made exclusively by the K-12 Selection Committee.

School Facilities – The May Revision maintains the proposal to issue $640 million in Proposition 51 bonds despite calls to sell more school bonds to address the backlog of school construction projects.

As always, costs for step and column for all employees are included in our proposed budget, while costs associated with negotiated compensation increases are not incorporated into the budget until they have been ratified by the appropriate bargaining unit and approved by the Board.


Board Policy
BP 1300

Education Code
EC 42103

Previous Board Activity
June 14, 2017 (Item F-3): Public Hearing for 2017-18 Budget





 
Minutes:
President Klose opened the public hearing on the Santa Rosa City Schools budget for the 2018-19 fiscal year at 6:37. There being no public comments, the public hearing was closed at 6:37.
Attachments:
1. SRCS 2018-19 Proposed Budget
2. SRCS 2018-19 Budget Multi-Year Projection (MYP)
3. Statement of Reasons for Excess Reserves
4. SRCS 2018-19 Proposed Budget - Other Fund Detail
F.6. (Action) Second Reading and Approval of Amended Board Policy 6146.1 High School Graduation Requirements To Include the Specialist Certificate and Clarification of Mathematics Requirement
Speaker:
Dr. Anna Guzman, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of an amendment to BP 6146.1 High School Graduation Requirements to include the Specialist Certificate and clarification of the new Mathematics requirement.


Rationale:

Purpose

The Board of Education will consider adoption of the updated BP 6146.1 regarding graduation requirements, which includes the addition of the Specialist Certification and a clarification of the a-g Mathematics requirement.

Considerations

At the April 25, 2018 Board meeting, the Board approved changing the Santa Rosa City Schools high school graduation requirements to meet the University of California and California State University a-g requirements in order to fully prepare students for College and Career. As part of the presentation, a Specialist Certification was introduced as an alternative means of meeting the new graduation requirements, by allowing 11th and 12th-grade students to petition to earn a high school diploma and a specialist certification.

A committee of representatives from staff, industry, post-secondary educational institutions and training centers will be formed to develop the process for submitting a petition and the criteria to complete a specialist certification, while still earning a high school diploma and taking the most a-g courses possible.  An Administrative Regulation (AR) will be developed from the committee's recommendations.

Due to comments from multiple individuals, the Mathematics graduation requirement has been clarified and clearly defines the requirement of three years of Mathematics.

Board Policy

BP 6146.1 (attached)

Previous Board History

April 25, 2018
April 11, 2018

 
Recommended Motion:

Approve the amended BP 6146.1 regarding graduation requirements, which includes the addition of the Specialist Certification and the clarification to the a-g Mathematics requirements.

Actions:
Motion
Approve the amended BP 6146.1 regarding graduation requirements, which includes the addition of the Specialist Certification and the clarification to the a-g Mathematics requirements.

Passed with a motion by Bill Carle and a second by Ed Sheffield.
Vote:
Yes Evelyn Anderson.
Yes Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Absent Ron Kristof.
Absent Frank Pugh.
Yes Ed Sheffield.
Minutes:

Attachments:
BP 6146.1 Current
BP 6146.1 with changes
BP 6146.1 with redline changes
F.7. (Discussion) Update and Review of After School Education and Safety Programs (ASES) for the 2018-2019 School Year
Speaker:
Steve Mizera, Assistant Superintendent
Quick Summary / Abstract:

The Board will receive information about the After School Education & Safety Program (ASES).

Rationale:

Purpose

The After School Education and Safety (ASES) is a grant from the State of California provided to qualifying schools to address achievement gaps for targeted populations. The grant can be managed by a school district, or it can be contracted out to a vendor who meets the required elements. This is a brief review of the program in our seven schools.

Consideration

The ASES program provides an opportunity to merge school reform strategies with community resources. The goal is to support local efforts to improve assistance to targeted students and broaden the base of support for education in a safe, constructive environment. It is the intent of the ASES program legislation for school districts to provide safe and educationally enriching alternatives for children and youth during non-school hours. The program is designed for schools with economically disadvantaged populations to develop for after-school supports to close achievement gaps for these schools. The program creates incentives for establishing locally after-school education and enrichment programs.

The program goals of the ASES grant are to: 

    • Create active, meaningful, and engaging activities while promoting collaboration,
    • Develop youth voice & leadership with meaningful and authentic leadership roles
    • Support the development of appropriate social-emotional and physical needs
    • Make healthy choices, and promote opportunities to learn and practice balanced nutrition, physical activity, and other healthy choices
    • Foster diversity, access, & equity by creating an environment to experience values embracing diversity and equity
    • Build skills that link to goals and curricula with 21st-century skills,

The ASES grant is allocated annually for a period of no more than three years, contingent upon the availability of funds.

Board Policy
AR 5148.2

Education Code
California EC sections 8482–8484.6

Previous Board Activity
January 24, 2007, Item E-11
October 26, 2011, Item E-4
December 14, 2011, Item E-7
March 28, 2012, Item E-8
June 13, 2012, Item E-8
August 14, 2013, Item E-6
March 28, 2018, Item E-7

 
Financial Impact:

Grant Funded: $1,131,038.18

Minutes:
Staff presented information about the After School Education and Safety Program (ASES).
Attachments:
ASES June 13
State Standards for ASES
F.8. (Action) Approval of Service Contracts Between Santa Rosa City Schools and Creative Brain Learning To Provide the After School Education & Safety Program for 2018-2019
Speaker:
Steve Mizera, Assistant Superintendent
Quick Summary / Abstract:
  
The Board of Education will consider staff’s recommendation for approval of Service Contracts (Elementary and Secondary) between Santa Rosa City Schools (District) and Creative Brain Learning to provide the After School Education and Safety Program (ASES) for Brook Hill, Luther Burbank, Abraham Lincoln, Helen Lehman, James Monroe, Albert Biella and Steele Lane Elementary Schools and for Hilliard Comstock and Lawrence Cook Middle Schools for the 2018-2019 school year.
Rationale:

Purpose

In order to provide the most effective after-school programs and to best match current School Board goals, the State and Federal Programs department periodically develops a Request For Proposals (RFP) process. On March 28, 2018, the Board approved the release of an RFP for the ASES programs at Brook Hill, Luther Burbank, Abraham Lincoln, Helen Lehman, James Monroe, Albert Biella and Steele Lane Elementary Schools and at Hilliard Comstock and Lawrence Cook Middle Schools for the 2018/19 school year the Board, 

Considerations

The timeline for the current RFP was:

  • Board Intent RFP March 28, 2018
  • RFP Release Date April 17, 2018
  • Proposal Due Date May 4, 2018
  • Proposal Evaluation May 7- 11, 2018
  • Evaluation Panel May 11, 2018
  • Intent to Award May 16, 2018
  • Award Notification June 13, 2018

A panel made up of an Elementary Principal, the Director After-school DayCare, an Elementary Teacher, and the Coordinator, State and Federal programs. The panel reviewed the vendor's proposal under the evaluation rubric of:

  • Fees (20%)
  • Quality, Innovation, and Clarity of the Program Description (40%)
  • Employee Qualifications (20%)
  • Experience (20%)
  • References (+/-)

The panel selected the vendor Creative Brain.

The Board is being asked to approve the Service Contracts (Elementary & Secondary) for the ASES program. The Service Contracts outline the requirements of the program in keeping with the program assurances along with showing how the contractor, Creative Brain Learning, will implement these requirements at the ASES sites. Creative Brain is the recommended vendor based on the Request for Proposal process approved on March 28, 2018.

Program Evaluation: In addition to the required state elements for the ASES Grant,  the service contracts require: multiple meetings with the vendor, both at each school site and at the district level and a mid-year full program review with a March 1 final evaluation date. Failure to meet the standards in the contract will result in termination of the agreement and a new vendor will be sought. A successful and fully implemented program may result in a two-year contract renewal.

Board Policy

AR 5148.2

Education Code

California EC sections 8482–8484.6

Previous Board Activity

January 24, 2007, Item E-11
October 26, 2011, Item E-4
December 14, 2011, Item E-7
March 28, 2012, Item E-8
June 13, 2012, Item E-8
August 14, 2013, Item E-6
March 28, 2018, Item E-7

 
Financial Impact:

Total Grant Funding:  $1,131,038.18  School allocation is $1,119,788.18 with 1% $11,250.62 as indirect costs.

There are no staffing impacts based on this agreement. Staffing associated with this agreement will be provided by Creative Brain Learning. Existing school facilities at the host schools are used to house the ASES program.

Recommended Motion:

Approve Service Contracts (Elementary and Secondary) between Santa Rosa City Schools (District) and Creative Brain Learning to provide the After School Education and Safety Program (ASES) for Brook Hill, Luther Burbank, Abraham Lincoln, Helen Lehman, James Monroe, Albert Biella and Steele Lane Elementary Schools and for Hilliard Comstock and Lawrence Cook Middle Schools for the 2018-2019 school year.

Actions:
Motion
Approve Service Contracts between Santa Rosa City Schools and Creative Brain Learning to provide the After School Education and Safety Program (ASES) for Brook Hill, Luther Burbank, Abraham Lincoln, Helen Lehman, James Monroe, Albert Biella, Steele Lane, Hilliard Comstock and Lawrence Cook for the 2018-2019 school year. Passed with a motion by Bill Carle and a second by Laurie Fong.
Vote:
Yes Evelyn Anderson.
Yes Bill Carle.
Yes Laurie Fong.
Yes Jenni Klose.
Absent Ron Kristof.
Absent Frank Pugh.
Yes Ed Sheffield.
Minutes:
LaDonna Klein addressed the Board on this item.
Attachments:
ASES Elementary Service Contract 2018-19
ASES RFP Evaluation Table
ASES Secondary Service Contract 2018-19
G. INFORMATION ITEMS
Quick Summary / Abstract:

These items are presented for informational purposes only.

G.1. Educational Acronyms and Abbreviations
Quick Summary / Abstract:

Attached for reference is a list of educational acronyms and abbreviations. 

G.2. Prospective School Board Member Workshop (Taller para Posibles Candidatos para la Mesa Directiva)
Quick Summary / Abstract:

Santa Rosa City Schools will host a Prospective School Board Member Workshop for those interested in serving our schools, students and families.
_________________________________________________________________

Santa Rosa City Schools llevará a cabo un Taller para Posibles Candidatos para la Mesa Directiva para los que quieren servir a nuestras escuelas, alumnos y familias.

Rationale:

Purpose

Santa Rosa City Schools will host a Prospective School Board Member Workshop for those interested in serving our schools, students and families.

Tuesday, June 19, 2018
5:00 p.m. Registration and light refreshment
5:30 – 7:00 p.m.  Workshop
Lawrence Cook Middle School Library 
_________________________________________________________________

Santa Rosa City Schools llevará a cabo un Taller para Posibles Candidatos para la Mesa Directiva para los que quieren servir a nuestras escuelas, alumnos y familias.

Martes 19 de junio de 2018
5:00  PM - Inscripción y bocadillos
5:30 PM – 7:00  PM - Taller
En la biblioteca de Lawrence Cook Middle School

Consideration

Santa Rosa voters will make many decisions on Election Day in November, including the selection of three school board members.

Santa Rosa City Schools will host a Prospective School Board Member Workshop on June 19, 2018 for those interested in serving our schools, students and families.  This workshop will provide valuable information for anyone considering running for school board so they may make an informed decision before the election filing period of July 16 through August 10. 

Superintendent Diann Kitamura and Board President Jenni Klose will conduct the workshop. Topics include:

  • time commitment
  • the Brown Act
  • policy development
  • budget responsibilities
  • and the vital role that school boards play in public education.

Because of the district’s recent transition to a by-trustee area election system, only those who live in the three trustee areas that are up for election may run for school board. To look at the Trustee Area Map and determine if you reside within one of those areas, please visit our website www.SRCSchools.org and click on the purple “By-Trustee Area Elections” button.

Please contact Lori Kolacek with any questions and/or to RSVP 
707-528-5181 or email  lkolacek@srcs.k12.ca.us 
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Los votantes de Santa Rosa tomarán muchas decisiones en el Día de las Elecciones en noviembre, incluso la elección de tres miembros para la mesa directiva de las escuelas.

Santa Rosa City Schools llevará a cabo un Taller para Posibles Candidatos para la Mesa Directiva el 19 de junio de 2018  para los que quieren servir a nuestras escuelas, alumnos y familias. Este taller proveerá valiosa información para cualquiera que este considerando postularse para la junta escolar, asi que podrán tomar una decision informada antés del plazo para presentar solicitud como canditado durante el periodo del 16 de julio al 10 de agosto.

La Superintendente Diann Kitamura y la Presidenta de la Mesa Directiva Jenni Klose llevarán a cabo el taller y contestarán sus preguntas. Los temas incluyen:

  • compromiso de tiempo
  • “Brown Act” - (Una ley que gobierna el trabajo de funcionarios electos)
  • desarrollo de políticas
  • responsabilidades presupuestarias
  • y el papel esencial de mesas directivas en el campo de la educación pública.

Debido a la reciente transición en el distrito a un sistema electoral con votación por zonas, sólo los candidatos que viven en las tres zonas en cuestión durante este ciclo electoral pueden presentarse como candidatos a la mesa directiva. Para mirar el Mapa de las Zonas Electorales y determinar si usted vive dentro de una de estas áreas, navegue, por favor, a nuestro sitio web al www.SRCSchools.org y oprima el botón morado marcado como “By-Trustee Area Elections”.

Por favor comuníquese con Lori Kolacek si usted tiene alguna pregunta o para confirmar asistencia al teléfono 707-528-5181 o envíe un correo electrónico al lkolacek@srcs.k12.ca.us


 
Attachments:
1) Workshop Flyer (Eng)
2) Workshop Flyer (Esp)
3) Election Dates To Remember
4) Election Timeline
G.3. Summer Professional Development for a-g Implementation
Speaker:
Dr. Anna-Maria Guzman, Assistant Superintendent
Quick Summary / Abstract:

On April 25, 2018, the SRCS Board passed BP 6146.1 which aligned the SRCS graduation requirements to the UC/CSU a-g requirements. These new graduation requirements begin with the class of 2022 which is the incoming freshmen class of the 2018-2019 school year.

Rationale:

Purpose

Information is being provided to the Board of Education regarding summer training opportunities for teachers to implement a-g.

Consideration

A recent CSBA Report, as well as Robert Marzano and several other leading researchers, point to teachers as having the most significant impact on student achievement.  Summer professional development has been created to support teachers' capacity to have a more substantial effect on student achievement, to meet the college and career readiness goals of common core standards and to assist students in meeting a-g requirements which are now the SRCS graduation requirements per Board Policy 6146.1. These opportunities allow teachers time to collaborate, learn from each other, and build instructional and cultural competencies to bring relevance to their lessons. 

These summer professional development opportunities have been designed to help teachers transition to common core aligned lessons as there are some who have been teaching non-academic or survey classes. There are professional development opportunities that build upon instructional goals and focus on equity and access. There are also opportunities for teachers to plan lessons/units together.  The summer professional development is designed with a focus on supporting the implementation of a-g graduation requirements and to build the capacity of teachers to assist all students in meeting not only the Common Core State Standards but the new SRCS requirements.

The summer professional development spans K-12  to support a-g completion is taking the entire school experience of a student into consideration and providing support to all teachers. While the focus for BP 6146.1 is for the class of 2022, support must be given to middle school and elementary to prepare students and provide a strong foundation to meet high school standards and requirements to be ready for college and career.

Both unions, SRTA and CSEA, were provided an opportunity for consultation on the LCAP which included a-g implementation on May 15, 2018, and a full day understanding the components of the eight state priorities and the LCAP in general on May 1, 2018.  As well, members of cabinet met with SRTA leadership to provide a list of the PD opportunities on May 31.

On June 4th Assistant Superintendent Mizera and Guzman met with each high school principal to go over their 9th-grade implementation plans.  At the freshmen orientations in August, parents, and students will be provided with a one-page information hand out on the new graduation requirements and parent information nights will be held throughout the fall at the College and Career Center. 

Public Input

The public provided input at the Board meetings on March 28, April 11, and April 28,  The public also provided input at an SRTA community meeting on May 14 in which the summer pd was approved by SRTA.

Board Policy

BP 6146.1 Graduation Requirements

Education Code

51228

Previous Board History

April 25 Board Meeting
April 11 Board Meeting
March 28 Board Meeting 

 
Financial Impact:

Budgeted Estimates:  This reflects LCAP, Titles and Grant funding.  $354,780

Attachments:
2018 Summer Offerings
Graduation Requirements
G.4. Ridgway High Students' Previous School of Attendance Summary
Speaker:
Rick Edson, Assistant Superintendent
Quick Summary / Abstract:

The Board requested information on the previous school of attendance for Ridgway High Students. 

Rationale:

The table below shows the previous school of attendance for Ridgway students during the 2016, 2017, and 2018 school year. More analysis of these students is being conducted and will be presented to the Board at a future meeting. 

Home School

Count Enrolled 2016

Count Enrolled 2017

Count Enrolled 2018

Elsie Allen High School

41

48

54

Grace High School

6

6

3

Maria Carrillo High School

31

38

39

Mesa High School

11

5

9

Midrose High School

6

5

3

Montgomery High School

107

127

159

Piner High School

51

68

61

Santa Rosa City Schools-Non Public School

3

2

2

Santa Rosa High School

122

100

106

SCOE Students

0

0

1

xLewis School

15

8

4

xNueva Vista High School

5

1

0

Grand Total

398

408

441



 
G.5. Update on Summer Programs 2018
Quick Summary / Abstract:

The Board will receive an update on the summer programs being offered by Santa Rosa City Schools this summer. Due to the fires that ravaged Sonoma County additional summer offerings are occurring this summer.  

Rationale:

Purpose

Each year Santa Rosa City Schools strives to provide its students with a variety of opportunities to engage them in their learning. These programs serve students from Kindergarten through 12th grade.

Actions

The Curriculum and Instruction staff has worked diligently to identify both students requiring additional support, and programs that provide that support. Traditionally, the District offers a credit recovery program for high school students to help them get back on track to graduate and in some instances, to complete their required credits to earn their diploma. The District has also offered programs at the elementary and middle school levels that focus on engaging, hands-on, project-based learning.

Outcomes

High school students may enroll in the credit recovery program being held at Montgomery High School this year. In addition to the traditional credit recovery courses in English Language Arts, Mathematics, Science, and Social Science, the summer program will offer Introduction to Green Construction as enrichment and/or credit recovery. The credit recovery program continues to serve students in both a traditional classroom setting, led by a teacher, with everyone learning the same material and online learning opportunities where students work online to complete the credits they need to make-up. Each year the online program serves seniors who are necessary to complete coursework to earn their diploma. Currently, the credit recovery program has 757 students enrolled, with an additional 100 students on the waitlist. The goal of the credit recovery program is to improve student outcomes and help them earn a high school diploma.

Mike Hauser Academy, Making Advancement Via Education (MOVE), is a program Santa Rosa City Schools puts on in partnership with the City of Santa Rosa. Students are getting ready to enter high school as 9th graders are provided an opportunity to visit a variety of local STEAM businesses. A teacher is assigned to a group of students and works with the businesses to deliver lessons that connect what students learn in school with how they will utilize that knowledge in their future careers. Mike Hauser Academy, MOVE is serving 116 students from all over the City of Santa Rosa. Students completing this program will have a graduation ceremony at Sonoma State University on Friday, June 29, 2018.

BOOST Academy is a program developed to support students entering 9th grade who will need to meet the newly adopted a-g graduation requirements. Students will choose between English Language Arts or Mathematics. English Language Arts will focus on writing skills, and the Mathematics program will focus on mathematical thinking. Each of these programs is designed to prepare students for the high school a-g curriculum.

Project Make will be serving 80 4th through 7th-grade students. This year students will be able to explore the world of coding, and we are partnering with Listening for a Change, a non-profit organization supporting conversation between diverse groups and increasing understanding and acceptance all people. Students will present a showcase of their projects on the last day of the program.

EXCEL for Youth is a new program, funded by the Redwood Credit Union Fire Relief Fund, in partnership with SSU. These classes are usually held at Sonoma State University for a fee, and the District is pleased to be able to serve 80 students in grades 3 through 7 at Helen Lehman Elementary School. Students will have the opportunity to take classes such as "CSI: Sonoma," "The Art of Storytelling: Pixar in a Box," "Summer Clay Studio," and "Edible Science."  These courses are focused on the Common Core State Standards and designed to engage students with hands-on learning.

Investigations Summer Camp is provided in partnership with Migrant Education and will serve 240 students in Kinder Academy through 5th grade. The collaboration with migrant education offers an opportunity for students and teachers to work with a binational teacher. Students will participate in collaborative and engaging activities to strengthen their skills in both English Language Arts and Mathematics. Emphasis will be on incorporating Science and Technology into the curriculum.

Extended School Year (ESY) is a service provided to eligible students through their Individualized Education Plan (IEP).  The services are individualized to help each child maintain their skills and not lose the progress they have made toward their goals. ESY addresses the issue of students regressing during the extended break by helping them keep their skills. This year the ESY program will be serving 250 students age 5 to 22.

For the past four years, Elsie Allen High School has offered an Algebra 1 P course to incoming freshmen from Cook Middle School. Students who participate in this a-g course, earn the ten credit of Algebra required for graduation and they enter high school taking Geometry P. This allows the student to complete the higher levels of mathematics offered at their school.

Luther Burbank Center Summer Camps are being held at Cook Middle School and will be serving over 200 students entering 4th through 11th grade. This year they will be offering a Mariachi Camp, a Visual Art Camp, a Latin Hip Hop Dance Camp, and an Exploring Science camp with the YMCA. The closing ceremony for the participants of these programs will be July 26, 2018, at Luther Burbank Center for the Arts.

Board Policy

BP 6177
BP5123
AR 5123

CA Ed Code

Education Code 56345 
Education Code 54444.3

Previous Board Activity

September 13, 2017
August 24, 2016

 
Financial Impact:

Total Elementary Budget: $185,00.00
Total Secondary Budget: $268,235.00

Attachments:
Summer Programs 2018
H. ADJOURNMENT
Minutes:
The meeting was adjourned at 7:28 p.m.
6/13/2018 5:00:00 PM ( Original )
PresentEvelyn Anderson
PresentBill Carle
PresentLaurie Fong
PresentJenni Klose
AbsentRon Kristof
AbsentFrank Pugh
PresentEd Sheffield

The resubmit was successful.